How to create diagrams on word

Click in your document where you want to create the drawing. On the Insert tab, in the Illustrations group, click Shapes.

Add a drawing to a document

1. Insert a shape.
2. Change a shape.
3. Add text to a shape.
4. Group selected shapes.
5. Draw in the document.
6. Adjust the size of the shapes.

How do I make a diagram in Word?

To create a diagram in a document

1. Position the cursor in the document where you want to insert the diagram.
2. Do either of the following to open the Choose a SmartArt Graphic dialog box:
3. In the left pane, select a type of diagram.
4. Click OK to insert the selected diagram at the cursor.

Is there a way to draw on Microsoft Word?

You can draw freely in Microsoft Word using the “Draw” feature whether you have Word for Mac or Windows. You can also insert customizable shapes into your document, or draw using the “Scribble” feature.

How do you draw a diagram on the computer?

8 Online Tools to Draw Diagrams and Flowcharts

1. Lucidchart. Lucidchart allows you to create diagrams and flowcharts without installing any software easily.
2. Draw.io. Draw.io is a completely free online tool for creating diagrams of all types.
3. Cacoo.
4. Gliffy.
5. Sketchboard.
6. Creately.
7. DrawAnywhere.
8. Google Drawings.

How do you draw shapes in Word?

Click in your document where you want to create the drawing. On the Insert tab, in the Illustrations group, click Shapes.
Add a drawing to a document

1. Insert a shape.
2. Change a shape.
3. Add text to a shape.
4. Group selected shapes.
5. Draw in the document.
6. Adjust the size of the shapes.

How do you draw a straight line in Word?

How to create a straight line in Microsoft Word

1. Go to the Insert menu.
2. Click on Shapes, and select which type of line you want to draw.
3. Press the Shift button on the keyboard while dragging the pointer to form a straight line (horizontal or vertical).
4. The straight line has created!

How can I draw a graph?

1. Step 1: Identify the variables.
2. Step 2: Determine the variable range.
3. Step 3: Determine the scale of the graph.
4. Step 4: Number and label each axis and title the graph.
5. Step 5: Determine the data points and plot on the graph.
6. Step 6: Draw the graph.

How do I draw a pen in Word?

On the Draw tab of the Ribbon, tap a pen to select it. In Word, you must be in Print layout to draw with ink. If the Draw tab is grayed out so that you can’t select a pen, go the View tab and select Print Layout. ; then you can select a pen to draw with.

How do I insert a pen in Word?

Click on File tab and select Options from the menu Page 2 3. Select All Tabs under Choose Commands from: 4. Select Pens under the Ink Tools and click the Add button to add the Pens tab as a main tab on the ribbon.

How do I label a diagram in Word?

Select the object (table, equation, figure, or another object) that you want to add a caption to. On the References tab, in the Captions group, click Insert Caption. In the Label list, select the label that best describes the object, such as a figure or equation.

Can you draw freehand in Word?

Creating Freehand Drawings in Word
To start, press the Draw tab on the ribbon bar. This will display the pen drawing tool options for you to use. Three drawing options are available under the Tools section.

How do I make a block diagram in Word?

Create a block diagram

1. Click the File tab.
2. Click New, under templates, or categories, click General, and then double-click Block Diagram.
3. From the Blocks and Blocks Raised stencils, drag shapes onto the drawing page.
4. To add text to a shape, select the shape and then type.

How do I make a graph in Word 2016?

To create a simple chart from scratch in Word, click Insert > Chart, and pick the chart you want.

1. Click Insert > Chart.
2. Click the chart type and then double-click the chart you want.
3. In the spreadsheet that appears, replace the default data with your own information.
4. When you’ve finished, close the spreadsheet.

How do you insert a draw tab in Word 2016?

Adding the Draw tab to the Ribbon

1. Right-click the Ribbon and select Customize the Ribbon.
2. Check the box next to Draw, then click OK.
3. The Draw tab will now be available in the Ribbon.

How do you draw in Word 2020?

How to draw in Word

1. Click the ‘Shapes’ button and select ‘Scribble’ Open up your Microsoft Word document.
2. Hold down your mouse to draw. Click and hold down your mouse to draw.
3. Release the mouse. As soon as you release your mouse, the drawing will be finished.
4. Edit your drawing. Double-click your drawing.

Why can’t I draw a straight line in Word?

To work around this problem and make the straight line horizontal, set the height to zero in the Size tab of the Layout dialog box. Similarly, to make the straight line vertical, set the width to zero. To display the Layout dialog box, right-click the line and choose More Layout Options.

How do you draw a straight vertical line in Word?

To add a vertical line using the shape tool, go to Insert | Shapes and select the Line tool. Place the cursor where you want the line to start, and drag to where you want the other end of the line to be. Holding the Shift key while you drag will ensure that the line is straight.

How do you make an XY graph in Word?

Step 1: Open the Word document. Step 2: Go to the Insert tab on the ribbon and click on the Chart option under the Illustrations group. Step 3: An Insert Charts dialog box will appear on the screen. Select the XY (Scatter) option from the left pane and pick a line graph that you want to insert.

Where is the Drawing toolbar in Word 2016?

Click View > Toolbars > Drawing. The Drawing toolbar is displayed or hidden. The Drawing toolbar contains a collection of icon buttons that allows the user to draw shapes and images in the document.

How do you draw in docs?

What to Know

1. Open a document in Google Docs. Place the cursor where you want the drawing to appear.
2. Select Insert > Drawing. Choose New to open the Drawing window.
3. Choose a drawing type from the Actions menu. Options include word art, shapes, arrows, callouts, and equations.

Where is the pen tool in Microsoft Word 2010?

Click “File” > “Options” > “Customize Ribbon” > “Main Tabs” box > Review. The improved inking feature in Word 2010 lets you make ink annotations on your document on your Tablet PC and save those ink annotations together with the document.

Managers, system analysts, programmers, and engineers adopted flowcharts as a mean of
communication for describing:

• Document workflows
• Data flows
• System operation flows
• Algorithms

No wonder that building blocks and rules of flow charts were standardized by the American
National Standards Institute (ANSI) and International Organization for Standards (ISO)
more than 50 years ago. The current standard defines the drawing direction from top to
bottom and left to right and specific symbols for different types of entities, actions,
etc. E.g.:

You can find all these shapes and other useful visual elements in the Shapes
dropdown list on the Insert tab of Microsoft Word.

The flowchart above is «cross-functional» and defines the responsibility zones of
different business units.

To create a diagram like the one above, follow the next steps (we recommend to check the
tip how to easily organize shapes in
Word,
which demonstrates easy tricks to simplify the drawing routine):

Add the drawing canvas

The drawing canvas is an essential element for the flow chart that you need to add before
adding the flow shapes because of flowchart connectors. You can add flowcharts connectors
only between the shapes within the drawing canvas:

   1.   On the Insert tab, in the Illustrations group, click
Shapes:

   2.   On the Shapes list, in the bottom, choose New Drawing
Canvas:

Word adds the new drawing canvas to your flow chart:

Draw the flowchart blocks

   3.   On the Shapes list, in the Flowchart group,
select the block you want to add:

   4.   To add text to the selected shape, just double-click in it and enter
the text.

Connect the flowchart blocks by connectors

   5.   To connect shapes, do the following:

• On the Insert tab, in the Illustrations group, click in the Shapes list and
  then select one of the connectors in the Lines group:

  

• Select the beginning point on the border of the first shape (source) and the ending
  point on the edge of the second shape (target):

  

For more customizations of shapes and connectors, see
how to change format of
diagram shapes in Word
and
how to change flowchart shapes
or
how to change connector
type for flowchart.

Top-to-down flowcharts are perfect for the Portrait page orientation in Microsoft word. For
the Landscape page orientation or the PowerPoint presentation, the preferred layout is
left-to-right. Sometimes left-to-right flow diagrams with delimited borders of organization unit
activities are called Swimlane diagrams or Swimlane flowcharts.

See also this tip in French:
Comment créer un organigramme des opérations dans Word.

A diagram is worth a thousand words, especially if you’re trying to explain a process. And if you know how to make a flowchart in Word, you don’t need a different diagram-creation tool. You can make the flowchart right inside Microsoft Word, no programming or design skills required.

A flowchart is a graphical representation of a series of steps or actions. It’s most effective for depicting a process, data flow, workflow, or decision steps. In a flowchart, each shape holds a meaning. The most basic ones are:

• Oval (or pill shape). Start or end of the process.
• Rectangle. Action or sub-process. 
• Diamond. Decision point.
• Parallelogram. Either an input needed for the process, or an output that goes into the next step.

Other shapes are used in flowcharts for very specific applications like data flow diagrams. But the above basic flowchart symbols should be enough for the most common charts. Whether you need just the basics or specialized shapes, you can find them in Word.

In this tutorial, I walk you step-by-step through how to make a flowchart in Microsoft Word using basic shapes. Word offers two ways to create a flowchart. Use the method that lets you make the flowchart you envision.

Note: For this tutorial, I used Microsoft Word for Mac version 16. If you’re using a different version of the application, the interface and steps may be different.

Method One: Create a Flowchart in Word With Shapes

The first way to create a flowchart in Word is by inserting shapes in your document. Here’s what to do:

1. Display Gridlines

Before getting started, make sure to switch on gridlines. This will make it much easier for you to create a nice-looking flowchart. Aside from showing you guide lines, when gridlines are on, shapes and lines snap to regular spaces, making it easy to align elements.

To switch on the gridlines, go to View > Gridlines.

2. Create the Flowchart Shapes

Now you’re ready to start inserting shapes. Go to Insert > Shapes. The shapes menu appears. Scroll down to the Flowchart shapes. If you hover over any shape, a tip-tool appears, letting you know what the shape means. Click on the shape you wish to use. 

The cursor turns into a crosshair. Click and drag the crosshair to create the shape to the size you want.

3. Format the Flowchart Shapes

Use the options on the Shape Format ribbon to format the shape’s fill color, border, and other attributes.

4. Add text inside the flowchart shapes.

To add text inside a flowchart shape, first select the shape. Then, start typing. The text will appear inside the selected shape.

5. Format the Text

If you wish to format the text inside a shape, select the shape. Under the Home tab, use the formatting options to select the font, font size, and other attributes.

Repeat the previous steps to create all the shapes you need for your flowchart. Use the gridlines to arrange them on your document.

6. Add the Flowchart Connectors

Next, you’re going to want to connect the shapes with lines or arrows.

To insert an arrow, go to Insert > Lines. The lines menu opens. Click on the line you wish to use.

Under the Shape Format tab, use the options to format the connector.

When the line is formatted as you like, set it as a default line. That way Word will use the same formatting settings for the next lines you create, and you won’t have to keep formatting each one.

To set a line as the default line, right-click on it, then select Set as Default Line.

Repeat until you’ve inserted, formatted, and arranged all the connectors you need. 

4. Insert More Text

You may find that you need text outside of the shapes in your flowchart.

To add text, go to Insert > Text Box. Click and drag the cursor where you wish to place the text box. Type the text inside the box.

Next, format the text. With the text box selected, click on the Home tab. Use the formatting options on the ribbon to format the text.

When your flowchart is complete, switch off the Gridlines, and enjoy your creation!

Method Two: Create a Flowchart in Word With SmartArt

Another way to create flowcharts in MS Word is by using SmartArt. It’s a pre-designed visual template in Word that lets you quickly make charts and diagrams. You can format SmartArt—up to a certain extent—and personalize them with your own information.

To create a Microsoft SmartArt flowchart, follow these steps:

1. Insert a New SmartArt

Go to Insert > SmartArt > Process. The Process menu pops up.

Choose the SmartArt that’s most suitable for the flowchart you wish to create and click on it.

2. Format the SmartArt Flowchart

Under the SmartArt Design tab, use the tools on the ribbon to format the various elements of the SmartArt. 

Explore the special effects menu to see ways you can spice up your chart.

At any point, you can also change the style of your Microsoft SmartArt flowchart. First, select the SmartArt. Under the SmartArt Design tab, open the styles menu. Click on a different style you wish to apply.

3. Add Steps

You’ll probably need to add steps to your process SmartArt. To do this, make sure you’re on the SmartArt Design tab. Click on the Add Shape dropdown menu and choose from one of two options:

• Add Shape After. Adds a step at the end of the current SmartArt.
• Add Shape Before. Adds a step at the beginning.

Tip: You can add steps at any point in your workflow. But I suggest you add all the steps you think you’ll need before you add your text.

4. Add Your Text

To add your text, click on a text box—it’ll have a placeholder that says “Text”—and type your own text. Under the SmartArt Design tab, you can also click on the Text Pane button to add and edit text through the Text Pane.

You can also format the text inside the SmartArt. First, select the text box, then click on the Home tab. Use the formatting options to change the font, font size, and etc.

5. Add Images

If the SmartArt flowchart style you created includes pictures, now’s the time to add your custom images.

Click on the image icon. This launches your document finder. Click on the image file you want to add, then click Insert.

Tip: Make sure your image has the correct proportions for the image placeholder in the SmartArt. If the placeholder is square, edit your image to be a square before inserting it. Otherwise, it may get cropped awkwardly.

Repeat the steps above to complete your Microsoft SmartArt flowchart.

Shapes vs. SmartArt: What’s the Best Way to Create a Flowchart in Word?

Now that know how to create a flowchart in Word using two methods, you may be wondering, which is the better way: shapes or SmartArt?

Each has its advantages and disadvantages.

Use shapes to create a flowchart if:

• You want complete control over how your flowchart looks. It’s simply easier to control the different elements of a flowchart that’s built from scratch using shapes and lines or arrows as connectors.

• You want to use symbolic flowchart shapes. Word shapes include both the basic shapes and special flowchart shapes.

• You’ve got a complicated flowchart. If you’re trying to create a flowchart with split steps (like the bread making flowchart I made with charts), then you’re better off using shapes. 

Consider using SmartArt to make a flowchart if:

• You want a creatively designed chart quickly. SmartArt process diagrams are pre-made by designers to look great with minimal fuss.

• You don’t need traditional flowchart shapes. Most Microsoft SmartArt flowcharts use only basic shapes and other elements that are chosen more for aesthetic purposes.

• Your flowchart has only a few and simple steps. SmartArt charts lend themselves best to straightforward processes.

5 Flowchart Making Tips

Microsoft Word gives you two convenient ways to make MS Word flowchart diagrams. To get the best results, keep these tips in mind:

1. Plan It Out

Have a clear vision for what you want your flowchart you look like. Sketch it out with pen and paper and know exactly what text and images you’re going to use. 

2. Make the Design Elements Consistent

Use a consistent style among the shapes and connectors in your flowchart. For example, use the same one or two fonts for the text.

3. Fit the Entire Chart on One Page

For the greatest legibility, make sure your chart fits all on one page. You may have to change the document’s orientation from portrait to landscape to accommodate a long or wide flowchart.

4. Don’t Count on People Knowing What Flowchart Shapes Mean

As mentioned above, shapes have specific meanings when used in flowcharts. But your readers may not know what those are. Make sure your flowchart makes sense even if this is the case. It’s also a good idea to include a legend or symbol key to let your readers know what the various shapes stand for.

5. Follow the Conventional Reading Direction

In the English language, readers read from left to right and top to bottom. If your flowchart is more than one level long, continue the second level on the left side of the page. (Of course, if your document is in a language that’s read from right to left, bottom to top, then you’d follow that direction for your flowchart as well.)

Streamline Your Workflow With Microsoft Word Templates

Another way to streamline your workflow is with a Word template. 

Templates may include a Microsoft Word flowchart or other diagrams. Even if that’s not the case, starting with a Microsoft Word flowchart template is still an easy way to create a professionally-designed document.

With a template for Word, all the major design decisions have already been made for you by a professional. All you’ve got to do is to customize it with your branding colors, images, and text.

One excellent source of Word templates is Envato Elements. In this creative marketplace you’ll find templates for various kinds of documents such as this resume/CV template, which includes infographics.

An Elements subscription gives you access to much more than high-quality Word templates. For one low, fixed price per month, you get unlimited downloads of the creative components you need to make your document look its best, such as fonts, photos, graphics, and icons. 

And if you create other types of materials, like videos and websites, then you’ll also benefit from unlimited downloads of stock videos, music, sound effects, and presentation templates.

Create Your Own Flowcharts in Microsoft Word

Now you know how to make an easy flowchart in Microsoft Word. For complete control, build your flowchart with shapes and lines. For a fast and artistic look, use SmartArt. Either way, a well-constructed flowchart will make your document more effective at showing a process, workflow, or data flow.

You can also use Word templates to streamline your workflow. For the best quality and value, get Word templates and other creative resources from Envato Elements. Your subscription brings to your fingertips millions of creative assets to help you communicate effectively.