How to change all of one word to another in word

Find and replace text

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  1. Go to Home > Replace.

  2. Enter the word or phrase you want to replace in Find what.

  3. Enter your new text in Replace with.

  4. Choose Replace All to change all occurrences of the word or phrase. Or, select Find Next until you find the one you want to update, and then choose Replace.

  5. To specify only upper or lowercase in your search, select More > Match case. There are several other ways to search in this menu.

Match case

For other options, see Find and replace text

Find and replace basic text

In the upper-right corner of the document, in the search box Enter text to search for in the document, type the word or phrase that you want to find, and Word will highlight all instances of the word or phrase throughout the document.

To replace found text:

  1. Select the magnifying glass, and then select Replace.

    The Replace option is highlighted in the Search box

  2. In the Replace With box, type the replacement text.

  3. Select Replace All or Replace.

    Tips: 

    • You can also open the basic Find and Replace pane with the keyboard shortcut CONTROL + H.

    • When you replace text, it’s a good idea to select Replace instead of Replace All. That way you can review each item before replacing it.

You can find text with special formatting, such as bold or highlight, by using the Format menu.

  1. Select View > Navigation Pane.

    On the View tab, Navigation Pane is checked

  2. In the Navigation Pane, select the magnifying glass.

  3. Select Settings Screenshot of gear, and then select Advanced Find & Replace.

    In the Find and Replace box, Advanced Find and Replace is highlighted

    Notes: 

    • Select the arrow at the bottom of the Find and Replace dialog box to show all options.

    • Shows how to open the Format popup menu

  4. On the Format menu, select the option that you want.

    Shows the Format options

    If a second dialog box opens, select the options that you want, and then select OK.

  5. In the Find and Replace dialog box, select Find Next or Find All.

You can find and replace text with special formatting, such as bold or highlight, by using the Format menu.

  1. Select View > Navigation Pane.

    On the View tab, Navigation Pane is checked

  2. In the Navigation Pane, select the magnifying glass.

  3. Select Settings Screenshot of gear, and then select Advanced Find & Replace.

    In the Find and Replace box, Advanced Find and Replace is highlighted

  4. At the top of the dialog box, select Replace.

    Notes: 

    • Select the arrow at the bottom of the Find and Replace dialog box to show all options.

    • Shows how to open the Format popup menu

  5. On the Find what box, type the text that you want to find.

  6. On the Format menu, select the formatting that you want to find.

    Shows the Format options

    If a second dialog box opens, select the options that you want, and then select OK.

  7. Select in the box next to Replace with.

  8. On the Format menu, select the replacement formatting. If a second dialog box appears, select the formats that you want, and then select OK.

  9. Select Replace, Replace All, or Find Next.

  1. Select View > Navigation Pane.

  2. In the Navigation Pane, select the magnifying glass.

  3. Select Settings Screenshot of gear, and then select Advanced Find & Replace.

    In the Find and Replace box, Advanced Find and Replace is highlighted

    Notes: 

    • Select the arrow at the bottom of the Find and Replace dialog box to show all options.

    • Shows how to open the Format popup menu

  4. On the Special menu, select the special character that you want to find.

    Find special characters

  5. Select Find Next.

  1. Select View > Navigation Pane.

    On the View tab, Navigation Pane is checked

  2. In the Navigation Pane, select the magnifying glass.

  3. Select Settings Screenshot of gear, and then select Advanced Find & Replace.

    In the Find and Replace box, Advanced Find and Replace is highlighted

    Notes: 

    • Select the arrow at the bottom of the Find and Replace dialog box to show all options.

    • Shows how to open the Format popup menu

  4. At the top of the Find and Replace dialog box, select Replace and then select in the Find What box, but don’t type anything there. Later, when you select a special character, Word will automatically put the character code in the box for you.

    Note: Select the arrow at the bottom of the Find and Replace dialog box to show all options.
    Shows how to open the Format popup menu

  5. On the Special menu, select the special character that you want to find.

  6. Select in the Replace with box.

  7. On the Special menu, select the special character that you want to use as a replacement.

  8. Select Replace or Find Next.

  1. Select View > Navigation Pane.

    On the View tab, Navigation Pane is checked

  2. In the Navigation Pane, select the magnifying glass.

  3. Select Settings Screenshot of gear, and then select Advanced Find & Replace.

    In the Find and Replace box, Advanced Find and Replace is highlighted

  4. Select the Use wildcards check box.

    If you don’t see the Use wildcards check box, select Down arrow for more options.

  5. Select the Special menu, select a wildcard character, and then type any additional text in the Find what box.

    Using wildcards in the Find and Replace dialog box

  6. Select Find Next.

    Tips: 

    • To cancel a search in progress, press The Command button.+ PERIOD.

    • You can also enter a wildcard character directly in the Find what box instead of selecting an item from the Special pop-up menu.

    • To search for a character that’s defined as a wildcard character, type a backslash () before the character. For example, type ? to find a question mark.

    • You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, search for <(pre)*(ed)> to find «presorted» and «prevented.»

    • You can search for an expression and use the n wildcard character to replace the search string with the rearranged expression. For example, type (Newman) (Belinda) in the Find what box and 2 1 in the Replace with box. Word will find «Newman Belinda» and replace it with «Belinda Newman.»

  7. To replace found text:

    1. Select the Replace tab, and then select the Replace with box.

    2. Select Special, select a wildcard character, and then type any additional text in the Replace with box.

    3. Select Replace All, Replace, or Find Next.

      Tip: When you replace text, it’s a good idea to select Replace instead of Replace All. That way you can confirm each replacement to make sure that it’s correct.

You can refine a search by using any of the following wildcard characters.

To find

Use this

For example

Any single character

?

s?t finds «sat» and «set.»

Any string of characters

*

s*d finds «sad» and «started.»

One of the specified characters

[ ]

w[io]n finds «win» and «won.»

Any single character in this range

[-]

[r-t]ight finds «right» and «sight» and «tight.»

Ranges must be in ascending order.

Any single character except the characters inside the brackets

[!]

m[!a]st finds «mist» and «most» but not «mast.»

Any single character except characters in the range inside the brackets

[!x-z]

t[!a-m]ck finds «tock» and «tuck» but not «tack» or «tick.»

Ranges must be in ascending order.

Exactly n occurrences of a character or expression

{ n}

fe{2}d finds «feed» but not «fed.»

At least n occurrences of a character or expression

{ n,}

fe{1,}d finds «fed» and «feed.»

A range of occurrences of a character or expression

{ n, n}

10{1,3} finds «10,» «100,» and «1000.»

One or more occurrences of a character or expression

@

lo@t finds «lot» and «loot.»

The beginning of a word

<

<(inter) finds «interesting» and «intercept» but not «splintered.»

The end of a word

>

(in)> finds «in» and «within,» but not «interesting.»

Word for the web lets you find and replace basic text. You can match case or fine whole words only. For more varied options, open your document in Word for the desktop.

Need more help?

Replacing text is nearly as easy. On Windows, press Control + H to open the Replace dialog in most apps. Enter what you’re looking for and what you want to replace that with, then click Replace to replace the first result or Replace All to replace every time the app finds the first word.

Contents

  • 1 How do you replace one word with another action in word?
  • 2 Which command is used to replace a word with another word?
  • 3 How do I find all instances of a word?
  • 4 How do you highlight and replace text in word?
  • 5 What is Ctrl +H?
  • 6 What happens when you click the Replace All button?
  • 7 What is the Find and Replace command?
  • 8 How do you replace words without caps in word?
  • 9 What is find in MS word?
  • 10 How do you select all words in a word document?
  • 11 What are the difference of finding and replacing text explain?
  • 12 How do you select all words in Microsoft word?
  • 13 How do I select all Ctrl?
  • 14 How do I remove all highlighted text in Word?
  • 15 How do you shade in Word?
  • 16 What is Ctrl F in Word?
  • 17 What does Ctrl Shift Delete do?
  • 18 What is the Ctrl D?
  • 19 What do you mean by replacing text?
  • 20 How will you count the total words of a document?

How do you replace one word with another action in word?

Try it!

  1. Select Replace or press Ctrl + H.
  2. In the Find what box, type the text you want to search for.
  3. Select Find Next to see where the text appears in your file.
  4. In the Replace with box, type the text you want.
  5. Select Replace to change the text or select Replace All to change all instances of this text in your file.

Which command is used to replace a word with another word?

Alternatively, use the keyboard shortcut Ctrl+H. Type the word or phrase you’re looking for in the “Find what” box, and the replacement word or phrase in the “Replace with” box. Word will take you to the first instance of the word or phrase.

How do I find all instances of a word?

Press Ctrl + F. Click in the Search document box in the Navigation pane and type the text you want to find. The search runs automatically. Results are highlighted in the document, and the Navigation pane lists all instances of the word.

How do you highlight and replace text in word?

To Replace the Highlight;
Open the Find and Replace dialog (Ctrl H) and click the More button. Click the Replace All button and Word will replace all your highlighting.

What is Ctrl +H?

Alternatively referred to as Control H and C-h, Ctrl+H is a shortcut key that varies depending on the program being used. For example, in most text programs, Ctrl+H is used to find and replace text in a file. In an Internet browser, Ctrl+H may open the history.

What happens when you click the Replace All button?

What happens when you click the Replace All button? All occurrences of that text in the document are replaced.When running a grammar check on your Word document, clicking this button in the Spelling task pane will skip that occurrence and all other occurrences of the word in the document.

What is the Find and Replace command?

Find and Replace helps you to find words or formats in a document and can let you replace all instances of a word or format. This is particularly handy in long documents. To use Find and Replace, use the shortcut Ctrl+H or navigate to Editing in the Home tab of the ribbon, then choose Replace.

How do you replace words without caps in word?

Word immediately selects all of the words that match the pattern you specified in step 2. Press Esc to get rid of the Find and Replace dialog box. Your words should all still be selected. Press Shift+F3 as many times as necessary to get the capitalization the way you want it for the selected words.

What is find in MS word?

Find describes locating a specified text, file, document, or other objects on a computer, in a file, or on the Internet.In Microsoft Word, you can press Ctrl + F to find specific text in a document. Note. On Apple computers, use Command + F to open a find.

How do you select all words in a word document?

Use Word’s Find feature to highlight all occurrences of a word or…

  1. Choose Find from the Edit menu or press [Ctrl]+F.
  2. On the Find tab, enter the word or phrase into the Find What control.
  3. Check the Highlight All Items Found In option (shown below).
  4. Click Find All and click Close.

What are the difference of finding and replacing text explain?

Find and Replace is a function in Word that allows you to search for target text (whether it be a particular word, type of formatting or string of wildcard characters) and replace it with something else.

How do you select all words in Microsoft word?

Select all text

  1. Click anywhere within the document.
  2. Press Ctrl+A on your keyboard to select all text in the document.

How do I select all Ctrl?

Select all of the text in your document or on your screen by holding down the “Ctrl” key and pressing the letter “A”. 18 Tech Support Reps Are Online! Microsoft Answers Today: 65. Remember the “Select All” shortcut (“Ctrl+A”) by associating the letter “A” with the word “All”.

How do I remove all highlighted text in Word?

Remove highlighting from part or all of a document

  1. Select the text that you want to remove highlighting from, or press Ctrl+A to select all of the text.
  2. Go to Home and select the arrow next to Text Highlight Color.
  3. Select No Color.

How do you shade in Word?

Apply shading to words or paragraphs

  1. Select the word or paragraph that you want to apply shading to.
  2. On the Home tab, in the Paragraph group, click the arrow next to Shading.
  3. Under Theme Colors, click the color that you want to use to shade your selection.

What is Ctrl F in Word?

What is Ctrl-F?Also known as Command-F for Mac users (although newer Mac keyboards now include a Control key). Ctrl-F is the shortcut in your browser or operating system that allows you to find words or phrases quickly. You can use it browsing a website, in a Word or Google document, even in a PDF.

What does Ctrl Shift Delete do?

Keyboard Shortcut for Most Browsers. If you are using Internet Explorer, Edge, Google Chrome, or Mozilla Firefox you can quickly clear cache with a keyboard shortcut. While in your browser, press Ctrl + Shift + Delete simultaneously on the keyboard to open the appropriate window.

What is the Ctrl D?

Alternatively referred to as Control+D and C-d, Ctrl+D is a keyboard shortcut that varies depending on the program. For example, in most Internet browsers, it is used to add the current site to a bookmark or favorite. But, other programs, like Microsoft PowerPoint, use it to duplicate objects.Ctrl+D in Microsoft Word.

What do you mean by replacing text?

2. Replace refers to overwriting text or inserting text over existing text. For example, in Microsoft Excel, to replace the existing text in a cell, click the cell where you want to replace text. Once the cell is selected, start typing the new word or sentence.

How will you count the total words of a document?

Count the number of words in a long document

  1. On your computer, open a document in Google Docs.
  2. To find the count of words, characters, and pages, at the top of the page, click Tools. Word count.
  3. To close the window, click Done.

Many of the applications that you use every day will have a way for you to search through the text that appears on the screen or in the file that is currently open. Often this will be accessible by choosing a “Find” option from a menu or using the Ctrl + F keyboard shortcut.

Sometimes you will make a mistake when you are typing a document, but you won’t realize your mistake until long after it has already happened.

Going back and manually fixing that mistake can be time-consuming if it has happened a lot, and you may inadvertently miss something.

Fortunately, Word 2013 has a function that allows you to automatically replace every occurrence of a word in your document with a different word. So if you incorrectly used a term multiple times throughout a document, it is a simple matter to replace that word with a different one.

  1. Click the Home tab.
  2. Click the Replace button in the Editing section of the ribbon.
  3. Type the word to replace into the Find what field.
  4. Type the replacement word to use into the Replace with field, then click the Replace All button.

Our guide continues below with more information on replacing all occurrences of a word in Microsoft Word, including pictures of these steps.

How to Replace a Word with a Different Word in Word 2013 (Guide with Pictures)

We are going to cover the very basics of this feature first, then we are going to show you how to customize it a little bit to prevent Word from accidentally replacing parts of a Word that match your criteria.

Step 1: Open your document in Word 2013.

Step 2: Click the Home tab at the top of the window.

click the home tab

Step 3: Click the Replace button in the Editing section on the right side of the ribbon.

click the replace button

Step 4: Type the word that you want to replace into the Find what field, then type the word that you want to use to replace it into the Replace with field. Click the Replace All button at the bottom of the window when you are finished.

how to replace word occurrences in word 2013

The problem you may run into with the feature is that it is replacing that text string, not just occurrences of the word. So if you are replacing “xxx” with “yyy”, but you have the word “xxxa” in your document, then it will also be changed to “yyya”. Fortunately, there is a way to prevent this.

How to Use Find and Replace in Word 2013 to Only Replace Whole Words

The steps in this section are going to modify the previous section slightly to prevent Word from replacing text strings that appear within other words.

Step 1: Click the More button at the bottom of the Find and Replace window.

click the mroe button at the bottom of the find and replace window

Step 2: Click the box to the left of Find whole words only.

customize the replace action

You will notice that there are many other options on this menu that you can also use to customize the replace function. For example, using the Match case option would only replace words that were in the same case. This option allows you to replace instances of “John” while ignoring “JOHN”.

This tool becomes even more powerful when you include the Format and Special options at the bottom of the window, which allows you to find and replace information based on the type of formatting that has been applied to it. This is a very powerful, customizable tool that will let you find and replace in almost any way that you might need.

How Can I Get to the Find and Replace Dialog Box in Microsoft Word 2013?

As we have discussed in earlier sections of this document you will find Word’s find and replace feature if you select the Home tab at the top of the window, then click Replace in the Editing group in the window.

But you can also find and replace text by using the Ctrl + H keyboard shortcut to open the Find and Replace box. When you use this shortcut rather than the Ctrl + F option to find a specific word in your document then the window will open with the Replace tab as the active tab.

This can be a little faster as it cuts out the part of the process where you need to choose Replace if you had selected the Advanced Find option from the menu.

More Information on How to Replace All Occurrences of a Word in Word 2013

The steps in the article above provide you with the means to quickly find and replace a word that appears multiple times within your Microsoft Word document. That assumes that the word is spelled the same way each time, otherwise, Word is going to miss those misspellings.

You may wish to use the spell checker before you do this so that Word can catch spelling mistakes so it doesn’t overlook a misspelled version of the word.

All of the advanced find and replace options that appear on the Find and Replace window after you click More are:

  • Match case
  • Find whole words only
  • Use wildcards
  • Sounds like (English)
  • Find all word forms (English)
  • Match prefix
  • Match suffix
  • Ignore punctuation characters
  • Ignore white-space characters

As you can see, this tool has a lot of different variables that you can apply which will enable you to find and replace almost any string of text or word that you might want to change within your document.

MS Word has been updating both the find and replace option for years to the point where it has become an incredibly powerful and useful way to find text or find words and quickly search through your document content. In newer versions of Word when you click the Find button or press Ctrl + F on your keyboard it will open a Navigation pane at the left side of the window. If you just need to find individual instances of a word or phrase ion long documents then this can be a life saver.

You always have the open to press Ctrl + H to open the Find and Replace window in newer versions of Word, however, if you prefer the replace or find box over the new Navigation pane.

Did you know that there is a freehand drawing tool in Word 2013? Find out how to draw in Word 2013 if you need to add a shape to a drawing that you can’t replicate with one of the other options.

Additional Sources

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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Asked by: Virgie Nicolas

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Find and replace text

  1. Go to Home > Replace or press Ctrl+H.
  2. Enter the word or phrase you want to locate in the Find box.
  3. Enter your new text in the Replace box.
  4. Select Find Next until you come to the word you want to update.
  5. Choose Replace. To update all instances at once, choose Replace All.

Can you swap text in word?

Just as you can swap two words in a row, you can also swap two sentences. The swap_sentences macro does just that. And, as in other text manipulation macros, use the keyboard — not the mouse — to select text.

What is the use of find and replace in MS word?

Find and Replace is a function in Word that allows you to search for target text (whether it be a particular word, type of formatting or string of wildcard characters) and replace it with something else.

What are the advantages of Find and Replace feature of word?

Answer: The advantages of find and replace function is that it helps changing single word to another word if the document is ready and long and changing multiple time is a fuss.

What is the difference between Find and Replace option in MS word?

Using the find option you can find the particular word in your document, it will tell you all the occurrences of that particular word in the document. … If you choose to replace it from beginning it will replace the word with another word and will prompt the message that these many words are successfully replaced.

16 related questions found

Can you swap cells on table in Word?

Word provides a handy shortcut that allows you to easily move rows around in a table. Position the insertion point in the row you want to move or select the rows you want to move. … While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row.

Where is Find and Replace in Word 2010?

To replace text:

  1. From the Home tab, click the Replace command. The Find and Replace dialog box will appear. …
  2. Type the text you want to find in the Find what field.
  3. Type the text you want to replace it with in the Replace with field.
  4. Click Find Next and then Replace to replace text.

How do you clear the formatting in Word?

Clear formatting from text

  1. Select the text that you want to return to its default formatting.
  2. In Word: On the Edit menu, click Clear and then select Clear Formatting. In PowerPoint: On the Home tab, in the Font group, click Clear All Formatting .

How do I remove all formatting in Word 2007?

There are three ways to apply this command:

  1. Click the Clear Formatting button in the Font group. The Clear Formatting button is located in the top-right corner of the Font group.
  2. Press Ctrl+spacebar.
  3. Press Ctrl+Shift+Z. Remember that Ctrl+Z is the Undo command. To undo formatting, all you do is add the Shift key.

Why is word formatting so bad?

And Microsoft Word is an atrocious tool for Web writing. Its document-formatting mission means that every piece of text it creates is thickly wrapped in metadata, layer on layer of invisible, unnecessary instructions about how the words should look on paper.

How do I fix a messed up Word document?

The Open and Repair command might be able to recover your file.

  1. Click File > Open > Browse and then go to the location or folder where the document (Word), workbook (Excel), or presentation (PowerPoint) is stored. …
  2. Click the file you want, and then click the arrow next to Open, and click Open and Repair.

What are two options for using Find and Replace?

What are two options for using Find and Replace? Find whole words only and Match case. Match case and Find fragments only. Match language and Show revisions.

How do you stop Find and Replace in Word?

I find the easiest way is to simply press Esc. You can also press Ctrl+F4, or you can use Tab to select the Cancel button and then press Enter. If you would rather toggle between the Find and Replace dialog box and your document, you can do so by pressing Ctrl+Tab.

What are the four main operations possible with MS Word?

Input, output, processing, storage.

How do I swap columns and rows in Word?

Press Ctrl+C to copy the selected cells. Go back to your Word document, place the cursor where you want the table, and press Ctrl+V to paste the transposed table. The rows are now columns and the columns are rows. You may find that your text is not aligned or formatted the way you want.

How do you move to another column in Word?

There are different ways to switch columns in Word

Another option to use is Ctrl+Shift+Enter to switch between columns in Word. That is also called “inserting a column break”. If you don’t like using keyboard shortcuts, go to Insert menu and then Break, and finally click on Column Break.

How do you fix Find and Replace in word 2007?

Go to the «Home» tab menu on the Ribbon of Microsoft Word 2007/2010/2013, at the furthest right of the group is the «Editing» options. Click the Editing item, a popup menu will appear and now you can see the «Find» and «Replace» items at the top of the box.

Where is the Find and Replace dialog box in word?

To use the Find and Replace command in Word, follow these steps: Click the Home tab. Click the Replace icon in the Editing group (or press Ctrl+H). The Find and Replace dialog box appears.

Where is the Find command in word?

To open the Find pane from the Edit View, press Ctrl+F, or click Home > Find. Find text by typing it in the Search the document for… box. Word Web App starts searching as soon as you start typing.

Why We Use Find and Replace option?

Find and Replace in Word is a tool that searches a document for a specific word or phrase. You can use the tool to replace a word or phrase with another. You can review each instance of a word before replacing it, or replace all instances at once.

How do I find and replace superscript in word?

Display the Home tab of the ribbon. Using the drop-down arrow next to the Highlight tool (in the Font group), select a highlight color you want to use for your superscripts. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.

Which shortcut key is used to open Find and Replace window?

Use the shortcut Ctrl+H or navigate to Home>Editing>Replace to reach the Find and Replace dialog box. Type what you want to find in the Find what field, and the replacement in the Replace with field.

Why does my Word document change formatting?

Why Does Word keep changing my formatting? This happens because Word can “absorb” explicit formatting changes into the underlying style. When this occurs, any other document elements that used that style automatically change to reflect the newly applied format. Choose Styles and Formatting from the Format menu.

How can I see the formatting in a Word document?

If you always want to see the formatting marks in your Word documents, there’s a setting for that.

  1. Click File.
  2. Click Options.
  3. Click Display.
  4. Check the formatting marks you want always shown.
  5. Click OK.

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The process for using Word’s Find and Replace feature differs on MacOS and Windows.

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  • Find and Replace in Word is a tool that searches a document for a specific word or phrase.
  • You can use the tool to replace a word or phrase with another.
  • You can review each instance of a word before replacing it, or replace all instances at once.

Find and Replace is a helpful tool in Microsoft Word that searches your document for a specific word or phrase. 

You can use the tool to replace one word with another, which can be helpful in situations where you need to go back to change the spelling of a word or check a document for instances of a repeated word to avoid redundancy. For example, if you’re deep into writing a paper and realize you’ve been misspelling someone’s name (let’s say Mark when it should have been Marc), you can use Find and Replace to easily find all instances of Mark and replace it with Marc with a few clicks.

Below, we’ve outlined how to use Find and Replace in Word on macOS and Windows.

Marissa Perino is a former editorial intern covering executive lifestyle. She previously worked at Cold Lips in London and Creative Nonfiction in Pittsburgh. She studied journalism and communications at the University of Pittsburgh, along with creative writing. Find her on Twitter: @mlperino.

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Abigail Abesamis Demarest is a contributing writer for Insider based in New York. She loves a good glazed donut and nerdy deep dives into the science of food and how it’s made. 

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Exchange one text string for another in any version of Word

Updated on October 29, 2021

What to Know

  • Open the Find and Replace tool in Word with the keyboard shortcut CTRL+H.
  • Find and Replace doesn’t take capitalization into account unless you specifically tell it to.
  • To replace capitalization, select More in the Find and Replace box, then Match Case > Replace or Replace All > OK.

All editions of Microsoft Word offer a feature called Find and Replace. Use this tool to search for a specific word, number, or phrase in a document and replace it with something else. You can also make several replacements at once—like changing a name or fixing something you’ve consistently misspelled. Use it, also, to replace numbers or punctuation and cap or uncap words.

If you turn on Track Changes before you begin, you can reject the replacement or deletion of any unintended word. 

Find and Replace a Word

The Microsoft Word Find and Replace dialog box, in its simplest form, prompts you to type the word you’re looking for and the word you want to replace it with. Then, click Replace, and either allow Word to change every entry for you or, go through them one at a time.

To open the tool, press Ctrl+H (Cmd+H on Mac).

Change Capitalization in Microsoft Word

The Find and Replace feature doesn’t take into account anything about capitalization unless you specifically tell it to. To get to that option you’ll need to click the More option in the Find and Replace dialog box:

  1. Open the Find and Replace dialog box using your favorite method. We prefer Ctrl+H.
  2. Click More.
  3. Type the appropriate entry in the Find What and Replace With lines.
  4. Click Match Case.
  5. Click Replace and Replace again, or, click Replace All.
  6. Click OK.

Advanced Options

When you select the More expander in the Search and Replace dialog box, you’ll encounter several customizations. The list of items varies according to which version of Word you’re running.

Search Options

Select the check boxes to include or exclude things like punctuation, white-space characters, or substrings. Plus, apply tools like word-form matching (i.e., walked also matches walking) and Soundex matching (Karin matches Karen).

Replace Options

Word supports more advanced substitutions, too. Use special characters to substitute text markup with symbols. For example, replace a character code like &amp; with an ampersand. This approach is useful for de-cluttering pasted HTML text that uses HTML codes to render certain symbols.

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Although you can easily navigate through Word documents with your keyboard and mouse, if you’ve got pages and pages to scroll through, it can take quite a while.

What’s even more time consuming is when you realise you need to replace certain words you’ve used in your document with others.

The good news is that you don’t have to do it all manually! Microsoft Word comes with a number of useful features, so you can find and replace text, as well as navigate to different parts of your document with just a few clicks of the mouse. Find out how to use Find, Replace and GoTo in this guide.

The features discussed below are covered during our Microsoft Word training courses which run in London and Guildford monthly.

How to find text with the Find Tool

If you want to quickly find a word or series of words in your document, without having to read through it yourself, you can simply use Microsoft Word’s Find feature.

There are two ways you can access this tool:

  • If you are on windows then go to the Home Tab then it is located on the far right (or press Ctrl F).
  • If you are on Mac, click ‘Edit’ at the top of your screen and then click on ‘Find’ (or CMD F).

Both will highlight a search box where you can type in the word or words you want to find.

Shows the Word Search bar

Microsoft Word will then highlight in yellow all of the words in your document that match the word you have written in the Find box.

Shows how Word Search highlights words in your document

You can press Enter on your keyboard to go from one result to the next. If you need to change any of the words, you can do so manually or you can use Word’s replace feature. Find out more about Replace below.

How to Find And Replace words

In addition to using Word’s Find feature to locate certain text in your document, you can also make quick changes using the Replace feature. In combination these tools are caled Find And Replace.

Method 1:

For windows:

    • Go to the home page
    • Then it is located on the far right under the find tool

Or if you are on Mac:

    • Click on the magnifying glass icon next to your Find search box
    • Click on Replace

The Find and Replace Dialog box will then appear on the left-hand side of your screen. Here you will see there is a Find tab (featuring the word you want to find) and a Replace tab, where you can type in the word you want to replace it with.

Shows the find and replace

You can then choose whether to replace the word that is currently highlighted or replace all of the words.

    • Click Replace to change a single word
    • Click Replace All to change all words highlighted in yellow

Method 2:

    • Click on Edit at the top of the screen
    • Hover over Find and then click on Advanced Find and Replace

Or if you are on a Windows PC:

    • Go to the home page
    • Then go to the far right and locate the Find tool
    • Click on the dropdown arrow next to find
    • Then click Advanced Find

The Find And Replace Dialog box will then appear asking you what text you want to find and want to replace. Use the Find Next button to skip through the results and click Replace where required. Click Replace All to replace text, it will work for all the words highlighted in yellow.

Click the down arrow in the popup box and it will reveal more options that allow you to find and replace specific formatting and make use of wildcards (for finding specific letters).

GoTo is another way that you can save huge amounts of time when working with a large document. We cover this and other time-saving tips in our monthly Word courses in London and Guildford.

Whilst you can use your keyboard and mouse to scroll through a document, Word provides a handy feature known as ‘GoTo,’ which makes it easy to move to certain pages, sections, headings, footnotes, and endnotes.

Follow the steps below to use Word’s GoTo feature:

  • Click Edit at the top of the screen
  • Hover over Find and then click on GoTo

Or if you are on a Windows PC:

  • Go to the home page
  • Then go to the far right and locate the Find tool
  • Click on the dropdown arrow next to find
  • Then click Go To.

The Find and Replace Dialog box will then appear with GoTo highlighted. You can type what you are looking for in this Dialog Box.

Shows the goto tab in Find And Replace

As you can see, GoTo allows you to navigate to various different things from pages and lines to comments and footnotes. Simply enter where you need to go in the search box and click Go To. It’s a really simple tool yet one that can make navigating through lengthy Word documents so much quicker!

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How to apply a Word Template to an existing Word document? In general, which allow you to browse multiple Word documents in one Word window,
17/01/2008 · Chang one specific word to another word throughout whole word document.? on replace, then find the next one. specific word in a text to another word?
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CategoriesCategories: Uncategorised

Содержание

  • Замена слов в Ворде
    • Быстрый переход к замене
    • Заключение
  • Вопросы и ответы

Как заменить слово в Ворде

Во время работы с текстовым документом в Microsoft Word нередко возникает необходимость заменить то или иное слово на какое-то другое. И, если таких слов на небольшой по объему документ всего одно-два, сделать это можно и вручную. Однако, если документ состоит из десятков, а то и сотен страниц, и заменить в нем нужно много чего, вручную проделывать это, как минимум, нецелесообразно, не говоря уже о бесполезных расходах сил и личного времени. Сегодня расскажем о том, как это сделать быстро, буквально в несколько кликов мышкой и нажатий клавиш.

Читайте также: Функция автозамены в Word

Замена слов в Ворде

В текстовом редакторе от Microsoft предусмотрен набор инструментов для поиска и замены, которые позволяют решать куда более сложные задачи, чем та, что озвучена в заголовке нашей статьи. Рассмотрим общий алгоритм их использования, причем зайдем немного издалека – сначала найдем слово (слова) в тексте, которое требуется заменить, и затем сделаем это.

Читайте также: Навигация в Ворде

  1. Нажмите на кнопку «Найти», расположенную во вкладке «Главная» (группа инструментов «Редактирование»).
  2. Кнопка Найти в Word

  3. В появившемся справа окне «Навигация» в строке поиска, подписанной «Поиск в документе», введите слово, которое вы хотите найти в тексте.
    Окно поиска в Word

    Для подтверждения ничего нажимать не потребуется — введенный вами запрос будет сразу же найден в тексте и подсвечен цветовым индикатором (темно-желтый).

  4. Примечание: Microsoft Word «понимает» все вхождения искомого запроса. То есть, если вы, например, ищите слово «слово», а в тексте есть состоящая из него конструкция «словоформа», эта ее часть тоже будет найдена и расценена как подходящий элемент для замены. Учитывайте этот нюанс при дальнейшей работе. Как вариант, можно искать слово с пробелом за ним и заменять его на такую же конструкцию, но в таком случае не будут учитываться слова, за которыми установлены знаки препинания.

    Найденное словов в тексте Word

  5. Чтобы заменить это слово на другое, нажмите на небольшой треугольник в конце строки поиска и выберите в появившемся меню пункт «Заменить».
  6. Меню замены в Word

  7. Будет открыто небольшое диалоговое окно, состоящее из двух строк («Найти» и «Заменить на») и нескольких кнопок.
    Найти и заменить в Word

    В первую уже будет вписано слово, которое вы искали («слово» — наш пример). То, на что вы хотите его заменить, необходимо ввести во вторую строку (в нашем случае это будет слово «word»).

  8. заменить в Word

  9. Сделав это, нажмите «Заменить все», если хотите заменить все найденные слова в тексте на указанное вами, или воспользуйтесь кнопкой «Заменить», если хотите заменить только первое или делать это со всеми, но по порядку их нахождения в тексте и/или до определенной его части.
  10. Окно с результатами поиска и замены слов в Microsoft Word

    Как только найденное слово (все его упоминания) будут заменены на указанное вами, появится небольшое окно с отчетом о проделанной программой работе (скриншот выше). Если нажать «Нет», это окно будет закрыто, но если нажать кнопку «Да», поиск и последующая замена будет выполнена в оставшейся части документа. Это полезно в случаях, когда вы выделяли для обработки только фрагмент текста или данная процедура выполнялась не с начала документа. Например, в нашем случае повторный «прогон» позволил выполнить еще две замены.

    Замена выполнена Word

    Lumpics.ru

    В случае если вы более не планируете работать со словами, диалоговое окно «Найти и заменить» следует закрыть. Для этого нажмите на одноименную кнопку внизу или на крестик в правом верхнем углу.

    Закрытие окна Найти и заменить в программе Microsoft Word
    Вернувшись к документу, вы сможете ознакомиться с результатом проделанной работы.

    Результат выполненной замены слов в текстовом редакторе Microsoft Word

    Так, в нашем примере все конструкции «слово» были заменены на «word».

    Результат замены в Word

    Отметим, что функция поиска и замены может использоваться не только для отдельных слов или фраз, но и для символов, в том числе и невидимых, которые по умолчанию не отображаются в документе. Все это может быть полезно в ряде случаев и при решении некоторых проблем. Основные из них ранее были рассмотрены в представленных по ссылкам ниже статьях.

    Читайте также: Как в Ворде убрать большие пробелы / пустые строки / абзацы

Быстрый переход к замене

Если необходимость в предварительном поиске и выделении (подсвечивании) всех упоминаний слова, которое требуется заменить в текстовом документе, отсутствует, и вы точно знаете, с чем предстоит работать, к окну «Найти и заменить» можно перейти значительно быстрее, минуя пункты №1-3 предыдущей части статьи. Просто нажмите на кнопку «Заменить», расположенную во все той же группе инструментов «Редактирование» или, что еще быстрее и удобнее, воспользуйтесь комбинацией клавиш «CTRL+H», вызывающей то же окно.

Быстрый переход к окну поиска и замены слов в Microsoft Word

Читайте также: Горячие клавиши в Ворде

Заключение

Теперь вы знаете, как выполнить поиск и последующую замену слова в Microsoft Word, а значит, сможете работать еще продуктивнее и, если возникнет такая необходимость, максимально быстро исправлять ошибки и устранять проблемы с текстовым содержимым.

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