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One way you can change the style of a document is by adding a new text font. To add a font to Word, download and install the font in Windows, where it will become available to all Microsoft 365 applications.

Fonts come as files, and there are many sites on the Internet where you can download free fonts, such as DaFont. You can also import font files from a CD, a DVD, or your organization’s network. TrueType (file extension .ttf) and OpenType (.otf) fonts both work fine.

Note: Before you download a font, make sure that you trust the source.

Add a font

Download the font files. These often come compressed in .zip folders. In one .zip folder, you might find several variations on the same font, such as “light” and “heavy.” A .zip folder usually looks like this:
If the font files are zipped, unzip them by right-clicking the .zip folder and then clicking Extract. Now you’ll see the available TrueType and OpenType font files:
Right-click the fonts you want, and click Install.
If you’re prompted to allow the program to make changes to your computer, and if you trust the source of the font, click Yes.

Your new fonts will appear in the fonts list in Word.

Here are two other ways to install and manage fonts:

All fonts are stored in the C:WindowsFonts folder. You can also add fonts by simply dragging font files from the extracted files folder into this folder. Windows will automatically install them. If you want to see what a font looks like, open the Fonts folder, right-click the font file, and then click Preview.
Another way to see your installed fonts is through Control Panel. In Windows 7 and Windows 10, go to Control Panel > Fonts. In Windows 8.1, go to Control Panel > Appearance and Personalization > Fonts.

The next time you start Word, you’ll see the fonts you added in the Font list.

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What to Know

Easiest option for Windows: Right-click the .ttf or .otf file and select Install.
Next easiest: Go to Start > Control Panel > Fonts. In another window, drag the .ttf or .otf file into the font folder you just opened.
For Word for Mac, double-click the font file to open a preview > Install Font.

This article explains how to install fonts in Windows, Word for macOS, Microsoft Word Online, Word for Android, and Word for iOS. Instructions in this article apply to all versions of Word going back to 2011 as well for Windows 10, 8, and 7, macOS, Android, and iOS.

How to Install a Font on Windows

Let’s learn how to install a font on Windows so we can then add it to Word. Installing a font on Windows is the same from Windows 10 all the way back to Windows 7. There are 2 ways to install.

Method 1

If you don’t see a .ttf or .otf file, you may have to extract it from a zip file.
Once you have a .ttf or .otf file, right-click the file and select Install.
You will briefly see an installation progress window as it installs.

Method 2

Select Start > Control Panel > Fonts to open your system’s font folder.
In another window, find the font you want to install. If you downloaded the font from a website, then the file is probably in your Downloads folder. The font file will likely have a .ttf or .otf extension.
Drag the desired font into your system’s font folder. You can drop it into any white space between the other font icons in the font control panel.

Font sets are often contained within .zip files, so you must extract them before dragging the actual font files into your system’s Fonts folder. For guidance on how to extract, or unzip, a .zip file, see Zip Files: Unzip Them With the Right Software. If a .zip file contains multiple variations of a font, you must install each one individually.
Once the font is in the correct folder, it should install automatically. If it doesn’t, double-click the font file to open the Font Previewer, and click the Install button in the upper-left corner. The next time you open Word, the new font should appear as an option in the font list.

How to Add Fonts to Word for Mac

Before you can use new Microsoft Word fonts on Mac, you must add them to the app for managing fonts on macOS, the Font Book:

Locate your font file and double-click it to open the font preview window. You may need to unzip the file first.
Click Install Font near the bottom of the font preview window, which should open the Font Book.
If you’re using the 2011 version of Office for Mac, then you must also drag and drop the font file into the Windows Office Compatible collection, which can be found in the left sidebar of the Font Book.
After restarting your Mac, the font should be available in Word and most other apps including PowerPoint and Excel.

Fonts will only display properly in Word if they are installed on the user’s device. Text formatted with unsupported fonts will usually appear in a default font such as Times New Roman. If you plan on sharing your Word files with others, you may need to embed some fonts. You can only embed fonts in the Windows versions of Word, and the specific font must allow embedding. Check the list of Microsoft fonts supported by each version of MS Office to determine which fonts you might need to embed.

How to Add Fonts to Word Online

If you’re using the Microsoft Word Online app as part of Microsoft 365, you can make use of any font installed on your system. Just type the name of the font file minus the extension into the Font Options box.

When you save the document, the font name will appear in the font options box and display properly for any user who has that font installed on their device. Unfortunately, Word Online doesn’t let you embed fonts.

If I Add Fonts in Word, Do They Transfer Over to Excel or PowerPoint?

Yes. Once you add a font to your operating system and ensure that it’s compatible with Word, then you should be able to use it in any MS Office application including Microsoft Excel and PowerPoint.

How to Add Fonts to Microsoft Word for Android

Unfortunately, adding fonts to the newest version of MS Word for Android is much more difficult than it used to be. Before you begin, you’ll need root access to your device. Lifewire has an in-depth guide explaining how to root any Android device.

Rooting your device could void the warranty and cause hardware malfunctions. Before you attempt rooting, back up your important data using an app like Helium.

With your rooted Android device, download FX File Explorer and install the root add-on.
Open FX File Explorer and locate your font file.
Select the font file by holding your finger on it for a few seconds, and then tap Copy in the upper right corner of the screen. If successful, you’ll see a new icon in the upper right corner that says «1 copied.»

Use the FX File Explorer app to locate your font and copy it.
Now, close out FX File Explorer, locate the MS Word app and hold your finger on the file icon to make a menu pop up. If your device has been rooted, you should see an Explore data option in addition to Open and Uninstall.
Tap Explore data and find the font directory by navigating to Files > Data > Fonts.
Paste the font file inside the font directory by tapping the «1 copied» icon in the upper right of your screen and selecting Paste from the menu that appears.
The font will now appear as an option in MS Word.

How to Add Fonts to Microsoft Word for iOS

To add a font to an iPhone or iPad, you’ll need a font installer app such as AnyFont, which you can download from the App Store.

Move the desired font file into your iCloud.
From iCloud, tap the font file, and then tap Share > More (ellipsis) in the upper right corner of your screen.
From the Apps menu, tap AnyFont.
Once AnyFont opens, you should see your font file. Tap > next to the font on the right side.
Tap Install on the next screen that appears.
Tap Allow if prompted to allow a configuration profile download.
Go to Settings > General > Profiles,
Under Downloaded Profile, select the font.
Select Install on the top right corner.
Select Next.
Select Install on the Unsigned Profile window.
When asked for confirmation, select Install.
Select Done.
Open Word and select font under iOS Fonts.

Download Fonts for Microsoft Word

You can install any font file on any OS. You can find fonts online at Creative Market, Dafont, FontSpace, MyFonts, FontShop, and Awwwards. Some fonts are free while others must be purchased. When you download a font, it typically goes to your system’s Downloads folder unless you specify otherwise.

FAQ

How do I embed my Word fonts into a PDF?

On a Mac, select File > Print > PDF > Save as PDF > Save to convert the document to a PDF and embed all fonts. Windows machines should also automatically embed fonts when you convert a Word document to a PDF. To check, open the PDF in Acrobat Reader then select File > Properties > Fonts tab and make sure your fonts are embedded.
Why aren’t the correct fonts appearing in my PDF?

You might need to adjust your Acrobat conversion settings. In Word, select Acrobat > Preferences > Advanced Settings. Select the Fonts section and check Embed all fonts.
How do I remove fonts from Word?

In Windows, open the Control Panel and enter fonts into the search, then choose the font you don’t want and select Delete. On a Mac, open Font Book and pick the font you want to get rid of, then select File > Remove.

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1
Download the font from a trusted website. Fonts are a common way to transmit viruses, so take care to only download fonts from trusted sources, and avoid any fonts that come in EXE format. Fonts typically come packed into ZIP files, or in TTF or OTF format. A few of the more popular font sites include the following:
- dafont.com
- fontspace.com
- fontsquirrel.com
- 1001freefonts.com
2
Extract the font file if necessary. If your font downloads in a ZIP folder, double-click the folder, then click Extract at the top of the window, click Extract all, and click Extract at the bottom of the window.
- Skip this step if the font downloads in TTF or OTF format, not in a ZIP folder.
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3

Double-click the font file. Doing so will open the font in a preview window.
4

Click Install. It’s at the top of the preview window.
5
Click Yes if prompted. Since installing a font requires administrator permissions, you may be prompted to confirm this step.
- If you aren’t on an administrator account, you can’t install a font.
6

Wait for the font to install. This will usually only take a few seconds. Once the font is installed on your computer, it will be accessible by any programs which use system fonts, including Microsoft Word.

1
Download a font. There are tons of sites that host font files that you can download for free (for home use). MacOS supports both OTF and TTF font formats, which are two of the most common font types. Some of the more popular font sites include the following:
- dafont.com
- fontspace.com
- fontsquirrel.com
- 1001freefonts.com
2
Extract the font file if necessary. Since most font files download in a ZIP folder, you’ll need to unzip the folder by double-clicking it and waiting for the extracted folder to open.
- Skip this step if your font downloads as a TTF or OTF file, not a ZIP folder.
3

Double-click the font file. Doing so will bring up a preview window.
4

Click Install Font. It’s at the top of the preview window. This will install your font for all text-based programs on your Mac, thus making it usable with Microsoft Word.^[1]

1

Note the installed font’s name. Since fonts in Word are listed in alphabetical order, you’ll need to know the first few letters of your font in order to find it.
2
Open Microsoft Word. Its app icon resembles a white «W» on a dark-blue background.
- If Microsoft Word was already open, close it and then re-open it. Failing to do this may prevent your font from showing up until you restart Word.
3

Click Blank document. You’ll find this option in the upper-left side of the launch page. Doing so opens a new Word document.
4

Click the Home tab. It’s at the top of the Word window.
5

Open the «Font» drop-down menu. Click

to the right of the current font’s name in the toolbar. You should see a drop-down menu appear.
6

Find your new font. Scroll through the drop-down menu until you find your font’s name.
7

Test the font. Click the font’s name, then try typing using the font. You may need to adjust the size of the font in order for it to appear normal.

Add New Question

Question

What can I do if my fonts don’t appear in the dropdown?

Closing Microsoft Word and then opening it again will usually refresh the font list. If this doesn’t work, try re-installing the font.
Question

It says it does not appear to be a valid font and cannot install. What should I do?

Instead of copying onto the control panel, double click on the extracted font file. You will then see either an open type or a true type file, double click on this and a preview of the font will show up. On the top left area of the window, there will be a button saying install. Click that.
Question

How do I rename the font?

Never rename a font while it’s in the installed folder; it could get corrupted. Delete the font, and reinstall it. Before putting it into the fonts folder, right-click it, and select the option «Rename.» After naming it whatever you want, put it into the fonts folder normally.

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After a font is installed, it will be available in all Microsoft Office programs.
If you plan on sending your Word document to someone else, save it as a PDF to ensure that your custom font is retained. You can save as a PDF by clicking the «Save as type» (Windows) or «Format» (Mac) drop-down box on the «Save» window and then selecting PDF.

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Article SummaryX

1. Download the font.
2. Unzip the font if necessary.
3. Double-click the font.
4. Click Install or Install Font.

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