Freestyle to my excel

EPPlus supports named styles. The predefined Excel styles are not readily available, unfortunately. It is however fairly easy to recreate them.

Defining a named style can be done like this:

ExcelNamedStyleXml ns = workBook.Styles.CreateNamedStyle("Good");
ns.Style.Font.Name = "Calibri";
ns.Style.Font.Family = 2;
ns.Style.Font.Size = 11;
ns.Style.Font.Color.SetColor(0xFF, 0x00, 0x61, 0x00);
ns.Style.Fill.PatternType = ExcelFillStyle.Solid;
ns.Style.Fill.BackgroundColor.SetColor(0xFF, 0xC6, 0xEF, 0xCE);

In order to apply it to a range, you can just use

workSheet.Cells[2, 2].StyleName = "Good";

To get the same style as in Excel, create a new workbook, with your favourite styles applied to a couple of cells. It is possible to unzip the saved .xlsx file. It has a xl/styles.xml file in it with all the styles that were used. It’s quite obvious how to discover the elements needed to recreate the styles.

The <cellStyles> node has all the styles. Each <cellStyle> node in it has a name and xfId attribute. The xfId refers to a style in the <cellXfs> node, where the several elements are combined to form the style. E.g., the fontId attribute refers to the n-th font in the <fonts> node.

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Excel Howtos

Excel formula showing as text instead of actual result – How to fix the problem

Last updated on June 27, 2018

Chandoo

Once in a while everyone is bound to come across this problem. You type a formula in a cell, then you press ENTER. Bam! nothing happens. You check if a donut chunk went in to the key board and some how jammed the ENTER key. So press it again, this time harder. But nothing. Excel formula showing as text instead of actual result, like this:

Now what to do?

Of course, you can be careful when eating donuts. But careful donuts sure sounds like a paradox. So instead lets roll up our sleeves and find out the reason for this mishap.

The top reason for Excel formula showing as text :

You may have accidentally pressed CTRL+` (back quote symbol, the key below escape key in your keyboard) or activated the “Show Formulas” mode in Excel.

When you do it, excel shows the formulas instead of their results.

To fix this error and get back the values (or results) just press CTRL+` again or click on the “Show formulas button”

The next reason why formulas are shown as formulas:

You may have set the cell formatting to “Text” and then typed the formula in it.

When you set the cell formatting to “Text”, Excel treats the formula as text and shows it instead of evaluating it.

To fix this error, just select the cell, set its formatting to “General”. Now edit the formula and press enter. (Alternatively you can press F2 and then Enter after setting format to General).

The less probable reason why formulas are shown as formulas instead of values:

You may have accidentally typed a single quote ‘ before the = sign in the formula.

When you type single quote ‘ in a cell excel treats the cell contents as text and does not evaluate any formulas within.

To fix this error, just remove the single quote.

What is your experience with excel formula errors?

The very first time I pressed CTRL+` by accident, it nearly freaked me out. All the columns became too wide and the formatting went for a toss. Everything looked weird. It took me a while to figure out that I accidentally pressed the Show Formulas shortcut (CTRL+`). I felt huge relief when I got the results back.

What about you? Did the formula error ever freaked you out? What other things about formulas worry you? Pls. share using comments.

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331 Responses to “Excel formula showing as text instead of actual result – How to fix the problem”

mikii says:

sometimes i get strange «not working formula» error — «show formulas» is turned off, there is no single quote before formula and the cell is formated as number. but it still shows formula instead of result. it happened some time ago on xl2003, i haven’t run into this problem on xl2007. bet only thing that helped in that situation was deliting the cell and retyping formula somewhere else (or copy formula only as full copy reporuduced the same error also in the new cell)
- Jimmy says:
  
  Formula Values did not get updated in my excel sheet. Found out in formula tab in calculations there is an option to set calculate value manually or automatic.
  - You got it right, man! Thanks a lot for sharing what you have discovered. 🙂
    - Saibal says:
      
      Exactly !!!
      
      Had got me go bonkers !!!
      
      Thanks Buddy.. Still works.
      - ronald says:
        
        Why would any 1 convert the whole document to text GEEEEZZZZZZZZZZZ. The person is a Technical director and expects me to figure out why the formulas wont calculate ARRRRRRRRRRRRRGGGGGGGGGGGGG. THis Article helped wonderfully thanks Again for helping me to think properly again.
      - Bertus says:
        
        Thanx a lot!! Works like a charm!!
  - Malcolm says:
    
    Awesome! Thanks so much.
  - Becca says:
    
    LIKE!
  - LAXMINARAYANA says:
    
    Thanks a lot Jimmy
  - Rahul says:
    
    Great Jimmy, i would have never found this myself. Thanks.
  - Thanks a lot. You saved me more than a few hours of aggravation with that little tip.
    
    For those really new to Excel, its is Formulas> Calculation Options> Automatic
  - P Murugan says:
    
    Thanks Buddy I was struggling for more than an hour, your suggestion saved me time. Thank you very much
- Steve says:
  
  Excellent thanks. I had the cell preset as text. Setting it to general didn’t sort it at first, so re-entered the formula and problem solved. Thanks again.
  - Andrew says:
    
    I had the same thing. It was a lengthy formula so I copied it to a notepad page, changed the cell to «general» and then pasted it back in so I didn’t have to retype the whole thing.
    - Bernadette says:
      
      Same here, thanks for the additional info — I had tried everything else, but with no change!
      - Valeria says:
        
        If any of the above is not working
        
        1) Make sure there are no circular references which are displayed at the bottom of the spreadsheet. This does not always work though.
        2) Select all tabs in your workbook, go Home—>Find and Select—>Replace with (or hit Ctrl+H) and type “=” in both fields, hit Replace all.
        
        Step 2 SAVED us a lot of time. Not sure why it works but it does work.
        This was our last resort
  - wizuurd says:
    
    If the cell is converted from Text to any other condition (e.g. General, Number, Percent), an easy (for me) alternative is: click at the end of the formula in the formula bar and hit enter.
    The cell then «accepts it’s new format», and calculates the formula correctly.
- Kortnie says:
  
  I am only having issues with one spreadsheet. after copying and pasting a chart into another sheet and eliminating past month’s data. Formulas stopped working. I was only getting the formula in the space after hitting enter. I followed the directions here and got everything set to «general», redid my formula, hit enter. and now it always says 0 instead. I went into a new spreadsheet and tried out an example of what I have been trying to do and the equation worked perfectly. So I am not entering the formula incorrectly. What else could it be?
  - Jan Martens says:
    
    Hi kortnie , i m facing the same issue. What solution did you finally get?
    I m watching allover the web and your post is the only resemblance to my problem.
- Elizabeth says:
  
  thank you
- Prabin Bhattarai says:
  
  Thanks a lot, your tip worked from me.
- Worked like a charm, thanks for the info !! I needed a leading 0 for serial numbers but all of my cells were formatted for text not custom number so formula was not working.
- larry w says:
  
  Nonf of your suggestions work on my Excel 10. So what really works all the time?
When the problem is with cells formatted as text, I do a find and replace «=» with «=» (without the quotes).

mikii, I think your problem might have been related to an add-in.
- Rahul Goswami says:
  
  replacing = with = actually worked out for me
  
  ~Thanks Sebastien.
  - EMD1977 says:
    
    THANKYOU, saved me entering each cell and hitting enter for a range of over 1000 lines — life saver
- Johan says:
  
  Best tip ever — been sitting with this problem a number of times, and none of the more «rational» solutions worked.
  
  Now I am in a happy mood which will last for at least a day!
- Ahmad says:
  
  I tried the other suggestions. Replacing = with = helped. I feel relieved! Thanks.
- Greg says:
  
  WOW! Who’d have thunk it! Replacing = with = WORKED!
  Now, if we could figure out why!?! an entire spreadsheet was this way after importing data from CRM…
  Thanks for sharing, made my day!
  - @Greg
    The default character set in Windows has 4 characters that have twin parallel horizontal lines that look like = signs
    Only one of these is the = sign
    The others will simply be treated as text
    
    Simply select one of the bad ones
    Then do a Find & Replace for a normal = sign
    
    We get the same problem in the WordPress Posts here at Chandoo.org where from time to time the » characters are replaced by a similar looking set of characters rendering the formula useless
- Terry says:
  
  The global find & replace (Ctrl+ H) of = with = is truly BRILLIANT!!!
  Thanks to Sebastian and Valeria for this!
  the problem happens to me when I concatenate multiple source cells into long formulas to build complicated lookup-up tables and other worksheets where it’s much easier to build dozens of complex formulas as text strings and then copy their values into the working sheet; doing the global search & replace of = for = [char(61)] «activates» all the formulas, which otherwise sit there in perfect syntax but recognized only as ‘constants’ by Excel. My old method was to «F2» & ENTER in every cell, one at a time; Ugh!
  Thanks, again!!
- Hans Poulsen says:
  
  Amazing. I was going absolutely NUTS and then — replacing = with = does the trick. Thanks!!!!! 🙂
  - AJ says:
    
    Agreed, not sure how or why it works but it sure does!! Thanks!
Kevin says:

Change the number format and don’t panic.
mikii says:

tnx, Sebastien. It could explain such error. If it’ll happen again, I’ll check what add-ins are running 😉
I have experienced the following weird behavior with SUM function…

Imagine you have the following values on the column A
1
1
And you use the formula =SUM(A1:A2)
And the result you get is 1 instead of 2.
Then you use the following formula: =A1+A2 and you get 2

I figured out that one of the cells contained the number stored as text.

I also figured out that the SUM function doesn’t convert such numbers to text as the plain formula do.

Try it by yourself.

I wrote an article that summarizes the problems of the Excel Sum formula, it may help you to avoid those errors and more in the future.

http://www.excel-spreadsheet-authors.com/excel-sum-problems.html/
Mel says:

This happens to me when I’ve exported data and the format gets messed up. It thinks it’s text, but just changing the cell format doesn’t fix it. I have to go to an unformatted cell and paste special format to «reset» the cell. After that, the formula will work properly.
- Glenn says:
  
  I have the problem where I imported data from a tab delimited text file into Open Office Calc, and then saved the file and opened it up in Excel 2007. Some cells read as numbers and will sum up, but others don’t read as numbers and I can’t get a sum for them. The computer thinks they are text. I’ve tried copy/paste-special the format to number but that didn’t fix it. Any suggestions?
  - @Glenn
    In a spare cell type the value 1 then copy the cell
    Select the columns with the numbers you want to check
    Paste Special
    Multiply Values
    Apply
    - Glenn says:
      
      How, Hui, that was spot-on. Thanks a lot!!!! (You’re up pretty early, aren’t you?)
Amy says:

Thank you so much for this fix. My issue was cells formatted as text.
These tips really save me a HUGE amount of time. Thanks for sharing!!
Chris says:

THANK YOU.. I was going crazy. Half my formulas were working, the other half were showing the formula instead of the value. Silly excel.
Roger C says:

A related problem, the formula total does not update when a variable is changed.

Problem: In Excel Options, Under Formulas, «Calculation options» has been turned to «Manual». Switch back to «Automaticl».
- sue says:
  
  Thank you that was driving me mad!
- Bluee says:
  
  This is the Best answer and solution, thank you
G Kinal says:

I imported an old XLS into Excel 2007 and the default condition was to show the formulas.

WHY did MS make this SO OBSCURE ?????

GK
2.00 0.00 =K1685*0/100 =K1685+M1685-L1685
this formula not working in my excell sheet model 2003
TP says:

Thank you so much!
Chad says:

I have been working on this practice assignment in Excel for an hour & just tried all the steps you suggested and it is STILL showing the formula in the cell and not the Value!!! Ready to pull my hair out…I have never used Excel & this class is a REQUIREMENT! No idea what is going on!!!!!@
@Chad
Is it just one cell or all cells?
If it is all cells try Ctrl ~
Delete the cell contents and reenter the formula
Make sure that you re-type the quote characters » if you have copied the formula off the net
Make sure the first character is a = or a + character and not anything else including a space
+1
My formulas are working now. My issue was the cell format being text instead of general.
Pradeep says:

I have a web application which allows user to donwload reports in excel 2003 format and 2007 format.
Now when i test the applciation in my system which has office 2010, and open excel in 2003/2007 format, initially those cells which has formulas are not displayed.
If i click the protection level alert, then they will be displayed. How to avoid this. Can any one suggest.
Val says:

Thank you! I was giving up on googling my stupid stupid excel problem (my columns had been set as text format and I didn’t realize that…and I didn’t know that formulas won’t work on text formatted cells)…until this very straight forward post caught my eye and salvaged my sanity. Seriously, THANK YOU.
Jim says:

I have seen this problem before. Never fixed it, always inserted a new column copied from another location within the same sheet.
However this time I changed the format of the cell to «General» and reentered the formula. That worked.
Previously I would change the format to a number, which has never worked for me.
Dave says:

Thanks!! Simple problem but like a needle in a haystack if you don’t know what it is. Cheers.
matt says:

What if I need it to be text? For example:
2-6

If I format anything other than text it tries to calculate 2 minus 6 or returns gibberish.
I am currently adding ‘ before everything so I can keep it in general format and still have excel treat it as text. This is a tedious work around though.
@Matt
Enter it as text ie: ‘2-6 or Space 2-6
Charlene says:

What a relief! Thanks so much for the help!
Kelly says:

Roger C — you are my hero thank-you!!! I’ve had 2 giant spreadies which I thought needed to be rebuilt as the formuals had totally stopped. You have saved my day. Thanks
Had same problem with Excel 2007, none of the issues above. It was resolved when I manually added the ‘ (text indicator), and then removed it again. Weird.
Scarlette says:

Thank you! I thought I was going insane. Very helpful info with clear, concise instructions.
Arno says:

Hi, I’m having a problem with my excel. When I press the function button a list appears and then I select a formula. For example, if I choose the IF function it pops up and usualy every argument has its own edit box where you tipe in the argument for logical test, true and false. Currently there is only one box to tipe in everything. Is there maybe a setting that I need to check/uncheck. I hope you understand my problem
Tom McLaughlin says:

Your «fix» was right on, my friend. Thanks.
Ping says:

My problem is the formula works fine at the beginning but the cell just shows up the formula after any edits made. I’ve tried any possible ways to find the reason or solve the problem but no luck.

Any clue or suggenstion? Appreciated.
Mieka says:

I have a similar issue, with different symptoms.

When I add a calculation … nothing happens, it just displays as 0.

I use this spreadsheet daily and this problem just seemed to come out of nowhere. An hour ago it was fine. What have I done?!

I’ve checked everything: it’s set to auto-calculate, the cell is set to ‘accounting’.

Help!
@Mieka
Do you have any messages in lower left corner of Excel Screen like
Calculation
or
Circular Reference Error

Anything else?
- olumide says:
  
  Came across your thread while looking for a solution to a similar problem — summations adding up to/displaying as 0
  
  …yes, i do see a circular reference error in the lower left corner of the Excel screen.
  
  Any suggestions?
Mieka says:

Wow! Thanks very much for your quick response! I will look at that for next time.

For now, I tried restarting my computer, and lo and behold, everything is back to normal!

Thanks very very much for replying! 🙂
sathish says:

Thanks a lot . Problem Solved 🙂
JennyD says:

I need this to be english. 1/2 the sheet looks like this!Help!
jpSaí¾¤°S!Õ–¡
@Jenny
It looks like you’ve impoorted a Word or other binary document into Excel or vise-versa.
Excel can only import Excel and a small list of other files.
Make sure you select the correct file type.
Also Excel 97-03 cannot import Excel 2007/10 files without a convertor, available from Microsoft.com
yang says:

Thank you for posting this seemingly «basic» excel problem! This problem drove me mad!
dan says:

If the formula is an equation (=) to another cell (for example to repeat a value in multiple work sheets) and that this source cell is a merge cell, it will display unpredictable results depending on the cell format. These include displaying the formula instead, or a zero, or a #VALUE!.

To fix this, either un-merge the source cell so your formula contains a single cell reference not a range, or simply Define a Name for the source cell and use this Name in the formula rather than the range.
Benoy says:

@Chandoo: I’m using an IF formula =ROUND(IF(AG3=0,0,((AI3/AF3)*100)),2).
Cell AG3 has =IF(ISERROR(Query_Actual!K3/’No of proposals_Actual’!K3),»0″,Query_Actual!K3/’No of proposals_Actual’!K3) formula in it.
However, even if AG3 is 0, excel reads it as ‘FALSE’ and does the division!

One more thing. The same formula works for other cells with only a 0 in it. But when the above said formula (in AG3) is referred it does not work.

I’m sure this is some excel error because sometime back I had used the same formula and it used to work perfectly. It was in Excel 2007 and now I’m using 2010.

Please help me with this.
Thanks much.
@Benoy
In AG3 change ”0″ to 0
.
of course in 2010 you could just use the following in G3:
=IFERROR(Query_Actual!K3/No_of_proposals_Actual!K3,0)
Benoy says:

@Hui: Thanks a bunch. I should have realized «0» is a text and it should be 0 only..!
The new IFERROR is too good. Otherwise the formula’s ran pages!!
Thanks again.
Carolyn says:

I am using a large spread sheet converted from an older excel program. I am calculating in 3 columns. Sometimes one of the two columns will have the same calculation in it and I noticed that the answer is different. I checked the cell formulas and they are the same. I have tried to cut and paste and it won’t over ride what is in the cell and still calculates incorrectly. I was just upgraded to 2010 so am struggleing with the new options. What could this be? I checked and «set percision as displayed is NOT checked»
@Carolyn
Is calculation set to Automatic not Manual?
Scott says:

Thanks! The General / Text thing worked for me!!!
Mike says:

Maybe someone can help. I have the below formula

=IF(G4=A3,B3,IF(G4=A4,B4,IF(G4=A5,B5,IF(G4=A6,B6,IF(G4=A7,B7,IF(G4=A8,B8))))))

However, I also have a formula in cell in G4 which reads I4/F4. My result is showing False. If I just type in the result, and not have the I4/F4 formula it does the calculation. Hope I explained that well. I am confusing my self. Thanks for your help.
peter says:

Mike,
Your inner most IF(G4=A8,B8) has only 2 arguments. If this is the intended purpose, then sorry I don’t know. Otherwise, its possibly because when G4 doesn’t equal A8, it returns FALSE. I guess it does the calculation (=A8) when you type in the result because the value type typed in G4 equals A8?
Ajit says:

How the problem solved.
Problem: When I put the formula A1+1=2 ( If A1=1), But does not responding.It shows A1+1=1 instead of 2.

Solution :
Go to Formulas Where shows a calculate option and click on automatic as a first option.

Regards
Ajit Kumar
FAraz says:

Right Click> Paste Special > Values
@Ajit
Your formula should be
=A1+1
make sure A1 has 1 not ‘1 or space 1
Okkitrooi says:

Just to add to the pile, I have a list of codes, could be numeric, could be text.
I want to do a lookup on them and use the TEXT(A1,0) function to make them all text.
Most rows show me the correct value, some show me values that are totally unrelated.
i.e.:
A1 = ‘5-1800
A2 = ‘5-1900
Text(A1,0), gives me «5-1800»
Text(A2,0), gives me «122»

What am I doing wrong?
@Okkitrooi
.
Excel is interpreting these as dates
ie: ‘5-1900 is Tue 1 May 1900
it isn’t doing that to ‘5-1800 as Excel dates start at 1 Jan 1900
Dates entered as text prior to 1/1/1900 aren’t interpreted as dates
.
In regards to doing a lookup you can use a Match() function to lookup Text and so should be able to work around this.
Okkitrooi says:

And all of a sudden the world was in balance again!!!
Thank you sooooo much this would have taken me ages to figure out!
Doug says:

Thank you so much for this fix! I was getting really frustrated that my formulas we showing up instead of the value (obviously I couldn’t figure out why it worked in some cells an not others)!

You are a life saver!
Terisanna says:

Thank you so much, your site is now bookmarked. I spent three days and believe me I Wasn’t Looking Forward to telling my boss that I couldn’t get my spreadsheet to work properly. You saved my butt. THANK YOU! THANK YOU!
jay says:

this is probably a stupid question, but i’m new to working with excel 2010.

what if i WANT the spreadsheet to show ONLY the formulas and not the answers? how do i do that and save it, and then send it to someone? i tried a couple of times, and every time i open the sheet back up, it doesn’t show the formulas, only the answers. i only want the formulas to show.

thanks.
@Jay
I use Excel 2010 and when I show Formulas using Ctrl ~ and save a file
it opens with formulas showing as formulas
.
Can you instruct them to use Ctrl ~ after they open it to toggle between formulas and values
ted says:

In Excel 2007 my formulas are suddenly copying as values, not as appropriately offset-adjusted formulas. In other words, copying is now behaving just as if I if I had done the corresponding «Paste Special» and selected «Values», but I am using simple «Copy» + «Paste» (or, with the same wrong results, CTRL+c and CTRL+v).

This failure now occurs in entirely new spreadsheets (new workbooks, not just new worksheets), and not just in the worksheets where formula pasting was previously working normally.

My next move is to OOCalc and/or to other machines, but I would appreciate any help. (I’m a programmer with 40+ years’ experience, and this is going to bug me [maybe that’s where the term «bug» comes from?] till I see it fixed.)

Thanks in advance.
ted says:

Supplemental re «In Excel 2007 my formulas are suddenly copying as values…»

I just noticed that if I do try to use “Paste Special”, now all the numerous usual choices are missing and I get the entirely different window on which the only choices are:
«HTML»
«Unicode Text»
«Text»
—or— (when I just tried that again), just
«Unicode Text»
«Text»

GROWL… I hope someone will point out that I’m just doing something entirely stupid (rather than discovering that my machine is now haunted by a particularly devious virus).
ted says:

Supplemental #2 re “In Excel 2007 my formulas are suddenly copying as values…”.

Copy just started working probperly in all my Excel instances (as far as I can see, at least), AND I MADE NO CHANGES ANYWHERE IN ANY OF THOSE INSTANCES, INCLUDING NOT IN «EXCEL OPTIONS».

Somehow this is much more disturbing than a problem that persists consistently but is ultimately explained, even if that takes a long time.

Maybe it was my mentioning OOCalc that did it.
@Ted

I’d be checking for
— Viruses
— Check the Excel Installation is sound and update if required
— Check somebody hasn’t played a prank on you
Brownies says:

Hey guys. How do you remove quotations when a function within a function when it returns a text. Here is my formula, =OFFSET(address(2, 6, 4, 1), MATCH(I5, F3:F17, 0), 1). The ‘address(2, 6, 4, 1) returns an «F2» in quotations and thus the whole formula will not calculate. I would really appreciate any help!
Brownies
I think the problem is that Address() returns a String not an Address
Simply adding an Indirect to your formula, fixed it.

=OFFSET(INDIRECT(ADDRESS(2, 6, 4, 1)), MATCH(I5, F3:F17, 0), 1)
polska says:

cells formatted as text — thanks! i was about to jump out my basement window, could’ve hurt my shoulder or something…
Brownies says:

@Hui…

Wow, thank you so much. I literally worked on it for hours and couldn’t figure it out. Thanks again!
Gaston AGON says:

Excel 97-2003 to Excel 2010 migration problem:

Hi all !
I’m sure that many of you has allready experienced the following problem :
I have developped an application in Excel 97-2003 under windows XP using workbooks with a lot of formulas linking many of the workbooks.
I’m now trying to migrate the application, thus the workbooks from Excel 97-2003 to Excel 2010 under windows 7.
The procedure I’m using is to load the workbooks under Excel 2010 and «save as» them using the format option Excel 97-2003. But when I open the workbooks with the biggest number of formulas and links, I get the following message box and excel terminetes when I click on the single button [Close the Program] appearing on the window:
«Microsoft Excel has stoped running
A problem caused the stop of the program.
Windows will close this program an tell you if a solution is avialable»

Do some of you have an idea how to solve my problem?
Thanks in advance for your suggestions.
Gaston.
DH says:

Having some issues with my formulas—you know when you hit F2 to edit and excel shows the nice colored boxes around the cells used in the formula? You can generally click and drag them to change the range used in the formula; however, my excel application quit allowing that and now only shows the colored boxes but without any nibs (i.e. a solid box instead of a box with little squares). Any help would be welcome! Using Excel 2007 and got nothing with google searching.
- @DH… I think you have accidentally disabled «fill handle» functionality. To re-enable it,
  
  1. Goto Excel Options (from office button or file menu)
  2. Goto Advanced
  3. From Editing Options, check «Enable fill handle» option.
  4. Click ok.
cowboy joe says:

I am using a quotient formula. I would like the result to display one (1) when the answer is zero (0).
DH says:

Thank you Chandoo! That was killing me. Thank you for your response—you’re making me an even bigger fan than I was already.
@Cowboy Joe
You can apply a custom Number Format like:
#,##0;[Red]-#,##0;(1)
Note: that the cell still contains zero, but it displays (1)
Anna says:

Whenever I use a formula which includes a paste linked cell, I get an error message that says #VALUE. I cant seem to carry out any sort of formatting on the paste linked cells or the original file from which I copied the cells eg. changing the currency from $ to euro etc. Help please! and thanks in advance 🙂
@Anna
I can’t replicate this
Does the cell which is linked to have an #VALUE error ?
Anna says:

@Hui
The #VALUE error comes up when I use the paste linked cell in a formula.Example-I paste link the unit cost of an item from one Excel sheet to another and then multiply the paste linked cell with say..the number of items being sold in order to find the total cost. It is the cell where the total cost should have been shown that displays the #VALUE error.
@Anna
I’ve never encountered this
Can you email me the file ?
Email is at bottom of page after you click my name
Brownies says:

Hi again,

Got an interesting question.

In a nut shell. I’ve extracted data from the web into a worksheet. I had to sort the data using formulas to extract things like the «mill» out of «125 mill» among others because it would be infeasible to manually do so. Then, I used a rather large offset function to extract certain type of values from my modified data like «Total Sales», «Yield», etc. That works fine, but when I create a chart from the offset function values nothing comes up. Is it at all possible to extract data into a chart from two separate formulas?

Side note: There is all kinds of different data formats like percent, dollars, and regular numbers.

Greatly appreciate any help.
@Brownies
Often numbers copied and pasted from web sites or linked to can appear as numbers but are in fact text
Clean up all your numbers by using Trim and Search/Replace Spaces for nothing
Then Copy a cell with 1.0 in it and Paste Special Mulitply values to all the number ranges
This converts all the cells to numbers
Apply a consistent number format to the cells as well
If that doesn’t help can you post or email your data to me
LW says:

Thank you so much!!!! I was having such a hard time with formulas showing as text. Now I know how to fix it.
Brownies says:

Wow thank you so much Hui. It amazes me how the simplest things fixes seemingly complicated problems.
Ardneran says:

Can i send my excel file to you for correction. if yes, please advise me via my email id.
@Ardneran
Click my Name, email is at bottom of page
Pamela says:

Hi There I consider myself a pretty good excel user and I have come across an issue that I can’t figure out. I am linking 2 different files (both 2007) and the workbook that I am trying to establish a link does not recognize the «linkee» worksheet as something to link to. sorry, hard to explain. I simply want to have the contents of one cell link to another cell in a different work book. However, when I add the «+» and go to link, it doesn’t recognize the cell as anything it can link to. I have tried changing all the cell format, the «allow link updates» in the security centre and have tried linking different cells and workbooks. Everything works as expected except for one source spreadsheet so that tells me its something to do with that spreadsheet. Any advice would be great.
@Pamela
Have both workbooks open before you start your formula
When you start to construct your formula eg: =Sum(
At this point select View, Switch Workbooks
Select the other workbook and navigate to the Sheet & Range
Complete your formula.
JK says:

Oh my goodness — thank you! This was driving me *insane*.

But then…MS Office quirks often do, don’t they?

Thanks again!
AK says:

I m not able to in use formula =A1/A2 in excel 2010 it shows #VALUE! error. i have checked cell formats they are in number formats. all other math operators(*,+,_) are working fine, problem only with / operator. an advice will be of great help. thanks in advance.
@AK… What values are there in A1 and A2?
iceman says:

i am using excel 2010, copy the formula and returning value which is fine.
however, when i press F2 (just try to edit the formula without changing anything)
it shows the formula instead of ‘value’

i tried ‘ctrl’ ‘~’, i tried ‘show formula’ —> doesn’t work
i tried replace «=» with «=», it’s a temporary fixed, but still want to wonder why…
anyone can help?
AK says:

@Chandoo.. any number say A1=25 and in A2=5. problem occures only with / operator others say +, — and * are working as expected.
Regards,
AK
@AK
Excel will happily perform maths on 2 numbers entered as text, even though it technically probably shouldn’t.
.
2 Questions?
Are you using Excel or Open Office or something else?
If Excel what version ?
.
Can you email me the file ?
Email add is at bottom of page after click on Hui…
catherine says:

Hi, need help. I put in a password using the general options while saving my work sheet and after that i’ve noticed that the formulas on my worksheet is no longer working, I have a formula to compute average handling time and the sum and the average is not computing and that i need to manuall click on the function menu to compute each and is time consuming. I am using excel 2003. I am not sure if putting a password affected my work sheet or what, but I need to it to be back up and working the same way as it was. Thanks.
@catherine
The passwords should have no impact on the calculation of formula
You may want to check if Calculation is set to Automatic or Manual
Goto the Formula Toolbar and select the Calculation Tab, change to Automatic
Hassan says:

I am copying the formula from C17 to D17, as per excel rule it should update and it is updating the formula but showing the value of C17 instead of D17 unleass I press F2 and Enter key it is not updating the value.

Can anybody help me out with this problem , why excel is behaving like this?
- @Hasan.. I think your formula calculation mode is set to Manual. You can change this to «Automatic» from Formula ribbon.
sowmya r says:

hi
i need a if condition formula in Excel Sheet thanks
KathyZ says:

I think I have the reverse problem to the above example. Sometimes I will be typing a simple sum eg +2593/3 and although it return the correct answer 864.33 however the formula is no longer in the the cell so I can not adjust it. Can you help?
ahmed says:

Hi,

I have a formula =if(‘a’!a1=’b’!a1;»matching»,»notmatching») and i have dragged it over 10,000 rows….now each of the rows will show «matching» or » not matcing» based on the comparison.

If i have «not matching» in 8976th row….how would i know?

Using Ctrl+f does not help.
Monkfish says:

THANK YOU! I really like you! You saved me! HUZZAH!!!!
Swetha says:

Am trying to use average function….but sumtimes it doesnt work…merging cells and trying to apply it….is it the reason?….plz sort it out
Kunal says:

I’m facing a issue- when I open a particular file I only see a #Value error (cells in this file are linked to other files which are not on my system) . However, when my peers open the file they see the calculated values (without error). I’m using 2010, my peers are using 2003/2007. If I set the calculation option to manual, I too am able to see the value correctly (however, others do not need to do this). What’s different in 2010 thats causing this? Can this be fixed?

Appreciate any help!
Thanks!
Walter says:

was set to Text…. never had that problem happen before…. Thanks!!!
@Kunal
Do you have the correct access to the network location where the file is stored ?
Is it mapped correctly as say M: on their PC’s but N: on yours ?
Kunal says:

@Hui, We (me and my colleagues) do not have access to the network location of the linked files- We are an Analytics team while the file comes from Finance, there’s no way we can access those systems :). Still, I do used to see the proper values in the file earlier.
If I open the old files now it shows an error, however, I’ve used these files earlier without any issues.
Also tried opening the files in other ‘MSO 2010’ systems, it does show an error, while anyone using 2003/2007 doesn’t see these errors.
Another thing, this started happening only in the last few days. All was working fine until, say, Nov end. I’ve checked the ‘trust center’ settings and everything looks normal. I wonder if any recent update to Office 2010 is causing this.

Thanks,
Kunal
@Kunal
I would still check to see if maybe you used to have a network access to accounts and now you don’t or it has changed from Read Only to No Access or something similar.

There is not any backward compatibility issues like this, that I am aware of within 2007/10.
Kunal says:

@Hui, thanks for your time on this!
I’m sure about the network access- we certainly don’t have access to it, unfortunately though! 🙂 (I’ve worked on these reports ‘offline’ quite a few number of times)
Backward compatibility issues- Yeah, I too doubt that- just that I’m unable to find another reasoning, so, it came to my mind.

I would post back if I find out something!
sushil says:

I have export my excel file from google docs when i open it formullas not working
instead of a formula it shows Sheet=Sheet1Sheet5Sheet9Sheet6Sheet7Sheet0Sheet+Sheet2Sheet5Sheet1Sheet2Sheet6Sheet

what to do please help me
Thanks
Emily says:

Many thanks for your website—brilliant!
na says:

Hui,

I’ve tried all your solutions to my formula showing problem with no success.

I’m running 2003 and it is simple columns adding the numbers in the columns.

Any chance I could send you my sheet and you might be able to sort it. There are only 7 columns.

Thanks and great site. I too have bookmarked it.

Nat
@Nat
Click on my name Hui to the left
My email is at the bottom of the page
Theaty says:

Thanks for the help! This saved me some time digging around the subpar Microsoft help pages.
dxb says:

I have a 2010 spreadsheet that has 3 nested formulas and macros. The cells return a zero value on my pc. I tried the same file (no modifications)on four other pc’s in the office and it works fine. I un-installed and re-installed excel and the problem persists. I compared most of the settings in ‘options’ with another pc and they look similar. I am really worried my reports are showing wrong figures!
- @DXB
  Check if you have Calculation Turned to Automatic
  Goto Formulas, Calculation Options Tab
gary says:

my auto sum is screwed up, when i total a column then cut and past the total cell to the next column, the sum is wrong, it is the sum from the cell i copied. Example: cell a11’s formula is =sum(a1:a10) and the total is 20. In column b, the 10 numbers total 25. If copy a11 and paste into b11, the total will show 20 (a11’s sum) even though the formula shows =sum(b1:b10). its driving me crazy. please help
- @Gary…
  
  Welcome to chandoo.org and thanks for your comments.
  
  Can you check if your formula calculations are on «manual» mode? If so, change them to «Automatic». You can do this from Formula ribbon.
Ayo says:

great stuff
Toby says:

I’ve been dinged by having my cells formatted as text more than i care to admit. Thanks for the helpful post.
CSM_Master says:

Hi All,

I was having issues with a Summary Report designed to compile individual summaries from a variety of scopes in one large project. I linked all the individual summary sheets into the Summary Report, placing each as its own table onto one sheet. Everything looked great until I tried to tally all the individual costing into an overall project total — only one of the sheets’ values totalled correctly!!

After much frustration and trying all of the examples listed here, I discovered a simple proble — the import turned all of the «$» signs from a text formatted condition into an actual cell entry. This cancelled out the number when I tried to SUM the values. I performed a simple «Find/Replace» command with nothing entered into the «Replace» field to get rid of all these symbols and all of my calculations work as they should.

I didn’t see this posted anywhere else on here, so thought I would add my discovery to this wealth of information.

Regards
Peter says:

Life saver. Thanks.
praveen says:

A cell conatains date as mm/dd/yy and i need to change its format to mm/dd/yyyy. after changing the format the cell does not show the effect untill i press F2 and Enter key. i am using office 2010. can someone please help on this. i want the format change to take effect immediately.

Thanks
- @Praveen
  When you say format I assume you mean the Custom Cell Format
  accessed by selecting cell and Ctrl 1 or Right Click Format Cells?
  
  Also check that you have calculation set to Automatic
  - praveen says:
    
    @Hui… yes you are right it is the cutom format set for the cell. calculation is set to automatic as well. i have tried almost all possible options, which could be set in Excel 2010 but nothing seems to be working.
    
    i really really need some solution!!!
    - Can you email me the file?
      - praveen says:
        
        sure i can, whats your email id
      - Click on my name
        its at the bottom of the page
Nitin says:

Start > Control Panel > Region and Language > Additional Settings > Change List Seperator Value to , instead of /. Click Apply > OK
praveen says:

@Hui

Thanks, i have sent the mail with excel sheet
- - praveen says:
    
    Thanks Hui, I just finished trying few things related to that and it has solved my problems to a very large extent.
    
    Thanks a lot!! God Bless you…
Sebastien says:

Thank you so much ! This helped me quickly 😉
Hey, just wanted to let you know this fixed my problem, never noticed the text drop down. Thanks awesome website for help.
Trish says:

Cell format was text, changed to General… Thank you very much!
David says:

Hi, i’m new new to exel and have an issue with some cells! I have a traffic light system were a formula is added to chage the colour depending on the date on the cell.The formula works great on 95% of the cells bar a few! Bit of a head scratcher ! I’ve checked the cell format and it’s all ok ,I’ve pasted the formula on the cell but it does not change colour with the formula like the rest of the cells do.
So any help would be great.

Many thanks
John says:

These solutions don’t work for my spreadsheet.

changing format to general does nothing — still no calculation.
there are no apostrophe’s or spaces in the cells.

When I enter =2+2, I only get the text, and not 4.

Looks like I’ll have to start from scratch….
Shantanu says:

Hi Guys,
I need Help for excel 2010. I am importing some data from our official website. It is daily analysis sheet of our store. its shows all figures are in $ sign. by the way this data is get update in every 1 min as our store is busy. Now when i import data on my excel sheet it shows figure with $ sign ( $ 421.20). but when I want to add two cell data (=A1+A2) it shows «# value Error». As i tried to change the format from «General» to «Currency» but as data get updated every 1 min that format get reset…. this problem just occurs in my laptop. on my office desktop (Office 2010) its work fine. on my colleague’s laptop (Office 2003) its works fine.
please help me .
Kelly says:

Thank you, very helpful
Felipe Lugo says:

U So Awesome! thanks
I’m having a problem where my formula is showing a result of only 0 or 1, whereas the arguments box is showing the correct value. The formula is =SUM(—(K2:K500<J2:J500)), essentially returning a value of the number of times that the J cell is greater than the K cell. I’ve ensured my formatting is set to General. Any insight to this?
- @Nate
  Your formula is close
  It should be:
  =SUM(- -(K2: K500 < J2: J500)) Ctrl Shift Enter
  
  Note the 2 — signs
  It is also an Array Formula so must be entered with Ctrl Shift Enter
  - The CTRL + SHIFT + ENTER is what did it. Wish I had known it was that easy earlier. Thank you sir.
Melonie Brock says:

I am using Excel 2010, when I first turn on my pc, the copy and paste functions to copy formulas and what not work fine. After working in it for the next few minutes the only thing it will copy is text. I have tried everything. What do I select to ensure I can still copy and paste all of the data with the formulas included?
Susan says:

Everything on the sheet is fine. The next order of business is create a new sheet with formulas. Sure ok no problem; I double-click on the column divisions to make everything fit and look pretty.
My dilemma:
Before turning any work, I like to look at everything in preview. When in preview mode, not only is the formula showing but the file name appears before and after the formula. Ugg what happened, I have never seen these included in the formula and cannot figure out how to reduce it to the formula alone and hence, fit on the sheet. Any suggestions?
formula in non preview mode:
=COUNTIFS(Table1[Bedrooms],5,Table1[Baths],»>=4″)
formula in preview mode (of course I cannot copy it…)
=COUNTIFS(‘Excel_LA8-31myname.xlsx’!Table1[Bedrooms],5,Table1[Baths],»>=4,’Excel_LA8-31myname.xlsx’!)
Luis says:

THANK YOU very much! 🙂
Rob says:

Got a doozy of excel issue: (Linking value from FileA to FileB)
*1. Going to cell C4 in FileA and typing: =
*2. Switching to FileB and selecting G4: (formula bar now reads =G4)
Here’s the doozy
upon hitting enter — the Value shows up in FileB C4
(overwriting C4 with value from G4)

Note: 100% single instance of excel, not 2 running.
Never seen this before — any ideas?
Kathy says:

Thank you for this info, it is the first result from my google search. Thanks!
NPM says:

Superb! fixed it than you
prenesh says:

I have a workbook in which one sheet importes data from msaccess queries and another sheet has formulas and lookups to the first sheet. everything works perfectly untill i go to Data tab and give refresh to the get fresh data from access. The formulas in the second sheet shows #NA and i have to manually enter f2 on each cell with formula to recalculate the results.. Any solution for this?
Lande says:

THANK YOU THANK YOU THANK YOU. I have always recreated the entire worksheet.

This is the very best solution.

Thank you again
Jetho says:

I knew my problem was related to a Text vs. Number issue but still could not figure it out.
I was trying to combine two cells with text into one using a simple =A1&B1 formula. I did not realise that also the cells the formulas was computing had to be general (they were defined as text). Once this was corrected the formula worked.
Thanks for leading me on to the solution.
Dave says:

Hi, might be a simple sollution but one of my users has a cell and they are trying to add up from that cell to give a total for euros so its in number format.
The formula used is =B8+B9:B19 and when I hit enter it gives me #VALUE!

Any ideas on this would be greatly appreciated.

Thanks
- @Dave
  You can’t add a range like that
  It possibly should be: =B8+Sum(B9:B19)
  - Dave says:
    
    Aaahhh it makes sense,
    As I am dragging the cells with my mouse to highlite them it enters in the rest when I put in =B8+ ——>Then it puts the rest in but I was not sure that was the correct formula!
    
    Thanks Soso sooooo so much Hui!
    Our department are all very happy now and all because of you!
    Much appreciated you are a true gentleman!
    :-)))
Afy says:

Hi, I am having a similar problem re formulas entering #value! error after copying data from an HTML page and converting text to columns.

I notice that the columns containing the numbers have «space» before and after the number and only if I manually go into each of the cells and remove this space then will it be recognised as a number.

Also tried to do find & replace to remove the space, but wasnt recognised. Any ideas on the best way to solve this problem.

Also, what would be the best way to convert an HTML table to Excel?

Thanks
rahul says:

=INDEX(A2:G1080,MATCH(J2&L2&J3&L3,A2:A1080&B2:B1080&C2:C1080&D2:D1080,0),6)
not getting the oputput because of enter command is not working
is their a way to use { } also to execute including any other key with enter button

plz help
j hastings says:

wow. you are amazing. seriously. Look in the mirror and tell yourself today. 🙂
venkat says:

I have experienced the following weird behavior with SUM function…

Imagine you have the following values on the column A
1
1
1
And you use the formula =AUTOSUM(A1:A5)
And the result you get is 1 instead of 3.
when i change the values in between there is no change in sum value.
- First, change the formula to SUM(A1:A5), there is no such formula as AUTOSUM()
  Second ,check if the values are actual just 1 or 1 with some extra spaces in front or end
  Finally, make sure your formula calculation mode is set to automatic. You can do this from Formula ribbon
Analysis was stuck! says:

Thank you! Formatted as text — arrrrrgggghhhhh!

Great tip, thanks very much.
Kevin says:

I work at a business doing payroll and my excel spreadsheet will not sum up the selected cells. I changed the result cell from text to general and then when i press enter the formula is shown not the result. When i go back and format cells again it is back on text. I don’t know if you have covered this already but i would really appreciate some help.
Hi: I have copied and pasted a list of stock dividends from a website. The amount of dividends column shows its format as ‘text’, which I subsequently changed to ‘General’. All I want to do is convert the column to a number — I have done this so many times before in other spreadsheets by using «Value(Cell Ref)». No such luck this time! I have tried the myriad of solutions on your site, but to no avail. Can you think of anything else to try? Thanks a lot.
- Type a value 1 in a spare cell
  Copy the cell
  Select the General cells
  Paste Special
  Paste Special
  Multiply Values
Sorry, but that doesn’t solve the problem. The result is ‘1’ — I have tried the same idea in other cells by entering data (both as Text and as General) and then doing the ‘Paste Special’ idea, and it works fine. However, I can make no such procedures work on my data — always a #VALUE answer. Appreciate your response, though.
Robert says:

Thanks, the fix was buried in the Ribbon of Confusion. Microsoft Excel help is never useful. Funny that you have to google to get real microsoft software help. This company sucks and their software (especially Office 2010) gets suckier every year. It is sad.
Dave Helmuth (@adlib247) says:

I love you (thanks!)
Excel had me totally confused. I searched for a pretty good while looking for this info. Now after reading this, I’m an expert at the whole formula as text thing.
rock says:

it was the ‘General’ formatting problem that’s been tripping me up across spreadsheets. thanks for the answer! i just thought excel was bonkers.
viocrystal says:

thanks, after i push Ctrl + ~ ( all my problem is solve.. !!!!!)
[…] I stumbled across a great blog post from Excel MVP, Purna Duggirala (aka Chandoo), entitled “Excel Formulas are not working?!? What to do when all you see is the formula, not result“. Today, I needed to find it again, so I thought I’d blog it this […]
Rick says:

thank you so much! Worked like a charm (format as text was selected somehow….) happy camper 🙂
Iñigo says:

Just great!!!, thanks a lot!!!
can someone please fix this formula??

=IF(AND(B12>=F11+0.2*(F11)),»A»,IF(AND(B12>=F11+.10*(F11))-<F11+.20*(F11),»B»,IF(AND(b12>=f11-<(f11+.10*f11),»C»,IF(AND(b12>=(f11-.1*f11)-<f11,»D»,IF(AND(b12>=0-<(f11-.10*f11),»F»,»NO GRADE»))))))
- f11 is an average grade of 81
- @Bdgrl651
  try:
  =IF(B12 > =F11+0.2*F11,"A",IF(AND(B12 > =F11+0.1*F11,B12 < F11+0.2*F11),"B",IF(AND(B12 > =F11,B12 < (F11+0.1*F11)),"C",IF(AND(B12 > =(F11-0.1*F11),B12 < F11),"D",IF(AND(B12 > =0,B12 < (F11-0.1*F11)),"F","NO GRADE")))))
  
  I think the error was in your format of the And() functions
  They require =And(Condition 1, Condition 2, Condition 3 etc)
  Where the Conditions will be something like B12>=0 or B12 < F11+0.2*(F11) etc
  
  You may need to retype the » characters
Your site is very much appreciated. I was caught in the formula/text scenario for hours until I stumbled across your solution. Everyone on all the other sites just guessed what the problem was caused by. You were the first place that actually knew.
George says:

I have a tekst (of numbers) like this «950012-435» in A1 og want to have a copy of this in B1.

Now, it I define A1 as <text> and B1 as <General> it works ok.

If A1 is <number> a calculation is done. If B1 is <text> the B1-«text» will be «=A1»

However if I make a downflow, A2 (empty) will generate a «0» i B2. Not what I want. I want B2 to be empty if A2 is empty
Teresa says:

Thanks for posting this! it resolved my problem..

thanks a lot!
Sergey says:

You’re awesome!
Graham says:

Savior !! I didnt know text cells would mess with my Fx. Thanks for the tip!!
Vikas says:

Thanks a ton for the help. You saved my time nd my hardwork !! 🙂
Nancy Aronson says:

Thanks; that was incredibly helpful!
Steve says:

Hello,

The following formula works in cell B1 but until a selection is made from a drop down list in C9 it shows «FALSE» in B1. How can I get B1 to either be blank or show another value until a selection in c9 is made?
=IF(C9=FA8,»A»,IF(C9=FA9,»B»,IF(C9=FA10,»C»)))

Thanks
Britta says:

Thanks chandoo!
Sri says:

Thanks that worked like a magic…
Phil says:

Nice work, just the info I needed. Cheers!
mary grace says:

thanks . its only in this blog i found solution.I accidentally hit the ‘show formulas’ now it’s working.
Sarah says:

Hi ya, CAN ANYONE HELP PLEASE?!?

I have a basic statement that isn’t working:
=IF(G21=$M$12, «Yes», «No») This is in cell CI21 M12 is an absolute cell while the column G reference will need to change within each row

G21 is populated by a VB .Value = «»
M12 is a Validation list

All cells are set to ‘General’ — the Show Formulas is off — and the Automatic calculation is on

But it still doesn’t update when the value of M12 is altered from the list?

I have tried typing long hand with more brackets, copying another IF that does update and amending the cell references, switching the order to M12=G21, creating the formula in a ‘nearer’ cell (incase it was a capacity issue) and checked that all three cells are comunicating with =SUM(G21-M12)… which does work and display the result. I’ve also tried physically selecting the cells rather than typing their references in the formula —- but nothing has worked.

PLEASE HELP!!
- - Sarah says:
    
    Okay,
    
    It was me being silly — all i had to do was ‘F2’ each error in the route cells in column G to free the cells up to ‘talk’
    
    thank you anyway
Kerin says:

Thanks so much for leaving this on the web. Thankfully found this while I still had hair left!
Signed,
Formatted as Text not General
Jovan says:

BRAVOoooooooo!
Mark Duncan says:

Running Excel 2007 under XP.

I just discovered that if the cell is locked (as in Format Cells > Protection), the formulas, when edited, appear as text no matter the formatting of the cell is…
Simple answer is:
Remove the lock, edit the formula and then lock it again. At least, it worked for me… 🙂
Helder says:

Hi

i have downloaded excel spreadsheets from the net, and now all my other excel docs do not use there formulas anymore, can anyone help me?
brady says:

Thanks… CTRL- ` is a killer! Thanks for the tip. It fixed my issue. I’ve never even heard of formula auding. I know it NOW>
Joaquim Pires says:

this post made more for world peace than any polititian ever 😉

THAAAAAAANK YOOOOUUU!
Jennifer says:

I tried so many things, made sure the cell was not set to text, copied the formula from another cell where it worked, thought I tried everything for the last couple of hours and then found your site. There was not a ` before the = sign, just a space. I backspaced in the formula bar to remove it, and the whole thing works again, yeah!! I can’t figure out how it was adding the space, but that tiny space threw a money wrench into the formula big time. Thank you for helping me not pull my hair out (at least for today!), and for reminding me that most errors are operater errors and fixable.
Patti Peets says:

COUNTIFS(‘[Kept Appts Detail.xlsx]Page 1′!$B$5:$B$50000,»>01/01/1900″,'[Kept Appts Detail.xlsx]Page 1’!$B$5:$B$50000,»<08/30/2013″)

I want the last item «01/01/1900″,'[Kept Appts Detail.xlsx]Page 1′!$B$5:$B$50000,»<H2»)
Steph says:

I am having a problem with the summation. when i do the sum formula and entered, the value that shows is «0». What could be the problem and what should I do?
Mehul says:

Thanks………………………………….
Andy says:

Turns out (for me at least) that you have to have the cell format set to general BEFORE you start building the formula . . . I had it as text at first, and then went back and changed it to general, and got nothing helpful. It seems you have to begin from a general-formatted cell or else you never get to see the results.

Works now though! Hooray! Time for a coffee.
PaulT says:

Thanks for this — I now understand what I need to do to correct this issue rather than trying multiple edits and cell formatting until the formula works!

The key seems to be double checking the «general» format of cell.

Regards, Paul.
One other reason is padding (not spaces) in front of the formula. Sometimes all you have to do is put your cursor right before the first character of your formula and hit backspace to remove the padding….

I was having the same issue. After none of the steps above worked, I decided to try doing just what I wrote above and it worked.

Thanks for at least helping me to think my formula was correct.
Sarah says:

Hi I have a spreadsheet that someone else set up, I’ve had to have it backed up as someone saved it wrong, the formulas now don’t work to change the date of births into ages in the column next to it, anyone know how I can change this so it works again?
Sarah2 says:

Sarah, input the date of birth in Cell A1. Then in Cell A2, put the following formula:

=(TODAY()-A1)/365

It should calculate the age…
[…] Source: http://chandoo.org/wp/2010/04/12/excel-formulas-are-not-working/ […]
Marge E. says:

Thank you, Chandoo! For some reason, the «General» format got changed (elves at work last night??) to «Text,» as you suggested. Now the formulas work again. Super thanx! Also — tho’ I didn’t need it this time — thanks for the Ctrl-accent grave hint — in case that ever happens to my stuff.
Joe Farrah says:

Yes.
Thanks…
It’s worth noting that if you change it back to text the formula still works as it should. Odd indeed. but thanks for the help!
Rashad says:

?n microsoft excel 2007 ? have a problem
I give formula then pressing enter, excel calculates.
But if I change values in the cells witch I used in formulas the answer is same again.
for ex:

=SUMIFS(D5:D17,C5:C17,C20,B5:B17,B20)
- Rashad says:
  
  I have found it myself (calculate was manuel)
[…] Excel Formulas home page [Visitors: 109,743] Delete Blank Rows in Excel [Visitors: 198,543] Excel Formulas Are Not Working [Visitors: […]
diana says:

THANK YOU! I HAVE CHANGED MY FORMULA SETTING TO AUTOMATIC NOW IT IS WORKING FINE AFTER HOURS OF FRUSTRATION:(((
Petit says:

Thank you so much, I was so shocked with this problem just now (esp with the approaching deadline), so your advice is very helpful.
Betania says:

I have an issue I could use help with… I have a master spreadsheet that I have transferred information from several other spreadsheets into using a VLOOKUP formula. If a cell was blank with no data to copy, I had the formula return «». I then pasted the values from the lookup data in column AJ into column C. The issue is that I have a LEN formula that points to column C and if it is blank, it is supposed to point to column A. However, for any blank cells in column C it is returning 0 without moving on to A. If I hit F2 in column C, the formula works, but I have 23K rows of data and none of the other fixes I’ve seen here have worked. Any ideas on how to get them to convert without going line by line?
- @Betania
  You should have calculation set to Automatic?
  Goto Formulas, Calculation Options and make sure Automatic is Ticked
  
  If that doesn’t help can you post a sample file with a few rows
Jacky says:

I see all the formulas when pressing the command «Show formulas», but when I pree Ctrl + ` nothing happens. Do you have any ideas why the shortcut isn’t working?
- Martin says:
  
  Hello Jacky
  I’m running excel 2007 and when I press CTRL+’ it copies the value in the cell directly above the one I am in. To try it for yourself type your name in A1 then select A2 and press CTRL+’.
lemuel mawutornam says:

thanks very much. u’ve being very helpful
hiten says:

thanks dear
Charles says:

Thank you! This issue was driving me crazy.
Anelme says:

Thank you very much, it was a great help.
Saul Espinoza says:

You rule Chandoo!!!!
thx
stuart says:

had a real problem with a s/sheet keep changing to manual calculation! — finally found out, whatever the first s/sheet that is opened in a session, all others follow that, regardless of their own setting! — my problem was that I was opening a s/sheet that had been sent to me, then opening one of mine — once I found out this, just reversed the order of opening — anyone else had this issue??? (Hui… any idea?)
Raj Kumar says:

Thank u ….
TXTornado says:

I cannot thank you enough for this post!! You saved me from a very aggravated coworker.
Lucie Jane says:

Thank you, you solved my problem too. Good vibes and blue skies to you mate.
BettyGoat says:

Love your website!
I just had this problem and I:
1) changed formatting to «General»
2) added a space between = and cell reference i.e. =(space)CP2
3) it worked.
No idea how or why.
Strangely though, if I change the formula, I have to redo these steps.
Hmmmm.
All the same, thanks for the clues!
nagraj says:

thank you !!
Ann says:

Praise The Lord! I thought I was going crazy!! THank you Chandoo!
Angie says:

Awesome! THANKS!!!
Alexandre de Santa Roza says:

Excellent!! My case was the 2nd one!!
Thank you very much!
I am trying to sum some cells from one worksheet and show the results of this sum in another. I’ve tried all the above tips to stop Excel 2010 showing my formulas, but it won’t do it. I’m desperate!
Well, I’ve managed to fix it, but I don’t really know how. All I did was copy the formatting from an area nearby that was working like it should! Go figure!
I use Excel Mac 2011: in a table where all the formulas are two numbers multiplied together from two other tables, I have a formatting glitch where the format of some cells (but not others) cannot be changed / format seems to be locked — I want 187.2 to display as 187, but I cannot change it from 187.2 (cannot make it currency or any other format — the format is truly locked). Yet neighboring cells behave as they should. Re-pasting the formulas has no effect.

The sheet is not protected, although all cells show as «locked». The cell contents are not locked, I can change freely. However, if its a number, it will only show one format / one decimal point.
June says:

I have a question. I am new to excel 2007. I volunteer at a school and I am making a new report card in Excel 2007. I have the spreadsheet done. Now I have used the formula=average(H14,AB14)to get an average. The problem is in the other cells it is giving a rounded number( I want the rounded number) but It is giving me an incorrect number due to the number in format cells function is not rounded. So my final average is not correct. How do you get excel to calculate by the rounded numbers? I hope I have explained my problem well enough.
- June says:
  
  I am so excited. I found the answer on another site. It was simply put Round at the beginning of my formula. Ha! So funny!
Jeandre says:

Excel 2003 do not eval formula that have references to other plan if the column is in TEXT cathegory. Change the cathegory to GENERAL to fix the problem.
Hi,

I have problem with excel formula,
when I make I G10 Multiply with I10 then they show rust wrong the G10 cell have also divid formula, if I remove the divide formula from G10 and add value then they make result right, you can see screenshot in this link, http://i.imgur.com/Q0j8fTx.png

pleae fixed this problem,

Sajida
- @Sajida
  If G10 shouldn’t be =D10/3.281
  Then remove it
  I suspect the value 3.281 dependent on the value of Column F?
  eg: =If(F10=»Job»,D10,D10/3.281)
  - Thanks for your replay, I find a very good easy solution,
    
    Sajida
Soma says:

Fantastic!!
James says:

Ugh. I’m hoping someone can help me.. First, I found this website a few months back when I was having the problem that most people are.. Had hit the hotkey combo to show formulas and this page cleared it up for me.. But today and yesterday I’ve had a very very strange issue..

I must have hit the same hot-key combo, but what happens is just a SINGLE CELL is showing the formula of what I type in ANY other cell. As soon as I start another formula, it starts showing the new formula in that cell. I can delete the cells but it just keeps showing in that same place. Reformatting it does nothing. The standard stuff I’ve been reading does nothing.

It’s just one cell which shows the formula I’m typing into OTHER cells.. Very frustrating! Any ideas?

Thanks!
- @James
  Have you tried Toggling Display Formulas Ctrl ~ (<- That should be Ctrl Tilde, The squiggly line next to 1)
  Do it again to toggle them on/off
nunu says:

my excel not working. when I use proper formula, then double click for below cell, the result is it only 1st cell
- @Nunu
  Where are you double clicking?
  
  If your referring to autofill down you need to double click the small Black Square at the Lower Right corner of the cell you have selected
anuraag says:

Thanks a lot 🙂
Akhter says:

When i type 1 in Excel cell it displays 2 ….Can any one advise how to get rid of this problem..Pls
Thoa says:

Thanks so much.
Surath says:

Thanks a lot Chandu…was struggling with this for 2 hours, and just came across this page which gave the correct solution!!
Thanks man, this helped me. some how my sheet was showing formula instead of formula. What you wrote in 2010 helped me in 2015. Chandoo you are awesome.
Bayar says:

Thanks for sharing this amazing tip. It had taken me 3 days trying to fix the problem of formula not executing, figured out that the reason was i had pressed ctr +`. Keep up guys thanks alot !
[…] Excel formulas not working? […]
D-climber says:

The problem that I am having isn’t that the formula is showing up, but rather the number that is produced by the formula isn’t recognized by a formula in another cell. I have a column of =IF( formulas where if the value is over a specified number, then it automatically enters 8.00 in the cell. When I try to =SUM( the column, the 8.00 values that are entered by the =IF( formula are not recognized and added into the sum. Does anyone have any suggestions?
Ed says:

I am working with a database and need to estimate the workdays between different dates. The issue i have is when i have empty cells included in the calculation, i get a #Value response. with dates most of the «IF» rules don’t seem to work. I need a «0» to show when one of the cells is empty. Does anyone have any ideas on how to solve this issue?
ed says:

A recent «error-by-mistake» that I found in an Excel file, was manual calculation check — Excel calculate formula only if I edit it again and hit Enter. If I activate Automatic (in Formulas — Calculation Options), it works normally.
Thank you for your lessons 🙂
This is awesome solution.

«You may have accidentally pressed CTRL+` (back quote symbol, the key below escape key in your keyboard) or activated the “Show Formulas” mode in Excel.»

This was the solution in my case.
Kevin says:

I have macros that need to turn calculation to manual and return to auto on completion.
Sometimes they may be halted and leave calculation at manual.
Is there some code to identify the manual state so I can create a warning directly on my sheet?
Kevin says:

Thanks Hui
Yes to both points.
I’ll set about fixing the deficiencies in my code.
Aakash says:

Thank you so much! You saved my time.
nick says:

Take a look at your file type. My file was doing the same thing…it was an .xls file. After I changed it to a .xlsx file…my formulas started working again.
Stan says:

I NEED HELP, PLEASE!!! My excel formulas SUDDENLY went gaga and I have been sweating in the last 6 hours ever after!

When you highlight a column to SUM, instead of giving result in the cell immediately after the last number to be summed, IT GIVES ME FORMULA ON THE CELL OF THE LAST NUMBER TO BE SUMMED. If I re-do and run through the routine again, IT DOES SAME THING BUT THIS TIME, IT GIVES FORMULA ON THE FIRST CELL OF THE COLUMN TO BE SUMMED and on and on it keeps rotating. I have tried everything I read here BUT TO NO AVAIL! PLEASE HELP! We can Skype if need be, here’s my Skype ID: schrodingerr. Thanks
- @Stan
  
  Post the question at the Chandoo.org Forums
  Attach your file if possible
dannyboy says:

I have spent about 2 hours trying to sort out a formula not showing the result — 2 minutes reading this article — sorted. Many thanks.
Harsh says:

Hi
just i am unable to realize that why my note pad is not calculate formula value. its calculate only =,*,-,+ formula’s . i want calculation with conditional formula so plz reply what should i do.
Arthur says:

One thing: after you format the conflictive cells as number, or general, you have to go to double click on them (to edit their content), then press enter. That way the format will update and you will see the result instead of the formula. Auto-filling by dragging from other cells works too.
Tom says:

I have just spent 20 minutes trying to figure out why my formulas were not calculating. I went through your suggestions, but still no joy. Eventually I found the problem, I feel a bit embarrassed…….
I did not leave a space between the = sign and the formula. Once I put the space everything worked as supposed to.
- @Tom
  
  A space isn’t required between the = sign and the formula
  =A1 * B1
  is the same as
  = A1 * B1
  
  But you cannot have a space in front of the = sign
  
  The leading space will force Excel to think it is a text cell
SnowedEarth says:

Hi! Just wanted to say thank you. I’ve been having that problem from time to time and I never realized that setting my cells to Text would deny the formulas.
Bishwo says:

Thankuuuuuuuuuuuu so much
Naresh says:

Thank you buddy your solutions helped me resolve the issue.
Ale says:

Thanks!
Jay Chandran says:

Thank you for the help
VICTOR VALLES says:

On C1 cell, the formula is =(B1/A1)*100
where B1=0.02, A1=2.50. the result should be 0.08 on C1 cell.
the program give 1.0 as the result.
any idea?
A is average
B is Standard Deviation
C is Coefficient of variance (S.D./AVERAGE)*100
- @Victor
  
  I get 0.8
  
  If you get something else?
  1. Check that calculations are set to Automatic
  goto the Formula, calculations tab and click Automatic
  
  2. Check the Number format for the cell
J-feb says:

Hi,

One of my users is using Excel 2010. He uses Platts formula to extract market data, which requires Platts plug-in. However, I noticed something weird, when the same file is open on a laptop without the plug-in, the formulas keep showing the result, instead of error.

I tried evaluating the formulas, it actually evaluated an error (#NAME?) but somehow it continued to show the result (correct result). As if, the excel refuses to show the error.

Opened the same file on Excel 2016, this time the formula errors are all over the place (which is the correct behavior). Anyone could explain this?
marwa says:

i use the SUP function in excel 2013 it was working well but at the end of the table is no longer give me the results 🙁 the cell still empty
I which you can help me i should finish my work by the end of this week
thanks for every thing
Pward says:

Can anyone help with this problem. I have an excel worksheet made to calculate Payment in Lieu of Taxes. IT works with tax rates and percents. I have it all working properly except the last column.

To get the % due cell I entered a formula and it gives me the resulting percent in the correct cell. (example: d3/d4 and that goes into cell d5 which is my %due cell) Then I needed to calculate the $ due in another cell. So I tried to add a formula to take the total $ amount from one cell (let’s say cell e6)and multiply it by the %due cell (D5)….the amount is wrong. I think it is a problem with me already having a formula to calculate the % due. Then when I use that cell in my next formula it gives me a wrong total… Like just a few dollars off. (example: e6*d5)

My numbers are .5904 cell d3 ; 5.6111 in cell d4 and that should equal about 11% to go into cell d5. Then I have $2591.56 in cell e6 and multiply it by d5 (11%) and should get: 285.07 but it keeps giving me 272.68 instead.

Sorry this is so long, not quite sure how to explain it.
Charles Lindstrom says:

Excel formulas (mainly the more complex ones, such as financial functions) return a request for more arguments, but I know I have included all the arguments because I follow the prompts for entering a formula …
Kathleen Shirilla says:

CTRL+`was the culprit. I would have never figured that one out in a million years. Thank you!
Hi,
I am using if formula but the result not coming properly as my ecorrect i checked and there is in format also not in text

i am using formula
=IF(V4<0=4,»Payment received»,»Pending»)

Please help me out plzzz
Katie says:

Hi! Please help.

I am using Excel 2016. I have tried every answer from the blog above.

Its formatted as general. Ive done the = replace, ctrl’ is not it.

Still my formula still just shows instead of calculating.

The formula works on another workbook, but not where I need it to. I changed the data lookup range and boom. dead.

Its an array formula pulling rows from another sheet based on the input of a column.

Please help. thanks!!

{=IF(ISERROR(INDEX(Master!$A$1:$Q$459,SMALL(IF(Master!$K$1:$K$459=MID(CELL(«filename»,O1),FIND(«]»,CELL(«filename»,O1))+1,256),ROW(INDIRECT(«$1:$»&COUNTA(Master!$K$1:$K$459)))),ROW(1:1)),MATCH(A$1,Master!$A$1:$Q$459,0))),»»,INDEX(Master!$A$1:$Q$459,SMALL(IF(Master!$K$1:$K$459=MID(CELL(«filename»,O1),FIND(«]»,CELL(«filename»,O1))+1,459),ROW(INDIRECT(«$1:$»&COUNTA(Master!$K$1:$K$459)))),ROW(1:1)),MATCH(A$1,Master!$A$1:$Q$1,0)))}
kmleong says:

Thanks very much! You save the day!!!!
amara21 says:

I was working in my Excel and sudden it shows that Excel formula not working. I have never run into such problems. The formulas were not getting the update and I was not knowing what to do then one thing that helped Excel formula working were these:
• The calculation is set to Manuals
• The cell is formatted as Text
• Space entered before the Equal sign
Do check these things to make your Excel Formula Working again and gets updated.
You can also visit http://www.repairmsexcel.com/blog/fix-excel-formulas-not-updating-issue for more information
Format the cell as «General». (Right-click the cell, select Format Cells, and choose «General.») Delete the «=» at the beginning of your formula, and hit Enter. Insert the «=» back in the formula at the beginning.
Sreekumar says:

regret to inform you that i could not upload any workbook for reference. Pls help with the excel formula

Salary Range
Age 15-25 26-35 36-45
18-25 1 2 4
26-30 3 5 5
31-35 4 81 1
36-40 6 8 2

Require excel formula when the age and salary is written the corresponding value with the range data of the table gets displayed in «Output»

Example

Input
Age 29
Sal 29

Output 5
- @Sreekumar… interesting question. Your Age & Salary ranges are somewhat inconvenient to work with. Assuming you can split the range start and end values into separate cells, you can use INDEX(outputrange, match(), match()) like this:
guy f says:

thank you, it helped me (:
Pat says:

I have excel 2002. My cursor shows a formula when I select a cell hoping to select a range of cells by dragging it. I must have inadvertently pressed some keys which changed the usual behaviour of the cursor. I also used to copy a sheet and rename it using the ctrl and another key but I’ve lost that now .
What can I do now please?
Syed F. A. muneeb says:

Dear Chandoo, I am trying to enter a formula using VBA, but need to have the entire column formatted a text! It shows formula text only after the code is run.
- I don’t suppose you resolved this issue, did you? ?
  
  I’ve got the same issue — I’ve copied a value from a template field into a cell, and I’ve tried setting its Formula, its Formula2 and even its Value, but all I get is the formula displayed as text — no preceding ‘ , the cell is formatted as General, and if I enter the cell, press F2 and then Enter, the cell executes the formula and displays the result just as I want it to, but until I do that, it just displays the formula. ?
I’ve got a similar issue but none of these suggestions help.

Using VBA, I copy a formula from a template field into a cell, and I’ve tried setting its Formula, its Formula2 and even its Value, but all I see is the formula displayed as text — no preceding ‘ in the cell, the cell is formatted as General, and if I enter the cell, press F2 and then Enter, the cell executes the formula and displays the result just as I want it to, but until I do that, it just displays the formula. ?
- Paul
  
  Can you please post the question in the Chandoo.org Forums
  Please attach a sample file to allow a quicker answer
  
  Thanx
  
  Hui…
Johny Why says:

How do you debug a donut chunk? Also, what if i want to show formulas just for one cell, but not other cells, but also i want any relative addresses in that formula to update correctly if the position of the source cell moves? In other words, like the Show Formulas mode, but just for one cell.
Using Power Query to create a spread sheet that will have a column with formulas in the cells.
The formula is «=VLOOKUP(P:P,CODES!B:C,2,FALSE)»

When it posts from Power Query, it shows it as «text» and the formula will not function.
I know how to fix it , but this is a report to be ran every day and the formula will not change.

Источник

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Источник

Windows 10 (also Windows 8 and 8.1):
Free XLStylesTool for Windows 8 or later versions in the Windows App Store.

New option for Windows 10: by user demand WinForms UI version with support for file drag and drop is available in the store: XLStylesTool .Net Core3.0. Read more about this release here. Release post describes one easy way how you can get this app for free by using Microsoft Rewards.

Documentation:
Refer to the XLStylesTool user comminity contributed information and Windows 7 legacy app how to video.

Windows 7 only:
.Net4.0 version is uploaded here: XLCleanerDotNET4.0.

Web Browser Application Option:
If you are using a Mac, don’t want to or can’t download .Net, don’t have time to setup SkyDrive, use browser based Silverlight version of the XLStylesTool.

Background:
Unlike other tools, MS Excel add-ins or VBA macros that deal with excessive styles that rely on MS Excel object model, XLStylesTool uses Office Open XML file format based deep cleaning algorithm (patent protected). This means that it works 100+ times faster and is the ONLY option that can get rid of hidden and built-in corrupted styles inaccessible to other tools. XLStyles Tool is very light weight app that doesn’t consume any of MS Excel application resources unlike the add-ins that slow down session startup time and sit in memory regardless of whether you are actively using them.

Legacy Windows 7 app .Net Framework requirements:
About 20% of all users that downloaded the original XLStylesTool to date also clicked on .Net3.5 Client Profile download link provided in one of the comments. .Net3.5 Client Profile runtime is necessary to run the application. The download size is ~255MB. Compare it to the .Net4.0 Client Profile download size which is only 41MB. I recompiled XLStylesTool against .Net4.0 and if you don’t have .Net3.5 on your machine yet it makes sense to go with the smaller .Net4.0 Client Profile Download.

Please Leave Comments:
Same ask as before: please leave comments if you used the utilities. All application features, optimizations and new utilities downloadable from this blog are the result of the user community feedback starting with the original post. User comments and content contributions make this project more valuable to the worldwide user community.

This entry was posted in Computers and Internet. Bookmark the permalink.

Источник

Note: Video of solution at bottom of post.

A client of mine recently ran into an issue I hadn’t seen before. When she would click a formula cell and drag down to calculate it across multiple rows, it only copied the value. The formulas were correct, but the value being shown was from the original cell:

Somehow, sheet calculation had been set to manual. To fix this issue:

Click on “Formulas” from the ribbon menu
Expand “Calculation options”
Change “Manual” to automatic

All of your calculations should now be done correctly.

Additional troubleshooting

If you’re still having an issue with drag-to-fill, make sure your advanced options (File –> Options –> Advanced) have “Enable fill handle…” checked.

You might also run into drag-to-fill issues if you’re filtering. Try removing all filters and dragging again.

Источник

If there is one thing that unites us all, it has to be the frustration to keep up with a slow excel spreadsheets.

While the impact on the performance may be negligible when there is less data, it becomes more profound as you add more and more data/calculations to the workbook.

9 out of 10 times, an Excel user would complain about the slow Excel spreadsheets. And there is hardly anything you can do about it.

Well, that’s NOT completely true.

The way Excel has been made, it does get slow with large data sets. However, there are many speed-up tricks you can use to improve the performance of a slow Excel spreadsheet.

10 Tips to Handle Slow Excel Spreadsheets

Here are 10 tips to give your slow Excel spreadsheet a little speed boost, and save you some time and frustration (click to jump to that specific section).

Avoid Volatile Functions (you must).
Use Helper Columns.
Avoid Array Formulas (if you can).
Use Conditional Formatting with Caution.
Use Excel Tables and Named Ranges.
Convert Unused Formulas to Values.
Keep All Referenced Data in One Sheet.
Avoid Using Entire Row/Column in References.
Use Manual Calculation Mode.
Use Faster Formula Techniques.

1. Avoid Volatile Formulas

Volatile formulas are called so because of a reason. Functions such as NOW, TODAY, INDIRECT, RAND, OFFSET etc. recalculate every time there is a change in the workbook.

For example, if you use NOW function in a cell, every time there is a change in the worksheet, the formula would be recalculated and the cell value would update.

This takes additional processing speed and you end up with a slow excel workbook.

As a rule of thumb, avoid volatile formulas. And if you can’t, try and minimize its use.

2. Use Helper Columns

Helper columns are one of the most under-rated design constructs in Excel. I have seen many people shy away from creating helper columns.

DON’T DO That.

The biggest benefit of using ‘Helper Columns’ is that it may help you avoid array formulas.

Now don’t get me wrong. I am not against array formulas. Rather I believe these could be awesome in some situations. But it when you try to do it all with one long formula, it does impact the performance of your Excel workbook. A couple of array formulas here and there shouldn’t hurt, but in case you need to use it in many places, consider using helper columns.

Here are some Examples where helper columns are used:

Automatically Sort Data in Alphabetical Order using Formula.
Dynamic Excel Filter – Extract Data as you Type.
Creating Multiple Drop-down Lists in Excel without Repetition.

3. Avoid Array Formulas

Array formulas have its own merits – but speed is not one of those.

As explained above, array formulas can take up a lot of data (cell references), analyze it, and give you the result. But doing that takes time.

If there is a way to avoid array formulas (such as using helper column), always take that road.

4. Use Conditional Formatting with Caution

I absolutely love conditional formatting. It makes bland data look so beautiful. Instead of doing the comparison yourself, now you can simply look at a cell’s color or icon and you’d know how it compares with others.

But.. here is the problem.

Not many Excel users know that Excel Conditional Formatting is volatile.

While you may not notice the difference with small data sets, it can result in a slow excel spreadsheet if applied on large data sets, or applied multiple times.

Word of advice – Use it Cautiously.

Also read: How to Remove Conditional Formatting in Excel (Shortcut + VBA)

5. Use Excel Tables and Named Ranges

Excel Table and Named Ranges are two amazing features that hold your data and makes referencing super easy. It may take a while to get used to it, but when you start using it, life becomes easy and fast.

In creating data-driven dashboards, it is almost always a good idea to convert your data into an Excel Table.

It also has an added advantage of making your formulas more comprehensible.

For example, what’s easier to understand?

=Sales Price-Cost Price OR =SUM(A1:A10)-SUM(G1:G10)

6. Convert Unused Formulas to Static Values

This is a no-brainer. When you don’t need it, don’t keep it.

Lots of formulas would result in a slow Excel workbook. And if you have formulas that are not even being used – you know who to blame. As a rule of thumb, if you don’t need formulas, it’s better to convert them into a static value (by pasting as values).

Read More: How to quickly convert formulas to values.

7. Keep All Referenced Data in One Sheet

This may not always be possible, but if you can do this, I guarantee your Excel sheet would become faster.

The logic is simple – formulas in your worksheet don’t have to go far to get the data when it is right next to it in the same sheet.

8. Avoid Using the Entire Row/Column as Reference (A:A)

The only reason I have this one on the list is that I see a lot of people using the entire row/column reference in formulas. This is a bad practice and should be avoided.

While you may think that the row/column only has a few cells with data, Excel doesn’t think that way. When you reference an entire row/column, Excel acts it as a good servant and check it anyways. That takes more time for calculations.

9. Use Manual Calculation Mode

I am just repeating what million people have already said in various forums and blogs. Using Manual calculation gives you the flexibility to tell excel when to calculate, rather than Excel taking its own decisions. This is not something that speeds up your Excel workbook, but if you have a slow Excel spreadsheet, it definitely saves time by not making Excel recalculate again and again.

To switch to manual mode, go to Formula Tab –> Calculation Options –> Manual (press F9 key to recalculate)

10. Use Faster Formulas Techniques

Excel gives you a lot of formulas and formula-combos to do the same thing. It is best to identify and use the fastest ones.

Here are a couple of examples:

Use IFERROR instead of IF and ISERROR combo (unless you are using Excel 2003 or earlier, which does not have IFERROR).
Use MAX(A1,0) instead do IF(A1>0,A1,0) – This is a cool tip that I learned from Mr. Excel aka Bill Jelen. His research shows that MAX option is 40% faster than IF option (and I am ready to take this stat on his face value).
Use the INDEX/MATCH combo, instead of VLOOKUP – This may raise a lot of eyebrows, but the truth is, there is no way VLOOKUP can be faster if you have 100’s of columns of data. The world is moving towards INDEX/MATCH, and you should make the shift too.
[If you are still confused about what to use, here is a head-on-head comparison of VLOOKUP Vs. INDEX/MATCH].
Use — (double negatives) to convert TRUE’s and FALSE’s to 1’s and 0’s (instead of multiplying it by 1 or adding 0 to it). The speed improvement is noticeable in large data sets.

Is this an exhaustive list? Absolutely NOT. These are some good ones that I think are worth sharing as a starting point. If you are looking to master Excel-Speed-Up techniques, there is some good work done by a lot of Excel experts.

Here are some sources you may find useful:

75 Speed-up tips by Chandoo (smartly done by crowdsourcing).
Decision Models Website.
Mr. Excel Message Board (explore this and you would find tons of tips).

I am sure you also have many tips that can help tackle slow excel spreadsheets. Do share it with us here in the comment section.

I also have one request. The pain of working with a slow excel spreadsheet is something many of us experience on a daily basis. If you find these techniques useful. share it with others. Ease their pain, and earn some goodness 🙂

You May Also Like the Following Excel Links:

24 Excel Tricks to Make You Sail through Day-to-day work.
10 Super Neat Ways to Clean Data in Excel Spreadsheets.
10 Excel Data Entry Tips You Can’t Afford to Miss.
Creating and Using a drop-down List in Excel.
Reduce Excel File Size.
How to Recover Unsaved Excel Files.
Free Online Excel Training (7-part video course)
Arrow Keys not Working in Excel | Moving Pages Instead of Cells

Источник

In this post I will explain various ways to reduce Excel file size. Large Excel files slow down your system, increase the likelihood of the file crashing as well as obviously use more drive space.

Microsoft Excel was designed to be a tool for managing relatively small datasets for Finance & Accounting purposes, today we see that Excel is used often for large data analysis, prototyping of complex solutions (built often with VBA Marcos). You probably wondered here struggling with bloated Excel file, frustrated with having to wait for calculations to complete or constantly crashing Excel file.

Reduce Excel file size… or change the tool

Before we start working to reduce the Excel this is a good moment to ask yourself the question…

Is Excel the right tool for the job?

If you are convinced so proceed further, otherwise consider that Microsoft Excel has built several tools dedicated to managing with challenges that appear when working with larger data sets:

PowerQuery – this Microsoft AddIn for Excel was created specifically for pulling and running queries on large datasets in Excel. You can easily merge worksheets, csv files or run complex relationship queries across your worksheets
PowerBI – Microsoft PowerBI is a free application you can download from the Microsoft Store that allows you to create custom dashboards, run complex analytics… and easily publish your dashboards and reports online

Save file as Binary (XLSB)

Saving a file in XLSB from my experience often resulted in reducing file size even by 70%. If you don’t know the difference between a XLSX (OpenXML format) and XLSX (Binary Excel format) file format I encourage you read my post on XLSB.

Since Excel 2007 Microsoft was pressured to open up the Excel format so other applications could use it. This meant moving away from the binary file format which was storage friendly and would open efficiently, to the more heavy file format (XMLs files compressed to a ZIP file). In effect the XSLX file format will always be larger than the XLSB.

To save a file in binary format go to FILE click on Save As and select Excel Binary Workbook (*.xlsb) as shown below.

Remove Used Cell Range

A troublesome thing that can increase your Excel file size is Used Range. Imagine the worksheet below. Let us assume at some point I added some data into cell G16, and afterwards I deleted it. Although de facto I am only now using A1:C4, de jure Excel will keep in memory the entire range of A1:G12 expanding the file size.

How to check your Excel Used Range? Use the CTRL+END key combo. You will be moved to the last cell in your Worksheets Used Range

Removing Unused Ranged

So what to do to reduce your Used Range only to the actual range you are using? Follow the steps below:

Remove data and formatting from unused cells

Select all unneccesary cells that contain data or formatting and go to Home->Editing->Clear and select Clear All:

Reset Worksheet Used Range

Now we need to update the Used Range property in your Worksheet. Go to the Developer Tab and open the VBE. Next add the following VBA Macro to any VBA Module.

Sub ReduceRangeActiveWorksheet()
     Debug.Print ActiveSheet.UsedRange.Rows.Count
End Sub

Next run the Macro (or use the F5 shortcut). The Used Range should be now updated.

Remove Hidden / Unused Worksheets

Another reason for large file size is having many unused or hidden worksheets in your Workbook. Each Excel Worksheet has it’s own share of metadata, more importantly, however, you may be keeping sheets with similar datasets, copies or unnecessary Pivot Tables that also take up a lot of space. Follow steps below to show and delete unnecessary hidden worksheets.

Unhide hidden worksheets

To unhide hidden worksheets right-click on a Worksheet and select Unhide:

Delete unused Worksheets

To delete an unused Worksheet right-click and select Delete:

Remove Formatting

Formatting adds additional kilobytes to your Excel file size. A good approach is to remove any formatting from cells that don’t need formatting.

To remove cell formatting you can read this MSDN article or follow below:

Select Cells and click `Clear Formats`

Select Cells for which you want to remove formats. Look for the Editing section in the Home ribbon and select Clear Formats:

Compress Images

Another reason for Excel to have an unreasonable file size is due to media, especially Images. Although you may think cropping and Image and resizing reduce its size, in fact Excel still keeps the entire image in memory. Hence the only way to free Image memory is to Compress Pictures.

Crop and Compress Images in Excel

To Compress your Images click on your Image(s) in Excel and go to Format->Adjust->Compress Pictures. Next select your preffered options. Select Delete cropped Areas of pictures to remove the unseen cropped areas of your images as well as the preffered resolution (the lower the more pixelated the image will seem):

Other options

Other honorable mentions to reduce your Excel file size may be:

Remove unused Pivot Tables
Remove Pivot Cache
Replace Formulas with Data (Copy Paste as Data)

Feel free to comment below and add your ideas!

Источник

Excel formula showing as text instead of actual result – How to fix the problem

Chandoo

The top reason for Excel formula showing as text :

The next reason why formulas are shown as formulas:

The less probable reason why formulas are shown as formulas instead of values:

What is your experience with excel formula errors?

More on Formula Debugging:

Get FREE Excel + Power BI Tips

Welcome to Chandoo.org

Related Tips

331 Responses to “Excel formula showing as text instead of actual result – How to fix the problem”

Leave a Reply

Additional troubleshooting

10 Tips to Handle Slow Excel Spreadsheets

1. Avoid Volatile Formulas

2. Use Helper Columns

3. Avoid Array Formulas

4. Use Conditional Formatting with Caution

5. Use Excel Tables and Named Ranges

6. Convert Unused Formulas to Static Values

7. Keep All Referenced Data in One Sheet

8. Avoid Using the Entire Row/Column as Reference (A:A)

9. Use Manual Calculation Mode

10. Use Faster Formulas Techniques

Reduce Excel file size… or change the tool

Save file as Binary (XLSB)

Remove Used Cell Range

Removing Unused Ranged

Remove data and formatting from unused cells

Reset Worksheet Used Range

Remove Hidden / Unused Worksheets

Unhide hidden worksheets

Delete unused Worksheets

Remove Formatting

Select Cells and click `Clear Formats`

Compress Images

Crop and Compress Images in Excel

Other options

Excel formula showing as text instead of actual result – How to fix the problem

Chandoo

The top reason for Excel formula showing as text :

The next reason why formulas are shown as formulas:

The less probable reason why formulas are shown as formulas instead of values:

What is your experience with excel formula errors?

More on Formula Debugging:

Get FREE Excel + Power BI Tips

Welcome to Chandoo.org

Related Tips

331 Responses to “Excel formula showing as text instead of actual result – How to fix the problem”

Leave a Reply

Additional troubleshooting

10 Tips to Handle Slow Excel Spreadsheets

1. Avoid Volatile Formulas

2. Use Helper Columns

3. Avoid Array Formulas

4. Use Conditional Formatting with Caution

5. Use Excel Tables and Named Ranges

6. Convert Unused Formulas to Static Values

7. Keep All Referenced Data in One Sheet

8. Avoid Using the Entire Row/Column as Reference (A:A)

9. Use Manual Calculation Mode

10. Use Faster Formulas Techniques

Reduce Excel file size… or change the tool

Save file as Binary (XLSB)

Remove Used Cell Range

Removing Unused Ranged

Remove data and formatting from unused cells

Reset Worksheet Used Range

Remove Hidden / Unused Worksheets

Unhide hidden worksheets

Delete unused Worksheets

Remove Formatting

Select Cells and click Clear Formats

Compress Images

Crop and Compress Images in Excel

Other options

Select Cells and click `Clear Formats`