How to select all rows in excel

Select cell contents in Excel

In Excel, you can select cell contents of one or more cells, rows and columns.

Note: If a worksheet has been protected, you might not be able to select cells or their contents on a worksheet.

Select one or more cells

Click on a cell to select it. Or use the keyboard to navigate to it and select it.

To select a range, select a cell, then with the left mouse button pressed, drag over the other cells.

Or use the Shift + arrow keys to select the range.

To select non-adjacent cells and cell ranges, hold Ctrl and select the cells.

Select one or more rows and columns

Select the letter at the top to select the entire column. Or click on any cell in the column and then press Ctrl + Space.

Select the row number to select the entire row. Or click on any cell in the row and then press Shift + Space.

To select non-adjacent rows or columns, hold Ctrl and select the row or column numbers.

Select table, list or worksheet

To select a list or table, select a cell in the list or table and press Ctrl + A.

To select the entire worksheet, click the Select All button at the top left corner.

Note: In some cases, selecting a cell may result in the selection of multiple adjacent cells as well. For tips on how to resolve this issue, see this post How do I stop Excel from highlighting two cells at once? in the community.

Click the cell, or press the arrow keys to move to the cell.

A range of cells

Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection.

You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys. To stop extending the selection, press F8 again.

A large range of cells

Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. You can scroll to make the last cell visible.

All cells on a worksheet

Click the Select All button.

To select the entire worksheet, you can also press CTRL+A.

Note: If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

Nonadjacent cells or cell ranges

Select the first cell or range of cells, and then hold down CTRL while you select the other cells or ranges.

You can also select the first cell or range of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection. To stop adding cells or ranges to the selection, press SHIFT+F8 again.

Note: You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection.

An entire row or column

Click the row or column heading.

2. Column heading

You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).

Note: If the row or column contains data, CTRL+SHIFT+ARROW key selects the row or column to the last used cell. Pressing CTRL+SHIFT+ARROW key a second time selects the entire row or column.

Adjacent rows or columns

Drag across the row or column headings. Or select the first row or column; then hold down SHIFT while you select the last row or column.

Nonadjacent rows or columns

Click the column or row heading of the first row or column in your selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.

The first or last cell in a row or column

Select a cell in the row or column, and then press CTRL+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).

The first or last cell on a worksheet or in a Microsoft Office Excel table

Press CTRL+HOME to select the first cell on the worksheet or in an Excel list.

Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting.

Cells to the last used cell on the worksheet (lower-right corner)

Select the first cell, and then press CTRL+SHIFT+END to extend the selection of cells to the last used cell on the worksheet (lower-right corner).

Cells to the beginning of the worksheet

Select the first cell, and then press CTRL+SHIFT+HOME to extend the selection of cells to the beginning of the worksheet.

More or fewer cells than the active selection

Hold down SHIFT while you click the last cell that you want to include in the new selection. The rectangular range between the active cell and the cell that you click becomes the new selection.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How To Select All Rows In Excel?

Excel Tips: Select an Entire Row or Column

1. To select an entire row, click the row number or press Shift+spacebar on your keyboard.
2. To select an entire column, click the column letter or press Ctrl+spacebar.
3. To select multiple rows or columns, click and drag over several row numbers or column letters.

How do I quickly select thousands of rows in Excel?

Select Multiple Entire Rows of Cells.
Continuing to hold down your mouse button, drag your cursor across all the rows you want to select. Or, if you prefer, you can hold down your Shift key and click the bottom-most row you want to select.

How do I quickly select thousands of rows and columns in Excel?

What Excel tip and trick learn you must? It is the ability to move from CTRL + SHIFT with Arrows to just SHIFT + Arrows. This will allow you to AWESOMELY Select a Massive data range in Excel and then just add or remove one more row or column.

How do I select 5000 rows in Excel?

For Excel (Windows 10, Office 365 at least) this is very easy.

1. Click to select a cell within your table of data.
2. Press the “End” key to tell Excel that you want to select all cells until the end of the table of data.
3. Now press and hold the “Shift” key and then press one of the four arrow keys.

How do you select a large range of cells in Excel without scrolling?

You can do this two ways:

1. Click into the cell in the upper left corner of the range.
2. Click into the Name Box and type the cell in the lower right corner of the range.
3. Press SHIFT + Enter.
4. Excel will select the entire range.

How do I select all data in a cell in Excel?

Click the Select All button. Press CTRL+A. Note If the worksheet contains data, and the active cell is above or to the right of the data, pressing CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

How do I select 50 rows in Excel?

Select one or more rows and columns

1. Select the letter at the top to select the entire column. Or click on any cell in the column and then press Ctrl + Space.
2. Select the row number to select the entire row.
3. To select non-adjacent rows or columns, hold Ctrl and select the row or column numbers.

How do you select multiple rows in Excel without dragging?

Here the steps to select multiple contiguous rows using the SHIFT key:

1. Select the row header of the first row in your selected range.
2. Press down the SHIFT key on your keyboard (if you’re on a Mac, then press down on the CMD key).
3. While the SHIFT key is pressed, select the last row of the range that you want to select.

How do I select multiple rows and columns in Excel?

If you want to select multiple rows (contiguous rows), you can select one row first, then press Shift + ↓ or Shift + ↑ to expand the selection. To select an entire column, you just need to select one cell, then press Ctrl + Space keys together, then the entire column where the selected cell in is selected.

How do you select cells without dragging?

To select a range of cells without dragging the mouse:

1. Click in the cell which is to be one corner of the range of cells.
2. Move the mouse to the opposite corner of the range of cells.
3. Hold down the Shift key and click.

How do I select all rows in Excel with specific text?

Using Filters to Select Rows with Specific Text in Excel

1. Click on the header of any column in the range you want to work on.
2. Click on the Data tab and select the Filter button (You’ll find it under the ‘Sort & Filter’ group.

How do you select all below rows in Excel?

Click on the top cell, then press Ctrl and hold the space bar. All cells beneath the cell initially chosen will be highlighted.
2 Answers

1. Ctrl+End to go to the last row.
2. Arrow over to the intended column.
3. Ctrl+Up once or twice to select the column starting from the bottom.

How do you highlight an entire row in Excel when a cell is selected?

Here are the steps to highlight the active row and column on selection:

1. Select the data set in which you to highlight the active row/column.
2. Go to the Home tab.
3. Click on Conditional Formatting and then click on New Rule.
4. In the New Formatting Rule dialog box, select “Use a formula to determine which cells to format”.

How do I insert 2000 rows in Excel?

Insert multiple rows in Excel using the standard menu options

1. Select the cells where the empty rows need to appear and press Shift + Space.
2. When you pick the correct number of rows, right-click within the selection and choose the Insert option from the menu list. Tip.

How do I quickly select a column in Excel?

You can select columns to the end of sheet using Ctrl+Shift + Left shortcut. To select to end of column from a cell, use excel shortcut Ctrl+Shift + Down arrow.

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Select rows and columns in an Excel table

You can select cells and ranges in a table just like you would select them in a worksheet, but selecting table rows and columns is different from selecting worksheet rows and columns.

A table column with or without table headers

Click the top edge of the column header or the column in the table. The following selection arrow appears to indicate that clicking selects the column.

Note: Clicking the top edge once selects the table column data; clicking it twice selects the entire table column.

You can also click anywhere in the table column, and then press CTRL+SPACEBAR, or you can click the first cell in the table column, and then press CTRL+SHIFT+DOWN ARROW.

Note: Pressing CTRL+SPACEBAR once selects the table column data; pressing CTRL+SPACEBAR twice selects the entire table column.

Click the left border of the table row. The following selection arrow appears to indicate that clicking selects the row.

You can click the first cell in the table row, and then press CTRL+SHIFT+RIGHT ARROW.

All table rows and columns

Click the upper-left corner of the table. The following selection arrow appears to indicate that clicking selects the table data in the entire table.

Click the upper-left corner of the table twice to select the entire table, including the table headers.

You can also click anywhere in the table, and then press CTRL+A to select the table data in the entire table, or you can click the top-left most cell in the table, and then press CTRL+SHIFT+END.

Press CTRL+A twice to select the entire table, including the table headers.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How to Select Entire Column (or Row) in Excel – Shortcut

Working with Excel means working with cells and ranges in the rows and columns in it.

And if you work with large datasets, selecting entire rows and columns is quite a common task.

Just like with most things in Excel, there is more than one way to select a column or row in Excel.

In this tutorial, I will show you how to select a column or row using a simple shortcut, as well as some other easy methods.

I will also show you how to do this when you’re working with an Excel table or Pivot Table.

So let’s get started!

This Tutorial Covers:

Select Entire Column/Row Using Keyboard Shortcut

Suppose you have a dataset as shown below and you want to select an entire column (say column C).

The first thing to do is select any cell in Column C.

Once you have any cell in column C selected, use the below keyboard shortcut:

Hold the Control key and then press the spacebar key on your keyboard

In case you’re using Excel on Mac, use COMMAND + SPACE

The above shortcut would instantly select the entire column (as you will see it gets highlighted in gray – indicating that it’s selected)

You can use the same shortcut to select multiple contiguous columns as well. For example, suppose you want to select both columns C and D.

To do this, select two adjacent cells (one in column C and one in Column D) and then use the same keyboard shortcut.

Selecting the Entire Row

If you want to select the entire row, select any cell in the row that you want to be selected and then use the below keyboard shortcut

Hold the Shift key and then press the Spacebar key.

You will again see that it gets selected and highlighted in gray.

In case you want to select multiple contiguous rows, select multiple adjacent cells in the same column and then use the keyboard shortcut.

Select Entire Column (or Multiple Columns) Using Mouse

I have a feeling you may already know this method, but let me cover it anyway (it will be short).

Select One Column (or Row)

If you want to select an entire column (say column D), hover the cursor over the column headers (where it says D). You will notice that the cursor changes to a black downward-pointing arrow.

Now, click the left mouse key.

Doing this will select the entire column D.

Similarly, if you want to select the entire row, click on the row number (in the row header on the left)

Select Multiple Contiguous Columns (or Rows)

Suppose you want to select multiple columns that are next to each other (say column D, E, and F)

Follow the below steps to do this:

• Place the cursor on the left most column header of column D
• Press the left mouse key and keep it pressed
• With the left key pressed, drag the mouse to also cover column E and F

The above steps would automatically select all the columns in between the first and the last selected column.

And the same way, you can also select multiple contiguous rows.

Select Multiple Non-Contiguous Columns (or Rows)

This is the most common scenario where you need to select multiple columns that are not next to each other (say column D, and F).

Below are the steps to do this:

• Place the cursor at the column heading of one of the columns (say column D in this case)
• Click the mouse left key to select the column
• Press and hold the Control key
• With the Control key pressed, select all the other columns you want to select

You can do the same with rows as well.

Select Entire Column (or Multiple Columns) Using Name Box

Use this method when you want to:

• Select a far-off row or column
• Select multiple contiguous or non-contiguos rows/columns

Name box is a small box that is left of the formula bar.

While the main purpose of the Name Box is to quickly name a cell or range of cells, you can also use it to quickly select any column (or row).

For example, if you want to select the entire column D, enter the following in the name box and hit enter:

Similarly, if you want to select multiple columns (say D, E, and F), enter the following in the name box:

And that’s not it!

If you want to select multiple columns that are not adjacent, say D, H, and I, you can enter the below:

When I used to work as a financial analyst years ago, I found this trick extremely useful. It allowed me to quickly select columns and format them at once, or delete/hide these columns in one go.

The Named Range Trick

Let me also show you another wonderful trick.

Suppose you’re working in a workbook where you may often have a need to select far-off columns (say column B, D, and G).

Instead of doing it one by one or entering it manually in the Name Box, here is what you can do – create a named range that refers to the columns you want to select.

Once created, you can simply enter the named range name in the Name box (or select it from the drop-down)

Below are the steps to create a named range for specific columns:

1. Select the columns for which you want to create the named range (hold the Control key and then select the columns one-by-one)
2. Enter the name you want to give to the selection in the Name Box (no spaces allowed in the name). In this example, I will use the name SalesData

Once this is done, you have created a named range in Excel that now refers to the columns you selected (B, D, and G in my example).

And now it’s time for magic.

If you want to quickly select the columns B, D, and G, just enter the name in the Name box and hit enter (or click on the small drop-down icon at the end of the name box and select the name from the list).

Voila, all the columns would be selected.

This technique is useful if you may have a need to select the same columns multiple times in the same sheet.

You can use this technique to select rows as well as different ranges. For example, if you want to select two separate ranges in Excel, just follow the same steps (instead of selected columns, select the ranges and give them a name).

Select Column in an Excel Table

When working with Excel Tables, you may sometimes have a need to select an entire row or column in the table.

This means that you don’t want to select the entire column in the worksheet, but the entire column of the table.

Here is the trick to do this:

1. Place the cursor on the header of the Excel table (note this is the header of the column in the Excel table, not the one that displays the column letter)
2. You will notice that the cursor would chnage into a downward pointing black arrow

The above steps would select the entire column in the Excel Table (and not the full column).

And if you want to select multiple columns, hold the Control key and repeat the process for all the columns you want to select.

Select Column in an Pivot Table

Just like the Excel table, you can also quickly select an entire row or column in a Pivot Table.

Suppose you have a Pivot Table as shown below and you want to select the Sales columns,

Below are the steps to do this:

1. Place the cursor on the header of the Pivot table header that you want to select
2. You will notice that the cursor would chnage into a downward pointing black arrow

These steps would select the Sales column. Similarly, if you want to select multiple columns, hold the Control key and then make the selection.

So these are some of the common ways you can use to select an entire column or an entire row in Excel.

I hope you found this tutorial useful!

Other Excel tutorials you may also like:

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