In this article, you will learn about a very important topic related to paragraph formatting, such as page breaks, paragraph, line, and column breaks in a Word document.
Table of Contents
- Page Break in MS Word:
- Steps:
- Paragraph Break in MS Word:
- Break a Line in MS Word:
- Steps:
- Break a Column in MS Word:
- Steps:
When a new page is started or an additional page is added to the next from the current page, this is referred to as a “page break.” (Also, you can move the paragraphs to the next page from the current one.)
Steps:
To break the page of any content and move to the next page, you have to click at the beginning of the relevant content or click on that page to add another page under a page.
Then strike (press) the Ctrl + Enter.
Keyboard Shortcut: Ctrl + Enter
Paragraph Break in MS Word:
Splitting one Paragraph into two paragraphs is called the Paragraph Break.
Keep some text you want
Position the cursor at the beginning of the line in a paragraph that you want to break
Then strike (press) the Enter key.
Keyboard Shortcut: Enter.
Break a Line in MS Word:
It breaks one line of the paragraph into two lines in the Word document.
Steps:
Keep some text you want
Position the cursor at the beginning of a line in a paragraph that you want to break
Then strike (press) the Shift + Enter.
Keyboard Shortcut: Shift + Enter.
Break a Column in MS Word:
Breaks a column from the current left position to the right. To break a column, you should split the text into two, three, left, or right columns.
Steps:
Keep some text you want
Change the text/paragraph into 2 or more columns.
To change the paragraph into the column. Go to the Layout tab, click on the column, and then select one of the column options.
Now, position the cursor at the beginning of the line in the left column that you want to break
Then strike (press) the Shift + Ctrl + Enter.
Keyboard Shortcut: Shift + Ctrl + Enter.
What is the shortcut for Page Break in MS Word?
To start a new page from the current position or Move a Paragraph from the current page to the next page, Strike the Ctrl + Enter
What is the shortcut for Paragraph Breaks in MS Word?
To split one Paragraph into two or more two paragraphs, Strike the Enter Key.
What is the shortcut to break a line in MS Word?
To break one line of the paragraph into two or more than two lines or Sentences in the word document, Strike the Shift + Enter.
What is the shortcut for break a column in MS Word?
To break any column from the current left column position to the right. Strike the Shift + Ctrl + Enter.
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Line breaks end a current line and lets you continue the text on another line. These are useful for separating paragraphs from each other, without the space registering as an empty line that can have characters on it. Manually putting in line breaks is useful for address blocks as well as poems because they omit the extra space between lines. To learn how to add a line break in MS Word, begin with step 1.
Steps
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1
Find a Word document. Using your computer’s file browser, find a document with the extension .doc or .docx.
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2
Open the document. Once you’ve found it, double-click the file and it will open in Microsoft Word.
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3
Locate and click on the area where you want to insert a line break. Scroll through the document until you locate where you want to insert a line break, and click the area. This will place the cursor in that area.
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4
Insert the line break. Hit the key combination Shift + Enter to create a line break. You will now be able to add content in the line right after the break.
- Notice that the cursor will not situate itself in the blank space where the break is when you click on the space. This is the line break.
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Question
What is the difference between a line break and a paragraph break
The line break, which is done by hitting shift and enter, is a smaller break to just hop in a new line. A paragraph break, however, makes a bigger space and looks more like a new section.
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Video
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An alternative way of opening a Word file is to launch MS Word first. Once open, click “File” at the top-left of the screen then “Open.” Search for the document you want to open in the file browser that popped up. Once you’ve found it, select the file then click “Open” at the bottom right of the window.
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Inserting a Section Break in a Word document gives you a number of ways to split up large walls of text. This feature is useful not just for breaking up text by pages but also for multi-column layouts.
Click anywhere on the page. This is where your new section will begin, so it’s a good idea to avoid breaking up words or sentences and instead look for opportunities to break the page at the end of a paragraph or at least a sentence.
Click the “Layout” tab on the ribbon at the top of the Word window.
Click “Breaks” under “Page Setup” to open a new drop-down menu with multiple options for both Page and Section Breaks.
Under “Section Breaks,” select the type of break you want to insert on the page. If you’re unsure, there’s a description of each below.
- Next Page: Breaks the text at the cursor. Anything to its right (or below it) will move to its own page.
- Continuous: Starts a new section on the same page. This is often used on documents with multiple columns.
- Even Page: Starts a new section at the next even-numbered page.
- Odd Page: Starts a new section at the next odd-numbered page.
Delete a Section Break
To remove a section break from your Word document, first click the “Home” tab.
Click the “non-printing characters” icon. It looks a bit like a backwards “P.”
Click the space to the left of the break you want to delete and then press the “Delete” key on the keyboard.
Change to a Different Type of Section Break
To change a section break to a different type of break, first find the Section Break you want to change and click just to the left of it.
Switch to the “Layout” tab on the ribbon.
Click “Breaks” to open the “Page and Section Breaks” menu.
Choose the new type of section break you want by clicking on any of the options. It will automatically change the type of Section Break based on what you choose.
Your document will now be broken up into whatever type of sections you selected.
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