How to draw a table in excel

Try it!

You can create and format a table, to visually group and analyze data.

1. Select a cell within your data.

2. Select Home > Format as Table.

3. Choose a style for your table.

4. In the Format as Table dialog box, set your cell range.

5. Mark if your table has headers.

6. Select OK.

Want more?

Create or delete an Excel table

Microsoft Excel is a spreadsheet tool and therefore presents data in a tabular format by default. The creation of a table in this application is carried out in just two steps: data entry and border design. However, as in other MS Office applications, the desired result in Excel can be achieved in several ways.

Instructions

Step 1

Open Microsoft Excel by clicking on Start -> All Programs -> Microsoft Office. A new book will open: by default, it will be the «Book1.xlsx» file with three blank sheets laid out with a table grid.

Step 2

If you need to create a simple table for visual presentation of data on a third-party resource, for example, print, export it to Word or another application, you can immediately start entering data into columns in a regular format. Sign the column and row names, if necessary, and enter the data in the appropriate cells.

Step 3

Now we need to adjust the width of the columns. You can do this manually by hovering the cursor over the right border of the desired column and stretching it with the mouse to the required width. You can set the columns to fixed widths, or you can choose the AutoFit by Content feature. To do this, select the columns to be formatted, and on the «Menu» tab, select «Format» -> «Column», and in the drop-down menu, select the desired option. You can see how your table will look when printed by selecting the preview button on the toolbar or by pressing Ctrl + F2.

Step 4

Now you need to draw the grid of the table so that it can be displayed on the print. To do this, select the table with the cursor and find the «Borders» button located to the right of the «Increase Indent» button on the toolbar. It will have a different name and look, depending on which tool was used earlier. However, this is usually a dotted square with an arrow on the right, clicking on which opens a menu of available tools.

Step 5

Select the «All Borders» item from the menu to draw all the cells on each side, or use any necessary tool from the list at your discretion. Please note that the «Draw Borders» tool group contains not only buttons for drawing or erasing lines (pencil and eraser, respectively), but also options for choosing the type and color of lines.

Step 6

Another way to draw a table on top of already entered data is to use the Format Cells tab in the right-click drop-down menu. To do this, use the cursor to select a cell or a group of cells with data, the format of which you want to change, right-click and select «Format cells». In the window that opens, select the «Border» tab. On this panel, you can simultaneously select the appropriate type and color of lines, indicate to which part of the selected range to apply the lines, and immediately see the result in the viewport.

Step 7

Here, on the «Alignment» tab, you can set parameters for the placement of content in cells, such as «display», «direction» and «orientation» of the text. And on the «Font» and «Fill» tabs, you can select the required properties of the specified table parameters.

Step 8

When using the third method of drawing a table, data is entered into the already drawn grid last. In this case, first select the required range of cells on a blank sheet of paper.

Step 9

After that, on the toolbar, click on the «Insert» menu item, select the «Tables» mode. This operation can be done much faster by using the key combination CTRL + L or CTRL + T. In the window that appears, check the box «Table with headers». After that specify the names of the columns, otherwise they will be named «Column 1», «Column 2» and so on by default. To set the column names, place the cursor in the header cell and enter the name in the function bar.

Step 10

Use the controls to make changes to your spreadsheet in Excel. They can be found in the «Design» tab located on the toolbar. You can change the number of rows, columns, cell format, and more.

Step 11

Use the split sort feature to change only a portion of the table while keeping the rest as they were. To resize it, move the cursor over the dot mark in the lower right corner and drag to the side to offset the cell borders to give them new values.

Step 12

Contour the table. Then break the cells inside as you see fit. To increase the volume of one cell at the expense of another, use the button on the Merge Cells toolbar. You can also change the color of the font, cell background and other decorative elements that will help make your table look unusual and original. After you have set all the necessary parameters for the table design, start entering data. To make sure that your table looks exactly as you intended, you can use the «Print Preview» function, where, among other things, you can set page parameters for printing.

Do you want to make a table in Excel? This post is going to show you how to create a table from your Excel data.

Entering and storing data is a common task in Excel. If this is something you’re doing, then you need to use a table.

Tables are containers for your data! They help you keep all your related data together and organized.

Tables have a lot of great features and work well with other tools inside and outside of Excel, so you should definitely be using them with your data.

This post is going to show you all the ways you can create a table from your data in Excel. Get your copy of the example workbook used in this post and follow along!

Tabular Data Format for Excel Tables

Excel tables are the perfect container for tabular datasets due to their row and column structure. Just make sure your data follows these rules.

• The first row of your dataset should contain a descriptive column heading.
• Your data should have no blank column headings.
• Your data should have no blank columns or blank rows.
• Your data should have no subtotals or grand totals.
• One row in your data should represent exactly one record of data.
• One column should contain exactly one type of data.

If your data is rectangular in shape and adheres to the above rules, then it’s ready to be put into a table.

Create a Table from the Insert Tab

Now that your data is ready to be placed inside a table, how can you do that?

It’s very easy and will only take a few clicks!

You’ll be able to add your data in a table from the Insert tab. Follow these steps to get your data into a table!

1. Select a cell inside your data.
2. Go to the Insert tab.
3. Select the Table command in the Tables section.

This is going to open the Create Table menu with your data range selected. You should see a green dash line around your selected data and you can adjust the selection if needed.

1. Check the My table has headers option. This is needed if the first row of your data contains column name headings.
2. Press the OK button.

Your data is now inside a table! You’ll easily be able to tell the data is inside an Excel Table now because a default table formatting is automatically applied.

You can go to the Table Design tab and select other style options from the Table Styles section.

💡 Tip: Your table will get a default name such as Table1. You should give your new table a descriptive name as this is how you will refer to it in formulas and other tools.

Create a Table from the Home Tab

Another place you can access the table command is from the Home tab.

You can use the Format as Table command to create a table.

1. Select a cell inside your data.
2. Go to the Home tab.
3. Select the Format as Table command in the Styles section.

1. Select a style option for your table.
2. Check the option for My table has headers.
3. Press the OK button.

This is a great option as you get to choose the table style during the process of making your table.

Create a Table with a Keyboard Shortcut

Creating a table is such a common task that there is a keyboard shortcut for it.

Select your data and press Ctrl + T on your keyboard to turn your dataset into a table.

This is an easy shortcut to remember since T stands for Table.

There is also a legacy shortcut available from when tables were called lists. Select your data and if you press Ctrl + L this will also make a table. In this case, L stands for List.

Create a Table with Quick Analysis

When you select any range Excel will show you the Quick Analysis options in the lower right corner.

This will give you quick access to conditional formatting, pivot tables, charts, totals, and sparklines. The menu also includes the table command to convert the data into a table.

You can follow these steps to create a table from the Quick Analysis tools.

1. Select your entire dataset. You can select any cell in the data and press Ctrl + A and this will select the full range.

This should automatically show the Quick Analysis tool in the lower right corner of the selected range.

• Click on the Quick Analysis tools or press Ctrl + Q to open the Quick Analysis menu.
• Go to the Tables tab.
• Click on the Table command. When you hover your cursor over the Table command it will show you a preview of your data inside a table!

📝 Note: This method allows you to skip the Create Table menu and the Quick Analysis will guess if your data has column headings or not. Excel will apply any column headings to your table accordingly.

Quick Analysis can be disabled from the Excel Options menu if the pop-up command is something you find annoying.

1. Go to the File tab.
2. Select the Options menu.
3. Go to the General tab of the Excel Options menu.
4. Uncheck the Show Quick Analysis options on selection option.
5. Press the OK button.

📝 Note: This will only disable the small pop-up command from showing when you select your data. You can still use the Ctrl + Q keyboard shortcut to access the Quick Analysis tools for any selected range.

Create a Table with Power Query

Power Query is a very useful tool for transforming your data, but you can also create a table during the process of building your queries.

If your data isn’t already inside a table, you can use the From Table/Range query to make a table.

1. Select your data.
2. Go to the Data tab.
3. Press the From Table/Range command in the Get & Transform Data section.

This will open the Create Table menu.

1. Check the My table has headers option if the first row in your data contains column headings.
2. Press the OK button.

This will add your data to a table and then open the Power Query Editor where you will be able to build your query based on the new table.

When you are finished building your query, you can go to the Home tab of the Power Query editor and press the Close and Load command.

This will give you the option to create another table filled with the transformed data. Select the Table option and press the OK button to load the transformed data into a table.

⚠️ Warning: This method does create a table, but doesn’t give you the opportunity to name the table before you build your queries. This means your queries will reference the generic table name such as Table1, and if you later change the table name you will also have to update the reference in your query.

Create Multiple Tables from a List with VBA

Suppose you need to create multiple tables in your Excel file. Maybe you need to create a table of sales data for each month of the year. Doing this manually could be a time-consuming process.

This is where you could use VBA to create multiple tables with the required columns.

Go to the Developer tab and select the Visual Basic command to open the visual basic editor. Then go to the Insert tab of the visual basic editor and select the Module option to create a new module to add your VBA macro.

Sub AddTables()
Dim myRange As Range
Dim sheetTest As Boolean
Dim myHeadings As Variant
Dim colCount As Integer
Set myRange = Selection

myHeadings = [{"ID","Date","Item","Quantity","Price"}]
colCount = UBound(myHeadings)

For Each c In myRange.Cells
sheetTest = False
    For Each ws In ThisWorkbook.Worksheets
        If ws.Name = c.Value Or c.Value = "" Then
            sheetTest = True
        End If
    Next ws
    If Not (sheetTest) Then
        With Sheets
            Sheets.Add.Name = c.Value
            Sheets(c.Value).Select
            Range("A1").Resize(1, colCount).Value = myHeadings
            ActiveSheet.ListObjects.Add(xlSrcRange, Range("A1").Resize(1, colCount), , xlYes).Name = c.Value & "Sales"
        End With
    End If
Next c
End Sub

This code will loop through the selected range and add a new sheet for each cell in the range. The code tests if the sheet name exists and if it doesn’t then it creates a new sheet named from the cell value.

The column headings are added to the new sheet starting at cell A1. This is then turned into a table and the table is named based on the sheet name.

myHeadings = [{"ID","Date","Item","Quantity","Price"}]

The above line of code is used to create the column headings in each table. You can adjust this to suit your needs.

You can then run this macro to create multiple tables.

1. Select the range of cells that contain the list the names for each table you want to create. For example, you might want a list of month names to create a table for each month.
2. Press the Alt + F8 keyboard shortcut to open the Macro menu.
3. Select your macro.
4. Press the Run button.

This will run and create a new sheet for each item in your selection. Each sheet will contain a table with the same column headings and be named based on the items in the selected list.

Create Multiple Tables from a List with Office Scripts

If you are using Excel online and want to automate the process of creating multiple tables from a list, then you will need to use Office Scripts.

This is a JavaScript based language that can help you automate tasks in Excel online.

Go to the Automate tab and select the New Script command to open the Office Script Editor.

function main(workbook: ExcelScript.Workbook) {

	//Create an array with the column headings
	let myHeaders = [["ID", "Date", "Item", "Quantity", "Price"]]
	let colCount = myHeaders[0].length;
	//Create an array with the values from the selected range
	let selectedRange = workbook.getSelectedRange();
	let selectedValues = selectedRange.getValues();
	//Get dimensions of selected range
	let rowHeight = selectedRange.getRowCount();
	let colWidth = selectedRange.getColumnCount();

	//Loop through each item in the selected range
	for (let i = 0; i < rowHeight; i++) {
		for (let j = 0; j < colWidth; j++) {
			try {
				//Create a new sheet with name from the selected range
				let thisSheet = workbook.addWorksheet(selectedValues[i][j]);
				//Add column headings to new sheet and convert to table
				thisSheet.getRange("A1").getAbsoluteResizedRange(1, colCount).setValues(myHeaders);
				let newTable = workbook.addTable(thisSheet.getRange("A1").getAbsoluteResizedRange(1, colCount), true);
				newTable.setName(selectedValues[i][j] + "Sales");
			}
			catch (e) {
				//do nothing
			};
		};
	};
};

Copy and paste the above code into the Code Editor. Press the Save script button to save the script and then you can use the Run button to execute the script.

This Office Script code will loop through the active range in your workbook and create a new sheet for each cell in the selected range and name it based on the value in the cell.

let myHeaders = [["ID", "Date", "Item", "Quantity", "Price"]]

The column headings are added to each new sheet starting in cell A1. You can adjust the above line of code to change the column headings to suit your needs.

These column headings are then turned into a table and the table is named based on the sheet name.

You can then run this script using the following steps.

1. Select a range of cells that contain the list of tables you want to create.
2. Click on the Run button in the Code Editor.

The code will run and create all the sheets with tables in each sheet.

Conclusions

Tables are a very useful feature for your tabular data in Excel.

Your data can be added to a table in several ways such as from the Insert tab, from the Home tab, with a keyboard shortcut, or using the Quick Analysis tools.

Tables work well with other tools in Excel such as Power Query. Because of this, Excel will even automatically convert your data into a table before using Power Query.

Creating multiple tables in your workbook can also be automated using either VBA or Office Scripts.

How do you make your tables? Do you know any other tips? Let me know in the comments section below!

Содержание

• Основы создания таблиц в Excel
  • Способ 1: Оформление границ
  • Способ 2: Вставка готовой таблицы
  • Способ 3: Готовые шаблоны
• Вопросы и ответы

Обработка таблиц – основная задача Microsoft Excel. Умение создавать таблицы является фундаментальной основой работы в этом приложении. Поэтому без овладения данного навыка невозможно дальнейшее продвижение в обучении работе в программе. Давайте выясним, как создать таблицу в Экселе.

Таблица в Microsoft Excel это не что иное, как набор диапазонов данных. Самую большую роль при её создании занимает оформление, результатом которого будет корректное восприятие обработанной информации. Для этого в программе предусмотрены встроенные функции либо же можно выбрать путь ручного оформления, опираясь лишь на собственный опыт подачи. Существует несколько видов таблиц, различающихся по цели их использования.

Способ 1: Оформление границ

Открыв впервые программу, можно увидеть чуть заметные линии, разделяющие потенциальные диапазоны. Это позиции, в которые в будущем можно занести конкретные данные и обвести их в таблицу. Чтобы выделить введённую информацию, можно воспользоваться зарисовкой границ этих самых диапазонов. На выбор представлены самые разные варианты чертежей — отдельные боковые, нижние или верхние линии, толстые и тонкие и другие — всё для того, чтобы отделить приоритетную информацию от обычной.

1. Для начала создайте документ Excel, откройте его и введите в желаемые клетки данные.



2. Произведите выделение ранее вписанной информации, зажав левой кнопкой мыши по всем клеткам диапазона.



3. На вкладке «Главная» в блоке «Шрифт» нажмите на указанную в примере иконку и выберите пункт «Все границы».



4. В результате получится обрамленный со всех сторон одинаковыми линиями диапазон данных. Такую таблицу будет видно при печати.



Соответственно, чтобы убрать оформление границ у таблицы, необходимо кликнуть на ту же иконку, но выбрать пункт «Нет границы».



5. Для ручного оформления границ каждой из позиций можно воспользоваться специальным инструментом и нарисовать их самостоятельно. Перейдите уже в знакомое меню выбора оформления клеток и выберите пункт «Нарисовать границу».



Пользуясь выбранным инструментом, можно в произвольной форме разукрасить границы клеток с данными и не только.

Обратите внимание! Оформление границ клеток работает как с пустыми ячейками, так и с заполненными. Заполнять их после обведения или до — это индивидуальное решение каждого, всё зависит от удобства использования потенциальной таблицей.

Способ 2: Вставка готовой таблицы

Разработчиками Microsoft Excel предусмотрен инструмент для добавления готовой шаблонной таблицы с заголовками, оформленным фоном, границами и так далее. В базовый комплект входит даже фильтр на каждый столбец, и это очень полезно тем, кто пока не знаком с такими функциями и не знает как их применять на практике.

1. Переходим во вкладку «Вставить».



2. Среди предложенных кнопок выбираем «Таблица».



3. После появившегося окна с диапазоном значений выбираем на пустом поле место для нашей будущей таблицы, зажав левой кнопкой и протянув по выбранному месту.



4. Отпускаем кнопку мыши, подтверждаем выбор соответствующей кнопкой и любуемся совершенно новой таблице от Excel.



5. Редактирование названий заголовков столбцов происходит путём нажатия на них, а после — изменения значения в указанной строке.



6. Размер таблицы можно в любой момент поменять, зажав соответствующий ползунок в правом нижнем углу, потянув его по высоте или ширине.

Таким образом, имеется таблица, предназначенная для ввода информации с последующей возможностью её фильтрации и сортировки. Базовое оформление помогает разобрать большое количество данных благодаря разным цветовым контрастам строк. Этим же способом можно оформить уже имеющийся диапазон данных, сделав всё так же, но выделяя при этом не пустое поле для таблицы, а заполненные клетки.

Способ 3: Готовые шаблоны

Большой спектр возможностей для ведения информации открывается в разработанных ранее шаблонах таблиц Excel. В новых версиях программы достаточное количество готовых решений для ваших задач, таких как планирование и ведение семейного бюджета, различных подсчётов и контроля разнообразной информации. В этом методе всё просто — необходимо лишь воспользоваться шаблоном, разобраться в нём и пользоваться в удовольствие.

1. Открыв Excel, перейдите в главное меню нажатием кнопки «Файл».



2. Нажмите вкладку «Создать».



3. Выберите любой понравившийся из представленных шаблон.



4. Ознакомьтесь с вкладками готового примера. В зависимости от цели таблицы их может быть разное количество.



5. В примере с таблицей по ведению бюджета есть колонки, в которые можно и нужно вводить свои данные — воспользуйтесь этим.

Таблицы в Excel можно создать как вручную, так и в автоматическом режиме с использованием заранее подготовленных шаблонов. Если вы принципиально хотите сделать свою таблицу с нуля, следует глубже изучить функциональность и заниматься реализацией таблицы по маленьким частицам. Тем, у кого нет времени, могут упростить задачу и вбивать данные уже в готовые варианты таблиц, если таковы подойдут по предназначению. В любом случае, с задачей сможет справиться даже рядовой пользователь, имея в запасе лишь желание создать что-то практичное.

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Creating a Table within Excel

1. Open the Excel spreadsheet.
2. Use your mouse to select the cells that contain the information for the table.
3. Click the “Insert” tab > Locate the “Tables” group.
4. Click “Table”.
5. If you have column headings, check the box “My table has headers”.
6. Verify that the range is correct > Click [OK].

How do you create a data table?

Here’s how to make a data table:

1. Name your table. Write a title at the top of your paper.
2. Figure out how many columns and rows you need.
3. Draw the table. Using a ruler, draw a large box.
4. Label all your columns.
5. Record the data from your experiment or research in the appropriate columns.
6. Check your table.

How do you make a table or chart in Excel?

Create a chart

1. Select the data for which you want to create a chart.
2. Click INSERT > Recommended Charts.
3. On the Recommended Charts tab, scroll through the list of charts that Excel recommends for your data, and click any chart to see how your data will look.
4. When you find the chart you like, click it > OK.

How do I create a multi column table in Excel?

How to combine two or more columns in Excel

1. In Excel, click the “Insert” tab in the top menu bar.
2. In the “Create Table” dialog box that pops up, edit the formula so that only the columns and rows that you want to combine are used in the table.

You can create and format a table, to visually group and analyze data.

1. Select a cell within your data.
2. Select Home > Format as Table.
3. Choose a style for your table.
4. In the Format as Table dialog box, set your cell range.
5. Mark if your table has headers.
6. Select OK.

What is table in Excel?

What is a Table in Microsoft Excel? A table is a powerful feature to group your data together in Excel. Think of a table as a specific set of rows and columns in a spreadsheet.You might think that your data in an Excel spreadsheet is already in a table, simply because it’s in rows and columns and all together.

How do you use tables in Excel?

To quickly create a table in Excel, do the following:

1. Select the cell or the range in the data.
2. Select Home > Format as Table.
3. Pick a table style.
4. In the Format as Table dialog box, select the checkbox next to My table as headers if you want the first row of the range to be the header row, and then click OK.

What is the shortcut to create a table in Excel?

6. Want to insert a table, row, column, comment, or chart? Press Ctrl + l to insert a table, Ctrl + Shift + + to insert a cell, row, or column, Ctrl + F2 to insert a comment, and Alt + F1 to insert a chart with data.

How do I turn a table into a column in Excel?

Select the table you want to transform into a single column. Click on Copy on the left-hand side of the “Professor Excel”-ribbon. Select the first cell from which Professor Excel should paste the columns underneath. Click on “Paste to Single Column” on the “Professor Excel” ribbon.

How do you make a table with two columns?

Select the Layout tab, click Columns, Two. Select the Layout tab and click Repeat Header Rows. Highly active question.

How do I insert a table within a cell in Excel?

Insert a Table

1. Click any single cell inside the data set.
2. On the Insert tab, in the Tables group, click Table.
3. Excel automatically selects the data for you. Check ‘My table has headers’ and click on OK.

Why can’t I create a Table in Excel?

Based on your description, did you mean you cannot use Table option in Excel as shown in the following figure? If your data source is a Table, you cannot create a Table any more. You can select the Table and go to Design and Covert to Range first. Then you can create a new Table based on the data source.

How do I find the Table in Excel?

perhaps you forgot the location. You can find a named range by using the Go To feature—which navigates to any named range throughout the entire workbook. You can find a named range by going to the Home tab, clicking Find & Select, and then Go To. Or, press Ctrl+G on your keyboard.

What do you use to create a chart?

1. Chart Wizard use to create a chart.
2. A wizard found in the Microsoft Excel program that takes users step-by-step through the process of creating a chart in Microsoft Excel.
3. Select a range of data, click the button and Excel produces an embedded chart.

How do you create an advanced chart in Excel?

Advanced Excel Charts #3 – Thermometer Charts

1. Step 1 – Select Clustered Charts. Select the Percentage data as shown below:
2. Step 2 – Combine the Column. Go to Chart Design -> Select Switch Row / Column and click OK:
3. Step 3 – Select minimum and maximum.
4. Step 3 – Format the chart.

How do I make a table using my keyboard?

To create a basic table, with one row and three columns for example, make sure the cursor is on a new line, then type four plus signs separated by spaces (plus, space, plus, space…) and press “Enter”. A single row, three column table is created.

How do you make a table on a laptop?

Click Insert> Tables > Draw Table. The cursor turns into a pencil, which you drag down and across to draw a box. Don’t worry about the exact dimensions; you can modify it any time. Once the box is created, position the cursor inside the box and draw lines over and down for the columns and rows (one at a time).

What is Ctrl Z in Excel?

To undo an action press Ctrl+Z. If you prefer your mouse, click Undo on the Quick Access Toolbar. You can press Undo (or CTRL+Z) repeatedly if you want to undo multiple steps.

How do I insert a table in one column?

Click in a cell to the left or right of where you want to add a column. Under Table Tools, on the Layout tab, do one of the following: To add a column to the left of the cell, click Insert Left in the Rows and Columns group. To add a column to the right of the cell, click Insert Right in the Rows and Columns group.

How do I paste a table into one cell?

Step 1: Enable the Clipboard with clicking anchor in the bottom-right corner of Clipboard group on the Home tab. See below screen shot: Step 2: Select the range you will pasted into one cell, and copy it with pressing the Ctrl + C keys at the same time. Then the copied range will be added into the Clipboard at once.

How do I split a table side by side in Word?

Split a table

1. Put your cursor on the row that you want as the first row of your second table. In the example table, it’s on the third row.
2. On the LAYOUT tab, in the Merge group, click Split Table. The table splits into two tables.