Google calendar excel vba

Hi

I have an excel userform with several functions..

What I would like is, when a user selects a date and a time, it would then automatically update Google Calendar. Is this possible at all?

Appreciate the help

Cheers

P4nny,
‘Automatic’ this is not…So unless someone else on this forum has an ‘automatic update’ solution…But here is something
I did for a vetinarian friend to put the doctor’s schedules on the company’s Google calendar.

You can place the data from your userform into a separate excel sheet (using a macro) and compile a list similar to this in Excel:

Then you periodically save the workheet as a CSV file (using a macro or not)… The filename could include the date and time.
The CSV format for the above should look like this:
(The five commas at the end of each line are placeholders for additional headers, if needed. See ‘About…’ below).

Subject,Start Date,Start Time,End Time,End Date,,,,,
JA,9/30/2013,7:00 AM,7:00 PM,9/30/2013,,,,,
KW,9/30/2013,7:00 PM,7:00 AM,10/1/2013,,,,,
Intern,9/30/2013,2:00 PM,2:00 AM,10/1/2013,,,,,
JA,10/1/2013,7:00 AM,7:00 PM,10/1/2013,,,,,
LBW,10/1/2013,7:00 PM,7:00 AM,10/2/2013,,,,,
JEB,10/1/2013,2:00 PM,2:00 AM,10/2/2013,,,,,

You will need the complete pathname of the CSV file. That can be provided in a Message Box that
appears after a macro saves the worksheet as a CSV file. Whether you use a macro or not, you need to
copy or jot down the complete pathname and filename for use in Google Calendar. I used the same
pathname as my original data.

Then open Google Calendar and import the file to the appropriate calendar as follows:

I selected ‘Test Calendar’ under the ‘My Calendars’ heading so I was
viewing only one calendar. You need to deselect any other calendars before
importing the CSV file or they will also be populated with the same info. You do that by
clicking on the colored squares to the left side of each calendar listed…

IMPORTANT NOTE: You can use the ‘Browse’ button in Google Calendar to search for the CSV file in your
directory. You select the calendar to import the data ‘TO’ from a drop down list on the input box that
comes up in Google Calendar. And that is it!

I am including some notes here that I got from the internet about creating CSV files.
Like I said in the beginning, this solution is not ‘automatic’…but it will import ALL your data to Google Calendar.
I suggest you post a sample of your list and perhaps someone will come along with a more ‘automatic’ solution,
but you need to show them sample data in the format (which columns and rows) you are working with.
Good Luck!
Perpa

About Importing CSV files (calendar info from Excel) into Google Calendar

https://support.google.com/calendar/answer/45656

CSV stands for ‘Comma Separated Values,’ so CSV files have a comma between each item
of information they contain. Google Calendar supports most CSV formatted files from
commonly used calendar applications such as Yahoo! Calendar and Microsoft Outlook.

All CSV files must have a correctly formatted header. The minimum amount of header
information required to import events into Google Calendar is: Subject, Start Date.
With that header information, Google Calendar will recognize the event as an All Day
event by default. To add more information to your events, simply add more headers.
Possible headers include: Subject, Start Date, Start Time, End Date, End Time, All Day Event,
Description, Location, and Private.

To edit a CSV file, first make sure that the file is originally saved with the .csv extension
(many text editing applications cannot «Save As…» a CSV, and manually appending the
extension does not make it a readable CSV file). However, Excel can save as a CSV.
An example CSV file looks like this:

Subject,Start Date,Start Time,End Date,End Time,All Day Event,Description,Location,Private
Final Exam,05/12/20,07:10:00 PM,05/12/07,10:00:00 PM,False,Two essay questions that will
cover topics covered throughout the semester,»Columbia, Schermerhorn 614″,True

This event, ‘Final Exam,’ would then appear on May 12, 2020 from 7:10 PM to 10:00 PM. The
location would be ‘Columbia, Schermerhorn 614,’ the description would be ‘Two essay
questions that will cover topics covered throughout the semester,’ and it would be a private
event. Note that if any of your fields have commas in them (location, in the example above),
you can include them in your file by making sure to place quotation marks around the text.

Check out this article if you’re having trouble importing your CSV file:
https://support.google.com/calendar/answer/45654

Welcome to the Calendar API Tutorial Series.

How does Google Calendar API help you add Calendar in Google Sheets

When you want your Google Calendar, Google Sheets, and personal assistant to collaborate, you’ll need the Google Calendar API to integrate them all together.
In this series you will be learning how to export Gmail Calendar with Google Apps Script:
          (1)  Importing events from your Google Calendar into your Google Sheets
          (2)  Add Google Meet links to Calendar Events

Welcome to the first part of the Calendar API Tutorial Series.

In this blog, I am going to show you how to create calendar events from a Google Sheet using the Calendar API and Google Apps Script.

So let’s get started.

If you prefer to watch a video instead of read, we’ve got you covered:

Step 1: Sample Google Spreadsheet and Calendar

The Google Sheet that I will be using in this blog, contains the following details.

1. Name of the Event
2. Start date/time of the Event
3. End date/time of the Event
4. Location of the Event
5. Description of the Event
6. Visibility of the Event
7. Start Date/Time
8. End Date/Time
9. Calendar ID

Step 2: Add the Google Calendar API

1. To add the Google Calendar API, follow these steps:
   Open the Script Editor. To open the Script Editor, follow these steps :

    (1) Click on the Tools button next to the Add-ons button.

(2) Next click on the Script Editor option. This brings up the Script Editor as
      shown below.

We have reached the Script Editor.

(3) Go to the left side of the Script Editor and click on the Add a Service button.

On clicking on Add a Service, you will see the following Services you can add to your Google Apps Script Project.

Scroll down to Google Calendar API and select it.

After selecting the Google Calendar API, click on Add.

The Google Calendar API has successfully been added to the Project.

Step 3: Write the Automation Script to Export Google Calendar Events

We have already opened the Script Editor, it’s time to write the script.

function create_Events(){
(1)  var ss = SpreadsheetApp.getActiveSpreadsheet();
(2)  var sheet = ss.getSheetByName("GetEvents");
(3)  var id_cal = sheet.getRange(“C2”).getValue();
(4)  var cal= CalendarApp.getCalendarById(id_cal);

Declaring the function :

1. Get the Active Spreadsheet
2. Get the sheet by name
3. Get the Calendar ID from the sheet using the getRange Google Script function followed by getting the value
4. Next using the CalendarApp and the calendar ID we have got the calendar.

To get the Calendar ID, follow these steps :

1. Open your Google Calendar
2. Select the Calendar that you are going to use and click on the three dots next to it.

4. Scroll down to Integrate Calendar.

Copy the Calendar ID and paste it into the getCalendarById function.

(1)   var start_time = sheet.getRange(“G2”).getValue();
(2)   var end_time  = sheet.getRange(“H2”).getValue();
(3)   var events = cal.getEvents(new Date(start_time), new Date(end_time));	

Here we have got the start and end time from the sheet, between which we want all the events. To do that we have used the getRange function and specified the range followed by getting the values using the getValue function.

Now, whenever the user wants to change the start and end time all he has to do is change the details in the sheet and run the script.

These values will be stored in the events variable. We are going to do this using the getEvents function followed by the start date and end date.

for(var i = 0;i<events.length;i++){
    var title = events[i].getTitle();
    var start_time = events[i].getStartTime();
    var end_time = events[i].getEndTime();
    var loc = events[i].getLocation();
    var des = events[i].getDescription();
    var vis = events[i].getVisibility(); 

Here we have created a for loop that will go through all the events that we created in the Google Calendar. Using the for loop we are going to get the following details from the events in the Google Calendar :

1. Title of the event
2. Start time of the event
3. End time of the event
4. Location of the event
5. Description of the event
6. Visibility of the Event

sheet.getRange(i+5,1).setValue(title);
sheet.getRange(i+5,2).setValue(start_time);
sheet.getRange(i+5,3).setValue(end_time);
sheet.getRange(i+5,4).setValue(loc);
sheet.getRange(i+5,5).setValue(des);
sheet.getRange(i+5,6).setValue(vis);
   }
Logger.log("Events have been added to the Spreadsheet");
     }

Now that we have got all the calendar events in the variables. It’s time to send the data back to the sheet. To do that we are going to start by getting the range followed by setting the values using the setValue command, followed by the variable that you want to set. Here the i+5 denotes the 5th row in the sheet and the 1 specifies the column. The column number keeps increasing with new values.

After we set the values we print a confirmatory message using the Logger.log function that says “Events have been added to the Spreadsheet”.

We are done with our code.

Step 4: Check the Output

Our code is complete. Select the correct function (getEvents) as shown below and run the program. Or you can run the code using a trigger, macros and more. Check out the link below to know more.

On successful execution, the script will add all the events to the Spreadsheet.

Here you can see all the details have come into the sheet :

1. Title of the event
2. Start and End time of the event
3. Location and Description of the event
4. Visibility of the Event

Summary: How to export Gmail Calendar to Sheets

We saw how you can add calendar to Google Sheets using the Calendar API and Google Apps Script. To sum up :

1. Created the spreadsheet
2. Added some events to the Google Calendar
3. Accessed the sheet by name
4. Got the Calendar by ID
5. Specified the start date and end date between which we want the events
6. Created a for loop to go through each of the events in the Google Calendar
7. Stored all the event details into variables
8. Set the values back into the sheet