Footer in word 2010

Insert a header or footer

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  1. Go to Insert > Header or Footer.

  2. Choose the header style you want to use.

    Tip: Some built-in header and footer designs include page numbers.

  3. Add or change text for the header or footer. For more info on things you can do with headers, see Edit your existing headers and footers. To edit a header or footer that’s been already created, double-click on it.

  4. To eliminate a header—like deleting it on the title page—select it and then check the Different First Page box. 

  5. Select Close Header and Footer or press Esc to exit.

To delete, select Insert > Header (or Footer) > Remove Header (or Remove Footer). 

Add a standard or customized header or footer

  1. Go to Insert > Header or Footer.

    On the Insert tab, Header and Footer are highlighted

  2. Choose from a list of standard headers or footers, go to the list of Header or Footer options, and select the header or footer that you want.

    Or, create your own header or footer by selecting Edit Header or Edit Footer.

  3. When you’re done, select Close Header and Footer or press Esc.

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  1. On the Layout tab, under View, click Page Layout.
    Layout tab, View group

  2. On the Layout tab, under Page Setup, click Header & Footer.
    Layout tab, Page Setup group

  3. Choose from a list of standard headers or footers by going to the Header or Footer pop-up menu, and clicking the header or footer that you want.

    Or, create your own header or footer by clicking Customize Header or Customize Footer and following the instructions.

Note: When you customize your header or footer, you can add images, page numbers, date, time, sheet name, file name and path, and more.

  1. Go to Insert > Header & Footer.
    .

  2. Add or header or footer text. 

  3. Use the Options menu for additional customization. 
    .

  4. To exit, select Close Header and Footer or press Esc. 

  5. To delete, select Insert > Header (or Footer) > Remove Header (or Remove Footer). 

For more on headers and footers, see Headers and footers in Word.

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Lesson 19: Working with Headers and Footers

/en/word2010/styles-and-themes/content/

Introduction

Lesson 19

You can make your document look professional and polished by utilizing the header and footer sections. The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain information such as the page number, date, and document name.

In this lesson, you will learn how to insert and edit headers and footers.

Headers and footers

Headers and footers can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.

To insert a header or footer:

  1. Select the Insert tab.
  2. Click either the Header or Footer command. A drop-down menu will appear.
  3. From the drop-down menu, select Blank to insert a blank header or footer, or choose one of the built-in options.

    Inserting a header Inserting a header

  4. The Design tab will appear on the Ribbon, and the header or footer will appear in the document.
  5. Type the desired information into the header or footer.

    Typing text into a header Typing text into a header

  6. When you’re finished, click Close Header and Footer in the Design tab, or hit the Esc key.

After you close the header or footer, it will still be visible, but it will be locked. To edit it again, just double-click anywhere on the header or footer, and it will become unlocked.

To insert the date or time into a header or footer:

  1. Double-click anywhere on the header or footer to unlock it. The Design tab will appear.
  2. From the Design tab, click the Date & Time command.

    The Date & Time command The Date & Time command

  3. Select a date format in the dialog box that appears.

    Selecting a date format Selecting a date format

  4. Place a check mark in the Update Automatically box if you would like it to always reflect the current date. Otherwise, it will not change when the document is opened at a later date.
  5. Click OK. The date and time now appears in the document.

To remove content controls:

By default, some of the built-in headers and footers have snippets of text that are called content controls. Content controls can contain information such as the document title or company name, and they allow you to enter this information into a form field.

Form fields Form fields

However, you’ll often just want to type a normal header without any content controls. To do this, you’ll need to remove any content control fields from the header or footer.

  1. With the header or footer section active, right-click the content control field you want to remove. A drop-down menu will appear.
  2. Click Remove Content Control. The content control field will disappear.

    Removing Content Control Removing Content Control

Other header and footer options

There are many other header and footer options you can use to design these sections of your document. You can review the Header & Footer Tools Design tab to view and explore these options.

The Design Tab The Design Tab

Adding page numbers

Word can automatically label each page with a page number and place it in a header, footer, or side margin. You can add page numbers to an existing header or footer, or you can insert page numbers into a new header or footer.

To add page numbers to an existing header or footer:

  1. Select the header or footer. The Design tab will appear.
  2. Place the insertion point where you want the page number to be. You can place it anywhere except inside a content control field.

    The Insertion pointThe insertion point

  3. From the Design tab, select the Page Number command.
  4. Click Current Position, then select the desired style. The page number will appear in the document.

    Selecting a page numberSelecting a page number

If you’ve already typed information into your header or footer, it’s important to place the page number at the Current Position to avoid losing anything. If you select a page number from Top of Page or Bottom of Page, it will delete anything you’ve already added to the header or footer.

To insert page numbers into a new header or footer:

  1. From the Insert tab, click Page Number. A drop-down menu will appear.
  2. Select the desired page number style, and it will appear in your document.

    Inserting a page number at the top of the pageInserting a page number at the top of the page

To hide the page number on the first page:

In some documents, you may not want the first page to show the page number. You can hide the first page number without affecting the rest of the pages.

  1. Select the header or footer that contains the page number.
  2. From the Design tab, place a check mark next to Different First Page. The header and footer will disappear from the first page. If you want, you can type something new in the header or footer, and it will only affect the first page.

    Hiding the page number on the first pageHiding the page number on the first page

If you’re unable to select Different First Page, it may be because an object within the header or footer is selected. Click in an empty area within the header or footer to make sure nothing is selected.

To format page numbers:

  1. Select the header or footer that contains the page number.
  2. From the Design tab, select the Page Number command.
  3. Click Format Page Numbers.

    Clicking Format Page NumbersClicking Format Page Numbers

  4. From the dialog box, select the desired Number format.

    Selecting a number formatSelecting a number format

  5. Next to Start at, enter the number you want the page numbers to start with.

    Selecting a starting page numberSelecting a starting page number

If you’ve created a page number in the side margin, it’s still considered part of the header or footer. You won’t be able to select the page number unless the header or footer is selected.

An alternative way to modify your page numbering is by using section breaks. To learn how to do this, read our article on Modifying Page Numbers in Word.

Challenge!

  1. Create a new Word document.
  2. Create a blank header.
  3. Add your name in the header of a document.
  4. Right-align the text in the header.
  5. Select a built-in footer.

/en/word2010/reviewing-documents/content/

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In this chapter, we will discuss how to add header and footer in Word 2010. Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo, etc. The header appears at the top of every page, and the footer appears at the bottom of every page.

Add Header and Footer

The following steps will help you understand how to add header and footer in a Word document.

Step 1 − Click the Insert tab, and click either the Header button or the Footer button that which needs to be added first. Assume you are going to add Header; when you click the Header button it will display a list of built-in Headers from where you can choose any of the headers by simply clicking on it.

Header and Footer

Step 2 − Once you select any of the headers, it will be applied to the document in editable mode and the text in your document will appear dimmed, Header and Footer buttons appear on the Ribbon and a Close Header and Footer button will also appear at the top-right corner.

Selected Header

Step 3 − Finally, you can type your information whatever you want to have in your document header and once you are done, click Close Header and Footer to come out of the header insertion mode. You will see the final result as follows.

Applied Header

You can follow a similar procedure to add footer in your document.

Edit Header and Footer

The following steps will help you understand how to edit the existing header or footer of your document.

Step 1 − Click the Insert tab, and click either the Header button or Footer button or whatever you want to edit. Assume you are going to edit the Header, so when you click the Header button it will display a list of options including the Edit Header option.

Header and Footer

Step 2 − Click on the Edit Header option and Word will display the editable header as shown in the following screenshot.

Edit Header

Step 3 − Now you can edit your document header and once you are done, click Close Header and Footer to come out of the edit header mode.

You can follow a similar procedure to edit the footer in your document.

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totn Word 2010

This Word tutorial explains how to create a footer in a document in Word 2010 (with screenshots and step-by-step instructions).

Question: In Word 2010, how do I create a footer in a document?

Answer:Select the Insert tab in the toolbar at the top of the screen. Then click on the Footer button in the Header & Footer group. Select Edit Footer from the popup menu.

Microsoft Word

The footer section should now appear. Enter the text that you wish to see in the footer section and when you are finished, click on the «Close Header and Footer» button on the Design tab in the toolbar at the top of the screen.

Microsoft Word

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Download Article


Download Article

This wikiHow teaches you how to create your own custom headers and footers in Microsoft Word. You can start with one of Word’s pre-made header and footer templates or start yours from scratch. Both headers and footers can include custom text, page numbers, images, and special formatting.

Things You Should Know

  • Click Insert > Header or Footer > Edit Header or Edit Footer.
  • Create your header. You can add page numbers, date, and logos. Then, hit Close Header & Footer to preview it on the document.
  • Double click the header or footer to make edits or change the settings.

  1. Image titled Insert a Custom Header or Footer in Microsoft Word Step 1

    1

    Click the Insert tab. It’s at the top of Word.

    • If you’ve already inserted a header or footer and want to edit it, simply double-click it now.

  2. Image titled Insert a Custom Header or Footer in Microsoft Word Step 2

    2

    Click Header or Footer. It’s in the «Header & Footer» panel at the top of Word. A menu will expand.

    • On the menu, you’ll see different header and footer styles that you can use as a starting point—all are fully editable. You can select one of these now to add it to your document if you’d like. To edit the header or footer after placing it, just double-click it on the page.
    • You can also browse more pre-made headers and footers by clicking More Headers from Office.com.

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  3. Image titled Insert a Custom Header or Footer in Microsoft Word Step 3

    3

    Click Edit Header or Edit Footer. Depending on the option you selected, you’ll see the link at the bottom of the menu. This opens a Design tab in the toolbar that’s specifically for creating custom headers and footers.

    • Every time you double-click a header or footer to edit it, the Design tab (Windows) or Header & Footer tab (Mac) will automatically open.

  4. Image titled Insert a Custom Header or Footer in Microsoft Word Step 4

    4

    Click Page Number to add page numbering. You can select from a number of numbering styles and locations from the menu.

    • Click the Format Page Numbers menu to choose a different number format, such as roman numerals. You can also choose to add other numbering elements here, such as chapter numbers and headings.[1]

  5. Image titled Insert a Custom Header or Footer in Microsoft Word Step 5

    5

    Add text to the header or footer. If you’d like to add specific text, such as your name, to the header or footer, you can easily type it at the desired location. If you chose one of Word’s pre-made header or footer templates, you can edit the placeholder text by clicking the text and typing over it.

  6. Image titled Insert a Custom Header or Footer in Microsoft Word Step 6

    6

    Insert other features into the header or footer. The «Insert» panel on the Design or Header & Footer tab contains a bunch of different features you can add to your header or footer:

    • Date & Time: This allows you to select a date and/or time format to place in the header or footer.
    • Document Info: Use this option to include certain information about your document in the header or footer, such as the document’s title, author name, and file path.[2]
    • Quick Parts: Quick Parts are reusable text and properties that you can add to any part of your document, including headers and footers.
    • Pictures or Online Pictures: You can use either of these options to place an image into your header or footer.[3]
       For best results, stick to a small image, such as a decorative horizontal bar or logo.

  7. Image titled Insert a Custom Header or Footer in Microsoft Word Step 7

    7

    Click Close Header & Footer. It’s the red-and-white «X» icon on the far right side of the Design tab. This closes the header and footer editor, which shows you how it will really look on your document.

    • If you added a header and want to add a footer as well (or vice-versa), return to the Insert tab and select Header or Footer as necessary.

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  1. Image titled Insert a Custom Header or Footer in Microsoft Word Step 8

    1

    Double-click the header or footer. If you don’t want the header or footer you created to appear on the first page (or until a certain page you specify), use this method. Start by double-clicking the header or footer on the first page to open it for editing.

  2. Image titled Insert a Custom Header or Footer in Microsoft Word Step 9

    2

    Check the box next to «Different First Page.» It’s in the Options panel on the Design tab (PC) or Header & Footer tab (Mac), which opens automatically. This removes the header or footer from the first page, making the second page of your document the new Page 1.

    • If you’d like, you can select Different Odd & Even Pages to place different headers/footers on even and odd pages. For example, if you want odd pages to contain the title of your document and even pages to display a page number.
    • The Show Document Text option just toggles the actual text of your document on or off so can see what the header or footer looks like without the document.

  3. Image titled Insert a Custom Header or Footer in Microsoft Word Step 10

    3

    Click Close Header & Footer. It’s the red-and-white «X» icon on the far right side of the Design or Header & Footer tab. This saves your changes.

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Add New Question

  • Question

    How can I put my name in a footer on the left on every page and put the page number on the right, having it change on each page?

    Malsha Ranawaka

    Malsha Ranawaka

    Community Answer

    There are pre-designed footers like this available. If this is not in your list, simply select a footer design that has two text fields on the left and right. Then go to «edit footer» mode and put the name on the left. Select the text field on the right. In the «Header & Footer Tools» tab, select «Quick Parts.» From the dropdown, select «Fields.» This will open a dialog box. Select «Page» from the field names list. Select a page number format and click «OK.» You will get an updating page number field on the right.

  • Question

    How do I insert a line above the footer?

    Malsha Ranawaka

    Malsha Ranawaka

    Community Answer

    Go to Edit Footer, and place your cursor somewhere in the first line of words you have in the footer. Select the «Home» tab. In the «Paragraph» section, select the «Borders» dropdown. From the dropdown menu, select «Top Border», and you will get a border above the footer.

  • Question

    How do I edit a horizontal line in MS Word 2007?

    Malsha Ranawaka

    Malsha Ranawaka

    Community Answer

    Double click on the line, or right click it and select «Format Horizontal Line» to get the dialog box with edit options.

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  • Browse through Microsoft Word’s collection of templates before you start adding your own header and footer to documents. The pre-set templates can save you a lot of time.

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About This Article

Article SummaryX

1. Click the Insert tab.
2. Click Header or Footer.
3. Click a header or filter option, or select Edit Header/Footer to start from scatch.
4. Click Page Number to add automatic numbering.
5. Add text.
6. Insert dates, document info, quick parts, and/or images.
7. Click Close Header & Footer.

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Thanks to all authors for creating a page that has been read 324,489 times.

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