Get number of cells excel

1. Select the cell where you want the result to appear.

2. On the Formulas tab, click More Functions, point to Statistical, and then click one of the following functions:

   • COUNTA: To count cells that are not empty

   • COUNT: To count cells that contain numbers.

   • COUNTBLANK: To count cells that are blank.

   • COUNTIF: To count cells that meets a specified criteria.

     Tip: To enter more than one criterion, use the COUNTIFS function instead.

3. Select the range of cells that you want, and then press RETURN.

1. Select the cell where you want the result to appear.

2. On the Formulas tab, click Insert, point to Statistical, and then click one of the following functions:

   • COUNTA: To count cells that are not empty

   • COUNT: To count cells that contain numbers.

   • COUNTBLANK: To count cells that are blank.

   • COUNTIF: To count cells that meets a specified criteria.

     Tip: To enter more than one criterion, use the COUNTIFS function instead.

3. Select the range of cells that you want, and then press RETURN.

How to get the row or column number of the current cell or any other cell in Excel.

This tutorial covers important functions that allow you to do everything from alternate row and column shading to incrementing values at specified intervals and much more.

We will use the ROW and COLUMN function for this.  Here is an example of the output from these functions.

Though this doesn’t look like much, these functions allow for the creation of powerful formulas when combined with other functions.  Now, let’s look at how to create them.

Get a Cell’s Row Number

Syntax

This function returns the number of the row that a particular cell is in.

If you leave the function empty, it will return the row number for the current cell in which this function has been placed.

If you put a cell reference within this function, it will return the row number for that cell reference.

This example would return 1 since cell A1 is in row 1.  If it was =ROW(C24) the function would return the number 24 because cell C24 is in row 24.

Examples

Now that you know how this function works, it may seem rather useless.  Here are links to two examples where this function is key.

Increment a Value Every X Number of Rows in Excel

Shade Every Other Row in Excel Quickly

Get a Cell’s Column Number

Syntax

This function returns the number of the column that a particular cell is in.  It counts from left to right, where A is 1 and B is 2 and so on.

If you leave the function empty, it will return the column number for the current cell in which this function has been placed.

If you put a cell reference within this function, it will return the column number for that cell reference.

This example would return 1 since cell A1 is in row 1.  If it was =COLUMN (C24) the function would return the number 3 because cell C24 is in column number 3.

Examples

The COLUMN function works just like the ROW function does except that it works on columns, going left to right, whereas the ROW function works on rows, going up and down.

As such, almost every example where ROW is used could be converted to use COLUMN based on your needs.

Notes

The ROW and COLUMN functions are building blocks in that they help you create more complex formulas in Excel.  Alone, these functions are pretty much worthless, but, if you can memorize them and keep them for later, you will start to find more and more uses for them when working in large data sets.  The examples provided above in the ROW section cover only two of many different ways you can use these functions to create more powerful and helpful spreadsheets.

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AVERAGEIFS Averages numbers that meet multiple criteria. CORREL Calculates the correlation of two series. COUNT Counts cells that contain a number. COUNTA Count cells that are non-blank. COUNTBLANK Counts cells that are blank. COUNTIF Counts cells that meet a criteria. COUNTIFS Counts cells that meet multiple criteria. FORECAST Predict future y-values from linear trend line. FREQUENCY Counts values that fall within specified ranges. GROWTH Calculates Y values based on exponential growth. INTERCEPT Calculates the Y intercept for a best-fit line. LARGE Returns the kth largest value. LINEST Returns statistics about a trendline. MAX Returns the largest number. MEDIAN Returns the median number. MIN Returns the smallest number. MODE Returns the most common number. PERCENTILE Returns the kth percentile. PERCENTILE.INC Returns the kth percentile. Where k is inclusive. PERCENTILE.EXC Returns the kth percentile. Where k is exclusive. QUARTILE Returns the specified quartile value. 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For getting the count of numbers, dates, text, empty or non-blank cells,  you may use various built-in functions in Excel.

Depending on the requirement, you may choose which one to use; for example, if you require the count of cells that contain numbers only, you may use the Excel COUNT function.

To get the count of all cells with numbers, text, dates etc except the blank cells, use the COUNTA function.

Similarly, for returning the count of cells based on certain criteria e.g. count of cells that contain “A” can be done by COUNTIF function and for multiple criteria use the COUNTIFS function. For example, return the count of cells that are between two dates.

To get the count of blank or empty cells, use the COUNTBLANK function.

In the following section, I will show you Count Formulas in Excel with data in spreadsheets. You may copy any formula in your sheet to see how it works.

Get the count of numeric cells by COUNT function

Let us start with a simple example of counting the number of cells that contain numbers only. For that, I have filled cells from A2 to A10 by numbers, text, and blank cells. See what we get by COUNT function:

The COUNT formula:

=COUNT(A2:A10)

You can see, the COUNT function only returned the count for cells containing numbers. The blank and text cells are ignored while numbers with currency format are also included.

What if cells also contain dates?

The COUNT function also reruns the cells that contain dates. To demonstrate that, I extended the above range to B10 cell and added two numbers and two dates in B cells. So, the COUNT formula is:

=COUNT(A2:B10)

See the sheet figure with formula and result:

Using multiple ranges in COUNT function

Two things are further used in this formula. The first is using multiple ranges i.e. A2:A10 and C4:C8. The second thing tested whether COUNT function returns the text with number e.g. “6test”. See the formula and output:

=COUNT(A2:A10,C4:C10)

You saw, the COUNT did not return “2test” occurrence.

Using Excel COUNTIF function for conditional counting

If you require getting the count of the number of cells based on single criteria then use the COUNTIF function. If you separate two words: “COUNT” “IF”, it makes the purpose clear.

For example, COUNT the cells from A2:D1000 IF that contains the word “Microsoft”. Similarly, return the number of cells which date is less than or equal to 10/10/2010 and so on.

General Syntax of COUNTIF:

=COUNTIF(Where to search, What to search)

You may provide a range of cells, array, names range etc as the first argument.

In “What to search” argument, you will specify e.g.

• “London”
• A cell reference like A10
• “>1” count the cells which value is greater than 1
• “<=10” less than or equal to 10

The next section shows a few examples of using the Excel COUNTIF function.

Getting the count of matched text

In this example, we will get the count of “Apple” in our example sheet. The column A cells contain the Fruits and Vegetable names. In the COUNTIF function, I specified the Apple as follows:

The result:

You can see the text Apple occurred three times in the given range.

Using the ‘*’ wildcard in COUNTIF function

You may also use the wildcards (* and ?) in the COUNTIF function. The ‘*’ is used for any sequence of characters while ‘?’ mark for the single character.

In the following example, I used the “to*” in the COUNTIF for the same sheet as used in above example and see the formula and result:

The COUNTIF formula:

The result:

You saw the occurrences of Tomato (twice) and Potato (once) is returned as 3.

Using “>=” in COUNTIF for number count

For this example, I will use the single criteria for counting the cells containing the number of sales greater than or equal to 100 in the COUNTIF function.

For this example, the Excel sheet contains month names in B cells and number of sales in C cells. Following COUNTIF formula is used:

The resultant sheet:

If you count the number of sales greater than or equal to 100, it is 6 that COUNTIF returned.

Using “<” operator in COUNTIF function

Now, we will get the count of Number of Sales less than 100 by using COUNTIF function. The following formula is used:

The count is again 6.

An example of Not equal to operator “<>”

For this example, I used the Not Equal to operator which is “<>”. The criterion set in the COUNTIF is to return the number of sales not equal to 150 i.e.

Result:

If you look at the data in the Excel sheet, it contains 150 twice. So, the COUNTIF omitted these and returned 10 counts.

Getting count of multiple ranges by COUNTIF

In this example, we will get the count of two different ranges by using COUNTIF function twice and adding the returned result.

For that, I have added another column in above sheet i.e. Amount. By using the COUNTIF function, we will get the count of (number of sales more than 100) + (Sale amount greater than or equal to $15000). See how this is translated into COUNTIF:

=COUNTIF(C2:C13,«>100»)+COUNTIF(D2:D13,«>=15000»)

The returned result:

If you count the C cells (C2:C13) then the count of cells with more than 100 sales is 6. Add this to the count of D2:D15 cells with the amount greater or equal to 15000 then it is 7. The sum of both returned values is 13.

Note: Please do not mix it with using multiple conditions. The COUNTIF returned results separately and its result is summed. If we used minus operator then result would have been -1 i.e.

=COUNTIF(C2:C13,«>100») — COUNTIF(D2:D13,«>=15000»)

You may use more than two COUNTIF formulas as well. The function of using multiple conditions/criteria is COUNTIFS that is coming up in next sections.

The Example of using COUNTIF with dates

Just like the numbers, you may also write a criterion for date columns to get the count. For example, get the count of employees who joined after 3^rd Jan 2012.

To demonstrate the usage of dates in COUNTIF function, I am using an Excel sheet containing fictitious records of employee names and their joining date. A named range is created which is referred to the COUNTIF function.

By using COUNTIF function, we will get the total count of employees, number of employees joined after 2010, the number of employees joined before 2007 and employees joined between 2008 to 2012. First, have a look at the resultant sheet which is followed by COUNTIF formulas:

The formula to get the total number of employees:

=COUNT(empData)

Where empData is the range name containing cells A3 to B7.

The COUNTIF formula for getting the number of employees joined after 2009:

=COUNTIF(empData, «>» & «2009-12-31»)

Joined on or before 2007:

=COUNTIF(empData, «<=» & «2007-12-31»)

Joined between 2008 to 2012 formula:

=COUNTIFS(empData,«>=»&«2007-01-01»,empData,«<=»&«2012-12-31»)

The last formula used COUNTIFS as we have two conditions to check. I will explain this in the COUNTIFS section.

You may learn more about the COUNTIF function in its tutorial: Using COUNTIF function.

An example of COUNTA function

If you require counting cells containing any type of data including numbers, text, empty string e.g. “”, dates, cells with error codes etc. then use the COUNTA function.

The COUNTA function will only omit the empty cells. See the following example, where I have used different types of values in Excel sheet and used COUNTA function for getting the count:

The COUNTA formula:

=COUNTA(B2:B10)

You can see, the resultant sheet displayed count as 7 as two cells in the given range are empty.

How to get the count of empty cells?

If you require the count of empty cells only then use the COUNTBLANK function. Have a look at the same Excel sheet and data as used for COUNTA function for demonstrating the COUNTBLANK function.

The Excel COUNTBLANK formula:

=COUNTBLANK(B2:B10)

The returned count is 2 as you can see the given range contains two blank cells.

How to use COUNTIFS function

As mentioned earlier, if you have multiple criteria to check for getting the count in a range, array etc. you may use the COUNTIFS function.

For example, return the count of those employees who joined after 10/20/2012 and their salary is $5000 or above. We have seen, the COUNTIF enables using single criterion only whereas COUNTIFS allows us getting the count based on above two criteria.

The example of using Excel COUNTIFS function

For the example of COUNTIFS function, I am using the same Excel sheet as used in an above example that contains Months, Number of Sales and Amount columns.

The requirement is to count those rows which Number of Sales is greater than or equal to 110 and amount >= $15000. The COUNTIFS formula is:

=COUNTIFS(C2:C13,«>=110»,D2:D13,«>=15000»)

The result:

You can see, the highlighted rows met both criteria. If you look at the first row, the amount is $15000 that is true, however, the Number of sales is 105 which is False; so COUNTIFS did not include this row.

Using three conditions in COUNTIFS

You may use up to 127 range/criteria pairs in the COUNTIFS function. In this example, I am using three conditions in the COUNTIFS. For that, extending the above formula and another criterion is added to return the count of those rows that start with month “J”. While the number of sales is set as greater than 100.

The COUNTIFS formula:

=COUNTIFS(B2:B13,«J*»,C2:C13,«>100»,D2:D13,«>=15000»)

The result:

You see, I used ‘*’ wildcard as the first criteria i.e. B2:B13,”J*”. If you go through the table, only two highlighted rows met all the criteria given in COUNTIFS function.