How to put excel password

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В электронных таблицах, создаваемых при помощи Microsoft Excel, часто хранится важная информация, которая должна быть скрыта от лишних глаз или случайного редактирования. Специально для таких случаев разработчики программного обеспечения предлагают защиту в виде установки пароля. Всего доступно три разных варианта добавления защитного ключа, которые и будут разобраны далее.

Способ 1: Установка пароля при сохранении файла

Самый быстрый метод, который подойдет большинству пользователей, – установка пароля на Excel-файл при его сохранении. В этом случае не нужно переходить в дополнительные меню и искать специальные параметры, достаточно будет открыть всего одну панель, куда и вписывается ключ доступа.

1. Допустим, вы уже завершили редактирование электронной таблицы и готовы перейти к ее сохранению с добавлением пароля. Тогда на верхней панели выберите меню «Файл».

2. В появившемся окне на левой панели выберите пункт «Сохранить как».

3. Далее щелкните по «Обзор», чтобы перейти к «Проводнику» и не только выбрать место сохранения таблицы, но и указать сам пароль.

4. В небольшом окошке сохранения разверните меню «Сервис» и выберите из него пункт «Общие параметры».

5. Вы можете задать два пароля: для открытия и изменения файла. Здесь уже сами решайте, нужно ли добавить два ключа или достаточно будет только какого-то одного. В конце обязательно подтвердите свой пароль и завершите экспорт XLSX-файла.

6. Теперь при следующем запуске данного защищенного файла появится окно со строкой для ввода пароля. Доступ к содержимому и редактирование будет доступно только после ввода этого ключа.

Снять установленный пароль можно через специальное меню «Сведения», о котором как раз пойдет речь в следующем методе. 

Способ 2: Установка пароля через меню «Сведения»

Microsoft Excel предлагает пользователям доступ к отдельному меню, где есть разные параметры для взаимодействия с книгой. В нем вы можете настроить резервное копирование, проверить форматирование, узнать метаданные и установить защиту. Как раз последнюю настройку я и предлагаю рассмотреть более детально.

1. В том же окне «Файл», о переходе в которое говорилось в предыдущей инструкции, на левой панели выберите раздел «Сведения».

2. Нажмите по кнопке «Защитить книгу», чтобы открыть доступные настройки защиты.

3. Среди всех пунктов отыщите «Зашифровать с использованием пароля». Можете использовать и другие настройки, если посчитаете, что они лучше подойдут конкретно в вашей ситуации.

4. Создайте новый пароль и подтвердите внесение изменений. Учитывайте тот факт, что забытый пароль восстановить невозможно, поэтому сохраните его в надежном месте или где-то запишите.

Способ 3: Использование онлайн-сервисов

В конце статьи я хотел бы показать метод, который придет на помощь тем юзерам, кто не имеет доступа к Microsoft Excel, но на руках есть файл, для которого нужно установить пароль. В таких ситуациях изменения можно вносить прямо в код документа, в чем помогут разные онлайн-сервисы.

1. Для реализации поставленной задачи я выбрал инструмент на онлайн-сервисе ASPOSE, но вы можете через поисковик отыскать любые другие тематические веб-ресурсы, если этот по каким-то причинам не подойдет. Начните с загрузки исходного файла на сайт.

2. Убедитесь в том, что файл выбран, затем в специально отведенном поле введите пароль.

3. Подтвердите его добавление, кликнув по «Protect».

4. Ожидайте окончания операции, не закрывая текущую вкладку, иначе весь прогресс будет сброшен.

5. Страница обновится, появится кнопка для скачивания электронной таблицы. Эта версия файла теперь будет открываться только после ввода установленного через онлайн-сервис пароля.

Я уже писал об этом выше, но повторюсь еще раз: при вводе пароля обязательно запомните его, учитывайте текущую раскладку и регистр символов, поскольку все это влияет на ключ безопасности. Восстановить его можно будет, но для этого понадобится обращаться к стороннему софту или платным сайтам, что не есть хорошо.

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Read this article to find out how to set a password for any Microsoft Office document created or remove it. How to restrict access to such applications as Microsoft Word, Excel or PowerPoint, and to files created with other tools included into the Office package.

Intro

Together with Windows 10, another highly popular software product by Microsoft is the Microsoft Office package that allows users to create, edit, share and otherwise manage various document types (such as texts, spreadsheets, databases etc) for any personal or business needs.

Although people already use a system password in the Windows 10 operating system to protect their account and files from unauthorized access, there can be a number of reasons why you need extra protection for your Microsoft Word, Microsoft Excel or Microsoft PowerPoint files. For instance, you may wish to share a document containing confidential information and you want to be sure that only trusted users can access it. Another example is that you choose to keep your documents in OneDrive or another cloud storage service, and you want to add an extra protection feature just in case your account gets hacked. Other scenarios may include cases when the computer where a specific document is stored can be accessed by many other users, and you would like to use the password to know for sure nobody else can view your files.

Regardless of why you need it, Microsoft Office 365, Microsoft Office 2019, and Microsoft Office 2016 (as well as their earlier versions) all contain the options to quickly protect their files with a password.

In this article, we are going to show you how to password protect a Microsoft Office document, and how to remove a password, if necessary.

How to set a password to any document created with the Microsoft Office package

To encrypt a document, restrict the circle of people who can access it, and add a secret password for such applications as Microsoft Word, Microsoft Excel or Microsoft PowerPoint, that are all included into the Microsoft Office package, there are a few steps to take.

Start the application Microsoft Word (Excel or PowerPoint) and open the document which you would like to protect with a password.

Above, find the menu and select the File tab.

The new page appears, with the settings that let you control save, print and access options; look to the left and click on the line Info.

Find the large button entitled Protect Document to open the nested menu in charge of the security settings.

An important note. In Microsoft Excel this option is displayed as Protect Workbook, and in Microsoft PowerPoint – as Protect Presentation.

In the menu that opens, select the line Encrypt with Password.

The office package security system will show you the Encrypt Document window containing the Password field, where you need to type the word or phrase that will lock and unlock the document.

When you are ready with the password, click ОК to continue.

An important note. If you forget the password you have set for the file, there is no way to restore it, so you won’t be able to access the document contents. That is why passwords should be stored in a safe location where you can always find them in case you forget or lose a password.

Retype the password in the window Confirm password containing the line Reenter password.

Click ОК again and apply the password to the document.

Now users trying to open this document will be suggested to enter the password in order to get access to the file. Be sure to keep the password in a safe place so that it can’t be available to anyone.

How to remove a password set for a Microsoft Office document

If you no longer need to protect a file with a password, and you want the Microsoft Office (Word, Excel or PowerPoint) file to be accessible by anyone, here is how to unlock the file.

Use the corresponding application to open your Word file (Excel spreadsheet or PowerPoint presentation).

The security system will ask you to confirm your right to access the file by entering the password. Type the current password into the field Enter password to open file to unlock the document.

Click ОК to open the document.

Above, in the left corner of the screen, find the menu and select the File tab.

In the new page that opens, choose Info on the left.

You will see several options to manage the document settings; find Protect Document and click on it to bring up the security settings.

An important note. If a document is password protected, the protection button will be yellow.

In the menu that opens, go for Encrypt with Password.

The security system will open the Encrypt Document window, where the Password field contains the previously set password hidden behind special symbols so that no one can see the actual password. Clear the field and remove the current password.

Then click ОК to save the changes you have made.

Now any user will be able to open and edit this Microsoft Office document without having to enter the password.

Conclusion

For a number of reasons, people may need to add extra protection for their files, especially if these documents contain confidential information or are transmitted over the network.

Fortunately, the Microsoft Office package allowing you to create and edit a wide range of office documents also features a special tool that gives your files a decent level of protection. Using the advice given in this tutorial, you can always protect your text files, spreadsheets or presentations with a password which makes it almost impossible for anyone else to access the contents of the encrypted file. When you don’t need the password anymore, you can easily remove it and unlock the file so that it becomes available to anyone.

See the full article with all additional video tutorials. Also visit our Youtube channel, there are over 400 video tutorials.

You are tired of finding your valuables Excel documents upset by unauthorized interventions of friends and relatives? Don’t think twice: protect them with a nice password. This way, your spreadsheets can only be opened after entering the right keyword.

How do you say? You don’t know yet how to password protect excel files? Don’t worry, there is no need to install any additional programs on your computer. Just «fumble» in the right menus of Excel and your documents will become inaccessible or, if you prefer, protected from changes. Here’s how, in detail.

Final report: I will use for the tutorial Office 2022 for Windows and macOS which, at the time of writing, is the most recent version of the Microsoft suite. However, the indications contained in the guide should be valid for all editions of Excel starting from 2007, i.e. all those equipped with a Ribbon tabbed interface. In addition, I’ll also give you some pointers on older versions of Office, such as 2003. That said, there is nothing left for me to do but wish you a good read and a good job!

Index

• Putting the password to an Excel file on Windows
• Put the password to an Excel file on Mac
• Put the password to an Excel file online
• Put the password to an Excel file on smartphones and tablets

Putting the password to an Excel file on Windows

If you are using a Windows PC, you can put the password to an Excel file very simply. All you have to do is open the spreadsheet you want to protect, click on the button Fillet located at the top left, expand the menu Protect Workbook on the next screen and select the item Encrypt with password from the menu that appears. If you don’t see the «Protect Workbook» menu, select the item Information from the side bar of the sinistra.

In the window that opens, type the password you want to use to protect your Excel file and click on the button OK. Repeat the same operation to confirm the settings and that’s it. From this moment on, your document will be viewable only after entering the right keyword.

If you change your mind, you can remove the password request from your Excel document by opening it and repeating the steps outlined above. Then click on the button Fillet located at the top left, expand the menu Protect Workbook on the next screen and select the item Encrypt with password give the menu to compare.

In the window that appears on the screen, delete the password currently set for file protection, press on OK And that’s it.

How do you say? Would you like to protect your Excel document from changes without preventing it from being viewed by anyone who does not know the unlock password? This can also be done.

To begin with, open the workbook you want to protect, click on the button Fillet located at the top left, select the item Information from the left sidebar and choose the option Protect Current Sheet from the menu Protect Workbook.

In the next window, put the check mark next to the operations you want to lock with a password, for example Select locked cells, Formato that, Insert columns, Insert lines o Delete columns; type the Password to unlock the changes to the worksheet in the appropriate text field (top), click on the button OK and repeat entering the Password per salvare I modified it.

It should be noted that the above protection only applies to the current worksheet. If your workbook consists of multiple sheets, you will need to repeat the operation for all the sheets you want to password protect.

Alternatively, you can select the option Protect workbook structure from the menu File> Protect Workbook, which allows you to block the modification of the structure of the workbook (for example the addition of new sheets) with a password to be entered in the window that appears immediately after on the desktop.

In case of second thoughts, you can revoke the blocks to changes in the Excel document by opening it, returning to the menu File> Protect Workbookby selecting the option Protect Current Sheet or the option Protect workbook structure, by typing the current password in the window that is shown on the screen and pressing OK.

Old versions of Excel

It was used Office 2003 or an even older version of the Microsoft suite and you want to find out how to protect an Excel file with a password, all you have to do is open the spreadsheet to which you want to deny access by unauthorized persons and select the item options from the menu Instruments of the program, above.

In the window that opens, click on the tab Protection , type in the text field Password to open the password you want to use to protect your Excel document, click on OK and type your keyword again to save your settings. You can also allow the document to be opened but prevent it from being changed by typing a password in the field Change password.

Put the password to an Excel file on Mac

I use a Mac? No problem: Excel is also available for the Apple operating system and also on the latter it allows you to protect your workbooks with a password in an extremely simple way: let me explain how.

First, open the workbook you want to password protect, then select the item Password from the menu Fillet which is at the top left. In the window that opens, type the password to open you want to set for the document or, alternatively, the change password (to block changes to the file only) and click on the button OK.

If you want, also put the check mark next to the item Read only recommended, to make the file open in read-only mode, and that’s it. Then type for the second time the password with which to protect the workbook and press the button OK to save the settings.

In case of second thoughts, you can remove the password for opening and / or editing your Excel file by opening it, returning to the menu File > Password located at the top left and deleting the password you no longer intend to use from the window that opens. Once this is done, click on the button OK per salvare i Cambiomenti.

Put the password to an Excel file online

There is also a web version of Excel, which works directly from the browser without installing additional programs on your computer. Is called Excel Online and it’s completely free, you just need a Microsoft account to use it.

Although it allows you to protect your documents by setting them to read-only mode, Excel Online does not allow you to set passwords as it does in Excel for Windows or macOS. Likewise, it does not allow you to open password-protected Excel documents via the desktop version of the program.

If these limits aren’t a big deal to you, log into Excel Online, log into your Microsoft account, and choose whether to create one blank workbook (to create a new Excel file) or whether to open an existing document. In the latter case, however, you must first upload the file to OneDrive, the Microsoft cloud storage service (which I told you about in depth in my dedicated tutorial).

Once you have opened the document you want to set in read-only mode in Excel Online, click on the button Fillet located at the top left, select the item information from the menu that appears on the side and click on the icon Protect Workbook. The game is done!

Put the password to an Excel file on smartphones and tablets

Excel is also available as an app for Android, iPhone and iPad and Windows 10 Mobile and is free for all devices that are 10.1 inches or smaller. If you have a larger device, you need to subscribe to the service Office 365, which has prices starting from 7 euros / month.

Excel for mobile devices offers many of the features available in the desktop version of the program. However, password protection of documents is not one of them. The only thing you can do is to import, view and edit the documents previously protected from opening and / or editing via the standard version of Excel.

To do this, you must first upload the documents to open on OneDrive, Dropbox or another of the services supported by the Excel app, select them via the tab apri and enter their unlock password when prompted. The steps to take are practically the same on both Android and iOS and Windows 10 Mobile.