How to email word documents

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If you have Outlook installed as part of Microsoft Office, and set as your default email app, you can send your document as an email attachment. If you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.

If Outlook is not your default email application you’ll need to configure it as the default in order to use this feature. For more information see: Make Outlook the default program for email, contacts, and calendar. 

Send as an attachment

Excel, PowerPoint, and Word

  1. Click File > Share, and then choose one of the following options:

    Note: The options you see will vary depending on the Office program you’re using.

    • Upload to OneDrive    Uploads your file to your OneDrive account where you can then share through a direct link or an email message.

    • Attach a copy instead    Choose to attach a the file to an email, or attach a PDF of the file.

  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

OneNote, Visio, Publisher, and Project

  1. Click File > Share, and then choose one of the following options:

    Note: The options you see will vary depending on the Office program you’re using.

    • Share with People (OneNote and Visio)    Lets you enter name or email address for who you want to send to, set whether you want them to edit, require the user signs in before editing, and an optional message.

      This option requires that your file is uploaded to OneDrive.

    • Send a Link (Visio)    Allows everyone to work on the same copy of the file, see the latest changes, and keeps your email size small.

      To send a link, the file must be saved to a Web server or shared folder.

    • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

    • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

  1. Open the file you want to send.

  2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

Excel, PowerPoint, Project, Publisher, Visio, and Word

  1. Click File > Share > Email, and then choose one of the following options:

    • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

    • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

    • Send as Internet Fax    Opens a web page where you can choose from a list of providers that let you send a fax over the Internet.

      Note: The options you see will vary depending on the Office program you’re using.

  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

OneNote

  1. Click File > Send, and then choose one of the following options:

    • Send as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

  1. Open the file you want to send.

  2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

The following instructions apply to Excel, PowerPoint, Project, Publisher, Visio, and Word.

  1. Click File.

  2. Click Save & Send.

  3. Select Send Using E-mail, and then choose one of the following options:

    • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

    • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

      Note: The PDF and XPS options are not available in Project 2010.

  4. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

The following instructions apply to OneNote 2010:

  1. Click File.

  2. Click Send, and then choose one of the following options:

    • E-mail Page as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

    • E-mail Page as PDF   
      Opens an e-mail message with a copy of the file in .
      pdf
      format attached.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

To send your file as the body of an email message, follow these steps:

  1. Open the file you want to send.

  2. In the Quick Access Toolbar, click Send to Mail Recipient Send to Mail Recipient QAT Icon to open an email message. Your file will appear in the body of the message.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

See also

Attach files or insert pictures in Outlook email messages

Reduce the size of pictures and attachments

View, open, or save attachments

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No matter your platform, there’s no shortage of ways to send a Microsoft Word document to anyone on the Internet. Most cloud services (such as Google Drive and Dropbox) feature the ability to send documents directly from their desktop and mobile apps. You can also attach a document to an email or Facebook chat. And if you have mail program set up on your computer, you can even send your document without leaving Microsoft Word.

  1. Image titled Send a Word Document Step 1

    1

    Sign in to your Gmail or Yahoo! Mail account. You can attach your Word document to a message in Gmail or Yahoo! Mail on a computer or by using either service’s app for mobile devices.

    • Most free mail sites and apps are similar. These instructions may also help you use providers other than Gmail and Yahoo.

  2. Image titled Send a Word Document Step 2

    2

    Click or tap “Compose”. In both mobile apps, the “Compose” icon is a pencil.[1]
     A new message window will appear.

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  3. Image titled Send a Word Document Step 3

    3

    Click or tap the paperclip icon. The file selection box will appear on most platforms.[2]

    • If you’re using the Yahoo! Mail app on a mobile device, tap the + sign, and then tap the second icon (a sheet of paper) in the resulting toolbar.[3]
       The file selection window should now appear.

  4. Image titled Send a Word Document Step 4

    4

    Tap “Attach File” or “Insert from Drive”. You can skip this step if you’re not using the Gmail app on a mobile device.

    • Choose “Insert from Drive” if the document is saved to your Google Drive.
    • Choose “Attach File” if the document is saved to your phone or tablet.

  5. Image titled Send a Word Document Step 5

    5

    Navigate to the document you want to attach. Browse to the location of your Word document and double-click (or tap) to attach it.

    • If you’re attaching from Google Drive, tap the file you want to attach, and then tap “Select”.

  6. Image titled Send a Word Document Step 6

    6

    Address the email to the recipient. Enter the desired recipient’s email address into the “To:” field, then add your subject and message content.

  7. Image titled Send a Word Document Step 7

    7

    Click or tap “Send”. When the recipient opens the email, they’ll find the option to open or download the file to their computer or mobile device.

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  1. Image titled Send a Word Document Step 8

    1

    Open the Mail app on your device. To use this method, make sure Mail is properly configured to send mail from your email account.[4]

    • You’ll be able to attach a document that’s on your device or in your iCloud Drive.
    • If you have the Dropbox, Google Drive, or OneDrive apps installed on your device, you’ll have the option to attach a document from one of those accounts.

  2. Image titled Send a Word Document Step 9

    2

    Tap the “Compose” icon. The icon looks like a square with a pencil.

  3. Image titled Send a Word Document Step 10

    3

    Type an email address into the “To:” field. This should be the address of the person to whom you’ll be sending the document.

  4. Image titled Send a Word Document Step 11

    4

    Type your message. Enter a subject into the “Subject” field and type a note to the recipient in the main text area.

  5. Image titled Send a Word Document Step 12

    5

    Touch and hold your finger in the body of the message. A black bar will appear containing several options from which to choose.[5]

  6. Image titled Send a Word Document Step 13

    6

    Tap “Add Attachment”. The file navigator will open to your iCloud drive by default.

  7. Image titled Send a Word Document Step 14

    7

    Tap “Locations” to switch to another location. If the document is not located in your iCloud drive, choose it from any of the folders listed (including Google Drive, Dropbox, or OneDrive, if applicable).

    • If you don’t see an icon for the cloud service you use, tap “More,” and then select your service. Flip the switch to the “On” position to enable it, and then use the back button to return to the Locations screen.

  8. Image titled Send a Word Document Step 15

    8

    Select the file and tap “Add Attachment.” You’ll be returned to the email message you previously composed. This message now has your document attached.

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    9

    Tap “Send.” The file will be delivered to the appropriate email account.

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  1. Image titled Send a Word Document Step 17

    1

    Launch the Mail app on your Apple device. To use this method, you’ll need to have the Mail app configured to send mail through your email account. If you haven’t already done so, do it now.

  2. Image titled Send a Word Document Step 18

    2

    Press ⌘ Cmd+N to compose a new message. You could also click the New Message icon (a square with a pencil) or click File > New Message.[6]

  3. Image titled Send a Word Document Step 19

    3

    Click the paperclip icon. This icon appears in the upper right area of the New Message Window.

  4. Image titled Send a Word Document Step 20

    4

    Select the document and click “Choose File”. You can hold down the ⌘ Cmd key as you click if you want to select multiple files.

  5. Image titled Send a Word Document Step 21

    5

    Address the email to the recipient. Type the recipient’s email address into the “To:” field, a subject in the “Subject:” field, and a note in the large text area.

  6. Image titled Send a Word Document Step 22

    6

    Send the email. Click the paper airplane icon at the top left corner of the message to send the email and its attached document.

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  1. Image titled Send a Word Document Step 23

    1

    Open your Google Drive. If your Word document is located in your Google Drive, it’s easy to share it with others. Accessing your Drive is different depending on your platform:[7]

    • Mobile: Launch the Google Drive app on your device.
    • Desktop: Log in to http://drive.google.com in your web browser.

  2. Image titled Send a Word Document Step 24

    2

    Navigate to the document you want to share. If you don’t see it in the main folder, you may have to look in some of the subfolders.

    • If you haven’t yet uploaded the document from your computer, click New > File Upload, and then double-click the Word document.[8]

  3. Image titled Send a Word Document Step 25

    3

    Click the ⋮ icon and tap “Add People.” Skip this step if you’re using the web version of Drive.

  4. Image titled Send a Word Document Step 26

    4

    Right-click the file and select “Share.” Skip this step if you’re using the mobile app.

    • Another way to do this is to single-click the document and then click the Share icon (the outline of a person’s head with a plus sign.)

  5. Image titled Send a Word Document Step 27

    5

    Type the email address of the person you want to receive your file. If this person is one of your Google contacts, you can just start typing their name and then select the correct person from the search results.

  6. Image titled Send a Word Document Step 28

    6

    Control whether the person can edit the copy in your Google Drive. By default, Drive gives the person permission to edit the document in your Google Drive.

    • Leave this alone if you’re sharing the document with someone and you both plan to make edits.

  7. Image titled Send a Word Document Step 29

    7

    Change “Can Edit” to “Can View” if you want the person to be able to download their own copy but not edit yours.

  8. Image titled Send a Word Document Step 30

    8

    Select “Done” or “Share” to share the document. An email will be sent to the recipient containing information on how to access the document. They’ll be able to view it online or download it to their computer.

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  1. Image titled Send a Word Document Step 31

    1

    Open Dropbox on your computer or mobile device. If you’re a Dropbox user, you can use the service to share documents with anyone on the web. Using this method will send a message to the recipient that includes a link to the document. The recipient will be able to download the document by accessing that link (and they won’t need a Dropbox account).

    • You’ll need to have a Dropbox account to use this method.
    • You should also have the application installed on your device. If you’re using a computer, you can use the web version by signing in to http://www.dropbox.com.

  2. Image titled Send a Word Document Step 32

    2

    Add the document to your Dropbox. If you haven’t uploaded the Word document to your Dropbox, do so now.

    • Mobile app: Tap the “+” icon and then select “Upload files.” Navigate to the document you want to upload, and then tap “Upload File.”
    • Desktop app: If the folder where the file’s stored is not already synced with Dropbox, drag the file from its current location to the Dropbox folder.
    • Dropbox.com: Navigate to the folder where you’d like to store the file, then click the “Upload” icon to select your document.

  3. Image titled Send a Word Document Step 33

    3

    Open the “Share” window. This step is a little different depending on your platform:[9]

    • Mobile: Tap the downward-pointing arrow next to your Document and select “Share.”
    • Desktop: Right-click (or Ctrl+Click) the document in the Dropbox application, then click “Share…”
    • Dropbox.com: Hover the mouse over the document file and select “Share” (when the menu appears).

  4. Image titled Send a Word Document Step 34

    4

    Select “Can View” from the permissions options. If you’re using a mobile device, you’ll see this option under “These People”.[10]

  5. Image titled Send a Word Document Step 35

    5

    Type the email address of the person to whom you’d like to send the file. Enter this into the “To:” field. To add multiple recipients, separate each email address with a comma (,).

  6. Image titled Send a Word Document Step 36

    6

    Select the “Invite” or “Send” button. The button name depends on your application.[11]

    • If you’re using the Dropbox.com site, the button will say “Share.” An email will now be sent to the email address(es) you provided.

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  1. Image titled Send a Word Document Step 37

    1

    Log into Facebook. If you have a Word document on your computer that you want to send to someone else, you can do so using the web version of Facebook.[12]

    • For this method to work, both you and the person to whom you’d like to send the document need to have Facebook accounts.
    • The Facebook Messenger app does not support attaching documents saved to your phone, other than photos or videos

  2. Image titled Send a Word Document Step 38

    2

    Open a chat window with the recipient. You will be attaching the document to a chat message.

    • Click the mail icon at the top right area of Facebook and select “New Message.”
    • Start typing the person’s name into the “To:” field and then click their name when it appears in the search results.

  3. Image titled Send a Word Document Step 39

    3

    Click the paperclip icon at the bottom of the chat window. Now you’ll be able to navigate to the Word document on your computer.

  4. Image titled Send a Word Document Step 40

    4

    Select the document and click “Open”. If you’re using a Mac, the button will say “Choose File.”

  5. Image titled Send a Word Document Step 41

    5

    Press ↵ Enter or ⏎ Return to send the document. The recipient will be able to download the document by double-clicking the icon that appeared in the chat window.

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  1. Image titled Send a Word Document Step 42

    1

    Open your document in Word Online. If you’re using the free version of Microsoft Word available online, you can share the document right from the program.

    • This method is similar to sharing a document from your OneDrive account. If your document is in OneDrive, navigate to the document to open it in Word Online.

  2. Image titled Send a Word Document Step 43

    2

    Click the “Share” button. This button is at the top right corner of the screen.

  3. Image titled Send a Word Document Step 44

    3

    Select “Invite People.” Here you can enter the email address of the person you’re sharing with.

  4. Image titled Send a Word Document Step 45

    4

    Enter the recipient’s email address in the “To:” field. To add multiple recipients, separate each email address with a comma (,).

  5. Image titled Send a Word Document Step 46

    5

    Select editing permissions for the document. By default, the recipient of the document will have the ability to make changes to your document. This is noted by the “Recipients can edit” dropdown on the Invite screen.

    • If you want to share ongoing access to this document and want everyone on the Invite list to be able to make edits, leave this option alone.
    • To share a read-only version of the document (cannot be edited by anyone else), click “Recipients can edit” and select “Recipients can only view.”

  6. Image titled Send a Word Document Step 47

    6

    Type a note into the “Note” field. Think of this field as the body of an email. Type something here that will alert the recipient to what the email and document are about.

  7. Image titled Send a Word Document Step 48

    7

    Click “Share.” An email will be sent to the recipient that contains a link to the document. With that link, the recipient can make changes to the document on Word Online (if you gave them permission to do so) or download the file to their computer.

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  1. Image titled Send a Word Document Step 49

    1

    Open your document in Microsoft Word. If you’re using Word 2016 for Windows or Mac, you’ll be able to use the built-in “Share” feature to send your document from the app.

    • If you’re using an older version of Word, just click the File menu (or Office button in 2007) and select “Send” or “Send To” to send a Document.

  2. Image titled Send a Word Document Step 50

    2

    Save changes to your document. To avoid sending an outdated version of your document, click “File” and then “Save”.

  3. Image titled Send a Word Document Step 51

    3

    Click the “Share” icon. You’ll see this icon in the top right corner of Word. It looks like the silhouette of a person with a + sign.[13]

  4. Image titled Send a Word Document Step 52

    4

    Click “Save to Cloud” if prompted. If you haven’t saved the document to the cloud, you’ll be prompted to do so. Word attempts to save your document to the cloud in case you want to share the document for editing instead of sending it as an attachment (more on this soon).

  5. Image titled Send a Word Document Step 53

    5

    Click “Send as Attachment.” You may have to click “Share” again to see this option. “Send as Attachment” will allow you to email a copy of the document to a recipient.

    • If, instead of sending the file to the recipient, you’d like to be able to share online editing access of the document, choose “Invite People” instead.[14]
       Type the person’s email address when prompted, then click “Send” to email them an invitation to edit the document.

  6. Image titled Send a Word Document Step 54

    6

    Select an attachment type. You have two options from which to choose:[15]

    • Send a copy: Choose this option if the person to whom you’re sending the document needs to edit or add to the document.
    • Send a PDF: Choose this option if you don’t want the document to be modified.

  7. Image titled Send a Word Document Step 55

    7

    Address the email to the recipient. Once you select an attachment option, a new email message will open in your default email program (e.g., Outlook, Apple Mail). Enter the recipient’s email address into the “To:” field, type a subject line, and a description of the file in the body.

    • To send the document to multiple people, separate each email addresses with a comma (,).

  8. Image titled Send a Word Document Step 56

    8

    Click “Send.” Your document will arrive at its destination in a few moments.

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  • Most cloud services include the ability to send documents via email or mobile applications. The instructions for the majority of cloud services are similar.

  • If you don’t have Microsoft Word, you can use Microsoft Office Online. The service includes a free, up-to-date version of Word accessible only on the web.

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How to Send a Document via Email in Word 2016

  1. Save your document one more time.
  2. Click the File tab.
  3. Choose the Share command.
  4. Choose the E-Mail item found under the Share heading.
  5. Click the Send As Attachment button. At this point, Outlook takes over, and you compose your email message.

Contents

  • 1 Why can’t I email a Word document?
  • 2 How do I attach a Word document to an email on my phone?
  • 3 How do I send a Word document to Gmail?
  • 4 How do I attach a document to an email in Windows 10?
  • 5 Can a word processing file be attached to an email?
  • 6 How do I paste a Word document into an email without losing formatting?
  • 7 How do I email a Word document from my Iphone?
  • 8 How do I upload a Microsoft Word document to Google Drive?
  • 9 How do you share a Word document?
  • 10 How do I insert a Word document into 2021 Word document?
  • 11 How do I insert text into a Word icon?
  • 12 How do I insert annexure in Word?
  • 13 How do I insert a Word document into Windows 10?
  • 14 How do you attach a document to an email on a laptop?
  • 15 How do I forward a document to an email?
  • 16 How do I copy and paste from Word to email?
  • 17 How do I copy and paste from Word to Outlook?
  • 18 How do I share a Word document on my iPhone?
  • 19 How do you attach files to email on iPhone?
  • 20 How do I share a Word document on my phone?

Why can’t I email a Word document?

Most servers will block a Word document because it can contain a macro virus. If it shows as being sent on your end, chances are it’s being blocked on the receiving end. Try renaming the document so the extension doesn’t end with .

How do I attach a Word document to an email on my phone?

Tap “Attach File” or “Insert from Drive”.
You can skip this step if you’re not using the Gmail app on a mobile device. Choose “Insert from Drive” if the document is saved to your Google Drive. Choose “Attach File” if the document is saved to your phone or tablet.

How do I send a Word document to Gmail?

  1. Log in to your Gmail account and click the word “Drive” in the navigation bar.
  2. Click the “Upload” button to open a pop-up menu.
  3. Click “Files” to launch the Open dialog box.
  4. Navigate to your Word file and double-click on it to transfer the file to your Gmail account.

How do I attach a document to an email in Windows 10?

Replies (3) 

  1. Open Windows Mail and create a new e-mail message.
  2. Click the Attach File to Message button.
  3. In the Open dialogue box that appears, select the file you want to attach and then click Open.
  4. With the name of the attached file now in the Attach text box, type your e-mail message as usual.

Can a word processing file be attached to an email?

It is is possible to attach a file, such as a word-processing document, to an e-mail message.Most current e-mail programs use a version of the Post Office Protocol called POP3.

How do I paste a Word document into an email without losing formatting?

By default, Word preserves the original formatting when you paste content into a document using CTRL+V, the Paste button, or right-click + Paste. To change the default, follow these steps. Go to File > Options > Advanced. Under Cut, copy, and paste, select the down arrow for the setting to change .

How do I email a Word document from my Iphone?

Tap the Share icon and then tap Email as Attachment. You can choose to send your file in its Office document format or as a PDF. Tap your selection; for example, tap Document. Your Office app will open your email application and attach your file to a new message.

How do I upload a Microsoft Word document to Google Drive?

Step-by-step instructions with screenshots

  1. Open your Google Drive and click New.
  2. Select File upload.
  3. Select the Word doc and click Open. The file will now upload.
  4. Double-click the uploaded doc.
  5. Click Open with.
  6. Select Google Docs.

Share an already saved document

  1. Open the document you want to share.
  2. Click File > Share > Share with People (or, in Word 2013, Invite People).
  3. Enter the names or email addresses of the people you’re sharing with.
  4. If you want to, click Can Edit or Can View.

How do I insert a Word document into 2021 Word document?

Insert a document in Word

  1. Click or tap where you want to insert the content of the existing document.
  2. Go to Insert and select the arrow next to Object .
  3. Select Text from File.
  4. Locate the file that you want and then double-click it.
  5. To add in the contents of additional Word documents, repeat the above steps as needed.

How do I insert text into a Word icon?

On the Insert tab, click the Object button near the right end. In the dialog that opens, click the Create From File tab. Click the Browse button and locate the document file to insert. Check the box for Display As Icon, and click OK.

How do I insert annexure in Word?

Create an appendix

  1. Put your cursor at the end of the document, and then select Layout > Breaks > Next Page.
  2. Press Alt+Ctrl+Shift+S to open the Styles pane.
  3. In the Styles pane, select the New Style button at the bottom.
  4. Name the new style Appendix.

How do I insert a Word document into Windows 10?

Link or Embed a file

  1. Go to Insert > Object.
  2. Select Create from File.
  3. Select Browse and choose the file you want to use.
  4. Select Insert.
  5. Choose Display as icon to embed, or Link to file for a link.
  6. Select OK.

How do you attach a document to an email on a laptop?

Attach a file to a message
On the File menu, click New, and then click Mail Message. On the Message tab, in the Include group, click Attach File. In the Insert File dialog box, browse to and choose the file that you want to attach, and then click Insert.

How do I forward a document to an email?

Open the file you want to send. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

How do I copy and paste from Word to email?

Place your cursor in the block where you want the text to be pasted. Right click your mouse and select Paste to place the text in the email (Mac: Ctrl – click > Paste). Note: You can Paste copied text with styles or without styles by toggling the Paste as Plain Text icon. Click on the Save button.

How do I copy and paste from Word to Outlook?

Here it goes:

  1. Copy your text from Word.
  2. When you right-click on the New Message page on Outlook.com, choose “Paste as Plain Text” instead of “Paste”.
  3. Do your desired formatting using the available text-editing tools on the New Message page.

An efficient way to transfer Word document to iPhone

  1. Open it and connect your iPhone to PC through USB, then hit the “Apps” icon on the main interface and find the Word app.
  2. Double-click the Word icon and select “Import” to load Word documents from PC which you want to view on your iPhone.

How do you attach files to email on iPhone?

How to Attach a File to an Email on Your iPhone

  1. To attach a document on your iPhone, tap anywhere in the body of the email. This will cause a pop-up menu to appear.
  2. Then tap the right arrow key in the pop-up menu.
  3. Next, select Add Document.
  4. Finally, select a document from the Recents list to attach it.

Unlock your phone. With a USB cable, connect your phone to your computer. On your phone, tap the “Charging this device via USB” notification. Under “Use USB for,” select File Transfer.

Источник

It is easy to send word document to email. The easiest way is save your word document and attach it to email. Today, I will guide to you send email right on Word by Outlook email.

To flexibly apply between Outlook and Word applications to send attachments more quickly, in this article I will continue to share with you a tip in creating Email buttons right on Word files, to help you to customize the content, and send Email quickly to multiple objects on the same Word file. Sounds very interesting, doesn’t it?

For the Email sending operation can be smooth, make sure your Outlook email has been configured. There are many ways to do it that you can find on the internet, just search “Gmail Configuration Manager on Microsoft Outlook” and follow the tutorial.
Now let’s start.
1: Open Word file.
2: Go to File and choose Options.
(Since these steps are easy so I will skip the illustration.)
3: The Word Options box appears, here click the Customize Ribbon tab, then select Developer. Next click OK to add a tab for developers on the Word interface.
send word document to email 1
 4: Go to tab Developer and select Legacy Tools. Keep selecting Command Button (ActiveX Control) to create a Button on the Word file.

send word document to email 2
Then choose Properties to do some settings.

send word document to email 3

In the Properties box, look to the Caption and change the name in the box to Send Email.

send word document to email 4

5: Right-click at the Button and choose View Code.

send word document to email 5

6: The Microsoft Visual Basic for Applications box opens. At this step put the cursor in the middle of the two code segments. Then copy the following code:
send word document to email 6
Dim xOutlookObj As Object
Dim xEmile As Object
Dim xDoc As Document
Application.ScreenUpdating = False
Set xOutlookObj = CreateObject(“Outlook.Application”)
Set xEmile = xOutlookObj.CreateItem(olMailItem)
Set xDoc = ActiveDocument
xDoc.Save
With xEmile
.Subject = “Fax-data”
.Body = “TEST MAIL.”
.To = “luongtrungxxx@gmail.com”
.Importance = olImportanceNormal
.Attachments.Add xDoc.FullName
.Display
End With
Set xDoc = Nothing
Set xEmail = Nothing
Set xOutlookObj = Nothing
Application.ScreenUpdating = True

7: Paste into the ThisDocument (Code) dialog box. Then correct information such as:
Subject: Email subject.
Body: Email content.
To: Recipient.
send word document to email 7
8: Finally, click Run.
Click the Send button in the Outlook dialog box to send the email. And that’s it.

CONCLUSION

And the tutorial ends here. Above is how you can send email right on Word, sounds pretty new and interesting, right? To be more proficient, you can apply this approach to daily work. I hope you will find it useful to you.
Thank you and good luck.

-hhchi

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Источник

In this chapter, we will discuss how to email documents using Word 2010. Microsoft Word can be used to send a Word document in an email as an attachment directly at the given email address without opening your email program. This chapter will teach you simple ways of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others.

Mailing Documents

Following are the simple steps to send a word document as an attachment at the given email address.

Step 1 − Open the document you want to send using e-mail as an attachment.

Step 2 − Click the File tab and then click the Save & Send option from the left most column; this will display a number of options to Save & Send, you will have to select the Send using Email option available in the middle column.

Send Email Options

Step 3 − The third column will have various options to send email which allows you to send your document as an attachment in DOC format or you can send your Word document in a PDF format. Click a method to send the document. I’m going to send my document in PDF format.

When you click the Send as PDF option, it displays the following screen where you can type the email address to which you want to send your document, email subject and other additional messages as well. To send email to multiple recipients, separate each e-mail address with a semicolon (;) and a space.

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