Hidden worksheets in excel

How to Hide a Worksheet in Excel (that can not be unhidden)

Hiding and Unhiding worksheets in Excel is a straightforward task.

You can hide a worksheet and the user would not see it when he/she opens the workbook. However, they can easily unhide the worksheet if they want (as we will see later in this tutorial).

But what if you don’t want them to be able to unhide the worksheet(s).

To do that, you need to take a couple of additional steps to make sure the worksheets are ‘very hidden’ (also covered later in this tutorial).

Let’s see how to hide a worksheet in Excel so that it can easily be unhidden, or can not be unhidden.

This Tutorial Covers:

Regular Way of Hiding a Worksheet in Excel

You can use the below steps to hide a worksheet in Excel:

• Right-click on the sheet tab that you want to hide.
• Click on Hide.

This would instantly hide the worksheet, and you will not see it in the workbook. This setting remains intact when you save the workbook and reopen it again, or send it to some else.

PRO TIP: To hide multiple sheets at one go, hold the Control key and then select the sheet tabs (that you want to hide) one by one. Once selected, right-click on any one of the selected tabs and click on ‘Hide”. This will hide all the worksheets at one go.

While this method hides the worksheet, it’s extremely easy to unhide these worksheets as well.

Here are the steps to unhide a worksheet in Excel:

This will instantly make the sheet visible in the workbook.

Note that you can only unhide one sheet at a time. To unhide multiple sheets, you need to repeat the above steps to unhide each worksheet. Alternately, you can use a macro code to unhide all the worksheets at one go.

While this method works in most cases, it doesn’t really help if you want to hide the worksheets so that your client or colleague (or anyone with whom you share the workbook) can’t unhide and view these.

All they need to do is right-click on any of the tabs and they will see what all worksheets are hidden (and unhide these easily).

So let’s see how you can really hide a worksheet so that it can not be unhidden (at least not so easily).

Here are the steps to hide a worksheet so that it can not be unhidden:

Now you will notice that the sheet is hidden.

When you right-click on any of the tabs, you will not see it in the list of hidden sheets that you can unhide.

Is this method foolproof? – NO!

This method works as a user can not see the hidden sheet in the list of sheets that he/she can unhide.

But this doesn’t mean that the sheet can’t be unhidden.

Here are the steps to unhide a sheet that has been ‘Very Hidden’:

This will unhide the worksheet and it will be visible in the workbook.

Hide/Unhide Worksheets Using VBA

If you have a lot of worksheets that you need to hide/unhide, it can take up a lot of your time.

Using a simple VBA code can automate this task for you.

Hide All Worksheets Using VBA

Below is the VBA code that will hide all the worksheets except the current/active worksheet:

The above code would hide all the worksheet except the except the active sheet. However, it will hide it so that these can be unhidden easily (note that ws.Visible property is set to xlSheetHidden).

If you want to hide the sheets so that these can not be unhidden, use the below code:

The only change we have done here is making the ws.Visible property xlSheetVeryHidden.

Unhide All Worksheets Using VBA

Below is the code that will unhide all the hidden worksheets in the workbook.

Using this code, we simply go through each worksheet one by one and make the ws.Visible property equal to xlSheetVisible.

Where to put the code?

Below are the steps to place the code in the VB Editor:

Now you can assign the macro to a shape or run it from the Developer tab. You can read more about different ways to run a macro in Excel here.

Note that you don’t need to insert a new module for each code. You can have one single module and have multiple VBA macro codes in it.

You May Also Like the Following Excel Tutorials:

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Как сделать лист очень скрытым

Иногда возникают ситуации, когда надо скрыть лист со всем его содержимым от посторонних любопытных глаз. Очень часто это делается из контекстного меню листа (для счастливых обладателей 2007 Excel. Подробнее: здесь). Но при использовании данного метода необходимо защитить книгу, иначе отобразить скрытые листы сможет каждый (тем же правым щелчком мыши — Отобразить). А что делать, если книгу не надо защищать? Ведь часто необходимо оставить пользователям возможность работы со структурой книги, например, добавлять листы. Как тогда скрыть лист так, чтобы его нельзя было отобразить? Есть достаточно простой способ через редактор VBA, при этом обладать навыком программирования вообще не нужно. Итак, определились какой лист надо скрыть. Далее:

1. заходим в редактор VBA( Alt + F11 )
2. жмем сочетание клавиш Ctrl + R или идем в меню View —Project Explorer (чтобы отобразить окно объектов проекта VBA)
3. жмем F4 или через View —Properties Window (чтобы отобразить окно свойств)
4. в левой части окна (в Project Explorer) ищем книгу, лист в которой надо скрыть и раскрываем её папку(на скрине это VBA Project (Книга1))
5. раскрываем папку Microsoft Excel Objects и выделяем там лист с нужным именем
6. в Окне свойств (Properties Window) находим свойство Visible и назначаем ему значение xlSheetVeryHidden

Чтобы затем отобразить этот лист необходимо свойству Visible задать значение — xlSheetVisible. При этом для отображения листа необходимо будет обязательно зайти в редактор VBA — простым методом отобразить не получится. И книгу защищать не надо. Что нам и было необходимо.
Для большей надежности можно защитить проект VBA, чтобы не было возможности отобразить лист из VBA, не указав пароль. На функционал это не повлияет совершенно.
В том же окне VBA( Alt + F11 ):

1. Tools —VBAProject Properties -вкладка Protection
2. для защиты устанавливается галочка «Lock project for viewing«; для разблокировки — снимается
3. вписывается/удаляется сам пароль в полях Password и Confirm password.

Скрыть только определенные листы активной книги можно следующим кодом:

Sub Hide_Sheets() Dim ws, aSheets aSheets = Array(«Лист1», «Списки», «Лист2») ‘через запятую перечисляем листы для скрытия(обязательно в кавычках) For Each ws In aSheets ActiveWorkbook.Sheets(ws).Visible = xlSheetVeryHidden ‘отобразить – xlSheetVisible; сделать лист просто скрытым — xlSheetHidden Next wsSh End Sub

Как использовать: Для начала надо убедиться, что разрешены макросы и при необходимости включить их: почему не работает макрос. Затем копируем код выше, из Excel переходим в редактор VBA( Alt + F11 ) —Insert —Module. Вставляем туда скопированный код. Теперь код можно вызывать нажатием клавиш Alt + F8 -выделяем Hide_Sheets —Выполнить (Run) .
Скрыть все листы в активной книге, кроме листа с именем «Видимый», можно следующим кодом:

Sub Hide_All_Sheets() Dim wsSh As Object For Each wsSh In ActiveWorkbook.Sheets If wsSh.Name <> «Видимый» Then wsSh.Visible = xlSheetVeryHidden ‘отобразить – xlSheetVisible; сделать лист просто скрытым — xlSheetHidden Next wsSh End Sub

Скрыть абсолютно все листы не получится — Excel не позволит это сделать, т.к. в книге должен быть видимым хотя бы один лист.

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How to Unhide Sheets in Excel (All In One Go)

Watch Video – How to Unhide All Sheets In Excel

In case you prefer reading a tutorial over watching a video, below is a detailed written tutorial on unhiding sheets in Excel.

When you work with data that is spread across multiple worksheets in Excel, you may want to hide a few worksheets. This could be to avoid the clutter or to not show some data to your client/manager by hiding some worksheets and only keeping the useful ones visible.

And in some cases, you may have a workbook that has some hidden sheets and you want to unhide some or all of these worksheets.

In this tutorial, I will show you some methods to unhide worksheets in Excel (manually as well as automatically using VBA). I will also show you how to selectively unhide worksheets based on the name or a condition.

So let’s get started!

This Tutorial Covers:

Unhiding Sheets Manually

If you only have a few worksheets that are hidden, you can manually unhide some or all of these worksheets.

Suppose you have an Excel workbook that has 10 worksheets that are hidden.

Below are the steps to manually unhide worksheets (one at a time):

1. Right-click on any of the existing worksheet tab
2. Click on the Unhide option. This will open the Unhide dialog box that lists all the hidden worksheets
3. In the Unhide dialog box, click on the worksheet that you to unhide (you can only select one at a time).
4. Click OK.

The above steps would unhide the select worksheet.

Note: Unfortunately, there is no in-built functionality in Excel to quickly unhide all the hidden worksheets (or a way to select more than one worksheet and unhide it). As of now, you need to use the unhide dialog box where you can only select one worksheet to unhide.

You can hide worksheets in bulk, but not unhide in bulk

If you want to hide worksheets, you can select multiple worksheets at once (hold the control key and click on the worksheet tab name), right-click and click on the Hide option.

Unfortunately, there is no in-built functionality in Excel to quickly unhide all the hidden worksheets (or a way to select more than one worksheet and unhide it). As of now, you need to use the unhide dialog box where you can only select one worksheet to unhide.

While there is no-inbuilt functionality to unhide in bulk, you can easily do this with a simple VBA macro code.

Unhide All Sheets At One Go

With VBA, you can easily unhide worksheets in bulk.

For example, if you have 10 hidden worksheets, you can create a simple VBA code to unhide all the worksheets or you can unhide based on a condition (such as unhide only those where there is a specific prefix or year in the name).

Note: The methods covered in this tutorial doesn’t require you to save an Excel workbook in a macro-enabled format (.XLSM) to use the VBA code.

Using Immediate Window

VB Editor in Excel has an immediate window where you can type a line of code and instantly execute it right away.

Below are the steps to use this above line of code to unhide sheets through immediate window:

1. Right-click on any of the visible sheets in the workbook
2. Click on View code. This will open the VB Editor.
3. Click the View option in the menu and then click on the Immediate window. This will make the Immediate window appear in the VB Editor (if not there already).
4. In the Immediate window, copy and paste the following line of code: For each Sheet in Thisworkbook.Sheets: Sheet.Visible=True: Next Sheet
5. Place the cursor at the end of the line
6. Hit the Enter key

The above steps would instantly unhide all the sheets in the workbook.

Once done, you can close the VB Editor.

Let me also quickly explain the below VBA code that we have used in the immediate window to unhide sheets:

The above code uses a For Next VBA loop to go through all the sheets in the workbook and set the visible property to TRUE. Once the visible property of all the sheets is changed, the code will end.

The colon (:) used in the code above is equivalent to a line break. While it looks like a single line of code, it has three parts to it which are separated by two colons.

If you’re interested in learning more about the immediate window and some awesome things you can do with it, here is a detailed tutorial about it.

By Adding Macro to QAT (with One Click)

In case you have to unhide worksheets quite often, another good way could be to have the macro code to unhide sheets in the Personal macro workbook and save the icon in the Quick Access Toolbar.

This is just a one time process and once you have it done, you can then unhide sheets in any workbook by simply clicking on a button in the QAT.

This is by far the most efficient way to unhide sheets in Excel (most useful when you get a lot of workbooks with hidden sheets and you have to unhide these).

The trick here is to save the code to unhide sheets in the Personal Macro Workbook.

A Personal Macro Workbook is something that is always open when you open any Excel file (you can’t see it though). When you save a macro code to the Personal Macro workbook, this code is now always available to you. And when you add this to the QAT and you run the macro code with a single click.

Below is the code that you need to add to the Personal Macro Workbook:

Below are the steps to add this code to the Personal Macro Workbook:

1. Click on the record macro button (it’s at the bottom left of the Excel workbook application)
2. In the Record Macro dialog box, change the Store macro in setting to – Personal Macro Workbook.
3. Click OK. This will start recording the macro
4. Click on the Stop macro recording icon (at the bottom left of the workbook). This will stop the macro recording
5. Right-click on any sheet tab and then click on ‘View Code’
6. In the VB Editor, double-click on the Module object in the Personal.XLSB workbook
7. Remove any existing code and copy and paste the above code.
8. Click the Save icon in the toolbar
9. Close the Vb Editor

The above steps allow you to make the Personal Macro Workbook visible in the VB Editor and place the code to unhide sheets in it.

Now all you need to do is add this code to the Quick Access Toolbar so that you can use it anytime from any workbook.

Below are the steps to add this code to the Quick Access Toolbar:

1. Click on the Customize Quick Access Toolbar icon.
2. Click on More Commands.
3. In the Excel Options dialog box, click on the ‘Choose Commands from’ drop-down
4. Click on Macros. This will show you a list of all the macros in the workbook (including the ones in PERSONAL.XLSB)
5. Select the macro code to unhide sheets
6. Click on the Add button
7. Click OK.

The above steps would add this macro code to unhide sheets in the Quick Access Toolbar.

Now, whenever you get a workbook that has some sheets hidden, you just need to click on the code icon in the QAT and it will instantly unhide all sheets in one go.

Unhide Sheets With Specific Text in the Name

With VBA, you can also unhide sheets based on the name.

For example, suppose you have a workbook that contains sheets with years in the name and you want to unhide all the ones where the year is 2020.

You can use the below code to unhide all the sheets with the text 2020 in it:

The above uses the For Next loop to go through each worksheet in the workbook. The IF Then condition then checks the name of the worksheet and if it contains the specified text (which is 2020 in this code), it will change the visible property to make it visible.

And if the name doesn’t contain the specified text, it will leave it as is.

You can also modify this code to hide sheets based on the text in the name.

For example, if you want to quickly hide all the worksheets where the name contains the text ‘2020’ in it, you can use the below code:

Note: You can save this code in a regular module inside VB Editor or you can save this in the Personal Macro Workbook. In case you save it in a regular module and need to use it again later, you need to save the workbook as a macro-enabled workbook (.XLSM format).

Unhide Selected Sheets (Based on User Selection)

You can also use VBA to give the user the flexibility to choose whether to unhide a sheet or not.

This can be done by showing a message box that asks the user to select whether to unhide a sheet or not. If selected, it unhides that sheet, else it moves to the next one.

Below is the code that will do this:

The above code goes through each sheet in the workbook and checks whether it’s already visible or not. If it’s hidden, then it shows the message box with the name of the worksheet.

As a user, you can now decide whether you want to keep this sheet hidden or unhide it.

This can work well if you have some worksheets that are hidden and you want to take a call for every sheet individually.

Note: You can save this code in a regular module inside VB Editor or you can save this in the Personal Macro Workbook. In case you save it in a regular module and need to use it again later, you need to save the workbook as a macro-enabled workbook (.XLSM format).

Here is a tutorial where I show how to save the code in the regular module in Excel (search for the ‘Where to put this code’ section in this article)

Unhide All or Selected Sheets Using Custom View

This is a less known method in case you want to quickly unhide all the worksheets (or some selected worksheets).

‘Custom View’ is functionality in Excel that allows you to create and save views that you can quickly resort to with a click of a button.

For example, suppose you have an Excel workbook with 10 worksheets. You can create a view where all these 10 sheets are visible. In the future, if you have some sheets hidden and you want o go back to the view where all the sheets were visible, you can do that by selecting the already saved custom view.

Don’t worry, you don’t lose any changes you made after creating the custom view. All custom view does is takes you back to the Excel view when you created it. So if some worksheets were visible when you created the view and are now hidden, selecting that custom view would unhide these sheets.

The intended use of Custom View is to allow users to create different views. For example, if you’re an analyst, you can create different views for different departments in your organization. So you can have a specific set of worksheets (or cells/rows/columns) visible for one department and another set for another department. Once you have these views, instead of changing this manually, you simply activate the view for a department and it will show you worksheets (or rows/columns) relevant for them only.

Below are the steps to create a custom view in Excel:

1. Unhide all the worksheets to begin with
2. Click the View tab
3. Click on Custom Views
4. In the Custom Views dialog box, click on Add. This will open the Add view dialog box
5. Enter any name for this view where all the sheets (or selected sheets) are visible
6. Click OK.

Once the view is created, you can anytime ask Excel to activate this view (which would make all those sheets visible that were visible when you created the view).

Below are the steps to show/activate a custom view:

1. Click the View tab
2. Click on Custom Views
3. In the Custom Views dialog box, select the view that you want to show
4. Click on Show button

This would instantly unhide sheets and show those that were visible when you created that custom view.

Sometimes, despite having some hidden sheets in your workbook, you would not be able to unhide it manually.

This could be because these sheets are not just hidden – these are ‘very hidden’.

When you have hidden sheets in a workbook and you right-click on any tab name, you would see the option to ‘Unhide’ sheets. But if you have sheets are ‘very hidden’ or if there are no hidden sheets, then you would not be able to use this option (it will be greyed out).

You can still unhide these ‘very hidden’ sheets by using the VBA code that we have covered above.

Just copy-paste the below code in the immediate window and hit enter and it would instantly unhide all the sheets (hidden as well as very hidden).

I also have a full tutorial on how to hide sheets and make these very hidden (in case you’re interested in learning)

You may also like the following Excel tutorials:

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