Format all images word

More than ever, pictures are critical to the effectiveness of your communication materials. With the image formatting and layout tools in Microsoft Word, it’s possible to add and manipulate pictures in your document—even if you’re a beginner.

Starting with a Microsoft Word template makes it even easier. With a well-designed Word template, the positioning and formatting of pictures have already been done for you. All you’ve got to do is to drag your pictures into the image placeholders. 

Even if you’re using a template for Word, it’s good to know how to format pictures so you can make your document look exactly the way you want it to.

In this article, you’re going to see, step-by-step, how to work with pictures in Microsoft Word.

(Note: The screenshots below show Microsoft Word for Mac. The screens and steps may be slightly different if you’re using a different version of Word.)

How to Insert a Picture in Word

To add a picture to a Word document, click Insert > Pictures. From here, you’ve got three options:

1. Photo Browser

If you choose this option, you’ll be able to select an image from the existing photo sets on your computer. On a Mac, that includes photos in iPhoto and Photo Booth. When you find the picture you want to use, click on it, then drag it into the document.

2. Picture From File

This option lets you insert an image from another location on your computer. Find the image file, select it, then click Insert.

3. Online Pictures

Insert pictures in Word from the web by selecting Online Pictures…. This opens a Bing image search right inside your document. Type a keyword or phrase in the search bar.

By default, the Creative Commons only filter is checked. Keep this selected to make sure you don’t violate any copyright laws. Click on the filter icon to filter the image results by other parameters. 

Select an image by clicking on it, then click Insert. You can select several images before clicking the Insert button. 

Microsoft Word automatically includes the image attribution and license details as a caption.

Note: While you can import many image formats into Word, the ones that work best are JPG and PNG.

How to Format Pictures in Word

After importing pictures into Word, you can apply different formatting settings to each Microsoft Word picture and control its appearance. Below are some of the most basic image formatting you can apply in Word:

1. Resize an Image

Resize a picture in two ways:

Resizing Method 1

Click on the picture. Press and hold the Shift key, then click and drag one of the sizing handles either towards or away from the center. 

Holding the Shift key ensures that the proportion of the picture is retained. Otherwise, it would become distorted and your entire document will look amateurish. 

Resizing Method 2

This method allows you to resize the picture to a specific length or width. Click on the picture, then click on the Picture Format tab. Type the length or width you wish the image to have.

By default, the original proportion of the image is retained even when you change either the length or width of the image. Keep this checked to avoid distorting the image.

2. Rotate or Flip Images

To rotate an image, do so either manually or by a specific amount.

Manual Image Rotation

To rotate an image manually, click on the image to select it. Click on the rotation handle and drag it in the direction you want. 

Flip or Rotate an Image By a Specific Amount

Rotate a picture by a specific amount. Click on the picture, then go to Picture Format > Rotate. From here, you’ve got the option to:

• Rotate Right 90°
• Rotate Left 90°
• Flip Vertical
• Flip Horizontal
• Select More Rotation Options

To rotate a picture to an exact angle, choose Select More Rotation Options.

Type in the amount you wish to rotate the object, then click OK.

How to Crop Photos in Word

If you’re wondering how to crop a picture in Microsoft Word, it’s not difficult. Follow the steps below to not only crop an image, but also to dress it up by cropping it to a shape or adding decorative borders:

1. Basic Image Cropping

To crop a picture, select the picture, then go to Picture Format > Crop > Crop. 

Black cropping handles appear on the sides of the picture. From here:

• Crop one side. Drag one side handle inward.
• Crop two adjacent sides at the same time. Drag one corner inward.

Click outside the image to apply the crop.

2. Crop Image to a Shape

To crop the picture to a specific shape, select the picture. Go to Picture Format > Crop > Crop to Shape. Select a shape from the selection that appears.

Click away from the picture to apply the new shape.

3. Frames and Borders

Borders are an easy way to dress up a picture in Microsoft Word. To add a border, select the picture, go to Picture Format. Click on the Picture Border button on the ribbon to reveal the border options.

From here, choose the color, weight, and dash style you wish to use for the border. 

To add a frame, click on the picture, then go to Picture Format. Click on the Picture Quick Styles button on the ribbon. Select the border you want to use.

How to Use Image Editing Tools

There are many Word image editing tools. Learn how to format pictures in Word by removing the background or adjusting the brightness. Here’s how:

1. Remove Background

Microsoft Word allows you to remove the background from your pictures. This feature works best if the color of the background is distinct from the colors on the main subject of the picture.

To remove the background, select the image. Go to Picture Format > Remove Background.

Use the tools provided to select which parts of the image you wish to keep and which parts you want to remove.

The parts that’ll be removed are colored pink.

When you’re happy with the selection, click Keep Changes.

2. Sharpness and Brightness Corrections 

Improve the sharpness and brightness of your pictures in Microsoft Word. To adjust these, select the picture. Go to Picture Format > Corrections. Select the sharpness and brightness/contrast settings you wish to use.

To more finely control these settings, go to Picture Format > Corrections > Picture Corrections Options. The Format Picture sidebar appears. It allows you to provide specific settings for sharpness, brightness, and contrast.

3. Picture Color

Microsoft Word also allows you to control the color saturation and tone of your picture. And you can recolor the entire picture for special effects. Select the picture, go to Picture Format > Color. Select any of the options that appear.

From here choose:

• More Variations. Recolors the image with a different color from the options provided.
• Set Transparent Color. Makes certain colors transparent so that the color of the background shows through.
• Picture Color Options. Opens the Format Picture sidebar, where you can fine-tune the settings for color saturation, tone, and recolor.

How to Use Layout Options 

Microsoft Word’s layout options for images lets you control how photos are displayed alongside text.

By default, a picture is set to be «In line with text.» This means the picture is treated as an object that moves with the text. This means whatever formatting is applied to the text applies to the picture as well, which may not be how you want it to appear. When a picture is in line with text, you won’t be able to drag and drop it to a different part of the document.

To set up a picture’s layout options, select the image, then go to Picture Format > Position. Select one of the pre-configured layout options to position your picture on the page.

Gain more control by going to Picture Format > Wrap Text.

Select one of the text wrapping options:

• Square — wraps text around the picture in a square shape

• Tight — wraps text following the shape of the picture

• Through — shows text through all the “open” parts of the picture (may only be visible with certain picture shapes)

• Top and Bottom — wraps text only above and below the picture

These text wrapping options allow you to overlay pictures in Word or merge them together into a collage-type layout.

You’ve got other options:

• Behind text. Overlays the text in front of the picture
• In Front of Text. Places text behind the picture, covering it
• Edit Wrap Boundary. Lets you fine-tune how text wraps around the picture, which is especially useful if it’s irregularly shaped
• Move with text. Keeps the picture anchored to the text
• Fix position on page. Keeps the picture on the same position relative to the page, even if the text moves
• More Layout Options …. Gives you precise control over the picture layout

How to Move Pictures in Word and Arrange them on the Page

You may be wondering how to move a picture in Microsoft Word. The easiest way to move a picture is by clicking and dragging it. If this doesn’t work, the picture is probably set to be inline with text. Follow the instructions above to select a different text wrapping option.

To move multiple images, hold the shift key down as you click on each picture. Then, drag and drop them into place.

You can also move images using precise measurements. Select the image, go to Picture Format > Position > More Layout Options …. Specify the horizontal and vertical position of the picture relative to an element of the page.

Get Creative With Pictures in Word

Use the skills you learned above to add pictures in your Word documents and display them exactly the way you envision. As you’ve seen, it’s easy to control the appearance and placement of images on the page. By following the steps above, you can produce professional-looking documents all by yourself. However, we’ve only scratched the surface of the many ways you can work with pictures in Word!

Of course, if you prefer to have these design choices made for you, you’ve got the option to start with a Microsoft Word template. If you make a lot of Word documents, then you’ll like the cost-effectiveness of Envato Elements. You get unlimited downloads of templates as well as fonts, stock photos, and more for one low subscription price. On the other hand, GraphicRiver may be a better option if you only need the one-off template.

This gives you the ultimate convenience because professionally-designed Word templates have image placeholders. All you’ve got to do is to drag and drop your own pictures into the placeholders. The picture formatting steps in this article will help you fine-tune the image settings as you wish.

Now you, too, can get more creative—and effective—with pictures in Microsoft Word. But first, get your head start by downloading your favorite MS Word Template from Envato Elements or GraphicRiver.

3 Ways to Extract Images from a Word File

by Avantix Learning Team | Updated April 7, 2021

Applies to: Microsoft^® Word^® 2010, 2013, 2016, 2019 or 365 (Windows)

In Microsoft Word, images can be extracted one by one or you can extract all images by converting a Word document to a zip file or saving it as a web page. Extracting all images is helpful if you’d like to find pictures that are inflated in size or reuse pictures in other files. In this article, we’ll use 3 methods to extract images (we’re referring to images or pictures that have been inserted into your Word document, not shapes or SmartArt you’ve created).

Recommended article: How to Reduce the Size of a Microsoft Word Document (10 Ways to Compress a Word File)

Do you want to learn more about Word? Check out our virtual classroom or live classroom Word courses >

Extracting one image at a time using Save as Picture

You can extract individual images and save them as new files using Save As Picture.

There are two benefits to this method:

• You can give each image a meaningful name and save it in a specific location.
• You can save the image as a different file type.

To save an image as a new file:

1. Right-click the image and then click Save as Picture from the drop-down menu.
2. In the Save as type drop-down menu, select the image file format you want to use. You can save a picture in many formats but common choices are JPG or JPEG (Joint Photographics Experts Group) or PNG (Portable Network Graphics).
3. In the File name box, type a name for the file.
4. Navigate to the desired location.
5. Click Save.

Displaying file extensions in Windows

In order to use the zip procedure (below), you may need to display file extensions in Windows if they are not showing automatically.

If you’re using Windows 8 or 10:

1. In File Explorer, click the View tab in the Ribbon.
2. In the Show/Hide group, click the File name extensions check box.

If you’re using Windows 7:

1. In Windows Explorer, click Folder and Search Options and then click Organize.
2. On the View tab, under Files and Folders, clear the check box for Hide extensions for known file types.
3. Click OK.

Extracting all images by changing the file to a zip format

If you want to extract all images, the following trick works with any Microsoft Word file using XML (Extensible Markup Language) format. XML files are stored as a package and can therefore be unzipped. They also end with an «x» such as .docx.

In order to use the zip method, you will need a document created in Word 2007 or a later version and File Explorer or Windows Explorer must be set so that it shows file names with extensions (see the following section if extensions are not displayed).

To extract all image files from a Microsoft Word file:

1. In File Explorer or Windows Explorer, select the document (it should have a .dotx extension) with the images you wish to extract.
2. Right-click and choose Copy or press Ctrl + C.
3. Right-click and choose Paste or press Ctrl + V.
4. Right-click the copy of the document and choose Rename.
5. Change the file extension from .dotx to .zip (Windows must be set to display file extensions).
6. Press Enter. A dialog box appears warning you that the file may become unusable if you change the extension.
7. Click Yes to continue. The file icon changes to a folder icon.
8. Double-click the zipped folder. The zipped folder contains multiple folders (some contain information such as XML code or properties).
9. Double-click the Word folder.
10. Double-click the media folder to view image, video and audio files. Each file is given a generic name.
11. Copy these files (or the entire folder) to another location to use in other documents and to rename the files. Copying to another location will unzip the files. You can also click the Extract button in Windows Explorer to extract the files to another location.

Below is a sample Word folder (with a media folder) created during this process:

Extracting all images by saving the Word file as a web page

Unlike PowerPoint, Microsoft Word files can be saved as web pages (HTML format). If you save a Word file as a web page, then separate files are created for pictures and media files.

To extract all image files from a Microsoft Word file by saving the file as a web page:

1. Click the File tab in the Ribbon and select Save As.
2. From the Save As Type drop-down menu, select Web Page.
3. Enter a new name for the file. A .htm extension will be added.
4. Click OK.
5. A dialog box may appear indicating that you may lose some formatting. Click Continue. Word will change the view to Web Layout View.
6. Close the file.
7. In File Explorer or Windows Explorer, navigate to the location in which you had saved the file. A folder should have been created with the same name and «files» at the end.
8. Double-click the folder. Image, video and audio files should appear in this folder. Each file is given a generic name.
9. Right-click any of the files to rename them.

Below are the contents of a folder that was created when a Word file was saved as a web page:

When you open Word again, click the View tab and select Print Layout (the default view).

It’s up to you which method you’d prefer but the last two are the easiest if you are extracting multiple images.

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Иногда пользователю нужно разом вставить в документ Microsoft Word кучу картинок. Ну и, чисто эстетически, хочется, чтобы все они были одного размера. Только вот по одному исправлять – времени много уходит. А ведь в приложении есть специальный инструмент, с помощью которого можно подогнать разом размер кучи изображений. Об этой функции я сегодня и расскажу.

Подгонять размер картинок в Microsoft Word можно несколькими способами. Как я уже говорила, есть быстрый способ изменения размеров всех изображений разом или каждого по отдельности. Я разберу несколько способов, постараюсь описать их реализацию максимально подробно.

Изменение размера одной картинки вручную

Самый простой способ изменить размер картинки в MS Word (который я постоянно практикую) – навести курсор на угол или любой край картинки и вытянуть его. А если нужно, чтобы по ширине они были схожи, можно ориентироваться по линейке.

Указать точную высоту и ширину вручную

Для этого мне нужно сначала нажать на изображение, после чего в главном меню появится дополнительная категория «Работа с рисунками». Жму по вкладке «Формат», после чего в правой ее части, в разделе «Размер», можно указать конкретные величины по высоте и ширине. Этот способ распространяется не только на картинки, но и различные объекты, фигуры, надписи и так далее.

Практически точно так же можно указать размер в окне с более подробными параметрами. Для этого нужно в том же разделе кликнуть на маленькую ссылку в правом нижнем углу этого меню.

В результате откроется окно «Макет». Во вкладке «Размер» я могу указать более точную высоту и ширину картинки, а также масштаб ее относительно некоторых элементов или исходного размера в процентах.

Использование макросов

Для изменения размера огромного количества картинок за раз можно использовать макросы. Это специальная опция, позволяющая оптимизировать в приложении одну определенную задачу и настроить ее повтор в дальнейшем. Необходимо просто записать определенные шаги, необходимые для изменения размера изображений. Перейти к данной утилите можно через вкладку «Вид». Нахожу соответствующий элемент в списке доступных функций, жму по нему для выхода контекстного меню, затем выбираю элемент «Макросы».

В новом окне в поле «Имя» введу наименование, которое я предполагаю дать новому макросу, к примеру, «Размеры». После этого жму на кнопку «Создать».

В результате откроется окно «Microsoft Visual Basic For Applications». После чего в активном поле ввожу вот такое значение.

Sub Размеры

Dim i As Long

With ActiveDocument

For i = 1 To .InlineShapes.Count

With .InlineShapes (i)

.Height = 300

.Width = 800

End With

Next i

End With

End Sub

Здесь я задаю высоту в 300 пикселей, а ширину – в 800, но значения можно задать на свое усмотрение. После копирования сохраняю параметр, нажав на комбинацию клавиш Ctrl + S. Далее выхожу из этого активного окна.

После этого вновь, тем же способом, открываю окно «Макросы», выбираю только что созданный пункт и жму на кнопку «Выполнить». После этого размеры изображений будут изменяться автоматически и подгоняться под указанные мной рамки.

Заключение

Менять размеры изображений в документе Microsoft Word можно несколькими способами, причем как кучкой, так и по одной картинке. Выбирать стоит исходя из своих потребностей, при этом учитывать вид документа в дальнейшем. Ведь если картинка потерпит сильные изменения, информация на ней может отображаться недостаточно четко. 

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