Formatting a workbook in excel - Word и Excel - помощь в работе с программами

Excel for Microsoft 365 Excel 2021 Excel 2019 Excel 2016 Excel 2013 Excel 2010 Excel 2007 More…Less

In Excel, formatting worksheet (or sheet) data is easier than ever. You can use several fast and simple ways to create professional-looking worksheets that display your data effectively. For example, you can use document themes for a uniform look throughout all of your Excel spreadsheets, styles to apply predefined formats, and other manual formatting features to highlight important data.

A document theme is a predefined set of colors, fonts, and effects (such as line styles and fill effects) that will be available when you format your worksheet data or other items, such as tables, PivotTables, or charts. For a uniform and professional look, a document theme can be applied to all of your Excel workbooks and other Office release documents.

Your company may provide a corporate document theme that you can use, or you can choose from a variety of predefined document themes that are available in Excel. If needed, you can also create your own document theme by changing any or all of the theme colors, fonts, or effects that a document theme is based on.

Before you format the data on your worksheet, you may want to apply the document theme that you want to use, so that the formatting that you apply to your worksheet data can use the colors, fonts, and effects that are determined by that document theme.

For information on how to work with document themes, see Apply or customize a document theme.

A style is a predefined, often theme-based format that you can apply to change the look of data, tables, charts, PivotTables, shapes, or diagrams. If predefined styles don’t meet your needs, you can customize a style. For charts, you can customize a chart style and save it as a chart template that you can use again.

Depending on the data that you want to format, you can use the following styles in Excel:

Cell styles To apply several formats in one step, and to ensure that cells have consistent formatting, you can use a cell style. A cell style is a defined set of formatting characteristics, such as fonts and font sizes, number formats, cell borders, and cell shading. To prevent anyone from making changes to specific cells, you can also use a cell style that locks cells.

Excel has several predefined cell styles that you can apply. If needed, you can modify a predefined cell style to create a custom cell style.

Some cell styles are based on the document theme that is applied to the entire workbook. When you switch to another document theme, these cell styles are updated to match the new document theme.

For information on how to work with cell styles, see Apply, create, or remove a cell style.
Table styles To quickly add designer-quality, professional formatting to an Excel table, you can apply a predefined or custom table style. When you choose one of the predefined alternate-row styles, Excel maintains the alternating row pattern when you filter, hide, or rearrange rows.

For information on how to work with table styles, see Format an Excel table.
PivotTable styles To format a PivotTable, you can quickly apply a predefined or custom PivotTable style. Just like with Excel tables, you can choose a predefined alternate-row style that retains the alternate row pattern when you filter, hide, or rearrange rows.

For information on how to work with PivotTable styles, see Design the layout and format of a PivotTable report.
Chart styles You apply a predefined style to your chart. Excel provides a variety of useful predefined chart styles that you can choose from, and you can customize a style further if needed by manually changing the style of individual chart elements. You cannot save a custom chart style, but you can save the entire chart as a chart template that you can use to create a similar chart.

For information on how to work with chart styles, see Change the layout or style of a chart.

To make specific data (such as text or numbers) stand out, you can format the data manually. Manual formatting is not based on the document theme of your workbook unless you choose a theme font or use theme colors — manual formatting stays the same when you change the document theme. You can manually format all of the data in a cell or range at the same time, but you can also use this method to format individual characters.

For information on how to format data manually, see Format text in cells.

To distinguish between different types of information on a worksheet and to make a worksheet easier to scan, you can add borders around cells or ranges. For enhanced visibility and to draw attention to specific data, you can also shade the cells with a solid background color or a specific color pattern.

If you want to add a colorful background to all of your worksheet data, you can also use a picture as a sheet background. However, a sheet background cannot be printed — a background only enhances the onscreen display of your worksheet.

For information on how to use borders and colors, see:

Apply or remove cell borders on a worksheet

Apply or remove cell shading

Add or remove a sheet background

For the optimal display of the data on your worksheet, you may want to reposition the text within a cell. You can change the alignment of the cell contents, use indentation for better spacing, or display the data at a different angle by rotating it.

Rotating data is especially useful when column headings are wider than the data in the column. Instead of creating unnecessarily wide columns or abbreviated labels, you can rotate the column heading text.

For information on how to change the alignment or orientation of data, see Reposition the data in a cell.

If you have already formatted some cells on a worksheet the way that you want, there are several ways to copy just those formats to other cells or ranges.

Clipboard commands

Home > Paste > Paste Special > Paste Formatting.
Home > Format Painter .

Right click command

Point your mouse at the edge of selected cells until the pointer changes to a crosshair.
Right click and hold, drag the selection to a range, and then release.
Select Copy Here as Formats Only.

Tip If you’re using a single-button mouse or trackpad on a Mac, use Control+Click instead of right click.

Range Extension

Data range formats are automatically extended to additional rows when you enter rows at the end of a data range that you have already formatted, and the formats appear in at least three of five preceding rows. The option to extend data range formats and formulas is on by default, but you can turn it on or off by:

Newer versions Selecting File > Options > Advanced > Extend date range and formulas (under Editing options).
Excel 2007 Selecting Microsoft Office Button > Excel Options > Advanced > Extend date range and formulas (under Editing options)).

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Excel for Microsoft 365 Excel 2021 Excel 2019 Excel 2016 Excel 2013 Excel 2010 More…Less

You can help improve the readability of a worksheet by applying different types of formatting. For example, you can apply borders and shading to help define the cells in a worksheet.

How?

Apply cell borders

Select the cell or range of cells that you want to add a border to.
Tips:
- To quickly select the whole worksheet, click the Select All button.
On the Home tab, in the Font group, click the arrow next to Borders , and then click the border style that you want.

Tip: The Borders button displays the most recently used border style. You can click the Borders button (not the arrow) to apply that style.

Change text color and alignment

Select the cell or range of cells that contain (or will contain) the text that you want to format. You can also select one or more portions of the text within a cell and apply different text colors to those sections.
To change the color of text in the selected cells, on the Home tab, in the Font group, click the arrow next to Font Color , and then under Theme Colors or Standard Colors, click the color that you want to use.

Note: To apply a color other than the available theme colors and standard colors, click More Colors, and then define the color that you want to use on the Standard tab or Custom tab of the Colors dialog box.
To change the alignment of the text in the selected cells, on the Home tab, in the Alignment group, click the alignment option that you want.

For example, to change the horizontal alignment of cell contents, click Align Text Left , Center , or Align Text Right .

Apply cell shading

Select the cell or range of cells that you want to apply cell shading to.
On the Home tab, in the Font group, click the arrow next to Fill Color , and then under Theme Colors or Standard Colors, click the color that you want.

Next steps

For more information and detailed instructions on formatting a worksheet, see the following topics:

Change the color of text
Apply or remove cell shading
Apply or remove cell borders on a worksheet

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Formatting

Excel has many ways to format and style a spreadsheet.

Why format and style your spreadsheet?

Make it easier to read and understand
Make it more delicate

Styling is about changing the looks of cells, such as changing colors, font, font sizes, borders, number formats, and so on.

The most used styling functions are:

Colors
Fonts
Borders
Number formats
Grids

There are two ways to access the styling commands in Excel:

The Ribbon
Formatting menu, by right clicking cells

Read more about the Ribbon in the Excel overview chapter.

Styling Commands in Ribbon

The Ribbon can be expanded by clicking the arrow/caret-down icon on the right side. This gives access to more commands:

Styling Commands, Right Clicking Cells

You can also right-click on any cell to style it:

Styling commands can be accessed from both views.

Chapter summary

Formatting is used to make spreadsheets more readable. There are many ways to add styles. The most common ones are; Color, Font, Number format and Grids.

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Spreadsheets are often seen as boring and pure tools of utility. It’s true that they’re useful, but that doesn’t mean that we can’t bring some style and formatting to our spreadsheets.

Good formatting helps your user find meaning in the spreadsheet without going through each and every individual cell. Cells with formatting will draw the viewer’s attention to the important cells.

In this tutorial, we’re going to dive deep into Microsoft Excel spreadsheet formatting. I’ll show you some of the easiest ways to bring formatting to your spreadsheet with just a few clicks.

How to Format an Excel Spreadsheet (Watch & Learn)

If you want a guided walk through of using Excel formatting, check out the screencast below. I’ll show you many of my favorite tricks for bringing meaning to my spreadsheets. Adding style makes a spreadsheet easier to read and less prone to mistakes, and I’ll show you why in this screencast.

Read on to find out more about the tools that you can use to change the look and feel of an Excel spreadsheet.

Format Based on Cell Type

As you probably know, Excel spreadsheets can contain a variety of data ranging from simple text to complex formulas. These spreadsheets can become complex and used in important decisions.

Formatting Excel spreadsheets isn’t just about making them «pretty.» It’s about using the built-in styles to add meaning. A spreadsheet user should be able to glance at a cell and understand it without having to look at each and every formula.

Above all, styles should be applied consistently. One idea is to use yellow shading each time you’re using a calculation. This helps the user know that the cell’s value could change based upon other cells.

Let’s learn more about the tools you can use to add meaning to your spreadsheet.

How to Use Elements of Style

When you’re thinking about styling a spreadsheet, it helps to know the tools that you can use to add style. Basically, what tools change the look of a spreadsheet? Let’s walk through how to use some of the most popular styling tools.

1. Use Bold, Italic, and Underline

These are the most basic tweaks that you can use, and you’ve probably seen them in practically every app with text editing, like Microsoft Word or Apple Pages.

To apply any of these effects, simply highlight the cells that you want to apply the effects to, and then click on the icons on the Font section of the Home tab.

You probably already know what these three tools do, but how should you use them in a spreadsheet? Here are some ideas on how you can apply those styles:

Bold. Draw attention to key cells using bold formatting. Apply bold to totals, key assumptions in your math, and conclusion cells.
Italic. I like to use this style for notes or any text that should be less obvious, or build to a larger subtotal.
Underline. Adding an underline is ideal for a summary cell, like a subtotal or conclusion.

In the example below, you can see a simple financial statement for a freelancer, before and after I apply basic formatting. The combination of bold, italic, and underline effects really make the information more readable.

The combination of bold, italic, and underline text makes this example spreadsheet easier to read.

2. Apply Borders

Borders help to segment your data and wall it off from other sections of data in your spreadsheet. Excel’s border tool can apply a variety of borders, but is a bit tricky to get started with.

First, start off by highlighting the cells that you want to apply a border to. Then, find the Borders dropdown menu and choose one of the built-in styles.

There are a variety of built-in border options from the «Borders» dropdown.

As you can see from the dropdown options, there are many options for applying borders. Simply click on one of these border options to apply it to cells.

One of my favorite border styles is the Top and Double Bottom Border style. This is ideal particularly for financial data when you’ve got a «grand total.»

Another option is to change the weight and color of the border. With the bordered cells selected, return to the Borders dropdown menu. The Line Color and Line Style settings can be used to tweak the style of borders.

Adding the top and double bottom border to my total is a great way to bring attention to those cells.

Thick borders are ideal for setting a boundary for header columns, or the subtotal at the bottom of your data.

3. Use Shading

Shading, also often called fill, is simply a color that you apply to the background of a cell. To shade a cell, click and highlight any cells that you want to add shading too.

Then, click the arrow next to the paint bucket dropdown on the Font tab on the Home ribbon. You can pick from one of the many color thumbnails to apply it to a cell. I also will frequently use the More Colors option to open a fully-featured color selection tool. Light shades are best to keep text readable.

Shading key rows really brings some much-needed contrast to data.

Again, you can highlight key data using shading. As I mentioned earlier, one idea is to use a consistent fill based on the contents of the cell, such as blue for any «input» fields where you manually type data.

Don’t overdo it with shading. With too many of these applied to your cells, it distracts from the content that’s stored inside the spreadsheet.

4. Change Alignment

Alignment refers to the way that the content in a cell is aligned to the edges. You can left align, center, or right align text. By default, content is left aligned in a cell. When you’ve got large data sets, you might want to tweak alignment to enhance readability.

One common tweak that I make is putting text on the left edge of a cell, while numeric amounts should be right-aligned. Also, column headers look great when they’re centered up at the top.

Alignment helps to make a spreadsheet look much neater, such as centering column headers and right aligning numbers.

Change alignment using the three alignment buttons on the Alignment tab on Excel’s Home ribbon. You can also align content vertically, adjusting if the content aligns to the top, middle, or bottom of the cell.

How to Use Built-in Cell Styles

One of my favorite ways to style a spreadsheet rapidly is to use some of the built-in styles that Excel has. On the Home tab, click on the Cell Styles dropdown to apply one of the built-in styles to a cell.

The built-in styles are the best way to create Excel formatting quickly.

Using these pre-built styles is a major time savings versus designing them from scratch. Use these as a way to take a shortcut to a more meaningful spreadsheet.

How to Achieve Faster Excel Formatting in Excel with Format Painter

Who wants to recreate Excel cell styles over and over again? Instead of recreating the wheel for each cell, you can use the Format Painter to pick up formatting and apply it to other cells.

In the bottom screenshot, I’ve format painted the «Sales Team Review» section onto the «Marketing Team Review» section to paint the same style.

Start off by clicking in the cell that has the format that you want to copy. Then, find the Format Painter tool on the Home tab on Excel’s ribbon. Click on the Format Painter, then click on the cell that you want to apply the same style to.

How to Turn Off Gridlines

As you probably already know, a spreadsheet is made up of rows and columns. Rows are ruled by horizontal lines and have numbers next to them. Columns are split with vertical lines and have letters at the top to refer to them.

Where rows and columns meet, cells are formed. Cells have names for which row and column they intersect. For example, where row 4 and column B meet is called B4.

Gridlines in Excel are one of the defining features of a spreadsheet. They make it easy to follow data across the screen into a cell. These lines are imaginary and only visible on screen. However, you might want to turn off gridlines for a stylistic effect.

On the right side, you can see that summary tables are a bit easier to read when you turn off the spreadsheet’s gridlines.

Print with Gridlines

What if you wanted to show gridlines throughout the spreadsheet when you print it? Instead of having to manually add borders to each and every cell, you can simply print your workbook and include those gridlines.

To turn on gridlines when printing, start by going to the Print option. Then, click on Page Setup to open the settings.

On the Sheet tab, tick the box labeled Gridlines to include gridlines when you print your Excel workbook.

On the Page Setup box, tick Gridlines to add them to your printed copy.

Keep in mind that this option will certainly use more ink when printing. However, it also might make it easier to read your printed spreadsheet.

How to Format Excel Data as Table

One of my favorite ways to style a dataset quickly is to use the Format as Table dropdown option. With just a couple of clicks, you can transform a few rows and columns into a structured data table.

You can convert flat data into a table with the Format as Table option on the Home tab of Excel’s ribbon.

This feature works best when you already have data in a set of rows and columns and want to apply a uniform style. It’s a combination of style and functionality, as tables add other features like automatic filtering buttons.

Learn more about why tables are a great feature in the tutorial below:

How to Use Conditional Formatting in Excel

What if the format for a cell could change based on the data that’s inside of it? This feature is built into Excel and is called Conditional Formatting. It’s easier to get started with than you may think.

Imagine using Conditional Formatting to highlight the top and bottom values in your cells. It makes it easy to visually scan your data and look for key indicators.

Conditional formatting in Excel can really make it easy to visually scan a set of data and look for trends.

Conditional Formatting is best used with numerical data. To get started, simply highlight a column of data and make sure that you’re on the Home tab on Excel’s ribbon.

There are a number of styles that you can choose from the Conditional Formatting dropdown menu. Each of these applies a different style of Excel formatting to your cells, but each will adapt based on the cells that you’ve highlighted.

There are a variety of conditional formatting styles, including icons that will adjust based on the data.

These are just a few tips to get started with conditional formatting in Excel. Check out the guide below to learn more about how to apply smart styles to your cells.

Recap & Keep Learning

Spreadsheets are often seen as boring and pure tools of utility. Sure, they’re very useful for organizing data or making calculations. That doesn’t mean that we can’t bring some style and Excel formatting to our spreadsheets.

When we do formatting the right way, it adds a second layer of meaning to a spreadsheet. Formatting isn’t a random exercise; it’s a way of using targeted styles to signal what type of data is in a cell.

Check out these other tutorials if you want to level up your Microsoft Excel skills and master spreadsheets:

What are your favorite Excel formatting tips? How do you make sure that the right cells stand out to your user? Let me know in the comments section below.

Did you find this post useful?

I believe that life is too short to do just one thing. In college, I studied Accounting and Finance but continue to scratch my creative itch with my work for Envato Tuts+ and other clients. By day, I enjoy my career in corporate finance, using data and analysis to make decisions.

I cover a variety of topics for Tuts+, including photo editing software like Adobe Lightroom, PowerPoint, Keynote, and more. What I enjoy most is teaching people to use software to solve everyday problems, excel in their career, and complete work efficiently. Feel free to reach out to me on my website.

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Excel Tutorial 2: Formatting a Workbook
TRUE/FALSE
1. Formatting changes only the appearance of data — it does not affect the data itself.

ANS: T PTS: 1 REF: EX 60
2. By default, text is black and cells have no background fill color.

ANS: T PTS: 1 REF: EX 62 | EX 64
3. You can use a picture or image as the background for all the cells in a worksheet.

ANS: T PTS: 1 REF: EX 64
4. Background images do not print in Excel.

ANS: T PTS: 1 REF: EX 65
5. After you merge a range into a single cell, you cannot realign its content.

ANS: F PTS: 1 REF: EX 74
6. You can rotate cell contents in Excel so that they appear at any angle or orientation.

ANS: T PTS: 1 REF: EX 75
7. When a worksheet is printed, the gridlines that surround the cells are printed by default.

ANS: F PTS: 1 REF: EX 76
8. Modifying the number format affects the value stored in the workbook.

ANS: F PTS: 1 REF: EX 78
9. If you revise a style in Excel, the appearance of any cell formatted with that style must be updated manually.

ANS: F PTS: 1 REF: EX 84
10. Red-green color blindness is the most common, so avoid using red text on a green background or green text on a red background.

ANS: T PTS: 1 REF: EX 66
11. If you use colors that are not part of a theme, changing the theme will not change those colors.

ANS: T PTS: 1 REF: EX 87
12. A table style treats the table as a single object rather than a collection of cells.

ANS: T PTS: 1 REF: EX 91
13. If you insert a new row at the top of the table, the new row becomes the header row and is formatted with the table style.

ANS: T PTS: 1 REF: EX 93
14. When you add a table style, be sure that all formatting is as you want it because table styles in Excel cannot be formatted once applied.

ANS: F PTS: 1 REF: EX 93
15. Conditional formats are dynamic, so a cell’s appearance will change to reflect its current value.

ANS: T PTS: 1 REF: EX 95
16. A conditional format can make negative numbers red and positive numbers black.

ANS: T PTS: 1 REF: EX 95
17. Excel has only two conditional formats—data bars and highlighting.

ANS: F PTS: 1 REF: EX 96
18. Top/Bottom Rules is a form of Conditional Formatting that allows you options to select the bottom 10% of data.

ANS: T PTS: 1 REF: EX 97
19. When you use conditional formatting to highlight cells in a worksheet, you do not need to include a legend.

ANS: F PTS: 1 REF: EX 99
20. It is not good practice to include descriptive information, such as the company name, logo, and worksheet title on each page of a printout in case a page gets into the wrong hands.

ANS: F PTS: 1 REF: EX 104
MODIFIED TRUE/FALSE
1. Excel uses

themes to maintain a consistent look within a workbook. _________________________

ANS: T PTS: 1 REF: EX 66
2. The appearance of text is determined by its

type character. _________________________

ANS: F

typeface

type face

PTS: 1 REF: EX 58
3. A

frame is a line you add along an edge of a cell to improve readability of the data. _________________________

ANS: F, border

PTS: 1 REF: EX 59
4. Font sizes are measured in

points, where one is approximately 1/72 of an inch. _________________________

ANS: T PTS: 1 REF: EX 58
5. A

sans serif font, such as Arial, does not include decorative strokes on each character. _________________________

ANS: T PTS: 1 REF: EX 61
6. In Microsoft Excel, you can open an extended color palette of

134 standard colors. _________________________

ANS: T PTS: 1 REF: EX 62
7.

Calculated values too large to fit into the cell are displayed in scientific notation. _________________________

ANS: T PTS: 1 REF: EX 68
8. Although dates and times in Excel appear as

text, they are actually numbers. _________________________

ANS: T PTS: 1 REF: EX 72
9. To filter data in an Excel table, use

filter blocks in the header row. _________________________

ANS: F

filter arrows

a filter arrow

the filter arrow

PTS: 1 REF: EX 93
10. Table styles have

six elements that can be turned on or off. _________________________

ANS: T PTS: 1 REF: EX 93
11. A

conditional format applies formatting only when a cell’s value meets a specified condition. _________________________

ANS: T PTS: 1 REF: EX 83
12. Applying a table

theme also marks the range as an Excel table. _________________________

ANS: F, style

PTS: 1 REF: EX 91
13. The

Banded Columns element formats alternating columns in different colors. _________________________

ANS: T PTS: 1 REF: EX 93
14. If contents do not fit across the Excel page, change the orientation to

Portrait orientation. _________________________

ANS: F

Landscape

landscape

PTS: 1 REF: EX 102
15. A

print area can cover an adjacent or nonadjacent range. _________________________

ANS: T PTS: 1 REF: EX 102
MATCHING
Match each of the following icons with the description that most closely matches its function.

a.		g.
b.		h.
c.		i.
d.		j.
e.		k.
f.		l.

1. Aligns the cell content with the cell’s bottom edge
2. Increases the size of the indentation used in the cell
3. Decreases the size of the indentation used in the cell
4. Vertically centers the cell content within the cell
5. Aligns the cell content with the cell’s top edge
6. Decreases decimal place
7. Merges the selected cells into a single cell
8. Horizontally centers the cell content within the cell
9. Forces the cell text to wrap within the cell borders
10. Aligns the cell content with the cell’s right edge
11. Aligns the cell content with the cell’s left edge
12. Rotates the cell content to any angle within the cell
1. ANS: C PTS: 1 REF: EX 73
2. ANS: H PTS: 1 REF: EX 73
3. ANS: G PTS: 1 REF: EX 73
4. ANS: B PTS: 1 REF: EX 73
5. ANS: A PTS: 1 REF: EX 73
6. ANS: L PTS: 1 REF: EX 69
7. ANS: K PTS: 1 REF: EX 73
8. ANS: E PTS: 1 REF: EX 73
9. ANS: J PTS: 1 REF: EX 73
10. ANS: F PTS: 1 REF: EX 73
11. ANS: D PTS: 1 REF: EX 73
12. ANS: I PTS: 1 REF: EX 73
MULTIPLE CHOICE
1. One of the benefits of Live Preview is that ____.

a.	it lets you see and evaluate different formats as you develop your workbook
b.	it shows you what a document will look like when printed
c.	it applies thematic styles to your document
d.	it allows you to track changes in your document

ANS: A PTS: 1 REF: EX 60
2. Typeface is the specific design used for characters and includes ____.

a.	lettering	c.	punctuation marks and symbols
b.	numbering	d.	all of the above

ANS: D PTS: 1 REF: EX 58
3. A ____ is not a type of font.

a.	serif	c.	theme
b.	sans serif	d.	true type

ANS: D PTS: 1 REF: EX 61
4. When you don’t want to associate a font with a particular design, you use a ____ font.

a.	theme	c.	sans serif
b.	serif	d.	non-theme

ANS: D PTS: 1 REF: EX 61
5. Italic, bold, bold italic, and underline are examples of ____.

a.	font themes	c.	graphics
b.	font styles	d.	character settings

ANS: B PTS: 1 REF: EX 61

6. In the figure above, an example of a theme font is ____.

a.	Algerian	c.	Arial
b.	Calibri	d.	Batang

ANS: B PTS: 1 REF: EX 61
7. In the figure above, an example of a non-theme font is ____.

a.	Algerian	c.	Arial
b.	Calibri	d.	all of the above

ANS: A PTS: 1 REF: EX 61
8. In the above figure, the ____ indicates the font is 11pt.

a.	Font arrow	c.	Font color
b.	Font size arrow	d.	Font graphic

ANS: B PTS: 1 REF: EX 61
9. In the above figure, it shows that ____ is the theme font used for headings.

a.	Algerian	c.	Cambria
b.	Batang	d.	Calibri

ANS: C PTS: 1 REF: EX 61
10. To change the font size one point at a time, in the Font group on the Home tab, click the ____ button.

a.	Increase Font Size	c.	Change Font Size
b.	Decrease Font Size	d.	either a or b

ANS: D PTS: 1 REF: EX 62
11. ____ theme colors are designated for text and background, ____ colors are used for accents and highlights, and ____ colors are used for hyperlinks.

a.	Four, two, six	c.	Four, six, two
b.	Two, four, six	d.	Six, four, two

ANS: C PTS: 1 REF: EX 62
12. You can create a ____ color by specifying a mixture of red, blue, and green color values.

a.	standard	c.	theme
b.	custom	d.	automatic

ANS: B PTS: 1 REF: EX 62
13. To add a ____ to a sheet tab, click the Format button, point to Tab color, and then click a color.

a.	fill color	c.	format color
b.	tab setting	d.	formatting style

ANS: A PTS: 1 REF: EX 64
14. Selecting the Font Color button arrow will display ____.

a.	10 theme colors	c.	a ScreenTip displaying the color name
b.	a standard color bar	d.	all of the above

ANS: D PTS: 1 REF: EX 63
15. The background image does not affect any cell’s ____.

a.	format	c.	both a. and b.
b.	content	d.	neither a. nor b.

ANS: C PTS: 1 REF: EX 65
16. When creating an Excel document, you should avoid using ____ text and background together, since this is the most common form of color blindness.

a.	red and green	c.	black and white
b.	yellow and blue	d.	red and yellow

ANS: A PTS: 1 REF: EX 66
17. By default, numbers appear in the ____ and generally display values exactly as you type them.

a.	Home tab	c.	General number toolbar
b.	General number format	d.	currency format

ANS: B PTS: 1 REF: EX 68
18. Which of the following can you format using the Number group in Excel’s home tab?

a.	currency formats	c.	commas as a thousands separator
b.	numbers to percentages	d.	all of the above

ANS: D PTS: 1 REF: EX 69 | EX 70
19. Because Excel stores dates and times as ____, you can apply different formats without affecting the date and time value.

a.	numbers	c.	both a. and b.
b.	text	d.	neither a. nor b.

ANS: A PTS: 1 REF: EX 71
20. Dates and times in Excel measure intervals between the specified date and time and ____.

a.	January 1, 2000 at 12:00pm	c.	January 1, 1900 at 12:00am
b.	January 1, 2000 at 12:00am	d.	January 1, 1900 at 12:00pm

ANS: C PTS: 1 REF: EX 72
21. In Excel, dates are ____-aligned in the cell by default, regardless of date format.

a.	right	c.	center
b.	left	d.	not

ANS: A PTS: 1 REF: EX 73
22. As a general rule, you should ____.

a.	center column titles, left-align text, and right-align numbers
b.	center column titles, right-align text, and left-align numbers
c.	right-align column titles, left-align text, and right-align numbers
d.	left-align column titles, left-align text, and right-align numbers

ANS: A PTS: 1 REF: EX 72
23. ____ merges each of the rows in the selected range across the columns in the range.

a.	Merge build	c.	Merge Across
b.	Merge and Center	d.	Merge Cells

ANS: C PTS: 1 REF: EX 74
24. In Excel, to merge cells A1, B1, C1, D1, and E1, ____ is the correct reference for the merged cell.

a.	A1!E1!	c.	A1:E1
b.	A1$E1$	d.	A1-E1

ANS: C PTS: 1 REF: EX 75
25. Options to rotate cells in Excel are available using the ____ button in the Alignment group on the Home tab.

a.	Format	c.	Sorter
b.	Orientation	d.	Alignment

ANS: B PTS: 1 REF: EX 75
26. You can add a border in Excel ____.

a.	to enhance readability	c.	and specify the thickness
b.	to the top, right, or bottom of a cell	d.	all of the above

ANS: D PTS: 1 REF: EX 76
27. All of the following options are available on the Format Cells dialog box except ____.

a.	number	c.	border
b.	font	d.	size

ANS: D PTS: 1 REF: EX 77
28. In the Format Cells dialog box, the ____ tab allows you to format currency by choosing decimal places, comma separators, and regular number displays.

a.	Number	c.	Alignment
b.	Font	d.	Protection

ANS: A PTS: 1 REF: EX 78

29. In the above figure, the preset button labeled ____ adds lines within the range.

a.	None	c.	Inside
b.	Outline	d.	none of the above

ANS: C PTS: 1 REF: EX 79
30. In the above figure, the preset button labeled ____ adds a border around the entire cell or range.

a.	None	c.	Inside
b.	Outline	d.	none of the above

ANS: B PTS: 1 REF: EX 79
31. In the above figure, the preset button labeled ____ removes all borders.

a.	None	c.	Inside
b.	Outline	d.	none of the above

ANS: A PTS: 1 REF: EX 79
32. The information shown in the box under the heading “Style:” are ____.

a.	cell line styles	c.	heading line styles
b.	data line styles	d.	border line styles

ANS: D PTS: 1 REF: EX 79
33. In the figure above the border line color is ____.

a.	green	c.	outlined
b.	dashed	d.	you cannot tell from the figure

ANS: A PTS: 1 REF: EX 79
34. In the above figure, you can view a preview of the border style by looking under the heading “____.”

a.	Line	c.	Color
b.	Presets	d.	Border

ANS: D PTS: 1 REF: EX 79
35. To access the dialog box shown above, you would navigate to the ____ group on the Home tab.

a.	Styles	c.	Edit
b.	Font	d.	Appearance

ANS: B PTS: 1 REF: EX 79
36. In the figure above, to implement the changes you made, you would click ____.

a.	the Cancel button	c.	either a. or b.
b.	the OK button	d.	neither a. nor b.

ANS: B PTS: 1 REF: EX 79
37. The Format Cells dialog box has six tabs that does NOT include: ____.

a.	Fill	c.	Alignment
b.	Protection	d.	Color

ANS: D PTS: 1 REF: EX 77
38. When using the Format Painter, double-click the Format Painter button to paste the same format multiple times and click the Format Painter again to ____.

a.	turn it on	c.	copy formatting
b.	turn it off	d.	paste formatting

ANS: B PTS: 1 REF: EX 80
39. Put the following five steps in the order in which you would perform them to use the Paste Special function: ____.

1. Select and copy a range.

2. Click the Paste button arrow in the Clipboard group.

3. Specify exactly what you want to paste.

4. Click Paste Special to open the dialog box.

5. Select the range where you want to paste the Clipboard contents.

a.	1, 2, 4, 3, 5	c.	1, 5, 2, 4, 3
b.	1, 2, 4, 5, 3	d.	1, 5, 2, 3, 4

ANS: C PTS: 1 REF: EX 81
40. In the Paste Special dialog box, you can ____

a.	select to rotate selected range 90 degrees	c.	paste values and formats
b.	paste only formulas	d.	all of the above

ANS: D PTS: 1 REF: EX 81
41. You can open the Format Cells dialog box by right-clicking a cell or selected range, and then clicking ____ on the shortcut menu.

a.	Format	c.	Format Cells
b.	Cells	d.	Cells Style

ANS: C PTS: 1 REF: EX 77
42. ____ use the same file format for their theme files.

a.	Microsoft Word, Access, and Excel	c.	Microsoft Excel and PowerPoint
b.	Microsoft Word and Excel	d.	Microsoft Word, Excel, and PowerPoint

ANS: D PTS: 1 REF: EX 87
43. You can treat a range of data as a distinct object in a worksheet known as a(n) ____.

a.	Excel table	c.	data range
b.	spreadsheet	d.	data set

ANS: A PTS: 1 REF: EX 83
44. A(n) ____ specifies formats for elements in an Excel table, such as font color, fill color, and so forth.

a.	sheet format	c.	table style
b.	Excel table	d.	style guide

ANS: C PTS: 1 REF: EX 91
45. The most efficient way to format an entire table is to ____.

a.	select all and format each element	c.	use the format painter
b.	use a table style	d.	format each cell individually

ANS: B PTS: 1 REF: EX 91
46. A table ____ applies alternating row colors to the entire Excel table and adjusts the banded rows effect as needed if you add or delete rows.

a.	theme	c.	structure
b.	style	d.	band

ANS: B PTS: 1 REF: EX 91
47. Applying a table style marks the range as a table, making available tools designed for analyzing tabular data, including ____.

a.	the ability to sort data
b.	transferring data to and from an external file
c.	filtering data to show only rows that match specified criteria
d.	all of the above

ANS: D PTS: 1 REF: EX 91
48. In Excel, the table style ____ inserts a new row at the bottom of the table that adds the column values.

a.	Header Row	c.	First Row
b.	Total Row	d.	Banded Row

ANS: B PTS: 1 REF: EX 93
49. In Excel, the ____ table style formats alternating columns in different colors.

a.	Banded Rows	c.	Last Column
b.	Banded Columns	d.	First Column

ANS: B PTS: 1 REF: EX 93

50. In the above figure, a filter arrow is ____ of the column title “Month.”

a.	to the right of	c.	on top of
b.	to the left of	d.	underneath of

ANS: A PTS: 1 REF: EX 92
51. The header row in the above figure contains ____.

a.	Month, RO1, RO2, RO3, etc.	c.	X310 Monthly Sales Analysis
b.	The Intelligent Path to Fitness	d.	ExerComp

ANS: A PTS: 1 REF: EX 92
52. The data shown in the table above appears in ____.

a.	banded rows	c.	alternating rows
b.	banded columns	d.	special formatting

ANS: A PTS: 1 REF: EX 92

53. In the above figure, table styles are shown above the following group label: ____.

a.	Tools	c.	Table Style Options
b.	Table Styles	d.	External Table Data

ANS: B PTS: 1 REF: EX 94
54. In the figure above, you can see that the following table elements were selected: Header Row and ____.

a.	Total Row	c.	First Column
b.	Banded Columns	d.	Last Column

ANS: D PTS: 1 REF: EX 94
55. To remove banded rows from an Excel table, first you need to select the ____ tab on the Ribbon.

a.	Insert	c.	Design
b.	Home	d.	Page

ANS: C PTS: 1 REF: EX 95
56. All of the following are conditional formats in Excel except ____.

a.	data bars	c.	font sets
b.	highlighting	d.	icon sets

ANS: C PTS: 1 REF: EX 96
57. In Page Layout view, the worksheet is displayed as it will appear on the ____.

a.	printed page	c.	Web page
b.	screen	d.	all of the above

ANS: A PTS: 1 REF: EX 83
58. A ____ is the space between the page content and the edges of the page

a.	margin	c.	frame
b.	border	d.	ruler

ANS: A PTS: 1 REF: EX 83
59. One way to ensure that you are using consistent formats is to copy and paste your formats using the Format ____.

a.	Master	c.	Palette
b.	Gallery	d.	Painter

ANS: D PTS: 1 REF: EX 84
60. In conditional formatting, to highlight only cells that contain a specific date, select the rule____.

a.	A Date Occurring	c.	Text That Contains
b.	Duplicate Values	d.	Between

ANS: A PTS: 1 REF: EX 96
61. Fonts, colors, and cell styles are organized in ____ categories.

a.	theme and non-theme	c.	color and black & white
b.	numbers and text	d.	form and function

ANS: A PTS: 1 REF: EX 86
62. To view certain columns on a large database, a good option is to ____.

a.	hide columns without information you need
b.	delete columns you aren’t viewing
c.	highlight columns you want to view
d.	use data bars to find content

ANS: A PTS: 1 REF: EX 101
63. When preparing to print, you have the option to select ____.

a.	the position of the report on the page	c.	to include headers or footers
b.	the orientation of the page	d.	all of the above

ANS: D PTS: 1 REF: EX 101
64. Setting the ____ to A1:L10 will print only data in those cells.

a.	Page Format	c.	Page Break
b.	Print Area	d.	Print Preview

ANS: B PTS: 1 REF: EX 102
65. To avoid splitting a worksheet in awkward places, you can insert a(n) ____ to specify a specific breaking point.

a.	page break	c.	print area
b.	manual page break	d.	selection

ANS: B PTS: 1 REF: EX 103
66. To set a page break in Excel, ____.

a.	select the first cell below the row where you want to insert a page break
b.	select the first cell above the row where you want to insert a page break
c.	select the row above where you want to insert a page break
d.	select the row below where you want to insert a page break

ANS: A PTS: 1 REF: EX 103
67. A ____ indicates a manual page break.

a.	dashed blue line	c.	dashed red line
b.	solid blue line	d.	solid red line

ANS: B PTS: 1 REF: EX 103
68. Information that prints on each page, like a company name or logo, may be set as a(n) ____.

a.	print setup	c.	text header
b.	copied text	d.	print title

ANS: D PTS: 1 REF: EX 104
69. The code ____ will display the filename of the current workbook.

a.	&name	c.	+name
b.	&[File]	d.	+[File]

ANS: B PTS: 1 REF: EX 106
70. The header and footer sections include ____.

a.	a left and right section	c.	a top and bottom section
b.	a center section only	d.	a left, right, and center section

ANS: D PTS: 1 REF: EX 105

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