You can change the capitalization, or case, of selected text in a document by clicking a single button on the Home tab called Change Case.
Change case
To change the case of selected text in a document, do the following:
-
Select the text for which you want to change the case.
-
Go to Home > Change case
. -
Do one of the following:
-
To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case.
-
To exclude capital letters from your text, click lowercase.
-
To capitalize all of the letters, click UPPERCASE.
-
To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word.
-
To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
Tips:
-
To apply small capital (Small Caps) to your text, select the text, and then on the Home tab, in the Font group, click the arrow in the lower-right corner. In the Font dialog box, under Effects, select the Small Caps check box.
-
To undo the case change, press CTRL+ Z.
-
To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and press SHIFT + F3 until the case you want is applied.
-
.See also
Insert a drop cap
Choose AutoCorrect options for capitalization
Change case
To change the case of selected text in a document, do the following:
-
Select the text for which you want to change the case.
-
Go to Home > Change case
. -
Do one of the following:
-
To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case.
-
To exclude capital letters from your text, click lowercase.
-
To capitalize all of the letters, click UPPERCASE.
-
To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word.
-
To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
Tips:
-
To apply small capital (Small Caps) to your text, select the text, and then on the Format menu, select Font, and in the Font dialog box, under Effects, select the Small Caps box.
Small Caps shortcut key: ⌘ + SHIFT + K
-
To undo the case change, press ⌘ + Z .
-
To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and then press fn+ SHIFT + F3 until the style you want is applied.
-
See also
Insert a drop cap
Choose AutoCorrect options for capitalization
PowerPoint for the web supports changing case. See the procedure below.
Word for the web doesn’t support changing case. Use the desktop application to open the document and change text case there, or else you can manually change the casing of text in Word for the web.
-
Select the text you want to change.
-
Go to Home > More Font Options > Change case.
-
Choose the case you want to use.
Updated: 12/30/2021 by
In Microsoft Word, you can use the keyboard shortcut Shift+F3 to change selected text between uppercase, lowercase, and title case.
Selecting a case
- Highlight all the text you want to change. If you want to change the case for the whole document you can use the Ctrl+A keyboard shortcut to select everything.
- Hold down Shift and press F3.
- When you hold Shift and press F3, the text toggles from sentence case (first letter uppercase and the rest lowercase), to all uppercase (all capital letters), and then all lowercase.
Note
If you are using a laptop or an Apple Mac, the function keys may not be enabled without the use of the Fn key. You may need to hold Fn, in addition to Shift, when you press F3.
If you’re not able to get Shift+F3 to work in Microsoft Word 2007 or later, you can try the following option instead.
- In the menu bar, on the Home tab, click the Change Case icon, which has an uppercase ‘A’ and lowercase ‘a.’
- Select the appropriate option from the list of values. For example, if you want to change to all uppercase letters, select the UPPERCASE option. If you want to change to all lowercase letters, select the lowercase option.
Tip
Use our text tool to convert any text from uppercase to lowercase.
Step 1: Open the word document. Step 2: Highlight or select the text that you want to covert from uppercase to lowercase. Step 3: Press and hold Shift + F3 keys from the keyboard. Step 4: Once you release the keys, you can see that Uppercase is converted into the Lowercase, as shown in the screenshot below.
Contents
- 1 How do I change all caps to lowercase in Word?
- 2 How do I change caps to lowercase without retyping?
- 3 How do you change lowercase to uppercase without retyping in docs?
- 4 Why is shift F3 not working?
- 5 How do I shade a paragraph in Word?
- 6 Can you change upper case to lower case?
- 7 What is a toggle case?
- 8 What is change case in Word?
- 9 How do you capitalize sheets?
- 10 What is sentence case format?
- 11 How do you capitalize all letters in docs?
- 12 How do you change shift F3?
- 13 How do I change F3?
- 14 What is the use of shift F5?
- 15 How do I shade part of a shape in Word?
- 16 How do I change shading in Word?
- 17 How do I insert a shaded box in Word?
- 18 How do you do capital letters on a laptop?
- 19 How do you paste into lowercase?
- 20 How do you change uppercase to lowercase without retyping in Excel?
How do I change all caps to lowercase in Word?
To use a keyboard shortcut to change between lowercase, UPPERCASE, and Capitalize Each Word, select the text and press SHIFT + F3 until the case you want is applied.
How do I change caps to lowercase without retyping?
Select the text you want to change the case of, using your mouse or keyboard. On the Home tab of the Ribbon, go to the Fonts command group and click the arrow next to the Change Case button.
How do you change lowercase to uppercase without retyping in docs?
Highlight the text you want to change. In the menu, click Add-ons, and then Change Case. Select All uppercase, All lowercase, First letter capitals, Invert case, Sentence case, or Title case, depending on your needs.
Why is shift F3 not working?
Shift F3 Not Working When The “Fn” Key Is Locked
2.Fn + Caps Lock. Fn + Lock Key (A keyboard key with only a lock icon on it) Press and Hold the Fn key to enable/disable.
How do I shade a paragraph in Word?
Apply shading to words or paragraphs
- Select the word or paragraph that you want to apply shading to.
- On the Home tab, in the Paragraph group, click the arrow next to Shading.
- Under Theme Colors, click the color that you want to use to shade your selection.
Can you change upper case to lower case?
Selecting a case
Highlight all the text you want to change. Hold down the Shift and press F3 . When you hold Shift and press F3, the text toggles from sentence case (first letter uppercase and the rest lowercase), to all uppercase (all capital letters), and then all lowercase.
What is a toggle case?
Toggle case is used when you want to automatically change the case of the text you have already typed. If you highlight a portion of text it will change all the lower case to uppercase and all lower case to upper case in one click. Just highlight the text and click on toggle case and it will change for you.
What is change case in Word?
The Change Case function in Word allows you to change the text case instead of having to re-type it.UPPERCASE (equates to SHOUTING. Better to use bold or apply a heading) Capitalize The First Letter of Each Word.
How do you capitalize sheets?
In a spreadsheet cell type =UPPER( and click on the cell that contains text that you want in uppercase. Press enter. =UPPER(A1) will express what is in A1 to uppercase.
What is sentence case format?
Sentence case is a capitalization style in which only the first word of a sentence and proper nouns are capitalized, with the rest of the words in lowercase. This mixed-case style is commonly used in prose but can also appear in headlines and titles.
How do you capitalize all letters in docs?
Google Docs also includes a capitalization tool, hidden in its menus. Select your text, click the Format menu, then select Capitalization and choose the case you want. It supports upper and lower case, along with a title case option that simply capitalizes the first letter of every word.
How do you change shift F3?
Press Shift + F3
Press and hold Shift and F3 on your keyboard to begin changing the text case. If you’re on a laptop, you may need to press and hold Shift + FN + F3.
How do I change F3?
On all laptops you have to press the function (Fn) key and the f3 button to do that.
What is the use of shift F5?
Shift + F5 forces the web browser to ignore its cached contents and retrieve a fresh copy of the web page into the browser. Shift + F5 guarantees loading of latest contents of the web page. However, depending upon the size of page, it is usually slower than F5 .
How do I shade part of a shape in Word?
Right-click the shape & select Format AutoShape. Open the Color list for Fill & choose Fill Effects then click the Gradient button. Experiment with the options there.
How do I change shading in Word?
Modifying Shading
- Select the paragraph containing the shading you want to modify.
- Open the Borders and Shading dialog box.
- Select the Shading tab » select the desired shading option.
- Click OK.
How do I insert a shaded box in Word?
Click the “Design” tab under “Table Tools”, if it’s not already the active tab. In the “Table Styles” section, click “Shading”. Select a color under “Theme Colors” or “Standard Colors” from the drop-down box. If you don’t find a color you want to use on the drop-down box, select “More Colors”.
How do you do capital letters on a laptop?
For capital letters, hold down the ‘shift’ key and hold and type the letter. For symbols at the top of a number key, press down the symbol key and then type the symbol. You can use the ‘shift’ key to type any symbol at the top of a key. The ‘caps lock’ key allows you to write in capital letters.
How do you paste into lowercase?
Press alt + l repeatedly or hold it down to lowercase each word.
How do you change uppercase to lowercase without retyping in Excel?
Move to the Font group on the HOME tab and click on the Change Case icon. Pick one of 5 case options from the drop-down list. Note: You can also select your text and press Shift + F3 until the style you want is applied. Using the keyboard shortcut you can choose only upper, lower or sentence case.
3 Ways to Change or Convert Case in Microsoft Word Documents (with Shortcuts)
by Avantix Learning Team | Updated August 1, 2022
Applies to: Microsoft® Word® 2013, 2016, 2019, 2021 or 365 (Windows)
You can change case in Microsoft Word documents by changing character formatting or by converting case. If you want to be able to easily change case (like removing All Caps), it’s best to change case by applying formatting such as All Caps or Small Caps. Alternatively, you use the Change Case command to convert case. This command offers a series of options including upper, lower, capitalize each word and sentence case. You can also use a keyboard shortcut to move through different case options.
Recommended article: How to Create a Table of Contents in Word
Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person classroom Word courses >
Change Case using the Font dialog box (apply or remove All Caps or Small Caps)
To apply All Caps or Small Caps to text as a format using the Font dialog box:
- Select the text.
- Click the Home tab in the Ribbon.
- Click the dialog box launcher on the bottom right of the Font group. Alternatively, press Ctrl + D. The Font dialog box appears.
- Select All Caps or Small Caps.
- Click OK.
The Font dialog box appears as follows:
This is usually the best way to apply All Caps since it’s a format and can be removed using the Font dialog box. You can also build this format into styles.
Change case using the Change Case command in the Ribbon
If text has been formatted with hard capitals where the user has pressed the Caps Lock key when typing text, you can remove or change the capitalization using the Change Case command. You can convert a selection typed in upper case to title case, lower case or even sentence case.
To change case using the Change Case command in the Ribbon:
- Select the text.
- Click the Home tab in the Ribbon.
- Click Change Case in the Font group (Aa). A drop-down menu appears.
- Select the desired case.
The Change Case drop-down menu appears as follows:
The following options appear in the Change Case drop-down menu:
- Sentence case – capitalizes the first letter of a sentence. If there are multiple sentences, Word will capitalize the next word after a period.
- Lowercase – removes all capitalization.
- UPPERCASE – capitalizes all letters in the selection.
- Capitalize Each Word – capitalizes each word in the selection (often called title case).
- tOGGLE cASE – shifts between two cases. For example, if the first letter of each word in the selection was capitalized, this command would switch to the opposite formatting with the first letter of each word as lower case and the other letters in upper case.
Change case using keyboard shortcuts
You can use keyboard shortcuts to move between several of the options in the Change Case drop-down menu:
- Select the text.
- Press Shift + F3. Keep pressing Shift + F3 to move between UPPERCASE, lowercase and Capitalize Each Word.
Some users may need to press the Fn key as well to activate the F3 key.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, JOIN our email list.
More resources
How to Create a Hanging Indent in Word (3 Ways)
How to Double Space in Word (4 Ways + Shortcuts)
10 Microsoft Word Navigation Shortcuts for Moving Around Faster
How to Keep Text Together in Microsoft Word (Words, Lines or Paragraphs)
How to Convert a PDF to Word in Microsoft Office (No Third Party Programs Needed)
Related courses
Microsoft Word: Intermediate / Advanced
Microsoft Excel: Intermediate / Advanced
Microsoft PowerPoint: Intermediate / Advanced
Microsoft Word: Long Documents Master Class
Microsoft Word: Styles, Templates and Tables of Contents
Microsoft Word: Designing Dynamic Word Documents Using Fields
VIEW MORE COURSES >
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you’d like to arrange custom instructor-led virtual classroom or onsite training on a date that’s convenient for you.
Copyright 2023 Avantix® Learning
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca
If you don’t know how to change from uppercase to lowercase text in Word, we are going to help you out. This is a very simple method that you can use but it is not known by many users, so keep reading.
The first thing you have to do is select the word or phrase. It can be any word or phrase anywhere in the text. Once you have done this, in the Home tab you have to click on an Aa button to switch between upper and lower case. You will find it in the Font tab, just to the right of the underline option.
When you click on the Aa button, a menu will open in which you can find several options. Here, if you click on the lowercase option all the letters of the selected phrase or word will be made lowercase. The same will happen if you click on uppercase, all the selected text will be changed accordingly.
In addition, with Alternate uppercase and lowercase options, you can switch between two formats according to your needs. This way you’ve learned how to change from uppercase to lowercase text in Word. You can find out a lot of tricks by reading our guides about Microsoft Word.