Highlight one word in word

Highlight selected text

1. Select the text that you want to highlight.
2. Go to Home and, select the arrow next to Text Highlight Color.
3. Select the color that you want. Note: Use a light highlight color if you plan to print the document by using a monochrome palette or dot-matrix printer.

How do you highlight specific words in Word?

Highlighting Found Text

1. Press Ctrl+H.
2. Click the More button, if it is available.
3. In the Find What box, enter the text you want to find and highlight.
4. In the Replace With box, enter ^&.
5. With the insertion point still in the Replace With box, click the Format button.
6. Click the Highlight option.

How do you highlight certain parts of a text?

How to highlight text using your keyboard. To highlight with the keyboard, move to the starting location using the arrow keys. Then, hold down the Shift key, and press the arrow key in the direction you want to highlight. Once everything you want is highlighted, let go of the Shift key.

How do I select text in Word without clicking and dragging?

Click the “Select” drop-down menu in the Editing group on the ribbon and choose “Select All.” All of the body text on the pages will be highlighted. You can now format it, cut, copy, align the text and more. The keyboard shortcut “Ctrl-A” will accomplish the same result.

How do you highlight specific text in a cell?

What to Know

1. To highlight a cell, select a cell or group of cells, go to Home > Cell Styles, and select the color to use as the highlight.
2. To highlight text, select text by double-clicking the cell, then press left mouse and drag across the text.
3. To create a highlight style, go to Home > Cell Styles > New Cell Style.

How do you highlight text that Cannot be highlighted?

Place the cursor near the text you need to copy. Then press the Windows key + Q and drag the cursor. You should see a blue box that you can now highlight the text by dragging the cursor.

How do you highlight cells based on a list?

Highlight Items From a List

1. Create a list of items you want to highlight.
2. Select range A2:A7.
3. On the Ribbon’s Home tab, click Conditional Formatting, then click New Rule.
4. Click Use a Formula to Determine Which Cells to Format.
5. For the formula, enter.
6. Click the Format button.
7. Select a font colour for highlighting.

How do you highlight words separately?

To select items that are not next to each other, follow these steps:

1. Select the first item that you want. For example, select some text.
2. Press and hold CTRL.
3. Select the next item that you want. Important Be sure to press and hold CTRL while you select the next item that you want to include in the selection.

How do you highlight words without a mouse?

Hold down the “Ctrl” key and the “Shift” key. Press the right arrow key to select the word to the right, or press the left arrow key to select the word to the left. Select one character at a time by holding down the “Shift” key and and using either arrow key (right or left).

How do I move highlighted text in Word without dragging?

Hold down the Ctrl key and right-click where you want the selected text moved.

Can I use an IF formula in conditional formatting?

The answer is yes and no. Any conditional formatting argument must generate a TRUE result, meaning that at a literal level, your conditional formatting rule is an If/Then statement along the lines of “If this condition is TRUE, THEN format the cell this way”.

How do I display specific text based on values in another column?

To display text based on another cell, you have to use the conditional function IF. The function displays the value in the first argument (“Bottom 50%”) if the condition is met, otherwise it displays the text “Top 50%”.

How do you conditional format multiple conditions?

To highlight cells according to multiple conditions being met, you can use the IF and AND Functions within a Conditional Formatting rule.

1. Select the range to apply the formatting (ex. B3:E11)
2. In the Ribbon, select Home > Conditional Formatting > New Rule.

What is Ctrl cut?

Keyboard Command: Control (Ctrl) + X. Remember “X” as. The Cut command is used to remove text or images from the screen you are currently working on. “CUT” moves the information to your virtual clipboard, where it is stored until it is overwritten by the next “cut” or “copy” command.

How do I highlight and copy text from a blocked site?

Simply press Ctrl-u while you are on the site to display its source code. This works in most browsers including Firefox, Chrome and Internet Explorer. It is still necessary to find the text or content that you are looking for in the source. Use Ctrl-f to jump directly to it.

Why won’t My Mac Let me highlight?

To fix that, please try one of the following: Change your Fade In custom page/text colors to light-on-dark under Preferences > User Interface > Page Colors. Uncheck Preferences > User Interface > Use system selection color to use Fade In’s built-in color instead (which shouldn’t have the same problem)

How do you highlight a cell if it doesn’t match another cell?

To highlight cells where the value is not equal to another value, you can create a Conditional Formatting custom formula .

1. Select the range to apply the formatting (ex. B3:E11).
2. In the Ribbon, select Home > Conditional Formatting > New Rule.

How do you highlight matches on sheets?

Here is how to make this in Google Sheets:

1. Select the data that you want to get highlighted when a match is found.
2. Click on the Format button in the menu.
3. Click on Conditional Formatting.
4. In the ‘Conditional formatting rules’ pane that open, click on the ‘Format cells if’ option.
5. Select the ‘Custom formula is’ option.

How do I conditional format a row based on another row?

Highlight Rows Based on a Multiple Criteria (AND/OR)

1. Select the entire dataset (A2:F17 in this example).
2. Click the Home tab.
3. In the Styles group, click on Conditional Formatting.
4. Click on ‘New Rules’.
5. In the ‘New Formatting Rule’ dialog box, click on ‘Use a formula to determine which cells to format’.

How do I selectively copy text?

How to Copy and Paste Text from Multiple Locations in Microsoft…

1. Select the block of text you want to copy.
2. Press Ctrl+F3.
3. Repeat the two steps above for each additional block of text to copy.
4. Go to the document or location where you want to paste all of the text.
5. Press Ctrl+Shift+F3.

What are the 4 alignment options?

There are four main alignments: left, right, center, and justified. Left-aligned text is text that is aligned with a left edge. Right-aligned text is text that is aligned with a right edge.

You’ve seen printed documents with sections of text that had been highlighted with a marker in yellow or some color. You can highlight text in MS Word documents without printing them out and using a marker. Keep reading to find out how.

How to highlight text in MS Word

We’ll look at two types of highlighting. The first is highlighting one or more words alone or within a sentence.

Highlight one or more words in Word

To highlight text in Microsoft Word, select the text you wish to highlight. Then:

• Open the Home tab of the ribbon.
• In the first section of the Home tab you’ll see the Paste section. The next section to the right is the text section where you can change fonts, font sizes, and more. In this section look for a small icon on the bottom row that looks like a tiny marker above a colored line.
• Click that marker icon to open a panel of colors you can select to highlight your text.
• Choose a color.

You should now see your text highlighted with the color you chose. Word is actually placing a colored background behind those words that you selected. The remainder of the sentence will not be highlighted.

NOTE: If you have your computer set to dark mode, you may have white text on a dark background. In this case, some highlight colors may be barely visible or not at all against the dark background. However, if you print the page or view it in light mode with a white background, you will see that the highlight is indeed there.

Highlight an entire paragraph in Microsoft Word

You can easily highlight an entire paragraph or more in MS Word using the previously mentioned method of selecting all of the words in the section you wish to highlight, then using the highlight button.

Highlight words, sentences, or paragraphs in MS Word using Shading

The second type of highlighting we’ll learn allows us to highlight the full width of the entire paragraph block.

Word provides another method of highlighting single words, entire sentences, and paragraphs, but it calls it shading. Here are some differences between highlighting and shading.

• More colors are available with shading than when you use the highlight button in the Home tab.
• Shading allows you to highlight words with a patterned color. Basic highlighting allows colors only.
• Highlighting all of the text using the select and highlight method mentioned previously highlights only the text and the blanks between words. It does not highlight the entire margin to margin block that shading provides.
• Shading can be used to place a color background behind an entire paragraph from left margin to right margin even if it is a one word sentence. If your document or design called for it, you could have two or three words centered with a rectangle shaped background from left margin to right margin.

You’ll find the Shade function hidden away under the Design tab. With the Design tab open, look all the way to the right for a button/icon labeled Page Borders. If you mouse over that button, the tooltip will say Borders and Shading.

To shade specific words:

• Select the text.
• Under the Design tab, click the button labeled Page Borders on the right end of the ribbon.
• From the box that opens, select the Shading tab.
• On the left side, click inside the box below the Fill label.
• Choose your shade (highlight) color. If you don’t see exactly the color you need, select the More Colors… button below the current color choices. From there you can find practically any color you could wish for.
• On the right side, you should see a square with your selected words in it. Below that square, click in the box to choose Text or Paragraph.
• To highlight only the text you’ve selected, choose Text. To highlight the entire paragraph block which extends from the left margin beyond the last word to the right margin, choose Paragraph.

I’ve included photos of a Microsoft Word document that illustrates the use of the different highlighting and shading uses that I’ve discussed in this article.

I consider the Word’s shading function to be more useful than the highlighting function if you need any more than the most basic highlighting—select a word and highlight it with one of fifteen colors.

With a little forethought, the shading function can be quite useful in laying out a document with accented sentences, creating signs, or designing pamphlets.

You can find more tips for using Microsoft Word here.

You’ll find video tips for using Microsoft 365 here.

How to show or hide highlight on screen and in print

What is the default highlight color in Word?

The default highlight color in Word is the highlight color currently shown in the Text Highlight Color icon.

How the Alt+Ctrl+H shortcut works

You must select text before pressing the Alt+Ctrl+H shortcut. What happens when you press the shortcut depends on the situation. See the examples below:

Note that the DocTools HighlightManager add-in lets you apply any highlight color to a paragraph without first selecting the entire paragraph – you only need to press a shortcut.

The DocTools HighlightManager add-in provides a tool that lets you quickly remove highlight from numbered or bulleted paragraphs. You only need to click a button to remove highlight from any bullet or number in the selection or in the entire document.

Selection.Range.HighlightColorIndex = wdYellow

EXAMPLE 2: Remove highlight from the selection without changing the default highlight color that is shown in the Text Highlight Color icon:

Selection.Range.HighlightColorIndex = wdNoHighlight

EXAMPLE 3: Select bright green as the default highlight color that will be shown in the Text Highlight Color icon: 

Options.DefaultHighlightColorIndex = wdBrightGreen

Highlight can be useful in many Word documents, not least during the editing process. This article has explained how highlight in Word works. You have learnt how to highlight, how to remove highlight / unhighlight, how to solve different problems with highlight, etc. I hope this article helps you work more efficiently with highlight in Word.

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In Microsoft Word, highlighting words is not just selecting any text by mouse or by double-clicking on it. Imagine when you are reading any book and want to mark or display any important point you’ll use a highlighter pen. In a Word document, you can do it in a similar way.

MS Word users can highlight a single line of text, a paragraph, or a whole document. It is as simple as highlighting in Google Docs.

For highlighting text or grammatical errors Grammarly and ProWritingAid is the best tool you can use for free in MS Word.

You can highlight the phrase as well as change the highlighted color. Below are a few Microsoft Word highlight shortcut keys that help you add color behind the text. So how to highlight in Word using a keyboard?

Open Microsoft Word on desktop. Then select the color which you want to use for highlighting in Word documents, you can also change the color from the color palette from the menu as shown.

After choosing a highlighter color, now select the entire text which you want to highlight and then press Ctrl + Alt + H hotkey which is the Microsoft Word highlight shortcut command from the keyboard. See the example below-

Shortcut key to remove highlight in Word

In a Word document, to remove the color highlighting text using keyboard shortcut keys, just select text and press Ctrl + Alt + H shortcut again.

Shortcut to highlight in Word

To highlight all text and images during writing, you can use keyboard shortcuts to highlight them within the Microsoft Word document. Some basic commands are-

• For permanent highlighting, select all text and press Ctrl + Alt + H from the keyboard.
• Put the cursor at the starting position and then hold the Shift key and click at the end position of the last paragraph. You can also use Ctrl + A for that.

Microsoft Word highlight shortcut for line

• There is a shortcut to highlight an entire line in word also, select a particular line by just double-clicking on it.
• Now press Ctrl + Alt + H from the keyboard
• A single line will be get highlighted.

Learn: How to anchor a picture in Microsoft Word

1. CTRL Key Shortcuts

In Microsoft Word, the CTRL key can be used to navigate through your document more efficiently.

• Hold CTRL and press Right Arrow to go right one word at a time.
• Hold CTRL and press the Left Arrow to go left one word at a time.
• Hold CTRL and Backspace to delete a whole word at a time.
• CTRL + SHIFT + Right Arrow will highlight one word at a time
• CTRL + END to move cursor to the end of the line.
• CTRL + HOME to move cursor to the beginning of the line.
• CTRL + Page Up to move up one page.
• CTRL + Page Down to move down one page.
• CTRL + UP Arrow to move cursor up one paragraph at a time.
• CTRL + Down Arrow to move cursor down one paragraph at a time.

2. Save as PDF

If you need to share your document in a fashion that can not be edited by others and will preserve the pagination and formatting as you’ve designed it, save it as a PDF. This file format (Portable Document Format) was developed by Adobe in the early 1990s as a way for people to share documents and have it appear exactly the same no matter what computing platform is use to view it from. There are other benefits of PDF as is the defacto standard for business documents.

Follow these step to save your Microsoft Word document as a PDF:

1. Open the Word document you want to create a PDF of.
2. From the menu bar, click File > Save As, as highlighted in the illustration below.
3. From the drop-down list, find and select PDF (*.pdf) and then click Save.

   

3. Scroll Zoom

You can quickly zoom in and out of your Microsoft Word document with this easy keyboard and mouse combination.

1. Press and hold down the CTRL key on your keyboard.
2. Then scroll your mouse wheel forward and backward to zoom in and out, respectively.

4. Add a Horizontal Line

5. Shrink One Page

As you finalize your Word document, you may find yourself with the last page looking a bit odd by it having just only a few lines of text. You can use the Shrink One Page feature of Microsoft Word to easily have it attempt to adjust your document to include those few lines of text without having to print that last extra page. It does this by reducing the size and spacing of your text with adversely affecting the overall presentation of your document.

Before using this feature, we’ll need to make the Shrink One Page icon accessible to us on our Quick Access Toolbar by performing this one-time setup:

1. Click on the down arrow on the Quick Access Toolbar.
   
2. Select More Commands from the list of options that appears.
   
3. In the Word Options dialog box, from the Choose Command From drop-down list, select All Commands.
4. From the list of commands, scroll down to find and highlight Shrink One Page.
5. Click the Add button to add the Shrink One Page option to your Quick Access Toolbar.
   
6. Click OK to close the dialog box.

The Shrink One Page option is now accessible through your quick access toolbar. To use this feature, simply follow these steps:

1. Highlight all the text in your Microsoft Word document (you can press CTRL + A)
2. Then click on the Shrink One Page icon, as illustrated below.

   

6. Have Word Read To You

Microsoft Word has a built-in text-to-speech feature that is able to read your document to you. You’ll be able to hear it speak your text out loud. Having Microsoft Word read aloud is a great feature for the visually-impaired. For others, this feature can be a time saving by having Word read to you while you are working on other things.

Before using it, we’ll need to make the Speak icon accessible to us on our Quick Access Toolbar by performing this one-time setup:

1. Click on the down arrow on the Quick Access Toolbar.
   
2. Select More Commands from the list of options that appears.
   
3. In the Word Options dialog box, from the Choose Command From drop-down list, select All Commands.
4. From the list of commands, scroll down to find and highlight Speak.
5. Click the Add button to add the Speak option to your Quick Access Toolbar.
   
6. Click OK to close the dialog box.

The Speak option is now accessible through your quick access toolbar. To have Word speak your text, simply follow these steps:

1. Highlight the text you want Microsoft Word to read to you.
2. Click on the Speak icon, as illustrated below.

   

You can stop speak at anytime by clicking on the Speak icon again.

7. Add Random Text

At times, you may find a need to quickly add filler text into your Microsoft Word document preview your document flow or a set of document design format. Word allows you to use one easy-to-use command to quickly populate your document with English or Latin text.

rand()

The =rand() will quickly add a few paragraphs into your document. To use, follow these steps:

1. In your document, position the Microsoft Word cursor (not your mouse cursor) where you want random text to be inserted. The cursor needs to be at the beginning of a line. It does need to be a blank line, the cursor just needs to be at the beginning. This command will not work if you attempt to use it within a sentence.
2. Type =rand()and press Enter. Random text is now added to your document as illustrated below.

rand(paragraphs, sentences)

The rand command allows you to customize the random text generated by specifying the number of paragraphs and the number of sentences per paragraph to created.

For example to generate 2 paragraphs with 6 sentences each, follow these steps:

1. In your document, position the Microsoft Word cursor (not your mouse cursor) where you want random text to be inserted. The cursor needs to be at the beginning of a line. It does need to be a blank line, the cursor just needs to be at the beginning. This command will not work if you attempt to use it within a sentence.
2. Type =rand(2,6)and press Enter. Random text is now added to your document as illustrated below.

   

lorem()

Instead of English text, you can use the lorem command in insert random Latin text. You use this command in the same manner as rand as illustrated above. In its simplest form type in =lorem() and press Enter.

To specify the number of paragraphs and sentences to generate, use command syntax is lorem(paragraphs, sentences).As an example, to insert 3 paragraphs with 4 sentences each, type =lorem(3,4) and press Enter. The result is illustrated below.

8. Convert Tabbed Text to Table

If you create rows and columns of text using tab, you can easily convert them into a table using the built-in Convert Text to Table feature in Microsoft Word. This feature will also work if you have a delimited list (e.g, comma delimited text). To use, follow these simple steps:

1. In Microsoft Word, highlight your text.
2. From the menu bar, click Insert tab > Table > Convert Text to Table, as illustrated below.

   

3. In the dialog box that appear, define the criteria for the text you want to convert to a table then click OK.

   

4. Your tabbed text (or delimited text) is now converted into a table, as illustrated below.

   

9. Insert Hyperlinks

You can add links to websites (or even to a different section of your document) into your document easily. This enables your reader to click on the hyperlink to go to the external resources. This is a great tool to use if you want to share or reference additional information from websites.

To insert a hyperlink, follow these steps:

1. Highlight the text you make to make a hyperlink
2. Press CTRL + K
3. In the Insert Hyperlink dialog box that appears, select one of four available choices
   1. Link to Existing File of Web Page
   2. Link to Place in This Document
   3. Link to Create New Document
   4. Link to E-mail Address
4. Enter the URL or select the target destination for your link
   1. For links to a web page, enter the website address (URL), as illustrated below.

      

   2. For links to a place within your document, select the position from the list of available places
   3. For a link to create a document, specify the folder path for your new file
   4. For e-mail address, enter the email address in textbox provided
5. Your highlighted text will now turns to a blue clickable hyperlink. To test the link, hold CTRL then click on the link.

10. Insert Date/Time

You can quickly insert the current date and/or time into your document with the Date & Time button. This feature enables to define whether to insert the current date only or with the time. You are also able to define the format of how the date and time should appear. This is a great time saver if you constantly need to add date or time into your document, such as for your work logs, laboratory workbooks, and similar.

Before using it, we’ll need to make the Date & Time icon accessible to us on our Quick Access Toolbar by performing this one-time setup:

1. Click on the down arrow on the Quick Access Toolbar.
   
2. Select More Commands from the list of options that appears.
   
3. In the Word Options dialog box, from the Choose Command From drop-down list, select All Commands.
4. From the list of commands, scroll down to find and highlight Date & Time.
5. Click the Add button to add the Speak option to your Quick Access Toolbar.

   

6. Click OK to close the dialog box.

The Date & Time option is now accessible through your quick access toolbar. To have Word insert the current date and time into your document, simply follow these steps:

1. Position your cursor in your document where you want to insert the file path.
2. Click on the Date & Time icon, as illustrated below.

   

3. From the Date & Time dialog box, select the format on how you want your data/time to appear then click OK.

   

The current data and/or time is now inserted into your document.

11. Insert a File Path/Location

As you and your colleagues share Word documents with each other, you may find yourself needing to know where a particular document is saved. This is particularly the case if you have a printed copy of the document or the document was emailed to you as an attachment. By using the Insert File Path command in Microsoft Word, you can easily include the full file path of your document so others can locate it when needed (e.g., network file share).

Before using it, we’ll need to make the Insert File Path icon accessible to us on our Quick Access Toolbar by performing this one-time setup:

1. Click on the down arrow on the Quick Access Toolbar.
   
2. Select More Commands from the list of options that appears.
   
3. In the Word Options dialog box, from the Choose Command From drop-down list, select All Commands.
4. From the list of commands, scroll down to find and highlight Insert File Path.
5. Click the Add button to add the Speak option to your Quick Access Toolbar.

   

6. Click OK to close the dialog box.

The Insert File Path option is now accessible through your quick access toolbar. To have Word insert the file path of your document, simply follow these steps:

1. Position your cursor in your document where you want to insert the file path. A good spot may be on your cover page or in the document footer.
2. Click on the Insert File Path icon, as illustrated below.

   

Your document’s file path is now inserted into your document.

12. Insert a Screenshot/Screen Clipping

Microsoft Word includes a built-in feature to enable you to easily insert a screenshot (or screen clipping) into your document without the need of using the Print Screen key on your keyboard and then using Microsoft Paint to crop your image. This feature provides you with a list of selectable thumbnail preview of the windows you have open (windows that are minimized will not be included in this list).

To insert a screenshot into your Word document, follow these steps:

1. In your Microsoft Word document, position the cursor where you want the screenshot to be inserted.
2. From the menu bar, click on Insert > Screenshot.
3. From the list of thumbnail images, click to select the screenshot you want to insert, as illustrated below.

   

4. Your screenshot is now inserted and you can resize and re-position as needed.

Screen Clipping

If you need the ability to manually select a specific area of your screen to capture and insert into your document, use the Screen Clipping feature. You’ll be able to select a rectangular area of your screen to capture and insert.

You access this feature as follows:

1. In your Microsoft Word document, position the cursor where you want the screenshot to be inserted.
2. From the menu bar, click on Insert > Screenshot > Screen Clipping.
3. Using the drawing pointer that appears, draw a rectangular area of your screen to capture.
4. Your screenshot is now inserted and you can resize and re-position as needed.

13. File Share Email

If you are like most, you will often need to share your Microsoft Word documents with your team or colleagues for peer review, edits, and feedback. With the Share feature in Microsoft Word, you can quickly and easily attach open Microsoft Outlook and attached your document with a few clicks of the mouse.

Follow these steps to use this feature:

1. While in Microsoft Word, click File > Share > Email.
2. Click Send as Attachment.

An Outlook new message window will automatically open with your document attached.

14. AutoCorrect

The AutoCorrect feature can be used to automatically insert frequently used text or sentences with a simple short keystroke combination. Long disclaimer statements, reference terms, and any other long series of text can easily be inserted by typing in just a few letters.

1. In Microsoft Word, click on File > Option.
2. In the Word Options dialog box, select Proofing from the left side bar.
3. Then click the AutoCorrect Options button.

   

4. In the AutoCorrect dialog box, type in a short key stroke combination you want to use and type in the sentence(s) you want Word to automatically replace it with. In the example below, we use the key strokes !safe to have Word insert the sentence Safety is our #1 priority and everyone's responsibility!

   

5. Click Add and the OK button.

Now, as you edit your document, when you type !safe and press Space Bar, Word will automatically replace it with Safety is our #1 priority and everyone's responsibility!

This is a quick and easy shortcut to type in repetitive text into your documents.

15. Triple Click to Highlight a Paragraph

This tip quickly highlights the entire paragraph. Simply triple click on your left mouse button anywhere within a paragraph to highlight.

16. Show Formatting Marks

There are many formatting options in Microsoft Word that you can use to make your document look perfect. These include spaces, tabs, and page breaks. Why many of these are visible as you edit your document, there are some that are not. This can be a cause of frustration if you are trying to format text but are not getting the desired effect as invisible formatting are working against you.

You can have all the formatting options used in your document become visible by using the show/hide formatting mark option in Microsoft Word. Do one of the following to show and hide the formatting marks.

1. Click on the paragraph symbol ¶ on the toolbar to show/hide, as illustrated below.

   

2. Or press CTRL + SHIFT + * to show/hide.

Once displayed, formatting marks are shown, as illustrated in the example below.