How to copy all sheets in excel

Move or copy worksheets or worksheet data

You can move or copy a worksheet in the same workbook to organize your workbook exactly how you want.

You can use the Move or Copy Sheet command to move or copy entire worksheets (also known as sheets), to other locations in the same or a different workbook. You can use the Cut and Copy commands to move or copy a portion of the data to other worksheets or workbooks.

Move a worksheet within a workbook

Select the worksheet tab, and drag it to where you want it.

Caution: When you move a sheet to another workbook, check any formulas or charts that refer to data on the sheet because moving the sheet might cause errors or produce unintended results in your data. Similarly, if you move a sheet that is referred to by 3-D references, the calculation might include or leave out data on the sheet.

Copy a worksheet in the same workbook

Press CTRL and drag the worksheet tab to the tab location you want.

Right click on the worksheet tab and select Move or Copy.

Select the Create a copy checkbox.

Under Before sheet, select where you want to place the copy.

When you need to reorganize your data, you can easily change the order of sheets in a workbook, or move or copy a sheet to another workbook. But be aware that calculations or charts that are based on sheet data may become inaccurate if you move the sheet.

Move a sheet

Drag the sheet tab to the location that you want along the row of sheet tabs.

Copy a sheet

Hold down OPTION.

Drag the sheet tab to the location that you want the copied sheet to appear along the row of sheet tabs.

Important: Release the mouse button before you release the OPTION key.

Move a sheet to another workbook

Caution: When you move a sheet to another workbook, check any formulas or charts that refer to data on the sheet because moving the sheet might cause errors or produce unintended results in your data. Similarly, if you move a sheet that is referred to by 3-D references, the calculation might include or leave out data on the sheet.

Open the workbook that you want to move the sheet to.

On the Window menu, click the workbook that contains the sheet that you want to move.

Click the sheet that you want to copy to the other workbook.

On the Edit menu, click Sheet > Move or Copy Sheet.

On the To book menu, click the workbook that you want to move the sheet to.

Tip: To create a new workbook that contains the moved sheet, click new book.

In the Before sheet box, click the sheet that you want to insert the moved sheet before, or click move to end.

Copy a sheet to another workbook

Open the workbook that you want to copy the sheet to.

On the Window menu, click the workbook that contains the sheet that you want to copy.

Click the sheet that you want to copy.

On the Edit menu, click Sheet > Move or Copy Sheet.

On the To book menu, click the workbook that you want to copy the sheet to.

Tip: To create a new workbook that contains the moved sheet, click new book.

In the Before sheet box, click the sheet that you want to insert the copied sheet before, or click move to end.

Select the Create a copy check box.

Change the color of a sheet tab

Coloring the sheet tabs can help you keep track of your information in a large workbook.

Hold down CONTROL and click the sheet tab.

Click Tab Color, and then click the color that you want to use.

In Excel for the web, you can duplicate (or copy) worksheets within the current workbook. Simply right-click the tab name at the bottom of the sheet and click Duplicate.

Note: You may receive an error when you are trying to duplicate a worksheet that contains a chart, picture, or shape. If you get an error, you can duplicate the sheet manually.

If you have elements in your worksheet that interfere with duplicating it, you can still create a copy of the worksheet manually by copying all the data and pasting it into a new sheet. Here’s how:

Select all the data in the worksheet.

Keyboard shortcut: Press CTRL+Spacebar, on the keyboard, and then press Shift+Spacebar.

Copy all the data on the sheet by pressing CTRL+C.

Click the plus sign to add a new blank worksheet.

Click the first cell in the new sheet and press CTRL+V to paste the data.

Note: You will lose any conditional formatting applied to the cells when you paste them into the new worksheet.

In Excel for the web, the option to move or copy a sheet isn’t available when you right-click a sheet tab, as it is in the Excel desktop application. In Excel for the web, you can achieve the same result by copying all of the data in the worksheet and pasting it into a blank worksheet in the other workbook.

Follow these steps to move or copy a worksheet to another workbook in Excel for the web:

Select all the data in the worksheet.

Keyboard shortcut: Press CTRL+Spacebar and then press Shift+Spacebar.

Copy all the data on the sheet by pressing CTRL+C.

Open the workbook in which you want to paste the data, then click the + in the status bar to add a new blank worksheet.

Click the first cell in the new worksheet, then press CTRL+V to paste the data into that worksheet.

Note: You will lose any conditional formatting applied to the cells when you paste them into the other workbook.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How to Copy an Entire Workbook in Excel & Google Sheets

This tutorial demonstrates how to copy an entire workbook in Excel and Google Sheets.

If you want to make a copy of a workbook, without affecting the original there are few ways to do that.

Open Workbook as Copy

One way to copy a workbook is to open it as a copy.

1. In the Ribbon, click on the File tab. From the drop-down menu, choose Open > Browse.

1. In the Open window, select the workbook you want to copy, click on the down-arrow next to the Open button, and choose Open as Copy.

As a result, Excel opens a copy of the workbook.

Copy Workbook in Folder

You can also copy a workbook through the File Explorer, in the folder where it’s located.

1. Go to the folder where you saved the workbook you want to copy. In the folder, right-click the workbook, and from the drop-down menu, choose Copy (or use the keyboard shortcut CTRL + C).

1. After that, right-click anywhere in the folder, and from the drop-down menu choose Paste (or use the keyboard shortcut CTRL + V).

As a result of this, a copy of the workbook you selected will appear in the folder.

Use Save As

The third option is to use “Save As.”

1. In the Ribbon, click on the File tab. From the drop-down menu choose Save As > Browse.

1. After the Save As window opens, in the File name, just rename the workbook and click Save.

After you click on save, Excel opens a copy of the workbook.

Copy a Google Sheets Worksheet

Copying an entire file works a bit differently in Google Sheets.

1. In the Menu, click on File > Make a copy.

1. After that, the Copy document window opens. In the Name section, rename the workbook you want to copy and click on OK.

As a result, a copy of the workbook opens in a new tab in your browser.

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How to Copy Multiple Sheets to a New Workbook in Excel

Using Excel for office work often requires copying sheets from one workbook to another. You might need to compile individual employee sales reports into a single workbook.

Or, you might need to compile your weekly reports into a workbook of monthly reports. In other circumstances, your boss might want to see some specific Excel Sheets of yours from multiple workbooks.

Whatever the purpose, copying individual sheets from one workbook to another is quite a simple process.

But what if you want to copy multiple sheets to a new workbook? An efficient Excel user would always want to speed things up and automate as much of the process as possible.

So here are a few ways to help you quickly copy multiple sheets in Excel to a new workbook.

Table of Contents

How to Manually Copy Multiple Sheets to Another Workbook

One way to copy multiple sheets to another workbook is to do it manually.

While this may take you a couple more clicks and a few more seconds, if you only need to do this once in a while, doing it manually is the way to go.

Now there can be two scenarios when you’re copying sheets:

1. Copy all the sheets (or selected sheets) to an already open workbook
2. Copy selected sheets to a new workbook

Copy sheets to an already open workbook

Let’s first look at how to manually copy all sheets or multiple sheets to an already open Excel workbook:

1. Open the workbook that has the worksheets that you want to copy (as well as the one where you want these to be copied)
2. Hold down the CTRL key of your keyboard and select the tabs of the sheets that you want to copy.
3. Keeping your cursor on any one of these selected sheet tabs, right-click with your mouse
4. Select “Move or Copy” from the popup menu that appears. This will open the “Move or Copy” dialog box.
5. In the ‘Move or Copy’ dialog box, click on the ‘To book:’ drop-down and select the workbook name to which you want to copy the selected sheets
6. Check the ‘Create a Copy’ option (if not checked, your sheets will be removed from the current workbook and moved to the new one).
7. Click OK.

The above steps would move a copy of all the selected sheets to the selected workbook.

Copy selected sheets to a new workbook

Now let’s see how to copy and move some of the sheets in the current workbook into a new workbook.

Below are the steps to do this:

1. Open the workbook that has the worksheets that you want to copy
2. Hold down the CTRL key of your keyboard and select the tabs of the sheets that you want to copy.
3. Keeping your cursor on any one of these selected sheet tabs, right-click with your mouse
4. Select “Move or Copy” from the popup menu that appears. This will open the “Move or Copy” dialog box.
5. In the ‘Move or Copy’ dialog box, click on the ‘To book:’ drop-down and select ‘(new book)’ option
6. Check the ‘Create a Copy’ option (if not checked, your sheets will be removed from the current workbook and moved to the new one).
7. Click OK.

The above steps would automatically create a new workbook and copy the selected sheets into this new workbook. Note that these are copies and the original worksheet still remains in the original workbook (since we checked the ‘Create a Copy’ option).

Now you can save this new workbook that has the copied sheets.

Copy Sheets to Another Workbook (Using VBA)

Copying sheets manually is fine if you have to do it once in a while, but if you have to do it regularly, then automating this using VBA can be better.

In this section, I will cover some scenarios where you can use VBA to copy sheets from one workbook into another.

Copy Sheets with Specific Names Into Another Workbook

If you always have this need to copy sheets with a specific name to a new workbook, you can easily do this with a simple VBA code.

The below code with copy and move the sheets with the name “Sales”, “Marketing” and “Operations” into a new workbook. Of course, you can change the names and add/remove more sheets to be a part of this code.

The above code simply copies the sheets with the specified name (Sales, Marketing, Operations in this example) and move the copy to the destination workbook (which is Dbook.xlsx)

In this case, you can run the VBA code in any of the workbooks.

Another good use-case of this code could be when you have multiple workbooks and you want to copy and bring specific worksheets into the destination workbook.

For example, suppose you have three workbooks – with the name WB1, WB2, and WB3, and you want to get the sheets from these workbooks into the destination workbook.

Instead of doing it one at a time for each workbook, you can tweak the above VBA code to get specific sheets from multiple workbooks into the destination workbook.

Below is the code that’s will copy and move a sheet (named “Summary”) from all the workbooks into the destination workbook (DBook.xlsx in this example).

This VBA code needs to be run in the DBook.xlsx workbook.

Copy Sheets with Specific Text Into Another Workbook

In some cases, you may have a workbook and you want to copy all the sheets that have a specific word in it.

For example, I may want to copy and move all the sheets that have the text 2020 in it to another workbook (let’s say DBook.xlsx).

The following VBA code can do this:

The above uses the INSTR function to find the position of the text 2020 in the sheet name. If it finds the text in the sheet name, then it copies that sheet, else it doesn’t.

So this code will make sure that only those sheets that have a specific text string in it are copied.

This can be really useful if you have a huge workbook and you want to quickly segregate sheets based on the year or department or any other code which is mentioned in each sheet name.

This VBA code needs to be run in the sheet where you have the sheets that need to be copied. Also, note that you need to have the destination workbook open for this to work.

So these are some of the ways you can use to copy multiple sheets to a new workbook or any other open workbook. In most cases, doing it manually will serve the purpose, but in case you need to do this quite regularly, you can also automate this process using the simple VBA codes mentioned above.

I hope you found this Excel tutorial useful!

Other Excel tutorials you may like:

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