Get number from excel cell

In an Excel worksheet, you may need to extract numbers from values in cells. And in this article, we will introduce you two methods to extract numbers from Excel cells.

There are many cases that both numbers and texts are in same cells. In order to better analyze those values, you will need to extract the numbers and texts. The image below shows such an example. In column A, there are the ID and the name of products.

Now you need to input the product ID into column B in the worksheet. And below are the two methods that you can use.

Method 1: Excel Functions

In this part, we will show you how to use Excel functions to extract numbers from cells.

1. Click the target cell where you need to input the numbers. In this example, we select cell B2.
2. And then input the formula into the cell:

=LEFT(A2,3)

1. After that, double click the fill handle of cell B2 and fill the same formula for the whole column. You will see that all the numbers will appear in column B.

You may find that in this example, all the numbers have the same digits. What if there are other forms of numbers in cells? Actually, there can be countless of number forms in cells. It is impossible to list all of them in just one article. And below we will have another example for you. In this image, the number digits are different for different products.

The function LEFT cannot take effect for all the different cells.

1. Input another formula in cell B2:

=MID(A2,1,COUNT(1*MID(A2,ROW($1:$50),1)))

1. And then press the shortcut keys “Ctrl +Shift +Enter” on the keyboard. By pressing these shortcut keys combo, this formula will turn into an array formula.
2. Next double click the fill handle to fill the formula in the column.

In this formula, the 50 in the “ROW($1:$50)” is an estimated number. You can certainly change into other numbers according to the actual cell. This formula will first count how many numbers in the cell. And then the array formula will connect those numbers. Therefore, even if the number digits are different, you can still use this formula for this column.

When there are other forms of numbers in cells, you can also use functions. But the function may be very complex.

Method 2: VBA Macro

Except for using Excel functions, you can also use VBA to finish this task.

1. Press the button “Alt + f11” on the keyboard.
2. And then insert a new module.
3. Now input the following codes into the new module:

Sub ExtractNumbersFromCells()
  Dim objRange As Range, nCellLength As Integer, nNumberPosition As Integer, strTargetNumber As String

  '  Initialization
  strTargetNumber = ""

  '  Go through all the cells in the target range
  For Each objRange In Range("A2:A4")
    nCellLength = Len(objRange)

    '  Extract numbers from cells
    For nNumberPosition = 1 To nCellLength
      If IsNumeric(Mid(objRange, nNumberPosition, 1)) Then
        strTargetNumber = strTargetNumber & Mid(objRange, nNumberPosition, 1)
      End If
    Next nNumberPosition

    objRange.Offset(0, 1) = strTargetNumber
    strTargetNumber = ""
  Next objRange
End Sub

You need to modify the range in the codes according to the actual worksheet.

1. After that, run this macro. You can click the button “Run Sub” in the toolbar to run this macro. Besides, you can also press the button “F5” on the keyboard to run it.
2. Next come back to the worksheet. You will find that all the product IDs are already in column B.

Even if there are other forms of numbers in cells, the numbers can be extracted by this macro. Therefore, this method is also very convenient.

A Comparison of the Two Methods

In the table below, we have found all the advantages and disadvantages of the two methods.

Comparison	Excel Functions	VBA Macro
Advantages	1.      By using formulas, you can get the numbers in a column that even contains thousands of cells. 2.      If you are not familiar with Excel VBA, this method can be your first choice.	1.      You can easily get the result by just one click in the editor. 2.      Even if there are other forms of numbers, you can also extract them easily.
Disadvantages	1.      The results are produced by formulas. You still need to copy and paste them as values. 2.      When there are other forms of numbers in cells, you need to spend more time on getting a more complex formula.	1.      If you don’t know how to use VBA macro, you will easily meet with errors when running or modifying the codes. 2.

The next time when you need to extract numbers from cells, you can use either of the two methods according to your need.

Get Your Data Storage in Order

When there are many Excel files in a storage device, you need to get them in order. Otherwise it is easily for you to meet with data disaster. When such accident happens, you can use an Excel recovery tool to repair corrupted xls data. Thus, your data and information will be safe. And the next time, remember to organize your Excel files.

Author Introduction:

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Author: Oscar Cronquist Article last updated on December 16, 2021

The following array formula, demonstrated in cell C3, extracts all numbers from a cell value:

=TEXTJOIN(, 1, TEXT(MID(B3, ROW($A$1:INDEX($A$1:$A$1000, LEN(B3))), 1), «#;-#;0;»))

To enter an array formula, type the formula in a cell then press and hold CTRL + SHIFT simultaneously, now press Enter once. Release all keys.

The formula bar now shows the formula with a beginning and ending curly bracket telling you that you entered the formula successfully. Don’t enter the curly brackets yourself.

If your cell contains more than a 1000 characters change this part of the formula $A$1:$A$1000 to perhaps $A$1:$A$2000 depending on how many characters you have.

Explaining array formula in cell C3

Step 1 — Count characters

The LEN function returns the number of characters in cell C3, so we can split each character into an array.

LEN(B3)

becomes

LEN(«123 BOA 214»)

returns 12.

Step 2 — Build cell reference

The INDEX function allows us to build a cell reference with as many rows as there are characters in cell B3.

$A$1:INDEX($A$1:$A$1000, LEN(B3))

becomes

$A$1:INDEX($A$1:$A$1000,12)

and returns $A$1:$A$12.

Step 3 — Create numbers based on row number of each cell in cell reference

The ROW function converts the cell reference to an array of numbers corresponding to the of each cell.

ROW($A$1:INDEX($A$1:$A$1000, LEN(B3)))

becomes

ROW($A$1:$A$12)

and returns {1; 2; 3; … 12}.

Step 4 — Create an array

The MID function splits each character in cell B3 into an array.

MID(B3, ROW($A$1:INDEX($A$1:$A$1000, LEN(B3))), 1)

becomes

MID(B3, {1; 2; 3; … 12}, 1)

and returns {«1″;»2″;»3″; … ;» «}

Step 5 — Filter out text letters

The TEXT function returns numerical values but leaves all other characters blank if you use the following pattern in the format_text argument: «#;-#;0;»

TEXT(value, format_text)

TEXT(MID(B3, ROW($A$1:INDEX($A$1:$A$1000, LEN(B3))), 1), «#;-#;0;»)

becomes

TEXT({«1″;»2″;»3″;» «;»B»;»O»;»A»;» «;»2″;»1″;»4″;» «}, «#;-#;0;»)

and returns

{«1»; «2»; «3»; «»; «»; «»; «»; «»; «2»; «1»; «4»; «»}.

Step 6 — Join numbers

The TEXTJOIN function introduced in Excel 2016 allows you to easily concatenate an array for values. In this case, it also ignores blank values in the array.

TEXTJOIN(, 1, TEXT(MID(B3, ROW($A$1:INDEX($A$1:$A$1000, LEN(B3))), 1), «#;-#;0;»))

becomes

TEXTJOIN(, 1, {«1»; «2»; «3»; «»; «»; «»; «»; «»; «2»; «1»; «4»; «»})

and returns 123214 in cell C3.

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Extracting numbers from a list of cells with mixed text is a common data cleaning task.

Unfortunately, there is no direct menu or function created in Excel to help us accomplish this.

In this tutorial we will look at three cases where you might have a list of mixed text, from which you might want to extract numbers:

• When the number is always at the end of the text
• When the number is always at the beginning of the text
• When the number can be anywhere in the text

We will look at three different formulas that can be used to extract the numbers in each case.

At the end of the tutorial, we will also take a look at some VBA code that you can use to accomplish the same.

Brace yourself, this might get a little complex!

Extracting a Number from Mixed Text when Number is Always at the End of the Text

Consider the following example:

Here, each cell has a mix of text and numbers, with the number always appearing at the end of the text. In such cases, we will need to use a combination of nested Excel functions to extract the numbers.

The functions we will use are:

• FIND – This function searches for a character or string in another string and returns its position.
• MIN – This function returns the smallest value in a list.
• LEFT – This function extracts a given number of characters from the left side of a string.
• SUBSTITUTE – This function replaces a particular substring of a given text with another substring.
• IFERROR – This function returns an alternative result or formula if it finds an error in a given formula.

Essentially, we will be using the above functions altogether to perform the following sequence of tasks:

1. Find the position of the first numeric value in the given cell
2. Extract and remove the text part of the given cell (by removing everything to the left of the first numeric digit)

The formula that we will use to extract the numbers from cell A2 is as follows:

=SUBSTITUTE(A2,LEFT(A2,MIN(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),""))-1),"")

Let us break down this formula to understand it better. We will go from the inner functions to the outer functions:

• FIND({0,1,2,3,4,5,6,7,8,9},A2) 

This function tries to find the positions of all the numbers (0-9) in the cell A2. Thus it returns an arrayformula:

{#VALUE!,#VALUE!,#VALUE!,#VALUE!,#VALUE!,#VALUE!,9,7,8,#VALUE!}

It returns a #VALUE! error for all digits except the 7th, 8th, and 9th digits because it was not able to find these numbers (0,1,2,3,4,5,9) in cell A2. It simply returns the positions of numbers 6,7 and 8 which are the 9th, 7th, and 8th characters respectively in A2.

• IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””)

Next, the IFERROR function replaces all the error elements of the array with a blank (“”). As such it returns the arrayformula:

{“”,””,””,””,””,””,9,7,8,””}

• MIN(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””)) 

After this the MIN function finds the array element with least value. This is basically the position of the first numeric character in A2. The function now returns the value 7.

• LEFT(A2,MIN(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””))-1)

At this point we want to extract all text characters from A2 (so that we can remove them). So we want the LEFT function to extract all the characters starting backwards from the 7-1= 6th character. Thus we use the above formula. The result we get at this point is “arnold”. Notice we subtracted 1 from the second parameter of the LEFT function.

• SUBSTITUTE(A2,LEFT(A2,MIN(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””))-1),””)

Now all that’s left to do is remove the string obtained, by replacing it with a blank. This can be easily achieved by using the SUBSTITUTE function: We finally get the numeric characters in the mixed text, which is “786”.

Once you are done entering the formula, make sure you press CTRL+SHIFT+Enter, instead of just the return key. This is because the formula involves arrays.

In a nutshell, here’s what’s happening when you break down the formula:

=SUBSTITUTE(A2,LEFT(A2,MIN(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””))-1),””)

=SUBSTITUTE(A2,LEFT(A2,MIN(IFERROR({{#VALUE!,#VALUE!,#VALUE!,#VALUE!,#VALUE!,#VALUE!,9,7,8,#VALUE!}),””))-1),””)

=SUBSTITUTE(A2,LEFT(A2,MIN({“”,””,””,””,””,””,9,7,8,””}))-1),””)

=SUBSTITUTE(A2,”arnold”,””)

=786

When you drag the formula down to the rest of the cells, here’s the result you get:

Also read: How to Generate Random Letters in Excel?

Extracting a Number from Mixed Text when Number is Always at the Beginning of the Text

Now let us consider the case where the numbers are always at the beginning of the Text.

Consider the following example:

Here, each cell has a mix of text and numbers, with the number always appearing at the beginning of the text. In such cases, we will again need to use a combination of nested Excel functions to extract the numbers.

In addition to the functions we used in the previous formula, we are going to use two additional functions. These are:   

• MAX – This function returns the largest value in a list
• RIGHT – This function extracts a given number of characters from the right side of a string
• LEN – This function finds the length of (number of characters in) a given string.

Essentially, we will be using these functions altogether to perform the following sequence of tasks:

1. Find the position of the last numeric value in the given cell
2. Extract and remove the text part of the given cell (by removing everything to the right of the last numeric digit)

The formula that we will use to extract the numbers from cell A2 is as follows:

=SUBSTITUTE(A2,RIGHT(A2,LEN(A2)-MAX(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),""))),"") 

Let us break down this formula to understand it better. We will go from the inner functions to the outer functions:

• FIND({0,1,2,3,4,5,6,7,8,9},A2) 

This function tries to find the positions of all the numbers (0-9) in the cell A2. Thus it returns an arrayformula:

{#VALUE!,#VALUE!,1,#VALUE!,#VALUE!,2,#VALUE!,#VALUE!,#VALUE!,#VALUE!}

It returns a #VALUE! error for all digits except the 3rd and 6th digits because it was not able to find these numbers (0,1,3,4,6,7,8,9) in cell A2. It simply returns the positions of numbers 2 and 5 which are the 1st and 2nd characters respectively in A2.

• IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””)

Next, the IFERROR function replaces all the error elements of the array with a blank. As such it returns the array formula:

{“”,””,1,””,””,2,””,””,””,””}

• MAX(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””)) 

After this the MAX function finds the array element with the highest value. This is basically the position of the last numeric character in A2. The function now returns the value 2.

• LEN(A2)-MAX(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””))

At this point we want to extract all text characters from A2 (so that we can remove them). We need to specify how many characters we want to remove. This is obtained by computing the length of the string in A2 minus the position of the last numeric value.Thus we will get the value 8-2 = “6”.

• RIGHT(A2,LEN(A2)-MAX(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””)))

We can now use the RIGHT function to extract 6 characters starting from the 2nd character onwards. The result we get at this point is “arnold”.

• SUBSTITUTE(A2,RIGHT(A2,LEN(A2)-MAX(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A2),””))),””)

Now all that’s left to do is remove this string by replacing it with a blank. This is easily achieved by using the SUBSTITUTE function. We finally get the numeric characters in the mixed text, which is “25”.

Again, once you are done entering the formula, don’t forget to press CTRL+SHIFT+Enter, instead of just the return key.

In a nutshell, here’s what’s happening when you break down the formula:

=SUBSTITUTE(A7,RIGHT(A7,LEN(A7)-MAX(IFERROR(FIND({0,1,2,3,4,5,6,7,8,9},A7),””))),””)

=SUBSTITUTE(A7,RIGHT(A7,LEN(A7)-MAX(IFERROR({#VALUE!,#VALUE!,1,#VALUE!,#VALUE!,2,#VALUE!,#VALUE!,#VALUE!,#VALUE!}

),””))),””)

=SUBSTITUTE(A7,RIGHT(A7,LEN(A7)-MAX({“”,””,1,””,””,2,””,””,””,””}

)),””)

=SUBSTITUTE(A7,RIGHT(A7,LEN(A7)-2),””)

=SUBSTITUTE(A7,RIGHT(A7,8-2),””)

=SUBSTITUTE(A7,”arnold”,””)

=25

When you drag the formula down to the rest of the cells, here’s the result you get:

Extracting a Number from Mixed Text when Number can be Anywhere in the Text

Finally let us consider the case where the numbers can be anywhere in the text, be it the beginning, end or middle part of the text.

Let’s take a look at the following example:

Here, each cell has a mix of text and numbers, where the number appears in any part of the text. In such cases, we will need to use a combination of nested Excel functions to extract the numbers.

Here are the functions that we are going to use this time:       

• INDIRECT – This function simply returns a reference to a range of values.
• ROW – This function returns a row number of a reference.
• MID – This function extracts a given number of characters from the middle of a string.
• TEXTJOIN – This function combines text from multiple ranges or strings using a specified delimiter between them.

Note that the formula discussed in this section will work only in Excel version 2016 onwards as it uses the newly introduced TEXTJOIN function. If you are using an older version of Excel, then you may consider using the VBA method instead (discussed in the next section).

In this method, we will essentially be using the above functions altogether to perform the following sequence of tasks:

1. Break up the given text into an array of individual characters
2. Find out and remove all characters that are not numbers
3. Combine the remaining characters into a full number

The formula that we will use to extract the numbers from cell A2 is as follows:

=TEXTJOIN("",TRUE,IFERROR(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)*1,""))

Let us break down this formula to understand it better. We will go from the inner functions to the outer functions:

• LEN(A2) 

This function finds the length of the string in cell A2. In our case it returns 13.

• INDIRECT(“1:”&LEN(A2)) 

This function just returns a reference to all the rows from row 1 to row 12.

• ROW(INDIRECT(“1:”&LEN(A2))) 

Now this function returns the row numbers of each of these rows. In other words, it simply returns an array of numbers 1 to 12. This function thus returns the array:

{1;2;3;4;5;6;7;8;9;10;11;12;13}

Note: We use the ROW() function instead of simply hard-coding an array of numbers 1 to 12 because we want to be able to customize this formula depending on the size of the string being worked on. This will ensure that the function adjusts itself when copied to another cell. ·         

• MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1) 

Next the MID function extracts the character from A2 that corresponds to each position specified in the array. In other words, it returns an array containing each character of the text in A2 as a separate element, as follows:

{“a”;”r”;”n”;”o”;”l”;”d”;”1″;”4″;”3″;”b”;”l”;”u”;”e”}

• IFERROR(MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1)*1,””) 

After this, the IFERROR function replaces all the elements of the array that are non-numeric. This is because it checks if the array element can be multiplied by 1. If the element is a number, it can easily be multiplied to return the same number. But if the element is a non-numeric character, then it cannot be multiplied with 1 and thus returns an error. 

The IFERROR function here specifies that if an element gives an error on multiplication, the result returned will be blank. As such it returns the arrayformula:

{“”;””;””;””;””;””;1;4;3;””;””;””;””}

• TEXTJOIN(“”,TRUE,IFERROR(MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1)*1,””))

Finally, we can simply combine the array elements together using the TEXTJOIN function. The TEXTJOIN function here combines the string characters that remain (which are the numbers only) and ignores the empty string characters. We finally get the numeric characters in the mixed text, which is “143”.

Once you are done entering the formula, don’t forget to press CTRL+SHIFT+Enter, instead of just the return key.

In a nutshell, here’s what’s happening when you break down the formula:

=TEXTJOIN(“”,TRUE,IFERROR(MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1)*1,””))

=TEXTJOIN(“”,TRUE,IFERROR(MID(A2,ROW(INDIRECT(“1:”&13)),1)*1,””))

=TEXTJOIN(“”,TRUE,IFERROR(MID(A2,{1;2;3;4;5;6;7;8;9;10;11;12;13},1)*1,””))

=TEXTJOIN(“”,TRUE,IFERROR({“a”;”r”;”n”;”o”;”l”;”d”;”1″;”4″;”3″;”b”;”l”;”u”;”e”}

*1,””))

=TEXTJOIN(“”,TRUE,IFERROR(MID(A2,{1;2;3;4;5;6;7;8;9;10;11;12;13},1)*1,””))

=TEXTJOIN(“”,TRUE, {“”;””;””;””;””;””;1;4;3;””;””;””;””})

=143

When you drag the formula down to the rest of the cells, here’s the result you get:

Using VBA to Extract Number from Mixed Text in Excel

The above method works well enough in extracting numbers from anywhere in a mixed text.

However, it requires one to use the TEXTJOIN function, which is not available in older Excel versions (versions before Excel 2016).

If you’re on a version of Excel that does not support TEXTJOIN, then you can, instead, use a snippet of VBA code to get the job done.

If you have never used VBA before, don’t worry. All you need to do is copy the code below into your VBA developer window and run it on your worksheet data.

Here’s the code that you will need to copy:

'Code by Steve Scott from spreadsheetplanet.com 
Function ExtractNumbers(CellRef As String)
Dim StringLength As Integer
StringLength = Len(CellRef)
For i = 1 To StringLength
   If (IsNumeric(Mid(CellRef, i, 1))) Then Result = Result & Mid(CellRef, i, 1)
Next i
ExtractNumbers = Result
End Function

The above code creates a user-defined function called ExtractNumbers() that you can use in your worksheet to extract numbers from mixed text in any cell.

To get to your VBA developer window, follow these steps:

1. From the Developer tab, select Visual Basic.

1. Once your VBA window opens, Click Insert->Module. That’s it, you can now start coding.

Type or copy-paste the above lines of code into the module window. Your code is now ready to run.

Now, whenever you want to extract numbers from a cell, simply type the name of the function, passing the cell reference as a parameter. So to extract numbers from a cell A2, you will simply need to type the function as follows in a cell:

=ExtractNumbers(A2)

Explanation of the Code

Now let us take some time to understand how this code works.

• In this code, we defined a function named ExtractNumbers, that takes the string in the cell we want to work on. We assigned the name CellRef to this string.

Function ExtractNumbers(CellRef As String)

• We created a variable named StringLength, that will hold the length of the string, CellRef.

Dim StringLength As Integer

StringLength = Len(CellRef)

• Next, we loop through each character in the string CellRef and find out if it is a number. We use the function Mid(CellRef, i, 1) to extract a character from the string at each iteration of the loop. We also use the IsNumeric() function to find out if the extracted character is a number. Each extracted numeric character is combined together into a string called Result.

For i = 1 To StringLength

         If (IsNumeric(Mid(CellRef, i, 1))) Then Result = Result & Mid(CellRef, i, 1)

Next i

• This Result is then returned by the function.

ExtractNumbers = Result

Note that since the workbook now has VBA code in it, you need to save it with .xls or .xlsm extension.

You can also choose to save this to your Personal Macro Workbook, if you think you will be needing to run this code a lot. This will allow you to run the code on any Excel workbook of yours.

Well, that was a lot!

In this tutorial, we showed you how to extract numbers from mixed text in excel.

We saw three cases where the numbers are situated in different parts of the text. We also showed you how to use VBA to get the task done quickly.

Other Excel articles you may also like:

• How to Extract URL from Hyperlinks in Excel (Using VBA Formula)
• How to Reverse a Text String in Excel (Using Formula & VBA)
• How to Add Text to the Beginning or End of all Cells in Excel
• How to Remove Text after a Specific Character in Excel (3 Easy Methods)
• How to Separate Address in Excel?
• How to Extract Text After Space Character in Excel?
• How to Find the Last Space in Text String in Excel?
• How to Remove Space before Text in Excel

Microsoft Excel is great at working with both numbers and text—but if you’re using both in the same cell, you might run into some difficulty. Fortunately, you can extract numbers or text from cells to work with your data more efficiently. We demonstrate several options, depending on the format that your data is currently in.

Excel Numbers Formatted as Text

This is a common situation, and—fortunately—very easy to deal with. Sometimes, cells that contain only numbers are incorrectly labeled or formatted as text, preventing Microsoft Excel from using them in operations.

You can see in the image below that the cells in column A are formatted as text, as indicated by the number format box. You might also see a green flag in the top left corner of each cell.

Convert Text to Number in Excel

If you see the green flag in the top left corner, select one or more cells, click the warning sign, and select Convert to Number.

Otherwise, select the cells and, in the Number Format menu in the Ribbon, select the default Number option.

If you need more granular options, right-click the highlighted cell/s and select Format Cells, which will open the respective menu. Here, you can customize the number format and add or remove decimals, add a 1,000 separator, or manage negative numbers.

Obviously, you can also use the Ribbon or Format Cells options outlined above to convert a number to text, or text to currency, time, or any other format you desire.

Apply Number Formatting With Excel’s Paste Special

For this method to work, you’ll need to enter a number (any number) into a cell; it’s important that this cell is also formatted as a number. Copy that cell. Now, select all the cells that you want to convert to the number format, go to Home > Paste > Paste Special, select Formats to paste only the formatting of the cell you copied initially, then click OK.

This operation applies the format of the cell you copied to all selected cells, even text cells.

Now we get to the hard part: getting numbers out of cells that contain multiple formats of input. If you have a number and a unit (like «7 shovels,» as we have below), you’ll run into this problem. To solve it, we’re going to look at a couple different ways to split cells into numbers and text, letting you work with each individually.

Separate Numbers From Text

If you have a lot of cells that contain a mix of numbers and text or multiples of both, separating them manually might take a monumental amount of time. To get through the process faster, you can use Microsoft Excel’s Text to Columns function.

Select the cells that you want to convert, go to Data > Text to Columns, and use the wizard to make sure the cells come out correctly. For the most part, you’ll just need to click Next and Finish, but do make sure you pick a matching delimiter; in this example, a comma.

If you only have one- and two-digit numbers, the Fixed Width option can be useful too, as it will only split off the first two or three characters of the cell. You can even create a number of splits that way.

Note: Cells formatted as text will not automatically emerge with a number formatting (or vice versa), meaning you might still have to convert these cells as described above.

This method is a bit cumbersome, but works very well on small datasets. What we assume here is that a space separates the number and text, though the method also works for any other delimiter.

The main function we’ll be using here is LEFT, which returns the leftmost characters from a cell. As you can see in our dataset above, we have cells with one-, two-, and three-character numbers, so we’ll need to return the leftmost one, two, or three characters from the cells. By combining LEFT with the SEARCH function, we can return everything to the left of the space. Here’s the function:

=LEFT(A1, SEARCH(" ", A1, 1))

This will return everything to the left of the space. Using the fill handle to apply the formula to the rest of the cells, this is what we get (you can see the formula in the function bar at the top of the image):

As you can see, we now have all the numbers isolated, so we can manipulate them. Want to isolate the text as well? We can use the RIGHT function in the same way:

=RIGHT(A1, LEN(A1)-SEARCH(" ", A1, 1))

This returns X characters from the right side of the cell, where x is the total length of the cell minus the number of characters to the left of the space.

Now you can also manipulate the text. Want to combine them again? Just use the CONCATENATE function with all the cells as inputs:

=CONCATENATE(E1, F1)

Obviously, this method works best if you just have numbers and units, and nothing else. If you have other cell formats, you might have to get creative with formulas to get everything to work right. If you have a giant dataset, it’ll be worth the time it takes to get the formula figured out!

Now what if there’s no delimiter separating your number and text?

If you’re extracting the number from the left or right of the string, you can use a variation of the LEFT or RIGHT formula discussed above:

=LEFT(A1,SUM(LEN(A1)-LEN(SUBSTITUTE(A1,{"0","1","2","3","4","5","6","7","8","9"},""))))

=RIGHT(A1,SUM(LEN(A1)-LEN(SUBSTITUTE(A1,{"0","1","2","3","4","5","6","7","8","9"},""))))

This will return all numbers from the left or right of the string.

If you’re extracting the number from the right of the string, you can also use a two-step process. First, determine the location of your first digit in the string using the MIN function. Then, you can feed that information into a variation of the RIGHT formula, to split your numbers from your texts.

=MIN(SEARCH({0,1,2,3,4,5,6,7,8,9},A1&"0123456789"))

=RIGHT(A1, LEN(A1)-B1+1)

Note: When you use these formulas, remember that you might have to adjust the column characters and cell numbers.

With the strategies above, you should be able to extract numbers or text out of most mixed-format cells that are giving you trouble. Even if they don’t, you can probably combine them with some powerful text functions included in Microsoft Excel to get the characters you’re looking for. However, there are some much more complicated situations that call for more complicated solutions.

For example, I found a forum post where someone wanted to extract the numbers from a string like «45t*&65/», so that he would end up with «4565.» Another poster gave the following formula as one way to do it:

=SUMPRODUCT(MID(0&A1,LARGE(INDEX(ISNUMBER(--MID(A1,ROW($1:$25),1))*

 ROW($1:$25),0),ROW($1:$25))+1,1)*10^ROW($1:$25)/10)

To be completely honest, I have no idea how it works. But according to the forum post, it will take the numbers out of a complicated string of numbers and other characters. The point is that, with enough time, patience, and effort, you can extract numbers and text from just about anything! You just have to find the right resources.

After some more Excel tips? Here’s how to copy formulas in Excel.

This article will explain you how to extract the numbers from a cell containing numbers and letters.

To do that, we will use the new functions of Excel 365 ; FILTER and SEQUENCE 

Understand the logic applied

To be able to extract the numbers and letters from the same cell, we have no choice ; extract each single character into the cell.

1. This task is now possible with the new SEQUENCE function and the MID function .
2. Next, we will perform a test to find out if each one of these characters is a number or not.
3. Finally, when the test is true. So we just keep the numbers.

Step 1: Extract each character from the cell

The SEQUENCE function generates a series of number between 2 values. For instance to create a series of number between 1 and 5 in column, you will write

=SEQUENCE(,5)

The trick here, is to use the SEQUENCE function to split each character of the cells with this formula with the MID function. Also, the LEN function will return the exact number of characters in each cells.

=MID(A2,SEQUENCE(,LEN(A2)),1)

Step 2: Test if each character is a number or not

Then we need to perform a test on each one of these characters to find out if it’s a number or not.

So of course here, using the ISNUMBERfunction seems logical. However, at this stage, each of the cells contains text 😕🤨

=ISNUMBER(MID(A2,SEQUENCE(,LEN(A2)),1))

We can easily correct this with the function VALUE. VALUE will automatically convert a character to a number if needed.

=ISNUMBER(VALUE(MID(A2,SEQUENCE(LEN(A2)),1)))

To highlight the cells when the result is true, I have used the following conditional formatting rule

=B2=TRUE

Step 3: Isolate the numbers

Now, to group only the numbers (when the test is TRUE), we use the FILTER function.

The first argument of the FILTER function is the first formula we have build on step 1

The second argument is the test build on the step 2

=FILTER(MID(A2,SEQUENCE(,LEN(A2)),1),ISNUMBER(VALUE(MID(A2,SEQUENCE(,LEN(A2)),1))))

Step 4: Group the numbers together

This is the last step 😀 We just have to group the previous result with the TEXTJOIN function.

=TEXTJOIN(«»,,FILTER(VALUE(MID(A2,SEQUENCE(LEN(A2)),1)),ISNUMBER(VALUE(MID(A2,SEQUENCE(LEN(A2)),1)))))

Other solution

Rick Rothsein, another Microsoft Excel MVP, has another approach to solve this problem.

The formula he proposes is this one

=CONCAT(IFERROR(0+MID(A1,SEQUENCE(LEN(A1)),1),»»))

He reused the technique to combine MID, SEQUENCE and LEN but instead of using the FILTER function, he just do a calculation with 0. So, when it’s letter + 0, it’s an error. When it’s 0 + number, the formula returns a number. This is why he used IFERROR to keep only the numbers (clever 😉)

Thanks a lot Rick for sharing your formula 👏👏👏

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Watch Video – How to Extract Numbers from text String in Excel (Using Formula and VBA)

There is no inbuilt function in Excel to extract the numbers from a string in a cell (or vice versa –  remove the numeric part and extract the text part from an alphanumeric string).

However, this can be done using a cocktail of Excel functions or some simple VBA code.

Let me first show you what I am talking about.

Suppose you have a data set as shown below and you want to extract the numbers from the string (as shown below):

The method you choose will also depend on the version of Excel you’re using:

• For versions prior to Excel 2016, you need to use slightly longer formulas
• For Excel 2016, you can use the newly introduced TEXTJOIN function
• VBA method can be used in all the versions of Excel

Click here to download the example file

Extract Numbers from String in Excel (Formula for Excel 2016)

This formula will work only in Excel 2016 as it uses the newly introduced TEXTJOIN function.

Also, this formula can extract the numbers that are at the beginning, end or middle of the text string.

Note that the TEXTJOIN formula covered in this section would give you all the numeric characters together. For example, if the text is “The price of 10 tickets is USD 200”, it will give you 10200 as the result.

Suppose you have the dataset as shown below and you want to extract the numbers from the strings in each cell:

Below is the formula that will give you numeric part from a string in Excel.

=TEXTJOIN("",TRUE,IFERROR((MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)*1),""))

This is an array formula, so you need to use ‘Control + Shift + Enter‘ instead of using Enter.

In case there are no numbers in the text string, this formula would return a blank (empty string).

How does this formula work?

Let me break this formula and try and explain how it works:

• ROW(INDIRECT(“1:”&LEN(A2))) – this part of the formula would give a series of numbers starting from one. The LEN function in the formula returns the total number of characters in the string. In the case of “The cost is USD 100”, it will return 19. The formulas would thus become ROW(INDIRECT(“1:19”). The ROW function will then return a series of numbers – {1;2;3;4;5;6;7;8;9;10;11;12;13;14;15;16;17;18;19}
• (MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1)*1) – This part of the formula would return an array of #VALUE! errors or numbers based on the string. All the text characters in the string become #VALUE! errors and all numerical values stay as-is. This happens as we have multiplied the MID function with 1.
• IFERROR((MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1)*1),””) – When IFERROR function is used, it would remove all the #VALUE! errors and only the numbers would remain. The output of this part would look like this – {“”;””;””;””;””;””;””;””;””;””;””;””;””;””;””;””;1;0;0}
• =TEXTJOIN(“”,TRUE,IFERROR((MID(A2,ROW(INDIRECT(“1:”&LEN(A2))),1)*1),””)) – The TEXTJOIN function now simply combines the string characters that remains (which are the numbers only) and ignores the empty string.

Pro Tip: If you want to check the output of a part of the formula, select the cell, press F2 to get into the edit mode, select the part of the formula for which you want the output and press F9. You will instantly see the result. And then remember to either press Control + Z or hit the Escape key. DO NOT hit the enter key.

Download the Example File

You can also use the same logic to extract the text part from an alphanumeric string. Below is the formula that would get the text part from the string:

=TEXTJOIN("",TRUE,IF(ISERROR(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)*1),MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1),""))

A minor change in this formula is that IF function is used to check if the array we get from MID function are errors or not. If it’s an error, it keeps the value else it replaces it with a blank.

Then TEXTJOIN is used to combine all the text characters.

Caution: While this formula works great, it uses a volatile function (the INDIRECT function). This means that in case you use this with a huge dataset, it may take some time to give you the results. It’s best to create a backup before you use this formula in Excel.

Extract Numbers from String in Excel (for Excel 2013/2010/2007)

If you have Excel 2013. 2010. or 2007, you can not use the TEXTJOIN formula, so you will have to use a complicated formula to get this done.

Suppose you have a dataset as shown below and you want to extract all the numbers in the string in each cell.

The below formula will get this done:

=IF(SUM(LEN(A2)-LEN(SUBSTITUTE(A2, {"0","1","2","3","4","5","6","7","8","9"}, "")))>0, SUMPRODUCT(MID(0&A2, LARGE(INDEX(ISNUMBER(--MID(A2,ROW(INDIRECT("$1:$"&LEN(A2))),1))* ROW(INDIRECT("$1:$"&LEN(A2))),0), ROW(INDIRECT("$1:$"&LEN(A2))))+1,1) * 10^ROW(INDIRECT("$1:$"&LEN(A2)))/10),"")

In case there is no number in the text string, this formula would return blank (empty string).

Although this is an array formula, you don’t need to use ‘Control-Shift-Enter’ to use this. A simple enter works for this formula.

Credit to this formula goes to the amazing Mr. Excel forum.

Again, this formula will extract all the numbers in the string no matter the position. For example, if the text is “The price of 10 tickets is USD 200”, it will give you 10200 as the result.

Caution: While this formula works great, it uses a volatile function (the INDIRECT function). This means that in case you use this with a huge dataset, it may take some time to give you the results. It’s best to create a backup before you use this formula in Excel.

Separate Text and Numbers in Excel Using VBA

If separating text and numbers (or extracting numbers from the text) is something you have to often, you can also use the VBA method.

All you need to do is use a simple VBA code to create a custom User Defined Function (UDF) in Excel, and then instead of using long and complicated formulas, use that VBA formula.

Let me show you how to create two formulas in VBA – one to extract numbers and one to extract text from a string.

Extract Numbers from String in Excel (using VBA)

In this part, I will show you how to create the custom function to get only the numeric part from a string.

Below is the VBA code we will use to create this custom function:

Function GetNumeric(CellRef As String)
Dim StringLength As Integer
StringLength = Len(CellRef)
For i = 1 To StringLength
If IsNumeric(Mid(CellRef, i, 1)) Then Result = Result & Mid(CellRef, i, 1)
Next i
GetNumeric = Result
End Function

Here are the steps to create this function and then use it in the worksheet:

Now, you will be able to use the GetText function in the worksheet. Since we have done all the heavy lifting in the code itself, all you need to do is use the formula =GetNumeric(A2). 

This will instantly give you only the numeric part of the string.

Note that since the workbook now has VBA code in it, you need to save it with .xls or .xlsm extension.

Download the Example File

In case you have to use this formula often, you can also save this to your Personal Macro Workbook. This will allow you to use this custom formula in any of the Excel workbooks that you work with.

Extract Text from a String in Excel (using VBA)

In this part, I will show you how to create the custom function to get only the text part from a string.

Below is the VBA code we will use to create this custom function:

Function GetText(CellRef As String)
Dim StringLength As Integer
StringLength = Len(CellRef)
For i = 1 To StringLength
If Not (IsNumeric(Mid(CellRef, i, 1))) Then Result = Result & Mid(CellRef, i, 1)
Next i
GetText = Result
End Function

Here are the steps to create this function and then use it in the worksheet:

Now, you will be able to use the GetNumeric function in the worksheet. Since we have done all the heavy lifting in the code itself, all you need to do is use the formula =GetText(A2).

This will instantly give you only the numeric part of the string.

Note that since the workbook now has VBA code in it, you need to save it with .xls or .xlsm extension.

In case you have to use this formula often, you can also save this to your Personal Macro Workbook. This will allow you to use this custom formula in any of the Excel workbooks that you work with.

In case you’re using Excel 2013 or prior versions and don’t have

You May Also Like the Following Excel Tutorials:

• CONCATENATE Excel Ranges (with and without separator).
• A Beginner’s Guide to Using For Next Loop in Excel VBA.
• Using Text to Columns in Excel.
• How to Extract a Substring in Excel (Using TEXT Formulas).
• Excel Macro Examples for VBA Beginners.
• Separate Text and Numbers in Excel

How to get the row or column number of the current cell or any other cell in Excel.

This tutorial covers important functions that allow you to do everything from alternate row and column shading to incrementing values at specified intervals and much more.

We will use the ROW and COLUMN function for this.  Here is an example of the output from these functions.

Though this doesn’t look like much, these functions allow for the creation of powerful formulas when combined with other functions.  Now, let’s look at how to create them.

Get a Cell’s Row Number

Syntax

This function returns the number of the row that a particular cell is in.

If you leave the function empty, it will return the row number for the current cell in which this function has been placed.

If you put a cell reference within this function, it will return the row number for that cell reference.

This example would return 1 since cell A1 is in row 1.  If it was =ROW(C24) the function would return the number 24 because cell C24 is in row 24.

Examples

Now that you know how this function works, it may seem rather useless.  Here are links to two examples where this function is key.

Increment a Value Every X Number of Rows in Excel

Shade Every Other Row in Excel Quickly

Get a Cell’s Column Number

Syntax

This function returns the number of the column that a particular cell is in.  It counts from left to right, where A is 1 and B is 2 and so on.

If you leave the function empty, it will return the column number for the current cell in which this function has been placed.

If you put a cell reference within this function, it will return the column number for that cell reference.

This example would return 1 since cell A1 is in row 1.  If it was =COLUMN (C24) the function would return the number 3 because cell C24 is in column number 3.

Examples

The COLUMN function works just like the ROW function does except that it works on columns, going left to right, whereas the ROW function works on rows, going up and down.

As such, almost every example where ROW is used could be converted to use COLUMN based on your needs.

Notes

The ROW and COLUMN functions are building blocks in that they help you create more complex formulas in Excel.  Alone, these functions are pretty much worthless, but, if you can memorize them and keep them for later, you will start to find more and more uses for them when working in large data sets.  The examples provided above in the ROW section cover only two of many different ways you can use these functions to create more powerful and helpful spreadsheets.

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