To,
The Officer In-charge,
_________ (University’s Name)
_________ (University’s Address)
Date: __/__/_____ (Date)
Sir/Madam,
This letter is in reference to the request that I have received from __________ (name of the student) regarding early leaving on __/__/____ (date) for __________ (mention reason).
Kindly allow, _________ (name of the student) to leave the university early at __:__ (mention time) and use this letter as a gate pass.
For,
____________ (University’s name),
____________ (Signature),
____________ (Name)
This letter is to be submitted at gate number _______ (mention gate number) before exiting the campus and is valid for __/__/____ (date) only.
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[These are sample Request Letter for Gate Pass. Gate pass is required in case an employee or any other person of an organization needs permission to enter the premises through certain Gate or Entry point of the organization, where security guards are appointed and where without gate pass, the entry is restricted. You can make changes as per your requirements.]
Date…
Manager…
Society/Apartment name…
Address…
Sub: Request for Gate Entry
Respected sir,
With all my due respect, I am writing this letter to make a request to you that I need a gate entry pass for gate number 1/2/3. (Describe in your own words). The reason behind my request is that I live in a flat, my income does not allow me to afford a vehicle and I have to walk all the way from the bridge to come to the factory. (Explain the actual cause and situation).
As you know summers have arrived and it is very much hard for a person like me to come to the factory. I request you to allow me to enter through gate 1/2/3 as it is near to my house. (Describe your requirements). I expect that you will consider my concern and allow me to enter through gate 1/2/3. I shall be really thankful to you.
Yours sincerely,
Your name…
Contact Information…
Another format,
Date…
Manager…
Factory/Industry name…
Address…
Sub: Request for Gate Pass for Goods
Respected sir,
I just came to know that you are the chief guard (Job Designation) at (Factory/firms name) therefore I am writing this letter requesting you to kindly issue me a gate pass for goods sample. (Describe in your own words). Sir, (Factory/firms name) just made a business deal with me and I was asked to deliver my goods the next week (date) but, before purchasing my goods they want me to show them some samples of my items and then work out my rate list accordingly. (Explain the actual cause and situation).
Therefore, to pass through the gate without any issues I would require a gate pass signed by you. (Cordially Describe your requirements). Kindly grant me a gate pass as soon as you can so that I can continue with my work.
Thanking you,
Your name…
Contact Information…
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Need Gate Pass? Sample gate pass format for factories, production units, textile mills, offices, schools, organizations, and companies is available for free download in excel, pdf, and Word formats. Gate Pass is a compulsory document for companies, factories, and offices to bring goods in and take goods out of the premises.
Efficiently Manage Your Office Calculations With Our Advanced Calculators.
Four gate passes templates available and can be used within the factory or office as internal gate passes, outside to move goods/items, and transport gate passes for vehicles.
Some well-known gate pass terms are inward gate pass and outward gate pass, which are normally used in production units and warehouses. Please let us know if you need a new one in the comments form.
Sample 1: Material Gate Pass Format
We are adding a New Format of Gate pass for ERP Sofware of the Company.
Download the Gate Formats from the Below Links:
Gate Pass Format in PDF for Free Download
Inward, Outward Gate Pass Format for Companies, ERP, etc in MS Excel File
Gate Pass Format in MS Word Free Download
Sample 2: Gate Pass Format for Incoming & Outgoing Items
Internal Gate Pass
Company Name & Logo
Sr.# _______
Mr/Ms. _______________ E.Code: ______ Deptt: _______ Date: _________
Allowed to take following items/articles Out/In Form: ______ To: ______
| Sr.# | Item Code | Description | Unit | Quantity | Remarks |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 |
Note: This gate pass used only for internal purposes
| Prepared By Received By Head of Department |
Pass IN/OUT Security Incharge |
Sample 3: Gate Pass for Vehicles with Meter Reading
Company Name & Logo
Traveling/Transport Gate Pass
Date: ____________
| Name: _____________ Department: ___________ Places to Go:____________ Druation(Aprox): ____________________ Signature: _________________________ |
| Vehical No: __________________ Driver: __________________ Senior Manager Admin: ___________ |
| Meter Reading at Departure: _____________ Time Out: ________________ Meter Reading at Teturn: _______________ Time In: __________________ Distance Covered: ______________ Sign Driver: ________________ |
Sample 4: Gate pass Sample for Employees to Brings Items in and take out
|
(Company Name & Logo) Gate Pass for Regular Items
Reason: ————————- Signatures:………… Department Head……….. |
Name | Mr. Josef | Designation | Time Out | Time In | Total Time | Marketing Officer/Merchandiser | 10:00 AM | 12:00 PM | 2 Hours | ||||||||||
| Name | Mr. Josef | |||||||||||||||||||
| Designation | Time Out | Time In | Total Time | |||||||||||||||||
| Marketing Officer/Merchandiser | 10:00 AM | 12:00 PM | 2 Hours |
Gate Pass for Regular Items
Internal Gate Pass Free Download
Transport Gate Pass Free Download
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Gate Pass for Material Outgoing Letter [4 Example]
Your queries regarding gate pass for material outgoing letter is answered in this article.
So, read this article carefully till the end, to avoid any confusion.
Example 1: Gate pass for material outgoing letter format.
From,
__________
To,
__________________
__________________
__________________
Date : ___/___/_______.
Subject, ____________________.
Dear Sir,
Please provide me with a gate pass for the products sample. Sir, Star Cemet Company has recently signed a business agreement with me.
I’ve been requested to provide my goods the next week on 9th September, 2022, but they want me to show them some samples of my things first, and then figure out my rate list appropriately.
As a result, in order to get through the gate without any problems, I’ll need a gate pass signed by you.
Please issue me a gate pass as soon as possible so that I may continue working.
Sincerely,
Name & signature.
You’ll need:
- Leave Letter To Principal For Sister Marriage.
- Letter Requesting Tax Exemption Certificate From Customer.
Example 2: Gate pass for material outgoing letter.
Changuri 37,
West Caroline, 700963
Mumbai.
To,
The authority,
______________ Department
______________ address.
Date : 20th September, 2022.
Subject, Application for out pass.
Respected Sir,
With all due respect, I am writing to request that you provide me with a gate entrance pass for gate number 900BM.
My desire stems from the fact that I live in a flat, my income does not permit me to own a vehicle, and I must walk all the way from the bridge to the factory.
Summer has arrived, as you are aware, and it is quite difficult for someone like me to come to the workplace. I seek permission to come via the gate on September 29, 2022, as it is close to my home.
I’m hoping you’ll take my concerns into account and let me pass through gate 900BM. I will be really grateful to you.
Sincerely,
Name :
Contact info.:
Signature: ________________.
Example 3: Vehicle gate pass application letter.
To,
The manager,
_______________
_______________
Dated : _______
Subject, Authorization letter to allow entry.
Dear Sir,
With all due respect, it is mentioned that I require entry to the firm at gate number three. I live in an area where gate number three is quite near to my home. It just takes me about 10 minutes to walk there.
However, because I have to go a longer distance, I am not now permitted to enter from there. It wastes time and money by requiring passengers to travel to another gate.
However, if I am allowed to enter by Gate No. 3, it will be extremely beneficial to me. Not only would it save me time, but it will also save me money on travel expenditures.
Thank you in advance for your assistance.
Sincerely yours,
Name & signature.
READ• How To Write A Letter To MLA In English.
Example 4: Sample gate pass letter for employees.
Subject, Out pass application.
Dear Sir,
I hope you’re in excellent health. I’m writing you this letter to seek for your permission to enter through gate number 30.
Sir, the issue is that, as you are aware, I am handicapped and cannot walk completely, and I am from Shadat colony, which is close to gate number three, but factory employees are not permitted to enter by gate number 30.
Please, Sir, I respectfully beg that you allow me to enter by gate number three, which is close to my society. It takes around five minutes to get there, and twenty-five minutes to go to gate number one.
I understand that the gate is exclusively for managers and other staff members, but it would be wonderful if you could give me permission to use it.
I’m hoping for a favourable outcome.
Sincerely,
Name & contact number.
READ• Yesterday Leave Application For School.
Recommend letters:-
- 7 Tips To Write Letter To Insurance Company For Damage Claim.
- Insurance Claim Letter For Flood Damage.
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Find below a sample request letter to the Project Manager to issue a gate pass for the material to be taken out for some reason. This business template letter can be utilized in similar circumstances with amendments/modifications to favor your business requirements.
Ref: (Your Letter Reference No)
Date: 22.04.2015
The Project Manager
Example Co Ltd.
Project Office,
Complete Address
Kind Attn: Mr. Some Name
Sub: Issue gate pass for set of side shutters.
Ref : Reinforces soil structures for ROB’s/Underpasses/Grade Separators & Flyovers at Project site.
Dear Sir,
Apropos above subject matter; we want a sample of side shutters to fabricate new side shutters.
Kindly
allows us to send a sample of shutter to fabricator. Hence, we request your good self to issue a gate passes for a set of side shutters.
Thanking you in anticipation,
Sincerely,
For Example Two Pvt. Ltd.
(Name of Authorized Person)
Project Manager