From google spreadsheet to excel

Среди пользователей, создающих электронные таблицы, есть те, которые предпочитают онлайн-сервис от Google, а другие работают в Microsoft Excel. Поэтому иногда возникает потребность перенести данные из веб-сервиса непосредственно в программу.

Сделать это можно тремя разными методами.

Способ 1: Скачивание таблицы в формате XLSX

Если вы еще не знаете, то Google Таблицы поддерживают скачивание созданного документа в одном из шести форматов, среди которых есть и XLSX – фирменный формат Microsoft Excel. У этого способа есть свой минус, поскольку вы не сможете путем нажатия одной кнопки обновлять данные и просматривать, какие изменения были внесены онлайн. Однако если это и не нужно, скачивание будет самым простым и быстрым решением.

1. Откройте необходимую таблицу через любой удобный браузер с того аккаунта, который имеет доступ к просмотру. Вызовите меню «Файл», наведите курсор на «Скачать» и выберите вариант «Microsoft Excel (XLSX)».

2. Дождитесь окончания загрузки и откройте документ через программу.

3. Обязательно разрешите редактирование, поскольку изначально файл будет открыт в режиме защищенного просмотра.

4. Теперь все инструменты Excel станут активными, и вы сможете вносить необходимые изменения на листе.

Способ 2: Импорт запроса

Теперь предлагаю рассмотреть более сложные, но прогрессивные методы, позволяющие оперативно отслеживать вносимые изменения в Google Таблицах и работать с актуальными данными в Excel. Этот вариант подразумевает открытие доступа по ссылке к документу с последующим импортом таблицы в Excel, что выглядит следующим образом:

1. Попросите владельца документа выполнить следующие действия или сделайте это самостоятельно. Если вы уже получили ссылку доступа, пропустите этап настройки и переходите сразу к Excel. В противном случае в документе нажмите на «Настройка доступа».

2. В появившемся окне щелкните по ссылке «Разрешить доступ всем, у кого есть ссылка».

3. Скопируйте полученную ссылку. Уровень доступа при этом не имеет значения, поэтому можете оставить стандартное значение – «Читатель».

4. Откройте пустой лист в Excel, перейдите на вкладку «Данные», разверните меню «Создать запрос», выберите «Из других источников» и щелкните по варианту «Из Интернета».

5. Вставьте ссылку в появившемся окне.

6. Суть изменения заключается только в исправлении последней части на export?format=xlsx вместо edit?usp=sharing.

7. После этого нажмите «ОК» и дождитесь появления нового окна. В нем выберите импорт нескольких листов или укажите конкретный.

8. Через средство предпросмотра убедитесь в том, что выбрали правильный лист, после чего подтвердите его загрузку.

9. Импорт прошел успешно, хоть и форматирование может немного отличаться от оригинального.

10. Для проверки изменений на вкладке «Данные» используйте кнопку «Обновить все».

11. Как видно, кто-то внес изменения в Google Таблицах, и они успешно подгрузились в Excel без необходимости снова импортировать всю таблицу.

12. Для настройки времени автоматического обновления в меню «Обновить все» нажмите на «Свойства подключения».

13. Активируйте «Обновлять каждые» и укажите желаемое количество минут.

Крайне редко стиль ссылок для доступа меняется, что связано с выпускаемыми Google обновлениями. Случается это действительно очень редко, но если вы столкнулись с тем, что таблица в один момент перестала загружаться, проверьте еще раз ссылку. Если же к листу прекратить доступ по ссылке, загрузка данных в Excel тоже не выполнится.

Способ 3: Импорт файла CSV

Предлагаю обратить внимание на этот вариант, если с реализацией предыдущего возникли какие-то проблемы. У импорта файла CSV есть свои недостатки, поскольку весь документ в Google Таблицах придется сделать публичным. Если для вас это не имеет значения, приступайте к выполнению инструкции.

1. В Google Таблицах откройте меню «Файл», наведите курсор на «Открыть доступ» и щелкните по варианту «Опубликовать в интернете».

2. Решите, будет ли это публикация всего документа или только одного листа.

3. Из следующего меню выберите вариант «Файл CSV».

4. Активируйте автоматическую публикацию после внесения изменений.

5. По завершении нажмите кнопку «Начать публикацию».

6. Скопируйте полученную ссылку и переходите в Excel.

7. На вкладке «Данные» выберите вариант создания запроса «Из файла» и «Из CSV».

8. Вместо имени файла в новом окне вставьте полученную ссылку и нажмите на «Открыть».

9. Загрузка данных займет пару минут, после чего появится таблица, но вместо всех надписей будут «кракозябры». Для исправления разверните список «Источник файла» и выберите «Юникод (UTF-8)».

10. Если вся информация отображается корректно, подтвердите загрузку и начните работать с таблицей.

Обновление данных осуществляется точно так же, как это было показано в предыдущей инструкции, поэтому можете вернуться к ее последним шагам, чтобы получить соответствующую информацию по теме.

Принцип работы двух последних способов практически не отличается, разница лишь в методе импорта данных. При этом в третьем способе проблем после обновления ссылок не замечено, но есть и минус, связанный с публикацией, о котором уже шла речь выше. Поэтому взвесьте все за и против и выберите подходящий для себя вариант переноса листов из Google Таблиц в Excel.

There are several spreadsheet programs you can choose from these days, yet most people use Microsoft Excel or Google Sheets. Those who feel more comfortable using Excel swear by it, while those who love Sheets prefer its features and menus. So, what can you do to bridge the gap between the two programs?

This article will go into depth on:

• How to convert Google Sheets to Excel
• How to open the file in Excel

We will also examine whether the functions from one spreadsheet software work in the other. Read on to master this important part of collaborating on spreadsheet programs.

Why Sync Google Sheets to Excel?

If you’re working in a large organization, there are several reasons why you would want to convert Google Sheets to Excel and vice versa.

Here are a few of the most common reasons to save a Google Sheet to an Excel file:

• People in your team may prefer one spreadsheet software over the other.
• Team members do not wish to be a part of the Google ecosystem.
• Policies dictate that you have to send in work as an attachment rather than a link.
• One software doesn’t have the functions that your company needs.
• Sheets lose their performance when working with larger spreadsheets which is why the company needs the responsiveness of Excel.
• Sometimes it’s easier to import a .csv file into Google Sheets, then copy the .xlsx file to Excel to work with it.

How to Convert a Google Sheet to Excel

Thankfully, Google Sheets lets you download your spreadsheets in a .xlsx file. Microsoft Excel supports this file type. So you’ll never have to make a definitive decision about which spreadsheet program is better.

Here are the steps you need to follow to convert Google Sheets to Excel:

1. Open the spreadsheet you wish to download to your computer.
2. Click on File in the top bar. This will open a dropdown menu containing a list of options.
3. Here, click on Download. This will open another sub-menu allowing you to choose the file format. We aim to download the file in a .xlsx format.
4. In the menu, click on Microsoft Excel (.xlsx)

This will download the file to your computer. You can usually find the file in the download folder of your web browser.

How to Save Google Sheets as Excel Using Google Drive

If you’re working on Google Sheets, your data is automatically backed up to Google Drive. If you don’t have access to Sheets, you can also download the file from there.

Here are the steps you need to follow to export Google Sheets to Excel:

1. Open Google Drive in your browser.
2. Click on My Drive and scroll down to find the name of the Google Sheets file. Alternatively, you can also search for the name in the search bar at the top of the screen.
3. Right-click on the file, which will show a pop-up menu. Click on Download, and the file will download onto your computer locally.

If you follow the above to learn how to download Google Sheets into Excel, then you just click to open the downloaded file in your Windows or macOS file browser.

Do the Functions From Sheets Work in Excel?

Although the functionality of both Microsoft Excel and Google Sheets is similar, there are many incompatible functions in either software, which means importing the spreadsheet file into either software is bound to break some functionality.

Here are some of the formulas that are incompatible between Excel and Google Sheets:

• ADD
• ARRAYFORMULA
• CONCAT
• CONTINUE
• COUNTUNIQUE
• DETECTLANGUAGE
• DIVIDE
• EQ
• FILTER
• GOOGLEFINANCE
• GOOGLETOURNAMENT
• GOOGLETRANSLATE
• GT
• GTE
• IMAGE
• IMPORTDATA
• IMPORTFEED
• IMPORTHTML
• IMPORTRANGE
• IMPORTXML
• JOIN
• LT
• LTE
• MINUS
• MULTIPLY
• POW
• QUERY
• SORT
• SPARKLINE
• SPLIT
• TO_TEXT
• TO_PERCENT
• TO_DOLLARS
• TO_DATE
• UMINUS
• UNARY_PERCENT
• UNIQUE
• UPLUS

If your spreadsheet uses any of these functions, you should look to remove the formula or replace it with one which is compatible with Excel.

How to Open a Google Sheets File in Excel

There are multiple versions of Microsoft Office that you can use. These include Office 2019, 2016, 2013, and 2010.

The latest release is Office 365, which works on a subscription-based model. Office 365 works online, whereas older versions of Office work on your computer locally. We will be working on Office 365 for this example.

But if you’re using older versions, right-click on the file, which will open a menu. Here, click on Open with and then choose Microsoft Excel. This will open Excel on your computer. There you will be able to access the file normally.

To open the downloaded Google Sheets file in Excel for Office 365, follow these steps:

1. Open Microsoft Excel on your browser. If you have Excel downloaded on your computer, open it there.
2. On the main screen, click on Upload. This will open the local file browser of your operating system. There, navigate to the locally stored file.
3. Select your file and click on Open. This will open a small window in the middle of the screen where you can see the file upload progress.

Once done, Excel will open your file, and you can make changes to the file like you normally would.

How to Save Excel as Google Sheets

Downloading your spreadsheet from Excel follows a similar format as it would if you were to download it on Google Sheets. When using Microsoft Office 2019, 2016, 2013, and 2010, the files will be saved locally to your PC. However, on Office 365, the file is synced to Onedrive, so you will have to download it locally.

Here are the steps you need to follow to do this:

1. In your Excel spreadsheet, click on File. This will open the main sidebar menu.

1. Click on Save As in the main options. This will open a sub-menu.
2. There, click on Download a Copy.

This will download the .xlsx file to your computer. This file can be found in the Downloads folder of your browser.

How to Open an Excel File in Google Sheets

Here are the steps you need to follow to open an Excel file in Google Sheets:

1. Head over to Google Sheets in your browser.

1. Click on the File icon. This will open a new window allowing you to choose the file.

1. We wish to upload our locally stored file, which is why we will be using the Upload option.
2. There, you can drag and drop the file, or you can click on Select a file from your device.
3. This will open your local file browser. Head over to the file and click on Open.

This will start loading the file into Google Sheets. Once uploaded, the file will open, and you can make changes like usual.

Compatibility Issues When Using Excel Files in Sheets

Although you can load the Excel file into Google Sheets, note that Sheets lacks many of the advanced features that Excel offers, which is why you are bound to face some compatibility issues. Here are a few of them:

• You can not import password-protected Excel files into Google Sheets.
• Google Sheets will ignore any links to other spreadsheets in the file.
• Google Sheets does not support power query, PowerPivot, and other data modeling features of Excel.
• If your Excel file has VBA macros, these won’t have support in Google Sheets. Instead, you can write code in AppScript when working in Google Sheets.

If your Excel file uses any of these functions, find an alternative to those as they won’t work in Google Sheets. If you upload the file into Sheets, they might be deleted or lose functionality.

Frequently Asked Questions

How Do I Open Google Sheets in Excel?

Here’s how to transfer Google Sheets to Excel:

1. Open Microsoft Excel on your computer.
2. On the main screen, click on Upload. This will open the local file browser of your operating system.
3. Navigate to the locally stored file.
4. Select your file and click on Open. This will open a small window in the middle of the screen where you can see the file upload progress. Once the upload is complete, the file will be loaded in Excel.

How Do I Change a Google Sheet to .xlsx?

1. Open the spreadsheet you wish to download to your computer.
2. Click on File in the top bar. This will open a dropdown menu containing a list of options.
3. Here, click on Download. This will open another sub-menu allowing you to choose the file format.
4. In the menu, click on Microsoft Excel (.xlsx). The file will then be downloaded to your computer.

How Do I Convert Multiple Google Sheets to Excel?

After selecting the Google Sheets file, click on Add another source file. Choose additional files from My Drive. Select the source tab. The tab should have the same name as the initial source. Click on Finish and Save.

Wrapping Up

Learning to import and export a spreadsheet file into Excel and Sheets can be necessary as it allows you to easily collaborate with your team members no matter what spreadsheet software they use. We hope this article helped you better understand how to save a .xlsx file in Google Sheets and import it into Excel.

Now that you know How to Convert Google Sheets to Excel, you may want to learn more.

Check out some of these related guides to boost your spreadsheet skills:

• How to Add a Google Sheet to a Google Doc
• Google Sheets Notifications: How to Turn On, Edit & Remove
• The Best Google Sheets Add-Ons
• How to Share Only One Sheet in Google Sheets

Get started with Google’s web-based spreadsheet tool, Google Sheets, with no fear of being locked into the Google ecosystem in this tutorial.

Google Sheets has quickly gained a foothold as a lightweight and easy-to-use spreadsheet app that lives right inside of your web browser.

If you aren’t already using spreadsheets, you might have misconceptions about how you might use them. It’s true that spreadsheets are much-loved by professionals, but I truly believe that they can find a place in creative professional’s pocket.

Sheets can be the perfect tool to see the magic of spreadsheets, especially because it’s so easy to get started with. This tutorial will help you get started with Sheets and move from Google Sheets to Excel (and back).

This tutorial is going to focus on four key ideas:

1. Why Use Google Sheets? What might lure you away from a more mature spreadsheet app like Excel? Let’s talk about why Sheets is useful to anyone, no matter which spreadsheet app you prefer.
2. Migrate from Excel. Microsoft’s spreadsheet app might be the most popular spreadsheet format, but it’s far from the only choice. We’ll learn to migrate those Excel spreadsheets over to Google Sheets and keep using them.
3. Using Key Sheets Features. Tools can’t be the tail that wags the dog. What are the key features that make Sheets worth trying, even for a seasoned spreadsheet user?
4. Convert Google Sheet to Excel. Don’t get locked into one ecosystem. I’ll show you how to take the spreadsheets you create and modify in Sheets and export it for use back to Microsoft Excel.

1. Why Use Google Sheets?

There’s no shortage of choices for spreadsheet apps, so why does Sheets deserve a spot in your workflow alongside other spreadsheet apps? Let’s take a look at a few of the reasons why you should consider it.

Reason 1. It’s Connected

Google Sheets was built with the web in mind. That means that it connects with many web services or apps easily, thanks to an integrated mindset.

One example of this is the =GOOGLEFINANCE formula, which can grab stock prices from Google’s finance service. It’s easy to grab data automatically and keep it up to date.

While apps like Numbers or Excel offer some features to connect to other apps, Sheets makes it easy to grab data from services like Google Finance.

 The tutorial below is a great example of how Sheets can connect with other services using a service called IFTTT. This tool is a great way to link up multiple services and use Sheets to log data automatically. 

In short: Sheets started as a web app, and it’s clear that the focus here is to make it the leading choice for web-connected spreadsheets.

Reason 2. It’s Easy to Try

Part of measuring ease-of-use is also looking at the «switching cost» for changing spreadsheet apps. How much work and cost would it take to leave Sheets behind and switch back to another app?

As you’ll see in this tutorial, Sheets makes it easy to switch from Google Sheets to Excel (and back). You can upload spreadsheets from other formats like CSV or Excel, and just as easily export Google spreadsheet to Excel in friendly formats.

Reason 3. It’s Got Auto Backup

The best feature for Google Sheets is one you never have to think about! Because Sheets is so closely tied in with Google drive, your documents are going to stay synced and saved while you’re working in them. You don’t have to even press Save to commit your changes to Google Drive.

How many times have you lost your progress thanks to a bug, error, or mistake? Thanks to Sheets, you can even roll back to an earlier version as you can see above. Just go to File > Version History > See Version History and choose an earlier saved state to jump back.

Move Back & Forth Between Spreadsheets (Watch & Learn)

At this point, let’s switch gears and dive into some hands-on examples for using Sheets as a part of a spreadsheet workflow. You’ll learn how to import spreadsheets from other apps, make edits in Google Sheets, and export a finished Excel file.

Below, I’ll keep covering more details of how you can mix Sheets in with other spreadsheet apps and use those apps in tandem. Keep reading to find out more.

2. Migrate a Spreadsheet From Excel

While you can create spreadsheets right inside of Google Sheets, you can also upload and convert your Excel spreadsheets.

To do that, simply navigate over to your Google Drive and drag and drop a spreadsheet onto the Google Drive window.

Create a New Document

If you’d like to keep following this tutorial but don’t have an Excel spreadsheet file to work with, no problem. Simply create a new spreadsheet by clicking New > Google Sheet from the Drive home page. Use this blank slate with some of the features I’ll show in the rest of this tutorial.

3. Use Key Google Sheets Features

Now that you’ve imported some of your spreadsheets, let’s talk about features that will help make Sheets a mainstay in your workflow, no matter what you’re using it for.

Feature 1. Easy Formula Writing

Spreadsheet rookies sometimes need a bit of extra help when it comes to writing more complex formulas. Many formulas need multiple options to let the app know exactly how to use the formula.

This is where Google Sheets really shines. Start off by writing a formula with an equals sign. As you start to type the formula, you’ll see an integrated guide to using the formula, right inside of Sheets.

The VLOOKUP function is a great example of this. It’s a tricky formula to use, but the advantage of Sheets is that the instructions and tips live right inside the app as you can see below.

For a complete and comprehensive list of Sheets functions, check out Google’s list here. Try these out and check out the real-time guide to learn spreadsheet skills on the fly.

Feature 2. Collaboration is Key

Spreadsheet apps are often used to log and share data with others. Why not give others access so they can work with you on the spreadsheet?

Click on the Share button near the upper right corner of the Google Sheets interface to get started. You can add users based on their email address to come and join you to work on the spreadsheet together.

Just make sure to set the permissions for each user you add to accessing the spreadsheet. You can let users either just view the spreadsheet or edit it with you in real-time.

You can also share the spreadsheet with anyone who has a link to it by creating a shareable link from the same menu. Just click on Get shareable link to generate a URL to share.

Feature 3. Hook the Spreadsheet to a Form

Whether you’re taking lunch orders or an important company culture survey, I’ll bet that you need to get feedback from time to time.

Check out the full tutorial below to learn how to use Google Sheets with a form. The advantage is that your responses are in a ready-to-read format inside of a Sheet.

4. Convert Google Sheets to Excel

After you’ve tried out some of these spreadsheet features, it’s time to send your finished spreadsheet back over to Excel.

It couldn’t be simpler to convert and download the spreadsheet in an Excel-ready format. From Google Drive, simply right click on a spreadsheet, and choose the Download option. Sheets will automatically convert this on the fly and output an XLSX (Excel spreadsheet) format file.

Now, your file is ready to open in Microsoft Excel. You’ll see your data in a native Excel format. 

This is a great reminder that Sheets makes it easy to switch back and forth between the applications. You could use Sheets to collaborate, and Excel format files for archival purposes.

Recap & Keep Learning

Sheets offers a different way of working with data than other apps. Not only can it connect to web services and other apps, but it also isn’t posessive about owning the data. Here are additional tutorials to help you learn more about Google Sheets:

Do you often convert Google Sheets to Excel (and vice versa)? Share your comments and tips below.

You can also automate this conversion. One way is to write a script that automates the process of downloading the file as a ‘.xlsx file’, or you can use a tool like Layer, a no-code solution that automatically synchronizes your Google Sheets and Excel files.

Learn the best way to convert your Google Sheets back to Excel versions — if Excel is a better fit for your organization or specific needs — and take steps to make the transition easier.

Included on this page, you’ll find steps on how to move Google Sheets to Excel, details on how to prepare your business to switch back to Excel, a description of what happens to VBA, macros, and formulas, and Google Sheets to Excel FAQs.