Group everything in word

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You can group shapes, pictures, or other objects. Grouping lets you rotate, flip, move, or resize multiple shapes or objects as though they’re a single shape or object.

Group shapes, pictures, or other objects

  1. Press and hold CTRL and select shapes, pictures, or other objects to group.

    The Wrap Text option for each object must be other than In line with Text. For more info, see Wrap Text.

  2. Do one of the following:

    • Go to Picture Format or Picture Tools Format >  The Group icon. Group > Group.

    • Go to Shape Format or Drawing Tools Format > Group > Group.

    Group button under Picture Format

    To still work with an individual item in the group, select the group, and then select the item.

    The Group button is enabled for two or more selected objects.

Group shapes, pictures, or objects

  1. Press and hold CTRL while you select the shapes, pictures, or objects that you want to group.

    The Wrap Text option for each object must be other than In line with Text. For more info, see Wrap Text.

  2. Go to Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, select Group  Button image, and then select Group.

    Drawing tools Group Group buttons

    To work with an individual item in the group, select the group, and then select the item.

Group shapes, pictures, or other objects

  1. Press and hold command while selecting the shapes, pictures, or other objects to group.

    The Wrap Text option for each object must be other than In line with Text. For more info, see Wrap Text.

  2. Go to Shape Format or Picture Format, and then select Group  You might need to click Arrange to see Group on the Shape Format tab and on the Picture Format tab. > Group.

    If Group  You might need to click Arrange to see Group on the Shape Format tab and on the Picture Format tab. isn’t visible on the ribbon, select Arrange to display it.

To work with an individual item in the group, select the group, and then select the item.

If the Group button is unavailable, verify that you have more than one object selected.

See also

For more info selecting shapes or pictures, see Select a shape or other object in Word.

SVG icons must converted to shapes before grouping. For more info, see Convert an SVG image to an Office shape.

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Lesson 22: Aligning, Ordering, and Grouping Objects

/en/word2016/text-boxes/content/

Introduction

There may be times when your documents have multiple objects, such as pictures, shapes, and text boxes. You can arrange the objects any way you want by aligning, grouping, ordering, and rotating them in various ways.

Optional: Download our practice document.

Watch the video below to learn more about arranging objects in Word.

To align two or more objects:

  1. Hold the Shift (or Ctrl) key and click the objects you want to align. In our example, we’ll select the four shapes on the right.

    selecting multiple objects

  2. From the Format tab, click the Align command, then select one of the alignment options. In our example, we’ll choose Align Right.

    selecting the align right command

  3. The objects will be aligned based on the selected option. In our example, the shapes are now aligned with each other.

    the aligned objects

Note that the Align Selected Objects option is selected by default, which allows you to align objects without moving them to a different part of the page. However, if you want to move the objects the top or bottom of the page, select Align to Page or Align to Margin before choosing an alignment option.

To distribute objects evenly:

If you have arranged your objects in a row or column, you may want them to be an equal distance from one another for a neater appearance. You can do this by distributing the objects horizontally or vertically.

  1. Hold the Shift (or Ctrl) key and click the objects you want to distribute.
  2. On the Format tab, click the Align command, then select Distribute Horizontally or Distribute Vertically.

    selecting the Distibute Vertically command

  3. The objects will be evenly spaced from one another.

    the objects after applying vertical distribution

Grouping objects

At times, you may want to group multiple objects into one object so they will stay together. This is usually easier than selecting them individually, and it also allows you to resize and move all of the objects at the same time.

To group objects:

  1. Hold the Shift (or Ctrl) key and click the objects you want to group.
  2. Click the Group command on the Format tab, then select Group.

    selecting the Group command

  3. The selected objects will now be grouped. There will be a single box with sizing handles around the entire group so you can move or resize all of the objects at the same time.

    the grouped objects

To ungroup objects:

  1. Select the grouped object. From the Format tab, click the Group command and select Ungroup.

    selecting the ungroup command

  2. The objects will be ungrouped.

    the ungrouped objects

Ordering objects

In addition to aligning objects, Word gives you the ability to arrange objects in a specific order. The ordering is important when two or more objects overlap because it determines which objects are in the front or the back.

Understanding levels

Objects are placed on different levels according to the order in which they were inserted into a document. In the example below, if we move the waves image to the beginning of the document, it covers up several of the text boxes. That’s because the image is currently on the highest—or top—level. However, we can change its level to put it behind the other objects.

an object covering up other objects on the page

To change an object’s level:

  1. Select the object you want to move. In our example, we’ll select the image of the waves.
  2. From the Format tab, click the Bring Forward or Send Backward command to change the object’s ordering by one level. In our example, we’ll select Send Backward.

    selecting Send Backward

  3. The objects will be reordered. In our example, the image is now behind the text on the left, but it’s still covering the shapes on the right.

    the re-ordered object

  4. If you want to move an object behind or in front of several objects, it’s usually faster to use Bring Forward or Send Backward instead of clicking the other ordering command multiple times.

    selecting Send to Back

  5. In our example, the image has been moved behind everything else on the page, so all of the other text and shapes are visible.

    the object moved to the back

If you have several objects placed on top of each other, it may be difficult to select an individual object. The Selection Pane allows you to easily drag an object to a different level. To view the Selection Pane, click Selection Pane on the Format tab.

opening the Selection pane

To rotate or flip an object:

If you need to turn an object so it faces a different direction, you can rotate it to the left or right, or you can flip it horizontally or vertically.

  1. With the desired object selected, click the Rotate command on the Format tab, then choose the desired rotation option. In our example, we’ll choose Flip Horizontal.

    flipping an object horiztonally

  2. The object will be rotated. In our example, we can now see the bubbles on the left that were previously hidden behind the text boxes.

    the flipped object

Challenge!

  1. Open our practice document.
  2. Scroll to page 2 and select the picture of the waves at the top of the page.
  3. Use the Rotate command to flip the waves vertically.
  4. Use the Send to Back command to move the waves behind the Martinique text box.
  5. Move the Martinique text box so it is near the bottom of the waves image.
  6. Make sure the waves picture and Martinique text box are no longer selected. Hold down the Shift key, then select the text boxes containing Cleaning, Maintenance, Repair, and Restoration.
  7. Click the Align command, and make sure the Align Selected Objects option is selected. Select Align Right and Distribute Vertically.
  8. With the text boxes still selected, group them.
  9. When you’re finished, your page should look something like this:Align Order Group Challenge

/en/word2016/tables/content/

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  • Grouping Objects in Word

    • |

  • Why is the Group button grayed out?

    • |

  • Q&A

Do you want to move or resize multiple pictures, shapes, or other objects in your document at the same time? Grouping objects in Microsoft Word is an efficient way to manipulate them to act as a whole instead of individual pieces. You can group shapes, pictures, and other objects so that if you wish to relocate them but not change the distance between them, they will move as one. This wikiHow article teaches you step-by-step how to group and ungroup shapes, pictures, and other objects in Word on your PC or Mac.

Things You Should Know

  • Group items by selecting them and then going to «Layout > Group».
  • Make sure none of the objects have the «In Line with Text» wrap setting before creating a group.
  • If the Group option is grayed out, make sure you have more than one object selected & that none of the objects is a SVG, table, or worksheet.

  1. Image titled Group Objects on Microsoft Word Step 1

    1

    Open your document in Word. You can either double-click the file in your file manager (Finder for Mac and File Explorer for Windows) or you can click the Word app icon and go to File > Open.

  2. Image titled Group Objects on Microsoft Word Step 2

    2

    Make sure none of your objects are set to «In Line with Text.» If a picture or object you want to add to the group has its text wrapping set to «In Line with Text,» you won’t be able to select it while creating your group.[1]
     Here’s how to check and change the text wrap settings:

    • Click any object you want to add to the group.
    • Click the «Layout Options» icon that appears at the top-right corner.
    • If the «In Line with Text» option is selected, choose any of the other text wrapping options.
    • Repeat for all objects you want to group.

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  3. Image titled Group Objects on Microsoft Word Step 3

    3

    Select the objects you want to group. If you’re using Windows, press and hold Ctrl as you click each object. If you’re on a Mac, press and hold Cmd instead.

  4. Image titled Group Objects on Microsoft Word Step 4

    4

    Click the Shape Format or Picture Format tab. You’ll see one or both of these tabs at the top of Word, depending on which objects you’ve selected. The option to group objects appears on both of these tabs.

    • If you don’t see either of these tabs, click the Layout tab instead. You’ll also find the option to group here.
    • If you’re using Office 2010, click the Drawing Tools or Picture Tools tab, then click the Format tab.[2]

  5. Image titled Group Objects on Microsoft Word Step 5

    5

    Click Group on the toolbar. You’ll see this on the Arrange panel near the top-right corner of Word. If you don’t see this option, click Arrange to make it visible. A brief menu will expand.

  6. Image titled Group Objects on Microsoft Word Step 6

    6

    Click Group again to group the selected objects. The objects are now grouped together, which allows you to rotate,

    • To ungroup objects, click your group to select it, click the Layout tab, then select Ungroup.
    • Once you’ve grouped, then separated a group, you can regroup it. Go to Layout > Regroup.

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  1. Image titled Group Objects on Microsoft Word Step 7

    1

    You can’t include SVG icons in your groups. If there are SVG icons in your selection, you’ll first have to convert the SVG icons to shapes, which is a feature that only Windows 365 subscribers have access to. There will be a «Convert to Shape» button under Graphics Tools > Format.

  2. Image titled Group Objects on Microsoft Word Step 8

    2

    You only have one shape, picture, or object selected. Since you can’t create a group with only 1 item, you’ll need to add more items. Press and hold Ctrl (Windows) or Cmd (Mac) as you click to add other objects.

  3. Image titled Group Objects on Microsoft Word Step 9

    3

    Your selection includes a table or worksheet. Unfortunately, you cannot add these things to your group.

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Add New Question

  • Question

    How can I group text boxes in Word?

    Community Answer

    Click one after the other while holding Ctrl. Then do a right-click and press ‘Group’.

  • Question

    Microsoft Word wouldn’t allow me to group for some reason. Do you have any idea what I’m doing wrong?

    Community Answer

    Objects with «In Line» text wrapping and GIFs cannot be grouped. Since wrapping is difficult in a text box, it is best to move any items out of a text box, change the word wrap setting, and then group. You can then copy the group and paste it back into a text box and finish by deleting the group outside the box.

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Microsoft Word Training

How to Group Objects in Word


How to Group in Word

It is often easier to work with a single object than it is to work with several smaller objects that belong together. A group is a collection of objects that Word treats as a single object.

Group

By grouping several objects together, you can format multiple objects at once rather than formatting each object individually.

  1. Select all the objects you want to group together.

    2. Press and hold down Shift as you select multiple objects.

  2. Click the Layout tab on the ribbon.

    3. You can also click the Format tab on the ribbon — the Arrange group on either tab includes the Group button.

  3. Click the Group button.
  4. Select Group.

    5. Group

The selected objects are grouped together.

Now that the objects are grouped, you can apply effects to all three objects at once and move the grouped objects around the document together.

You can also right-click selected items and select Group from the contextual menu to group objects.

If you need to apply some formatting to just a single object in the group, or move something around within the group, first select the group, then click the object you want to format within the group. Just that object is selected, but it remains part of the group.

Ungroup

If you no longer need to keep a group of objects together, you can ungroup them so they’re all independent objects again.

  1. Select the object group.
  2. Click the Layout tab.
  3. Click the Group button.

    4. When a group is selected, the Group command is no longer available, but the Ungroup command is.

  4. Select Ungroup.

    5. Ungroup

The objects can now be manipulated individually.


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In the following text, there are 4 effective ways which enable you to quickly select and group multiple objects in your Word document.

It’s not unusual for some of you to create a Word document with plenty of shapes, text boxes, and pictures, etc. And there are also occasions when you have to select them to group so you can move them together instead of operating one by one.  Doubtlessly, the question lies at how to select numerous objects. So we will take the example of selecting several flowchart shapes to demonstrate you the 4 methods.

Method 1: Group Objects by Selecting them One by One

Obviously, you can select number of objects one by one.

  1. Firstly, suppose we have an example as below:Example of Several Flowchart Shapes to be Group

Press either “Ctrl” or “Shift”.

  1. Then left click shapes to be group one by one.
  2. Next right click.
  3. Click “Group” option on the list-menu.
  4. And again click “Group” on the extend list-menu.Press "Shift" and "Ctrl" ->Left Click Each Shape ->Right Click ->Choose "Group" ->Choose "Group" Again

Now you have succeeded in grouping these objects, and you can move them together as a whole.Effect of Grouping Shapes by Selecting them One by One

Method 2: Group Objects by Selecting them on “Selection Pane”

  1. This time click “Page Layout” tab first.
  2. Then click “Selection Pane” in “Arrange” group.Click "Page Layout" ->Click "Selection Pane"
  3. Next on the right side of the document, there will open the “Selection Pane” where you can see all the shapes on a certain page. Press “Ctrl” and hold on.
  4. And click the shape name on the pane one by one. You can see the shapes on the document page have been selected.Press "Ctrl" to Select All Shapes on the Pane
  5. Then repeat from step 3 to step 5 in method 1.

Method 3: Group Objects by Using “Select Objects” Option in Word 2010

Here is what you need to know that you are unable to use “Select Objects” option in Word 2010 directly but to insert a “New Drawing Canvas” into Word document first before you insert all the shapes.

  1. To begin with, click “Insert” tab.
  2. Then choose “Shapes” in “Illustrations” group.
  3. Next click “New Drawing Canvas”.Click "Insert" ->Click "Shapes" ->Click "New Drawing Canvas"
  4. Then insert shapes you need on the drawing canvas.
  5. Next, click “Home” tab.
  6. And go to click “Select” option in “Editing” group.
  7. Choose “Select Objects” on the list-menu.Click "Home" ->Click "Select" ->Click "Select Objects"
  8. Now you can see the indication on the left-down corner of the document page, such as below:Indications on the Left Down Corner of the Document

Just follow the lead, and click and drag to draw an area including all objects on the canvas so as to select them.Click and Drag to Select Objects on the Canvas

Effect of Selecting Objects on Canvas

  1. Again repeat from step 3 to step 5 in method 1.

Method 4: Group Objects by Using “Select Objects” Option in Other Word Versions

Actually, in all Word versions except Word 2010, you can use “Select Objects” option directly to select and group objects without inserting a canvas first. What you need to do is follow from step 5 to step 9 in method 3.

Also you can save the .docxs file as .doc file so you can select objects on document directly.

And if you try to group pictures, then you have to change the pictures’ “Text Wrapping” style into any one but “In line with text”.

Comparison

Methods Advantages Disadvantages
Method 1: Group Objects by Selecting them One by One 1.        It’s an easy and simple way.

2.        You can apply this method no matter what Word version you’re using.

 1.        You have to select objects one by one.

2.        You could miss some small objects since there are too many.
Method 2: Group Objects by Selecting them on “Selection Pane” 1.        It’s an easy and simple way.

2.        You won’t miss objects since they are listed on the pane.

3.        You can apply this method no matter what Word version you’re using.

 You have to select objects one by one.
Method 3: Group Objects by Using “Select Objects” Option in Word 2010

& Method 4: Group Objects by Using “Select Objects” Option in Other Word Versions

 1.        You can select multiple objects at one time.

2.        You’re less likely to miss some objects.

3.        If you are not using Word 2010, then you can select multiple objects directly by drawing an area to include them.

 1.        For Word 2010 users, you have to insert a drawing canvas before inserting shapes into documents so as to select them multiply.

2.        For Word 2010 users, you may need to save the .docx file as .doc file so as to select objects directly.

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