From excel to word миф

To copy data from Excel to a Word file using VBA we need to access the word application using Excel VBA. In this tutorial we will learn how to open a word application, add a document and copy-paste data from excel to it.

In this article, we will use the Early Binding method to create an object of word application instead of using the late binding. You can read about it here in detail.

The Process Of Copying Excel Data To A Word File Using Excel VBA

To copy data from excel to a word file using VBA, we first need to open the Word Application of course. Then add a document to it (if you want a new document). Copy data from excel file. Select the paragraph on the doc and paste on it.Finally save and close the document. Each of these steps can be done easily from Excel. You will not need to interact with the Word Document.

Let’s get started with an example without getting any further into theory. Because Iron Man said, «Sometimes you gotta run before you can walk».

Example : Paste Excel Data To Word Using VBA

The below code is an example of how you can copy some range of excel and paste it into a new word document and save it on the drive to use later

'VBA Code To Write to Copy data from Excel to A Document

Sub ExcelToWord()

   'Using Early Binding

    Dim wordApp As Word.Application

    Dim mydoc As Word.Document

        

    

    'Creating a new instance of word only if there no other instances

    Set wordApp = New Word.Application

    

    

    'Making word App Visible

    wordApp.Visible = True

   

    'Creating a new document

    Set mydoc = wordApp.Documents.Add()


    

    'copying the content from excel sheet


    ThisWorkbook.Worksheets("sheet1").Range("A1:g20").Copy


    'Pasting on the document


    mydoc.Paragraphs(1).Range.PasteExcelTable _

                               LinkedToExcel:=False, _

                               WordFormatting:=False, 

                               RTF:=False

    'saving the document

    mydoc.SaveAs2 "MyDoc"

    

    'closing the document

    mydoc.Close

   

    'Emptying the Clipboard 

    CutCopyMode = False

   

End Sub

Explanation of the Code:

Well I have explained each step in the code itself using comments but let’s have some word about the lines we have used in this sub.

  ‘Created variables of word application and document type

    Dim wordApp As Word.Application

    Dim mydoc As Word.Document

Here we have declared two variables of the required types. We can do this because  we have already added the reference to the word application. You can do this by going to tools in menu. Find references option and then look for the word reference.

    ‘Creating a new instance of word only if there no other instances

    Set wordApp = New Word.Application

    ‘Making word App Visible

    wordApp.Visible = True

    ‘Creating a new document

    Set mydoc = wordApp.Documents.Add()

In the first line above, we are intentiating the wordApp variable with an object of type Word.App using the New keyword. This will open the Word Application.

In the second line we are making the word application visible so that we can work with it.

In the next line, we add a new document to the word application using Word.Documents.Add() function. This is stored in the mydoc variable.

    ‘copying the content from excel sheet

    ThisWorkbook.Worksheets(«sheet1»).Range(«A1:G20»).Copy

Here we are simply copying a range from excel. You must have done it before. It is stored on the clipboard.

    ‘Pasting on the document

    mydoc.Paragraphs(1).Range.PasteExcelTable _

                               LinkedToExcel:=False, _

                               WordFormatting:=False, 

                               RTF:=False

We are using the PasteExcelTable method of Paragraph.Range class of mydoc to paste data from clipboard.

 ‘saving the document

    mydoc.SaveAs2 «MyDoc»

    ‘closing the document

    mydoc.Close

    ‘Emptying the Clipboard 

    CutCopyMode = False

We are saving the document with the name MyDoc. Then we close the document using the Close function. Finally we release the clipboard to be used by others.

So yeah guys, this is how you can create a new Word document and copy Excel data to it using VBA. I have not gone into details as it would make the article exhaustingly long. This was only to learn how you can paste to a word document through Excel. I hope it helped you understand the process. If you have any questions regarding this article, you can contact me through the comments section below.

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This post is the second in a series about controlling other applications from Excel using VBA. In the first part we looked at the basics of how to reference other applications using Early Binding or Late Binding. In this post, we will look at how we can automate Word from Excel even though we don’t know any VBA code for Word… yet. The process we will use for this is as follows:

1. Enable the Word Developer menu
2. Record a Word macro
3. Add the code to Excel VBA and amend
4. Record macros in Excel if necessary
5. Repeat the previous steps until macro complete

I am not an Excel VBA expert (I’m more of an Excel VBA tinkerer), and I am certainly not a Word VBA expert. The process I am about to show you may not create the most efficient code, but I know this process works, because I have used it myself to automate lots tasks using Microsoft Word.

Enable the Word Developer menu

If you have enabled the Excel Developer menu it is the same process in Word.

In Word: File -> Options -> Customize Ribbon

Then tick the Developer Ribbon option, OK.

Record a Word Macro

The key to the success of this method is taking small sections of code and building up a complex macro bit by bit. Using the Word Macro Recorder is again, similar to the Excel Macro recorder.

Click on: Developer -> Record Macro

For the example in this post, we will create a macro which will open a new Word document, then copy a chart from Excel and paste it into that Word document. We will tackle this one stage at a time. Firstly, lets create the macro to open a new word document.

Click – Developer -> Record Macro. The Record Macro window will open.

Make a note of the “Store macro in” option, as we will need to know where to find the recorded code later. Normal.dotm is fine for now. Click OK – the Macro Recorder is now running.

Open a new Word Document – File -> New -> Blank Document

Stop the Macro from recording – Developer -> Stop Recording

We can now view the code for opening a new Word Document in the Visual Basic Editor. Click: Developer -> Visual Basic.

Find the location of your recorded code in the Visual Basic Editor. In this example: Normal -> Modules -> NewMacros.

Your code should look like the following. It may be slightly different, but not significantly.

Sub Macro1()
'
' Macro1 Macro
'
'
    Documents.Add Template:="Normal", NewTemplate:=False, DocumentType:=0
    Windows("Document1").Activate
    Windows("Document2").Activate
End Sub

Add the code to Excel VBA and amend

Let’s head back to the Excel VBA Editor and use the Early Binding method to control to Microsoft Word. In the Visual Basic Editor click Tools -> References select Microsoft Word x.xx Object Library. Then click OK.

As we are using Early Binding we need to declare the Application as a variable as follows:

Dim WordApp As Word.Application
Set WordApp = New Word.Application

Now copy and paste the code from the Word VBA Editor into the Excel VBA Editor.

The Word VBA code started with Documents.Add, all we have to do is add our application variable to the front of that line of code. Now becomes WordApp.Documents.Add . . .

Often, Selecting and Activating Objects is not required in VBA code, so I have not copied those statements into the code below.

Sub CreateWordDocument()

'Connect using Early Binding.
'Remember to set the reference to the Word Object Library
'In VBE Editor Tools -> References -> Microsoft Word x.xx Object Library
Dim WordApp As Word.Application
Set WordApp = New Word.Application

WordApp.Documents.Add Template:="Normal", NewTemplate:=False, DocumentType:=0
WordApp.Visible = True 'New Apps will be hidden by default, so make visible

Set WordApp = Nothing 'release the memory

End Sub

A point to note, when an application is opened with VBA, it is normally opened in the background. To make the Word document visible I have added the following code:

WordApp.Visible = True

Record macros in Excel (if necessary)

If we want to copy Excel content into a Word document, we will need to copy that content using Excel VBA. We can use the Macro Recorder in Excel to obtain the VBA code for copying, then we can use the Word Macro Recorder to obtain the VBA code for pasting.

Macro Recording from Excel – selecting a worksheet and copying chart

Sheets("Sheet1").Select
ActiveSheet.ChartObjects("Chart 1").Activate
ActiveChart.ChartArea.Copy

Macro Recording from Word – pasting a chart into a document

Selection.PasteSpecial Link:=False, DataType:=wdPasteEnhancedMetafile, _
        Placement:=wdInLine, DisplayAsIcon:=False

We can add both Macro recordings into our Excel macro. Remember to add WordApp. at the start of each statement of Word VBA code.

Sub CreateWordDocument()

'Connect using Early Binding.
'Remember to set the reference to the Word Object Library
'In VBE Editor Tools -> References -> Microsoft Word x.xx Object Library
Dim WordApp As Word.Application
Set WordApp = New Word.Application

WordApp.Documents.Add Template:="Normal", NewTemplate:=False, DocumentType:=0
WordApp.Visible = True 'New Apps will be hidden by default, so make visible

'code copied from Excel Macro recorder
Sheets("Sheet1").Select
Selection.ChartObjects("Chart 1").ChartArea.Copy

'code copied from Word Macro recorder with WordApp. added to the front.
WordApp.Selection.PasteSpecial Link:=False, DataType:=wdPasteEnhancedMetafile, _
        Placement:=wdInLine, DisplayAsIcon:=False

Set WordApp = Nothing 'release the memory 

End Sub

This code is not particularly efficient; it contains a few unnecessary sections code. However… it works!

Repeat the previous steps until macro complete

By repeating the same steps above; recording short actions, then transferring the code into Excel, we can slowly build up much more complex Macros. The key is to keep the actions short, if you do too many actions with the Macro Recorder, code starts to look long and scary.

If you’ve you tried to use the Macro Recorder before you will know that this is not as easy as it seems. And this simple tutorial may make you think it is easy, when it’s not. Sometimes, it can be quite frustrating trying to find out where the issues and errors are. The key to success is recording very short actions, such as those below and copying them into the Visual Basic Editor.

'Pressing the Enter Key to move to a new line in Word
WordApp.Selection.TypeParagraph

'Turn on/off Bold Text
WordApp.Selection.Font.Bold = wdToggle

'Change Font Size
WordApp.Selection.Font.Size = 16

'Type some text
WordApp.Selection.TypeText Text:="Here is some text"

You will soon build up a standard library of code that you can use to control Word for most basic tasks.

In recorded VBA code from Word, the word “Selection” in the code often refers to the document itself. It is possible to make the code a little bit more efficient by declaring the document as a variable. If we were opening a specific document, we could include this at the start, just below the declaration of the application.

'Declare a specific document as a variable
Dim WordDocument As Object
Set WordDocument = WordApp.Documents.Open(sourceFileName)

Or, if we created a new document we could include the following below the declaration of the application variable.

'Delcare a new document as a variable
Dim WordDocument As Object
Set WordDocument = WordApp.Documents.Add Template:="Normal", _
NewTemplate:=False, DocumentType:=0

If we have created the document as a variable we can then reference the specific document. This code:

WordApp.Selection.TypeParagraph

Would become this code:

WordDocument.TypeParagraph

Or this code:

WordApp.Selection.TypeText Text:="Here is some text"

Would become this code:

WordDocument.TypeText Text:="Here is some text"

This method is much better, as it doesn’t rely on the Selection of the user being in the right place.

Conclusion

We have seen in this post that it is possible to create complex Macros to automate Word from Excel using VBA. By understanding how to declare variables for the application and documents we can create much more robust macros, even without knowing a lot of VBA code.

Related Posts:

• 5 quick ways to embed a Word document in Excel
• Controlling Powerpoint from Excel using VBA
• Edit links in Word using VBA
• How to link Excel to Word

This Excel VBA tutorial explains how to export Excel to Word.

You may also want to read:

Export Excel to PDF

In the previous post, I demonstrated how to export Excel to PDF, which is very easy because there is already a built in function to do that (using Save As and choose PDF). However, there is no built in function to export Excel to Word. Fortunately Excel cell is actually a table in Word, we can simply copy the cells and paste to Word. This tutorial explains how to do it automatically using Excel VBA to export Excel to Word.

Excel VBA export Excel to Word (Single Worksheet)

Excel has about 1M rows and 16k columns, we cannot simply export the whole spreadsheet to Word. So the first question to think about is, what Range do we need to export to Word? My recommendation is to export all UsedRange. You may also consider to reset UsedRange before copy as explained in my previous post.

Insert the following Procedure in Excel Module

Sub export_excel_to_word()
    Set obj = CreateObject("Word.Application")
    obj.Visible = True
    Set newObj = obj.Documents.Add
    ActiveSheet.UsedRange.Copy
    newObj.Range.Paste
    Application.CutCopyMode = False
    obj.Activate
    newObj.SaveAs Filename:=Application.ActiveWorkbook.Path & "" & ActiveSheet.Name
End Sub

For example, we have the below worksheet

Run the Macro, and the below new Word document will pop up. The Word document is automatically saved as the Worksheet name under the same folder of the Workbook.

It is possible that the imported table length is too wide to display in Word, you can also use Word VBA Table.AutoFitBehavior Method to auto fit the table, which has the same effect of AutoFit in Word as below.

Run the below macro in Word VBA to loop through all tables in Word document to autosize.

Sub autoSizeTbl()
    For Each tbl In ActiveDocument.Tables
        tbl.AutoFitBehavior wdAutoFitContent
    Next
End Sub

Ideally this Macro can be run from Excel VBA, unfortunately I can’t get it work properly.

Excel VBA export Excel to Word (Multiple Worksheets)

Assume that we have Sheet1, Sheet2, Sheet3 in a Workbook “Export.xlsm”, we want to export all three worksheets to a single workbook.

Insert a Excel Module and paste the below Procedure.

The below Procedure will copy usedRange of each Worksheet to Word and page break by each Worksheet. Finally save and name the Word document as the Workbook name.

Sub export_workbook_to_word()
    Set obj = CreateObject("Word.Application")
    obj.Visible = True
    Set newobj = obj.Documents.Add
    
    For Each ws In ActiveWorkbook.Sheets
        ws.UsedRange.Copy
        newobj.ActiveWindow.Selection.PasteExcelTable False, False, False
        newobj.ActiveWindow.Selection.InsertBreak Type:=7
    Next
        newobj.ActiveWindow.Selection.TypeBackspace
        newobj.ActiveWindow.Selection.TypeBackspace
          
    obj.Activate
    newobj.SaveAs Filename:=Application.ActiveWorkbook.Path & "" & Split(ActiveWorkbook.Name, ".")(0)

End Sub

Run the Macro, a Word document called “Export.docx” pops up. Worksheet1 is pasted in page 1, Worksheet2 is pasted in page 2, Worksheet3 is pasted in page 3.

Вставка таблицы Excel в документ Word с помощью кода VBA Excel. Метод Selection.PasteExcelTable: синтаксис, параметры, пример использования.

Работа с Word из кода VBA Excel
Часть 6. Вставка таблицы Excel в документ Word
[Часть 1] [Часть 2] [Часть 3] [Часть 4] [Часть 5] [Часть 6]

Метод Selection.PasteExcelTable

Метод Range.Paste, использующийся в VBA Word для вставки в документ таблиц, скопированных в буфер обмена из другого документа Word, не применим для вставки в документ таблиц, скопированных из книги Excel. Для этих целей используется метод Selection.PasteExcelTable.

Selection.PasteExcelTable — это метод, предназначенный для вставки Excel-таблицы из буфера обмена в документ Word и ее форматирования в соответствии с заданными параметрами.

Синтаксис

Expression.PasteExcelTable(LinkedToExcel, WordFormatting, RTF)

Expression — переменная, представляющая объект Selection. В том числе, это может быть курсор или закладка.

Параметры

Все параметры метода Selection.PasteExcelTable логического типа и являются обязательными.

Параметр	Описание
LinkedToExcel	True — вставленная таблица связывается с исходным файлом Excel, чтобы изменения, внесенные в файл Excel, отображались в Microsoft Word. False — связь между вставленной таблицей и таблицей в исходном файле не устанавливается.
WordFormatting	True — вставленная таблица будет отформатирована как таблица документа Word. False — вставленная таблица будет отформатирована в соответствии с исходным файлом Excel.
RTF	True — Excel-таблица будет вставлена в расширенном текстовом формате (RTF). False — Excel-таблица будет вставлена в формате HTML-таблицы.

Допустим, у нас есть таблица Excel, начинающаяся с ячейки A1 (или с любой другой), и нам необходимо скопировать эту таблицу в существующий документ Word, вставив ее на место закладки «Закладка1».

Решение:

Sub Primer() Dim myWord As New Word.Application, myDoc As Word.Document ‘Открываем существующий документ Word Set myDoc = myWord.Documents.Open(«C:ТестоваяДокумент1.docx») ‘Копируем таблицу на активном листе в буфер обмена ‘Вместо ячейки Range(«A1») можно указать любую другую, расположенную внутри таблицы Range(«A1»).CurrentRegion.Copy ‘Вставляем таблицу из буфера обмена на место закладки myDoc.Bookmarks(«Закладка1»).Range.PasteExcelTable False, False, False ‘Отображаем программу Word myWord.Visible = True ‘Очищаем переменные Set myWord = Nothing Set myDoc = Nothing End Sub

Если необходимо таблицу вставить в конец документа, строку

myDoc.Bookmarks(«Закладка1»).Range.PasteExcelTable False, False, False

следует заменить на

With myDoc     ‘Переводим курсор в конец документа     .Range(.Range.Characters.Count — 1, .Range.Characters.Count — 1).Select     ‘Добавляем перенос строки, если необходимо     .ActiveWindow.Selection.InsertAfter vbCr     ‘Переводим курсор в конец документа     .Range(.Range.Characters.Count — 1, .Range.Characters.Count — 1).Select     ‘Вставляем таблицу из буфера обмена     .ActiveWindow.Selection.PasteExcelTable False, False, False End With

---

Sub ExcelRangeToWord()

‘PURPOSE: Copy/Paste An Excel Table Into a New Word Document
‘NOTE: Must have Word Object Library Active in Order to Run _
  (VBE > Tools > References > Microsoft Word 12.0 Object Library)
‘SOURCE: www.TheSpreadsheetGuru.com

Dim tbl As Excel.Range
Dim WordApp As Word.Application
Dim myDoc As Word.Document
Dim WordTable As Word.Table

‘Optimize Code
  Application.ScreenUpdating = False
  Application.EnableEvents = False

‘Copy Range from Excel
  Set tbl = ThisWorkbook.Worksheets(Sheet1.Name).ListObjects(«Table1»).Range

‘Create an Instance of MS Word
  On Error Resume Next

        ‘Is MS Word already opened?
      Set WordApp = GetObject(class:=»Word.Application»)

        ‘Clear the error between errors
      Err.Clear

    ‘If MS Word is not already open then open MS Word
      If WordApp Is Nothing Then Set WordApp = CreateObject(class:=»Word.Application»)

        ‘Handle if the Word Application is not found
      If Err.Number = 429 Then
        MsgBox «Microsoft Word could not be found, aborting.»
        GoTo EndRoutine
      End If

  On Error GoTo 0

  ‘Make MS Word Visible and Active
  WordApp.Visible = True
  WordApp.Activate

    ‘Create a New Document
  Set myDoc = WordApp.Documents.Add

  ‘Copy Excel Table Range
  tbl.Copy

‘Paste Table into MS Word
  myDoc.Paragraphs(1).Range.PasteExcelTable _
    LinkedToExcel:=False, _
    WordFormatting:=False, _
    RTF:=False

‘Autofit Table so it fits inside Word Document
  Set WordTable = myDoc.Tables(1)
  WordTable.AutoFitBehavior (wdAutoFitWindow)

   EndRoutine:
‘Optimize Code
  Application.ScreenUpdating = True
  Application.EnableEvents = True

‘Clear The Clipboard
  Application.CutCopyMode = False

End Sub

In this part of the code we are determining if Microsoft Word is open or not.  If Word is already open, we can set a variable equal to the entire program by using GetObject.  If MS Word is not currently running we can use CreateObject to run an instance of Word and then set a variable equal to that specific instance of MS Word.

When using CreateObject, the target application will start running but it is not visible on screen.  Therefore we need to turn the Visible setting on (equal to true).  Also, VBA with Word is a little bit different than with Excel in that it is much more dependent on its window showing on screen.  Therefore a second command must be written to Activate Microsoft Word.

Copy From Excel, Paste Onto Document

Now that you have a new document created, you can command Excel to paste your table into MS Word.  Near the beginning of the code, there was a line that allowed you to specify the exact table you wanted to copy.  The variable tbl was used to remember this table range and to allow you to reference the range later on in the code.  

Guru Tip: It is a good idea to place code that may need to be manually changed at some point in the future near the beginning of the subroutine.  This prevents you from having to scroll through your code and pinpoint the exact place where you spelled out which range you wanted to copy or which worksheet you wanted to pull data from.  This can save you a bunch of time and prevent confusion!

Word has a special method called PasteExcelTable, which (as you can guess) allows you paste in an Excel table.  There are three variables you can tweak to get you table looking and functioning just the way you want.

• LinkedToExcel — True links the pasted table to the original Excel file so that changes made to the Excel file are reflected in Microsoft Word.

• WordFormatting — True formats the table using the formatting in the Word document.  False formats the table according to the original Excel file.

• RTF — True pastes the Excel table using Rich Text Format (RTF).  False pastes the Excel table as HTML.

Now for the last step!  Depending on how large your table is, it may be spilling outside of your document page.  In order to prevent this from happening you can go ahead and use AutoFitBehavior to resize the table to fit perfectly inside your Word document.

About The Author

Hey there! I’m Chris and I run TheSpreadsheetGuru website in my spare time. By day, I’m actually a finance professional who relies on Microsoft Excel quite heavily in the corporate world. I love taking the things I learn in the “real world” and sharing them with everyone here on this site so that you too can become a spreadsheet guru at your company.

Through my years in the corporate world, I’ve been able to pick up on opportunities to make working with Excel better and have built a variety of Excel add-ins, from inserting tickmark symbols to automating copy/pasting from Excel to PowerPoint. If you’d like to keep up to date with the latest Excel news and directly get emailed the most meaningful Excel tips I’ve learned over the years, you can sign up for my free newsletters. I hope I was able to provide you with some value today and I hope to see you back here soon!

— Chris
Founder, TheSpreadsheetGuru.com

In this article I will explain how you can write data from an excel workbook to a word document. The first step in doing this is to determine where the code is going to be written. There are 3 options:

1. In the excel workbook
2. In the word document
3. In a 3rd file

I will only consider the first two cases in this article.

–

---

Example 1, Excel VBA:

Lets assume we have an excel workbook with the following data:

Lets assume we are going  to write the code in the excel workbook.

Step 1:

The first step would be to automate a word document.  In the article below I’ve explained there are 2 methods for this.

1. Early binding
2. Late binding

To prevent compatibility issues I will be using late binding in this example:

• VBA, Automating Word From Excel

The function below will automate a word document and make it visible:

Sub main()
Dim objWord As Object
Dim objDoc As Object
Set objWord = CreateObject("Word.Application")
objWord.Visible = True
Set objDoc = objWord.documents.Add()
End Sub


Step 2:

The code below will write data from the excel sheet to the word document:

Dim i As Integer
Dim strValue As String
For i = 1 To 5
    'bring focus to the document created
    objDoc.Activate
    'read the value from the cell
    strValue = Cells(i + 1, 1)
    'write the value to the document
    objWord.Selection.TypeText Text:=strValue
    'move to the next line
    objWord.Selection.TypeParagraph
Next i


Complete Version:

Below you can see the complete code. It automates a word document and writes the values from the cells B2:B6 to it:

Option Explicit
Sub main()
Dim objWord As Object
Dim objDoc As Object
Set objWord = CreateObject("Word.Application")
objWord.Visible = True
Set objDoc = objWord.documents.Add

Dim i As Integer
Dim strValue As String
For i = 1 To 5
    'bring focus to the document created
    objDoc.Activate
    'read the value from the cell
    strValue = Cells(i + 1, 1)
    'write the value to the document
    objWord.Selection.TypeText Text:=strValue
    'move to the next line
    objWord.Selection.TypeParagraph
Next i
End Sub


Result:

–

---

Example 2, Word VBA:

In this example the code will be written inside a word document. Therefore the excel workbook will be automated.

Step 1:

The first step would be to get the path of the excel workbook from the user. This can be done using an open file dialog. I have covered this topic in the article below:

• Excel VBA, Open File Dialog

Although the article was written for excel, the concept can be used in VBA for Word too. The code below will display an open file dialog and ask the user to select the path of the file to open. The path will be stored in the variable strPath:

Sub Example2()
Dim intChoice As Integer
Dim strPath As String

'only allow the user to select one file
Application.FileDialog(msoFileDialogOpen).AllowMultiSelect = False
'make the file dialog visible to the user
intChoice = Application.FileDialog(msoFileDialogOpen).Show
'determine what choice the user made
If intChoice <> 0 Then
    'get the file path selected by the user
    strPath = Application.FileDialog( _
        msoFileDialogOpen).SelectedItems(1)
End If
End Sub


Result:

Step 2:

The function below receives as input a file path and automates that excel workbook:

Private Sub AutomateExcel(ByVal strPath As String)
Dim objExcel As Object
Dim objWorkbook As Object

Set objExcel = CreateObject("Excel.Application")
objExcel.Visible = True
Set objWorkbook = objExcel.workbooks.Open(strPath)
End Sub


 Step 3: 

The function below receives as input an reference to the excel workbook. It clears all the data in the current word document and it reads the values from the workbook:

Private Sub ReadData(ByRef objWorkbook As Object)
Dim i As Integer

Selection.WholeStory
Selection.Delete Unit:=wdCharacter, Count:=1
For i = 1 To 5
    Selection.TypeText Text:= _
        objWorkbook.sheets(1).Cells(i + 1, 1)
    'move to the next line
    Selection.TypeParagraph
Next i
End Sub


Complete Version:

By putting it all together we end up with the code below:

Option Explicit

Sub Example2()
Dim intChoice As Integer
Dim strPath As String

'only allow the user to select one file
Application.FileDialog(msoFileDialogOpen).AllowMultiSelect = False
'make the file dialog visible to the user
intChoice = Application.FileDialog(msoFileDialogOpen).Show
'determine what choice the user made
If intChoice <> 0 Then
    'get the file path selected by the user
    strPath = Application.FileDialog( _
        msoFileDialogOpen).SelectedItems(1)
    Call AutomateExcel(strPath)
End If
End Sub

Private Sub AutomateExcel(ByVal strPath As String)
Dim objExcel As Object
Dim objWorkbook As Object

Set objExcel = CreateObject("Excel.Application")
objExcel.Visible = True
Set objWorkbook = objExcel.workbooks.Open(strPath)
Call ReadData(objWorkbook)
End Sub

Private Sub ReadData(ByRef objWorkbook As Object)
Dim i As Integer
Selection.WholeStory
Selection.Delete Unit:=wdCharacter, Count:=1
For i = 1 To 5
    Selection.TypeText Text:= _
        objWorkbook.sheets(1).Cells(i + 1, 1)
    'move to the next line
    Selection.TypeParagraph
Next i
End Sub


Result:

You can download the file and code related to this article from the links below:

• Excel to Word.docm
• Excel to Word.xlsm

See also:

• Word VBA, Open Document
• Word Automation VBA, Common Errors
• Word VBA, Apply Macro to Multiple Files
• Word VBA, Modify Header For Multiple Files
• Word Automation VBA, Common Errors
• VBA, Automating Word From Excel

If you need assistance with your code, or you are looking for a VBA programmer to hire feel free to contact me. Also please visit my website  www.software-solutions-online.com

With the current article I will show you how to transfer data from Excel to Word. I will use Office 2010 and windows 7.

In the first code snippet, I declare 2 objects and a range. The first Object is the Word Application object (oWord) and the second one is the document itself. As far as the code is ran from an Excel file, no object for the file is needed. The copied used range is simply pasted in the word file. Here is the code:

In the second snippet, I will do the same, but I will use the function Selection.TypeText, in which one may type whatever he wants. With this function, I will write the name of the Excel file and the current date.

This is done with the following:

The whole code goes here:

🙂

Enjoy it!

i am copying cells from excel into an open word document. the way i am doing this is just copying the contents of a cell into the clipboard and REPLACING a specific KEYWORD in the word document like so:

if cell A1 = "some word" i need too replace the string «QUERYA1» in the word document

i am doing it like this:

Sub NoFormatPaste()

    wdFind.Replacement.Text = ""
    wdFind.Forward = True
    wdFind.Wrap = wdFindContinue
    wdFind.Execute
    If IsEmpty(Selection.Text) And Len(Selection.Text) = 0 Then
    ClipEmpty.PutInClipboard
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End
    Else
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End If
    CutCopyMode = False

End Sub

when this sub runs, it works on every field except it gives an error if the cell is empty. i have this formula in the cell: =+IF(K10="XXX","",K10)

when this formula yields NOTHING or a blank, and i run my macro, i get an error on PASTING this into word. i am getting an error called 4168 command failed/command execution on this line:

appWd.Selection.PasteSpecial DataType:=wdPasteText

here is my complete code:

Dim appWd As Word.Application
Dim wdFind As Object
Dim ClipEmpty As New MSForms.DataObject
Dim ClipT As String

Sub FormatPaste()

    wdFind.Replacement.Text = ""
    wdFind.Forward = True
    wdFind.Wrap = wdFindContinue
    wdFind.Execute
    If IsEmpty(Selection.Text) And Len(Selection.Text) = 0 Then
    ClipEmpty.PutInClipboard
    appWd.Selection.Paste
    End
    Else
    appWd.Selection.Paste
    End If
    CutCopyMode = False

End Sub

Sub NoFormatPaste()

    wdFind.Replacement.Text = ""
    wdFind.Forward = True
    wdFind.Wrap = wdFindContinue
    wdFind.Execute
    If IsEmpty(Selection.Text) And Len(Selection.Text) = 0 Then
    ClipEmpty.PutInClipboard
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End
    Else
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End If
    CutCopyMode = False

End Sub

Sub CopyDatatoWord()

Dim docWD As Word.Document
Dim sheet1 As Object
Dim sheet2 As Object
Dim SaveCell1 As String
Dim SaveCell2 As String
Dim SaveCell3 As String
Dim Dir1 As String
Dim Dir2 As String


    Set appWd = CreateObject("Word.Application")
    appWd.Visible = True
    'Set docWD = appWD.Documents.Open("S:Practice Quarterly Reports2011 Q1 - V5Practice Profile Template 2011.docx")
    Set docWD = appWd.Documents.Open("C:Documents and SettingsjhillDesktopPractice Profile Template 2011.docx")

    'Select Sheet where copying from in excel
    Set sheet1 = Sheets("TABLES")
    Set sheet2 = Sheets("REPORT INFO")
    Set wdFind = appWd.Selection.Find
    ClipT = "  "
    ClipEmpty.SetText ClipT

    sheet1.Range("B3:B6").Copy
    wdFind.Text = "Qwerty01"
    Call FormatPaste

    sheet1.Range("B10:B15").Copy
    wdFind.Text = "Qwerty02"
    Call FormatPaste

    sheet1.Range("C21:D28").Copy
    wdFind.Text = "Qwerty03"
    Call FormatPaste

    sheet1.Range("B32:F42").Copy
    wdFind.Text = "Qwerty04"
    Call FormatPaste

    sheet1.Range("B46:D52").Copy
    wdFind.Text = "Qwerty05"
    Call FormatPaste

    sheet1.Range("B58:F68").Copy
    wdFind.Text = "Qwerty06"
    Call FormatPaste

    sheet1.Range("B74:G84").Copy
    wdFind.Text = "Qwerty07"
    Call FormatPaste

    sheet1.Range("B87").Copy
    wdFind.Text = "Qwerty08"
    Call NoFormatPaste

    sheet1.Range("B88").Copy
    wdFind.Text = "Qwerty09"
    Call NoFormatPaste

    sheet1.Range("B89").Copy
    wdFind.Text = "Qwerty10"
    Call NoFormatPaste

    sheet1.Range("B90").Copy
    wdFind.Text = "Qwerty11"
    Call NoFormatPaste

    sheet1.Range("B91").Copy
    wdFind.Text = "Qwerty12"
    Call NoFormatPaste

    sheet1.Range("B92").Copy
    wdFind.Text = "Qwerty13"
    Call NoFormatPaste

    sheet1.Range("B93").Copy
    wdFind.Text = "Qwerty14"
    Call NoFormatPaste

    sheet1.Range("B94").Copy
    wdFind.Text = "Qwerty15"
    Call NoFormatPaste

    sheet2.Range("D4").Copy
    wdFind.Text = "Qwerty16"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty17"
    Call NoFormatPaste


    sheet2.Range("D4").Copy
    wdFind.Text = "Qwerty18"
    Call NoFormatPaste

    sheet2.Range("B8").Copy
    wdFind.Text = "Qwerty19"
    Call NoFormatPaste

    sheet2.Range("B9").Copy
    wdFind.Text = "Qwerty20"
    Call NoFormatPaste

    sheet2.Range("B10").Copy
    wdFind.Text = "Qwerty21"
    Call NoFormatPaste

    sheet2.Range("B11").Copy
    wdFind.Text = "Qwerty22"
    Call NoFormatPaste

    sheet2.Range("B12").Copy
    wdFind.Text = "Qwerty23"
    Call NoFormatPaste

    sheet2.Range("B13").Copy
    wdFind.Text = "Qwerty24"
    Call NoFormatPaste

    sheet2.Range("B14").Copy
    wdFind.Text = "Qwerty25"
    Call NoFormatPaste

    sheet2.Range("B15").Copy
    wdFind.Text = "Qwerty26"
    Call NoFormatPaste

    sheet2.Range("B16").Copy
    wdFind.Text = "Qwerty27"
    Call NoFormatPaste

    sheet2.Range("B17").Copy
    wdFind.Text = "Qwerty28"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty29"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty30"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty31"
    Call NoFormatPaste

    SaveCell1 = sheet2.Range("D3").Text
    SaveCell2 = sheet2.Range("B6").Text
    SaveCell3 = SaveCell2 & "" & SaveCell1

    Dir1 = "\annapurnaSharedPractice Quarterly Reports2011 Q1 - V5 & SaveCell2"
    Dir2 = "\annapurnaSharedPractice Quarterly Reports2011 Q1 - V5 & SaveCell3"


    If Len(Dir1) = False Then
    MkDir Dir1
    End If


    'docWD.SaveAs (Dir2 & ".docx")
    docWD.SaveAs ("\annapurnaSharedPractice Quarterly ReportsQ1_2011Test.docx")

    'appWD.Quit

Set appWd = Nothing
Set docWD = Nothing
Set appXL = Nothing
Set wbXL = Nothing

End Sub

what am i doing wrong? what is the reason i get an error only on the paste of a blank