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The COUNT function counts the number of cells that contain numbers, and counts numbers within the list of arguments. Use the COUNT function to get the number of entries in a number field that is in a range or array of numbers. For example, you can enter the following formula to count the numbers in the range A1:A20: =COUNT(A1:A20). In this example, if five of the cells in the range contain numbers, the result is 5.
Syntax
COUNT(value1, [value2], …)
The COUNT function syntax has the following arguments:
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value1 Required. The first item, cell reference, or range within which you want to count numbers.
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value2, … Optional. Up to 255 additional items, cell references, or ranges within which you want to count numbers.
Note: The arguments can contain or refer to a variety of different types of data, but only numbers are counted.
Remarks
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Arguments that are numbers, dates, or a text representation of numbers (for example, a number enclosed in quotation marks, such as «1») are counted.
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Logical values and text representations of numbers that you type directly into the list of arguments are counted.
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Arguments that are error values or text that cannot be translated into numbers are not counted.
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If an argument is an array or reference, only numbers in that array or reference are counted. Empty cells, logical values, text, or error values in the array or reference are not counted.
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If you want to count logical values, text, or error values, use the COUNTA function.
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If you want to count only numbers that meet certain criteria, use the COUNTIF function or the COUNTIFS function.
Example
Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.
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Data |
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12/8/08 |
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19 |
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22.24 |
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TRUE |
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#DIV/0! |
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Formula |
Description |
Result |
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=COUNT(A2:A7) |
Counts the number of cells that contain numbers in cells A2 through A7. |
3 |
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=COUNT(A5:A7) |
Counts the number of cells that contain numbers in cells A5 through A7. |
2 |
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=COUNT(A2:A7,2) |
Counts the number of cells that contain numbers in cells A2 through A7, and the value 2 |
4 |
Need more help?
Counting is an integral part of data analysis, whether you are tallying the head count of a department in your organization or the number of units that were sold quarter-by-quarter. Excel provides multiple techniques that you can use to count cells, rows, or columns of data. To help you make the best choice, this article provides a comprehensive summary of methods, a downloadable workbook with interactive examples, and links to related topics for further understanding.
Download our examples
You can download an example workbook that gives examples to supplement the information in this article. Most sections in this article will refer to the appropriate worksheet within the example workbook that provides examples and more information.
Download examples to count values in a spreadsheet
In this article
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Simple counting
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Use AutoSum
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Add a Subtotal row
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Count cells in a list or Excel table column by using the SUBTOTAL function
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Counting based on one or more conditions
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Video: Use the COUNT, COUNTIF, and COUNTA functions
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Count cells in a range by using the COUNT function
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Count cells in a range based on a single condition by using the COUNTIF function
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Count cells in a column based on single or multiple conditions by using the DCOUNT function
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Count cells in a range based on multiple conditions by using the COUNTIFS function
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Count based on criteria by using the COUNT and IF functions together
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Count how often multiple text or number values occur by using the SUM and IF functions together
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Count cells in a column or row in a PivotTable
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Counting when your data contains blank values
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Count nonblank cells in a range by using the COUNTA function
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Count nonblank cells in a list with specific conditions by using the DCOUNTA function
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Count blank cells in a contiguous range by using the COUNTBLANK function
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Count blank cells in a non-contiguous range by using a combination of SUM and IF functions
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Counting unique occurrences of values
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Count the number of unique values in a list column by using Advanced Filter
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Count the number of unique values in a range that meet one or more conditions by using IF, SUM, FREQUENCY, MATCH, and LEN functions
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Special cases (count all cells, count words)
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Count the total number of cells in a range by using ROWS and COLUMNS functions
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Count words in a range by using a combination of SUM, IF, LEN, TRIM, and SUBSTITUTE functions
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Displaying calculations and counts on the status bar
Simple counting
You can count the number of values in a range or table by using a simple formula, clicking a button, or by using a worksheet function.
Excel can also display the count of the number of selected cells on the Excel status bar. See the video demo that follows for a quick look at using the status bar. Also, see the section Displaying calculations and counts on the status bar for more information. You can refer to the values shown on the status bar when you want a quick glance at your data and don’t have time to enter formulas.
Video: Count cells by using the Excel status bar
Watch the following video to learn how to view count on the status bar.
Use AutoSum
Use AutoSum by selecting a range of cells that contains at least one numeric value. Then on the Formulas tab, click AutoSum > Count Numbers.
Excel returns the count of the numeric values in the range in a cell adjacent to the range you selected. Generally, this result is displayed in a cell to the right for a horizontal range or in a cell below for a vertical range.
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Add a Subtotal row
You can add a subtotal row to your Excel data. Click anywhere inside your data, and then click Data > Subtotal.
Note: The Subtotal option will only work on normal Excel data, and not Excel tables, PivotTables, or PivotCharts.
Also, refer to the following articles:
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Outline (group) data in a worksheet
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Insert subtotals in a list of data in a worksheet
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Count cells in a list or Excel table column by using the SUBTOTAL function
Use the SUBTOTAL function to count the number of values in an Excel table or range of cells. If the table or range contains hidden cells, you can use SUBTOTAL to include or exclude those hidden cells, and this is the biggest difference between SUM and SUBTOTAL functions.
The SUBTOTAL syntax goes like this:
SUBTOTAL(function_num,ref1,[ref2],…)
To include hidden values in your range, you should set the function_num argument to 2.
To exclude hidden values in your range, set the function_num argument to 102.
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Counting based on one or more conditions
You can count the number of cells in a range that meet conditions (also known as criteria) that you specify by using a number of worksheet functions.
Video: Use the COUNT, COUNTIF, and COUNTA functions
Watch the following video to see how to use the COUNT function and how to use the COUNTIF and COUNTA functions to count only the cells that meet conditions you specify.
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Count cells in a range by using the COUNT function
Use the COUNT function in a formula to count the number of numeric values in a range.
In the above example, A2, A3, and A6 are the only cells that contains numeric values in the range, hence the output is 3.
Note: A7 is a time value, but it contains text (a.m.), hence COUNT does not consider it a numerical value. If you were to remove a.m. from the cell, COUNT will consider A7 as a numerical value, and change the output to 4.
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Count cells in a range based on a single condition by using the COUNTIF function
Use the COUNTIF function function to count how many times a particular value appears in a range of cells.
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Count cells in a column based on single or multiple conditions by using the DCOUNT function
DCOUNT function counts the cells that contain numbers in a field (column) of records in a list or database that match conditions that you specify.
In the following example, you want to find the count of the months including or later than March 2016 that had more than 400 units sold. The first table in the worksheet, from A1 to B7, contains the sales data.
DCOUNT uses conditions to determine where the values should be returned from. Conditions are typically entered in cells in the worksheet itself, and you then refer to these cells in the criteria argument. In this example, cells A10 and B10 contain two conditions—one that specifies that the return value must be greater than 400, and the other that specifies that the ending month should be equal to or greater than March 31st, 2016.
You should use the following syntax:
=DCOUNT(A1:B7,»Month ending»,A9:B10)
DCOUNT checks the data in the range A1 through B7, applies the conditions specified in A10 and B10, and returns 2, the total number of rows that satisfy both conditions (rows 5 and 7).
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Count cells in a range based on multiple conditions by using the COUNTIFS function
The COUNTIFS function is similar to the COUNTIF function with one important exception: COUNTIFS lets you apply criteria to cells across multiple ranges and counts the number of times all criteria are met. You can use up to 127 range/criteria pairs with COUNTIFS.
The syntax for COUNTIFS is:
COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2],…)
See the following example:
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Count based on criteria by using the COUNT and IF functions together
Let’s say you need to determine how many salespeople sold a particular item in a certain region or you want to know how many sales over a certain value were made by a particular salesperson. You can use the IF and COUNT functions together; that is, you first use the IF function to test a condition and then, only if the result of the IF function is True, you use the COUNT function to count cells.
Notes:
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The formulas in this example must be entered as array formulas. If you have opened this workbook in Excel for Windows or Excel 2016 for Mac and want to change the formula or create a similar formula, press F2, and then press Ctrl+Shift+Enter to make the formula return the results you expect. In earlier versions of Excel for Mac, use
+Shift+Enter. -
For the example formulas to work, the second argument for the IF function must be a number.
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Count how often multiple text or number values occur by using the SUM and IF functions together
In the examples that follow, we use the IF and SUM functions together. The IF function first tests the values in some cells and then, if the result of the test is True, SUM totals those values that pass the test.
Example 1
The above function says if C2:C7 contains the values Buchanan and Dodsworth, then the SUM function should display the sum of records where the condition is met. The formula finds three records for Buchanan and one for Dodsworth in the given range, and displays 4.
Example 2
The above function says if D2:D7 contains values lesser than $9000 or greater than $19,000, then SUM should display the sum of all those records where the condition is met. The formula finds two records D3 and D5 with values lesser than $9000, and then D4 and D6 with values greater than $19,000, and displays 4.
Example 3
The above function says if D2:D7 has invoices for Buchanan for less than $9000, then SUM should display the sum of records where the condition is met. The formula finds that C6 meets the condition, and displays 1.
Important: The formulas in this example must be entered as array formulas. That means you press F2 and then press Ctrl+Shift+Enter. In earlier versions of Excel for Mac use 
+Shift+Enter.
See the following Knowledge Base articles for additional tips:
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XL: Using SUM(IF()) As an Array Function Instead of COUNTIF() with AND
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XL: How to Count the Occurrences of a Number or Text in a Range
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Count cells in a column or row in a PivotTable
A PivotTable summarizes your data and helps you analyze and drill down into your data by letting you choose the categories on which you want to view your data.
You can quickly create a PivotTable by selecting a cell in a range of data or Excel table and then, on the Insert tab, in the Tables group, clicking PivotTable.
Let’s look at a sample scenario of a Sales spreadsheet, where you can count how many sales values are there for Golf and Tennis for specific quarters.
Note: For an interactive experience, you can run these steps on the sample data provided in the PivotTable sheet in the downloadable workbook.
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Enter the following data in an Excel spreadsheet.
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Select A2:C8
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Click Insert > PivotTable.
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In the Create PivotTable dialog box, click Select a table or range, then click New Worksheet, and then click OK.
An empty PivotTable is created in a new sheet.
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In the PivotTable Fields pane, do the following:
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Drag Sport to the Rows area.
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Drag Quarter to the Columns area.
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Drag Sales to the Values area.
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Repeat step c.
The field name displays as SumofSales2 in both the PivotTable and the Values area.
At this point, the PivotTable Fields pane looks like this:
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In the Values area, click the dropdown next to SumofSales2 and select Value Field Settings.
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In the Value Field Settings dialog box, do the following:
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In the Summarize value field by section, select Count.
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In the Custom Name field, modify the name to Count.
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Click OK.
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The PivotTable displays the count of records for Golf and Tennis in Quarter 3 and Quarter 4, along with the sales figures.
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Counting when your data contains blank values
You can count cells that either contain data or are blank by using worksheet functions.
Count nonblank cells in a range by using the COUNTA function
Use the COUNTA function function to count only cells in a range that contain values.
When you count cells, sometimes you want to ignore any blank cells because only cells with values are meaningful to you. For example, you want to count the total number of salespeople who made a sale (column D).
COUNTA ignores the blank values in D3, D4, D8, and D11, and counts only the cells containing values in column D. The function finds six cells in column D containing values and displays 6 as the output.
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Count nonblank cells in a list with specific conditions by using the DCOUNTA function
Use the DCOUNTA function to count nonblank cells in a column of records in a list or database that match conditions that you specify.
The following example uses the DCOUNTA function to count the number of records in the database that is contained in the range A1:B7 that meet the conditions specified in the criteria range A9:B10. Those conditions are that the Product ID value must be greater than or equal to 2000 and the Ratings value must be greater than or equal to 50.
DCOUNTA finds two rows that meet the conditions- rows 2 and 4, and displays the value 2 as the output.
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Count blank cells in a contiguous range by using the COUNTBLANK function
Use the COUNTBLANK function function to return the number of blank cells in a contiguous range (cells are contiguous if they are all connected in an unbroken sequence). If a cell contains a formula that returns empty text («»), that cell is counted.
When you count cells, there may be times when you want to include blank cells because they are meaningful to you. In the following example of a grocery sales spreadsheet. suppose you want to find out how many cells don’t have the sales figures mentioned.
Note: The COUNTBLANK worksheet function provides the most convenient method for determining the number of blank cells in a range, but it doesn’t work very well when the cells of interest are in a closed workbook or when they do not form a contiguous range. The Knowledge Base article XL: When to Use SUM(IF()) instead of CountBlank() shows you how to use a SUM(IF()) array formula in those cases.
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Count blank cells in a non-contiguous range by using a combination of SUM and IF functions
Use a combination of the SUM function and the IF function. In general, you do this by using the IF function in an array formula to determine whether each referenced cell contains a value, and then summing the number of FALSE values returned by the formula.
See a few examples of SUM and IF function combinations in an earlier section Count how often multiple text or number values occur by using the SUM and IF functions together in this topic.
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Counting unique occurrences of values
You can count unique values in a range by using a PivotTable, COUNTIF function, SUM and IF functions together, or the Advanced Filter dialog box.
Count the number of unique values in a list column by using Advanced Filter
Use the Advanced Filter dialog box to find the unique values in a column of data. You can either filter the values in place or you can extract and paste them to a new location. Then you can use the ROWS function to count the number of items in the new range.
To use Advanced Filter, click the Data tab, and in the Sort & Filter group, click Advanced.
The following figure shows how you use the Advanced Filter to copy only the unique records to a new location on the worksheet.
In the following figure, column E contains the values that were copied from the range in column D.
Notes:
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If you filter your data in place, values are not deleted from your worksheet — one or more rows might be hidden. Click Clear in the Sort & Filter group on the Data tab to display those values again.
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If you only want to see the number of unique values at a quick glance, select the data after you have used the Advanced Filter (either the filtered or the copied data) and then look at the status bar. The Count value on the status bar should equal the number of unique values.
For more information, see Filter by using advanced criteria
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Count the number of unique values in a range that meet one or more conditions by using IF, SUM, FREQUENCY, MATCH, and LEN functions
Use various combinations of the IF, SUM, FREQUENCY, MATCH, and LEN functions.
For more information and examples, see the section «Count the number of unique values by using functions» in the article Count unique values among duplicates.
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Special cases (count all cells, count words)
You can count the number of cells or the number of words in a range by using various combinations of worksheet functions.
Count the total number of cells in a range by using ROWS and COLUMNS functions
Suppose you want to determine the size of a large worksheet to decide whether to use manual or automatic calculation in your workbook. To count all the cells in a range, use a formula that multiplies the return values using the ROWS and COLUMNS functions. See the following image for an example:
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Count words in a range by using a combination of SUM, IF, LEN, TRIM, and SUBSTITUTE functions
You can use a combination of the SUM, IF, LEN, TRIM, and SUBSTITUTE functions in an array formula. The following example shows the result of using a nested formula to find the number of words in a range of 7 cells (3 of which are empty). Some of the cells contain leading or trailing spaces — the TRIM and SUBSTITUTE functions remove these extra spaces before any counting occurs. See the following example:
Now, for the above formula to work correctly, you have to make this an array formula, otherwise the formula returns the #VALUE! error. To do that, click on the cell that has the formula, and then in the Formula bar, press Ctrl + Shift + Enter. Excel adds a curly bracket at the beginning and the end of the formula, thus making it an array formula.
For more information on array formulas, see Overview of formulas in Excel and Create an array formula.
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Displaying calculations and counts on the status bar
When one or more cells are selected, information about the data in those cells is displayed on the Excel status bar. For example, if four cells on your worksheet are selected, and they contain the values 2, 3, a text string (such as «cloud»), and 4, all of the following values can be displayed on the status bar at the same time: Average, Count, Numerical Count, Min, Max, and Sum. Right-click the status bar to show or hide any or all of these values. These values are shown in the illustration that follows.
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Need more help?
You can always ask an expert in the Excel Tech Community or get support in the Answers community.
Excel has numbers that run along from 1, all the way down to 10,48,576, but mind you, there are given for a reason – only to indicate the total numbers of rows in any sheet. Also, these numbers would also play a vital role in developing formulae to carry out any specific tasks in MS Excel.
With that being said, what if we want to count the number of cells containing data? Is there a way around doing it in MS Excel?
We are just going to look into that, using the following data in this article.
The need to count the cells may vary depending on the outcome in which one may either want to verify whether a particular count of cells is being present or to calculate the count of cells to display as a result or perhaps, to give it as a reference to the other formulae.
Counting to Verify
In this case, we would be wanting to compare the count of the cells with the desired value to check whether we have surpassed or fallen behind.
Let’s say, we would like to know the number of columns in the above-given tabulation.
We would be needing to click on any amongst the leftmost cells, which in this case would be those belonging to column A as shown in the below image.
Now that we have clicked on cell A2 (please don’t double click, it would take you into the cell!), we would now be using the navigation keys to select the other cells.
Press the SHIFT key & without taking the finger off that key hit the right arrow key (→) until it reaches the rightmost cell of the tabulation as shown in the below image.
SHIFT + Right Arrow Key (→)
I can sense the reader asking, now that these cells have been selected, where is the count of cells. Yeah, I hear thee & here it is!
That bottom green bar would display the status of the active sheet in the workbook. So, amongst all the other default features counting the number of cells that are selected is also a part of the status bar.
So, now we have the total count of cells to verify the number of columns that are to be present in this tabulation. Now, let’s see how to display the count of cells within the worksheet.
Counting to Calculate
In this case, we would not only be trying to count the number of cells but also make them display within a cell of the same sheet. So, let’s get on with it!
We are going to count the total number of cells filled with data in the tabulation & we have a formula that could just help us with that.
=COUNT(value1, value2…..)
The self-explanatory formula above has a syntax that we ought to understand, before diving into making use of it.
As always this formula too needs to start with an equal to sign (=) and after we type the term COUNT and open a bracket, it calls for the built-in formula in MS Excel’s repository that would count the entities.
Value 1, value2,……. given within the brackets are the cells which are to be selected. With all those clarified, we type =COUNT & select the entire tabulation of data.
Once done, close the bracket & hit ENTER! The total count of cells in the tabulation would be displayed.
Conclusion
The displayed cell count can also be given as a reference to construct some formulae making them dependent upon this cell count. QuickExcel also has numerous other articles, which could help you in many ways to use MS Excel & here’s one that tells you how to select all the cells in a worksheet of MS Excel. Cheers!
How to Use the COUNT function in Excel (and COUNTA)
Apart from storing and manipulating numbers, sometimes, you may want to use Excel to simply count numbers.
For example, the number of students in a class, the number of items on a list, etc.
To do so, Excel offers two functions, the COUNT and the COUNTA function. Both the said functions are super easy to operate and can prove very handy. 😀
Read through this tutorial till the end to master both these functions. Also, download our free sample workbook right here to practice alongside you read.
How to use the COUNT function to count cells in Excel
The COUNT function of Excel is going to be one of the simplest functions you’d ever come across.
Take the data in the image below.
1. To count these cells, write the COUNT function as follows.
=COUNT (A1:A6)
2. Here is the count produced by Excel.
Must note how the COUNT function has ignored the blank cell in between.
Pro Tip!
Did you notice how the COUNT function gives results that are not obvious to the eyes? We can see there are five values in the above formula.
The COUNT formula, however, only returns 4 as the count.
This is because the COUNT function only counts certain values that are either:
- Numeric values
- Date and Time values
- Boolean values (TRUE/FALSE)
- Numeric values enclosed in quotation marks (like “10”)
Umbrella is a text value, hence ignored by the COUNT function.
3. If you do not have a cell range to specify, you may also specify values inside the formula separated by a comma.
=COUNT (1, 2, 12/12/22, hello)
Must know that Excel 2007 (and newer versions) can only accept up to 255 values (arguments).
Until Excel 2007, this number was only 30. 🤨
Kasper Langmann, Microsoft Office SpecialistCounting cells in non-adjacent ranges
Can the COUNT function tackle non-adjacent ranges like in the image below?
1. Write the following formula.
=COUNT (A1:A5, B1:B6, C1:C10)
We have specified each non-adjacent range as a separate argument.
2. The COUNT function counts all the non-blank cells.
COUNT vs COUNTA: Count numbers or non-empty cells
What differentiates the COUNT and COUNTA functions? A few things.
1. The COUNT function only counts cells containing specified values. These values include numbers, dates, time, and logical values (TRUE / FALSE). It also counts in numerical values enclosed in Quotation marks (“”).
Any value other than these would not be counted in by the COUNT function. It also ignores any text string.
2. The COUNT function ignores any blank cell in the specified range.
3. The COUNTA function only counts all non-blank cells.
A blank cell means a cell is all blank (no value). If a cell is only apparently blank, the COUNTA function would treat it as a non-blank cell and count it in.
An apparently blank cell may be the one with space even. Or some function the result whereof is a blank cell.
Kasper Langmann, Microsoft Office SpecialistHow to use the COUNTA function to count non-empty cells
It’s time we see how the COUNTA function works.
The COUNTA function counts all non-blank cells (containing any values).
Let’s apply the COUNTA function to the data in the image below.
1. Write the COUNTA function as below.
= COUNTA (A1:A10)
2. COUNTA gives the results as follows.
The results show 8 cells. However, we only see 7 cells that contain values.
That’s what you see. One cell in between doesn’t have a value but a space character.
Even if a cell has a space character, the COUNTA function doesn’t treat it as a blank cell. It is included in the count of cells. 😏
The COUNTA function counts all values including text values and ERROR values. Error values include errors posed by Excel like the #NAME! error etc.
Kasper Langmann, Microsoft Office SpecialistCount cells using the status bar
If you’re running out of time and want a quick count of cells containing data – this section is for you.
You can count non-blank cells in Excel without operating a function.
1. Select the cells containing data.
Navigate to the right bottom of your spreadsheet to see the count of cells.
2. Or you can select multiple column headers (or row headers). In this case, Excel will count the number of non-blank cells in each column (or row).
That’s it – Now what?
This guide teaches you the basics of the COUNT and COUNTA functions. It differentiates between them both and explains when should you use each of them.
Both the COUNT and COUNTA functions would help you in many situations. But these are only two very basic functions of Excel.
There’s much more to learn from this giant spreadsheet software. Some functions of Excel that you MUST learn are the VLOOKUP, SUMIF, and IF functions.
Register for my 30-minute free email course that is designed to offer you insights into these functions (and more).
Other resources
There are many advanced versions of the COUNT and COUNTA functions of Excel. For example the COUNTIF function and the COUNTIFS function.
The COUNTIF function counts cells that meet a single criterion. Whereas, the COUNTIFS function counts cells that meet multiple criteria. Check them out here!
Additionally, you may want to learn how to use operators in the COUNTIF Function.
Kasper Langmann2022-11-03T07:04:06+00:00
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Usage notes
The COUNT function returns the count of numeric values in the list of supplied arguments. COUNT takes multiple arguments in the form value1, value2, value3, etc. Arguments can be individual hardcoded values, cell references, or ranges up to a total of 255 arguments. All numbers are counted, including negative numbers, percentages, dates, times, fractions, and formulas that return numbers. Empty cells and text values are ignored.
Examples
The COUNT function counts numeric values and ignores text values:
=COUNT(1,2,3) // returns 3
=COUNT(1,"a","b") // returns 1
=COUNT("apple",100,125,150,"orange") // returns 3
Typically, the COUNT function is used on a range. For example, to count numeric values in the range A1:A10:
=COUNT(A1:A100) // count numbers in A1:A10
In the example shown, COUNT is set up to count numbers in the range B5:B15:
=COUNT(B5:B15) // returns 6
COUNT returns 6, since there are 6 numeric values in the range B5:B15. Text values and blank cells are ignored. Note that dates and times are numbers, and therefore included in the count.
The COUNTA function works like the COUNT function, but COUNTA includes numbers and text in the count.
Functions for counting
- To count numbers only, use the COUNT function.
- To count numbers and text, use the COUNTA function.
- To count with one condition, use the COUNTIF function
- To count with multiple conditions, use the COUNTIFS function.
- To count empty cells, use the COUNTBLANK function.
Notes
- COUNT can handle up to 255 arguments.
- COUNT ignores the logical values TRUE and FALSE.
- COUNT ignores text values and empty cells.