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Find and replace text

Go to Home > Replace.
Enter the word or phrase you want to replace in Find what.
Enter your new text in Replace with.
Choose Replace All to change all occurrences of the word or phrase. Or, select Find Next until you find the one you want to update, and then choose Replace.
To specify only upper or lowercase in your search, select More > Match case. There are several other ways to search in this menu.

For other options, see Find and replace text

Find and replace basic text

In the upper-right corner of the document, in the search box , type the word or phrase that you want to find, and Word will highlight all instances of the word or phrase throughout the document.

To replace found text:

Select the magnifying glass, and then select Replace.
In the Replace With box, type the replacement text.
Select Replace All or Replace.
Tips:
- You can also open the basic Find and Replace pane with the keyboard shortcut CONTROL + H.
- When you replace text, it’s a good idea to select Replace instead of Replace All. That way you can review each item before replacing it.

You can find text with special formatting, such as bold or highlight, by using the Format menu.

Select View > Navigation Pane.
In the Navigation Pane, select the magnifying glass.
Select Settings , and then select Advanced Find & Replace.
Notes:
- Select the arrow at the bottom of the Find and Replace dialog box to show all options.
On the Format menu, select the option that you want.

If a second dialog box opens, select the options that you want, and then select OK.
In the Find and Replace dialog box, select Find Next or Find All.

You can find and replace text with special formatting, such as bold or highlight, by using the Format menu.

Select View > Navigation Pane.
In the Navigation Pane, select the magnifying glass.
Select Settings , and then select Advanced Find & Replace.
At the top of the dialog box, select Replace.
Notes:
- Select the arrow at the bottom of the Find and Replace dialog box to show all options.
On the Find what box, type the text that you want to find.
On the Format menu, select the formatting that you want to find.

If a second dialog box opens, select the options that you want, and then select OK.
Select in the box next to Replace with.
On the Format menu, select the replacement formatting. If a second dialog box appears, select the formats that you want, and then select OK.
Select Replace, Replace All, or Find Next.

Select View > Navigation Pane.
In the Navigation Pane, select the magnifying glass.
Select Settings , and then select Advanced Find & Replace.
Notes:
- Select the arrow at the bottom of the Find and Replace dialog box to show all options.
On the Special menu, select the special character that you want to find.
Select Find Next.

Select View > Navigation Pane.
In the Navigation Pane, select the magnifying glass.
Select Settings , and then select Advanced Find & Replace.
Notes:
- Select the arrow at the bottom of the Find and Replace dialog box to show all options.
At the top of the Find and Replace dialog box, select Replace and then select in the Find What box, but don’t type anything there. Later, when you select a special character, Word will automatically put the character code in the box for you.

Note: Select the arrow at the bottom of the Find and Replace dialog box to show all options.
On the Special menu, select the special character that you want to find.
Select in the Replace with box.
On the Special menu, select the special character that you want to use as a replacement.
Select Replace or Find Next.

Select View > Navigation Pane.
In the Navigation Pane, select the magnifying glass.
Select Settings , and then select Advanced Find & Replace.
Select the Use wildcards check box.

If you don’t see the Use wildcards check box, select .
Select the Special menu, select a wildcard character, and then type any additional text in the Find what box.
Select Find Next.
Tips:
- To cancel a search in progress, press + PERIOD.
- You can also enter a wildcard character directly in the Find what box instead of selecting an item from the Special pop-up menu.
- To search for a character that’s defined as a wildcard character, type a backslash () before the character. For example, type ? to find a question mark.
- You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, search for <(pre)*(ed)> to find «presorted» and «prevented.»
- You can search for an expression and use the n wildcard character to replace the search string with the rearranged expression. For example, type (Newman) (Belinda) in the Find what box and 2 1 in the Replace with box. Word will find «Newman Belinda» and replace it with «Belinda Newman.»
To replace found text:
1. Select the Replace tab, and then select the Replace with box.
2. Select Special, select a wildcard character, and then type any additional text in the Replace with box.
3. Select Replace All, Replace, or Find Next.
  
  Tip: When you replace text, it’s a good idea to select Replace instead of Replace All. That way you can confirm each replacement to make sure that it’s correct.

You can refine a search by using any of the following wildcard characters.

To find	Use this	For example
Any single character	?	s?t finds «sat» and «set.»
Any string of characters	*	*sd** finds «sad» and «started.»
One of the specified characters	[ ]	w[io]n finds «win» and «won.»
Any single character in this range	[-]	[r-t]ight finds «right» and «sight» and «tight.» Ranges must be in ascending order.
Any single character except the characters inside the brackets	[!]	m[!a]st finds «mist» and «most» but not «mast.»
Any single character except characters in the range inside the brackets	[!x-z]	t[!a-m]ck finds «tock» and «tuck» but not «tack» or «tick.» Ranges must be in ascending order.
Exactly n occurrences of a character or expression	{ n}	fe{2}d finds «feed» but not «fed.»
At least n occurrences of a character or expression	{ n,}	fe{1,}d finds «fed» and «feed.»
A range of occurrences of a character or expression	{ n, n}	10{1,3} finds «10,» «100,» and «1000.»
One or more occurrences of a character or expression	@	lo@t finds «lot» and «loot.»
The beginning of a word	<	<(inter) finds «interesting» and «intercept» but not «splintered.»
The end of a word	>	(in)> finds «in» and «within,» but not «interesting.»

Word for the web lets you find and replace basic text. You can match case or fine whole words only. For more varied options, open your document in Word for the desktop.

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Exchange one text string for another in any version of Word

Updated on October 29, 2021

What to Know

Open the Find and Replace tool in Word with the keyboard shortcut CTRL+H.
Find and Replace doesn’t take capitalization into account unless you specifically tell it to.
To replace capitalization, select More in the Find and Replace box, then Match Case > Replace or Replace All > OK.

All editions of Microsoft Word offer a feature called Find and Replace. Use this tool to search for a specific word, number, or phrase in a document and replace it with something else. You can also make several replacements at once—like changing a name or fixing something you’ve consistently misspelled. Use it, also, to replace numbers or punctuation and cap or uncap words.

If you turn on Track Changes before you begin, you can reject the replacement or deletion of any unintended word.

Find and Replace a Word

The Microsoft Word Find and Replace dialog box, in its simplest form, prompts you to type the word you’re looking for and the word you want to replace it with. Then, click Replace, and either allow Word to change every entry for you or, go through them one at a time.

To open the tool, press Ctrl+H (Cmd+H on Mac).

Change Capitalization in Microsoft Word

The Find and Replace feature doesn’t take into account anything about capitalization unless you specifically tell it to. To get to that option you’ll need to click the More option in the Find and Replace dialog box:

Open the Find and Replace dialog box using your favorite method. We prefer Ctrl+H.
Click More.
Type the appropriate entry in the Find What and Replace With lines.
Click Match Case.
Click Replace and Replace again, or, click Replace All.
Click OK.

Advanced Options

When you select the More expander in the Search and Replace dialog box, you’ll encounter several customizations. The list of items varies according to which version of Word you’re running.

Search Options

Select the check boxes to include or exclude things like punctuation, white-space characters, or substrings. Plus, apply tools like word-form matching (i.e., walked also matches walking) and Soundex matching (Karin matches Karen).

Replace Options

Word supports more advanced substitutions, too. Use special characters to substitute text markup with symbols. For example, replace a character code like & with an ampersand. This approach is useful for de-cluttering pasted HTML text that uses HTML codes to render certain symbols.

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When you learn how to search for a word in Microsoft Word, you will be learning how to use the Find tool. However, there is also an Advanced Find feature that lets you customize your search further, and there is a Find and Replace tool that lets you replace instances of words and phrases.
Aside from the method below that we use to search for a word in a Word document, you can also use a keyboard shortcut to launch the Find tool. Simply press Ctrl + F on your keyboard to launch it.
The Find tool lets you search for whole words, phrases, or even letters. You can use it to find what you are looking for in your document, regardless of how much or how little of the information you enter into the search field.

Microsoft Word’s search tools come in a couple of different varieties. The basic search lets you locate specific words or phrases in your document, while the Advanced Find tool lets you do things like match case, use wildcards, and generally find text in most of the ways that you might consider.

You can search for certain words in Microsoft Word by clicking the Home tab, selecting the Find button, then typing your search term into the “Search” field.

This will then highlight each instance of the word that appears in the document, and you can click each of the search results in the Navigation column to jump to the occurrence of that word in your document.

But if you are trying to figure out how to search for a word in Microsoft Word, then you might be struggling to locate the correct tool. Our guide below will show you how to use the search tool in your Word file.

How to Search a Word Document

Open the Word document.
Select the Home tab at the top of the window.
Click the Find button in the Editing group of the ribbon.
Enter your search term into the search box, then click a result to go to that point in the document.

Our guide continues below with additional information on how to find a word in a document, including pictures of these steps.

How to Search for a Word in a Microsoft Word Document (Guide with Pictures)

The steps in this article were performed in Microsoft Word for Office 365, but will also work in other versions of Word, such as Word 2016 or Word 2019.

As mentioned earlier, you can also open the search tool by pressing Ctrl+F on your keyboard.

Step 1: Open your document in Microsoft Word.

Step 2: Click the Home tab above the ribbon at the top of the window.

how to search for a word in Microsoft Word

Step 3: Click the Find button in the Editing section of the ribbon.

Note that there are down arrows to the right of the Find button and the Select button in that section that you can use for other options. For example, there’s an Advanced Find option on the Find drop down menu that you can use for additional search options to locate a particular word or words in the document.

click the Find button in the Editing group

Step 4: Type your search term into the search box in the Navigation pane on the left side of the window.

Results containing your search term will appear in the column. You can then click a search result to be taken to its location in the document.

The up and down arrows under the search field will allow you to quickly move between the different results.

Additional Information on How to Search for a Word in a Microsoft Word Document

Other applications, including Microsoft Excel, can also take advantage of the Ctrl + F keyboard shortcut for finding information.
If you have used older versions of Microsoft Word, then you might be used to the dialog box that previously appeared when you tried to search for a word. The Navigation pane has replaced the basic search tool, but that dialog box will still appear if you select the Advanced Find option from the dropdown menu.

how to do an advanced search for a word in Microsoft Word

the Find and Replace dialog box in Microsoft Word for Office 365

The search function in MS Word also displays a magnifying glass at the right end of the search box. If you click that magnifying glass you will see a menu with additional ways to search for words or other items in the document.
The Find and Replace dialog box also has a “Replace” tab at the top of the window. If you select that tab you will be able to enter the existing word that you want to replace, then enter the word that you want to use to replace it.
Once the Find and Replace dialog box appears and you start using that to search through Word documents, it’s possible that you will find that to be a better way to search through an entire document and customize what Word replaces. Fortunately this is a similar search function that exists in other Microsoft office applications so you will be able to use it and its advanced options for searching while you look through spreadsheets and slideshows.

Find out how to remove page numbers in Microsoft Word if you have a document that contains page numbers that you either don’t want or don’t need.

Additional Sources

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Working with documents or spreadsheets on your computer or laptop, you can instantly find and edit text and data without manually combing through printed or handwritten pages. Word provides a very convenient «find and replace» feature that allows you to use wildcards and even find similar words.

Find and replace

To help you in finding some text in the document, Word offers two different options:

1. Using the Navigation pane:

Like in the most popular applications, to find a text in the document, you can use the Ctrl+F shortcut. That combination opens the Navigation pane in Microsoft Word:

Navigation pane in Word 365

If you have any text in the Clipboard or selected text in the document, it will automatically be shown in the search text box. You can type or insert any text you want to find and click Enter to show the results.

To see the next result, click Shift+F4, or use the Navigation pane and Next and Previous buttons for easy navigating between the next or previous results.

For example:

2. Using the Find and Replace dialog box:

To open the Find and Replace dialog box, do one of the following:

On the Home tab, in the Editing group, click the Find list and then choose Advanced Find…:
Click Ctrl+H,
On the Home tab, in the Editing group, click the Replace button:

For example:

Word will show the next found result.

Advanced find and replace

To show the advanced find and replace options, do the following:

On the Navigation pane, click the arrow down on the right side of the search text box and choose Options… in the list:

Word opens the Find Options dialog box:
In the Find and Replace dialog box, click the More >> button (it doesn’t matter, which tab do you open: Find or Replace):

Word added several options that you can use to refine the search criteria:

The advanced find and replace options:

Match case — Find and replace words that only match specific capitalization. For example, you can find one «Wolf» and 11 words «wolf» in the document.
Find Whole words only — Avoid partial matches. For example, if you want to find «puff», Word doesn’t show the words «puffed».
Use wildcards — Get partial matches. See Using wildcards for more details.
Sounds like (English) — Find and replace words that sound like others. For example, «there», «their», and «three».
Find all word forms (English) — Find and replace all verb tenses. For example, type «find», and Word will return «finds», «finding», and «found».
Match prefix — Works with other settings to find and replace words with common prefixes or beginnings. For example, «be» returns «best» and «because».
Match suffix — Works with other settings to find and replace words with common suffixes or endings. For example, «id» returns «said» and «did».
Ignore punctuation characters — Ignore differences in hyphenation.
Ignore white-space characters — Ignore spacing between characters.

The Format button — Find and replace page formatting options like Font types or colors, Paragraph formatting (left, right, center), or highlighted words.

The Special button — Find and replace page and character elements such as Em dashes, tabs, or Section Breaks. See Replacing special characters for more details.

The No Formatting button — Turn off formatting selections.

Highlight search results

On the Navigation pane, enter what you want to find in the search box to highlight all occurrences of the searching in the document and display them on the Results page of the Navigation pane:

If you use the Find and Replace dialog box, Word highlights only the next found result. To highlight all results, click the Reading Highlight button and choose Highlight All:

For example:

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To open the Find pane from the Edit View, press Ctrl+F, or click Home > Find. Find text by typing it in the Search the document for… box. Word Web App starts searching as soon as you start typing.

Contents

1 How do I search for a word in a word document 2010?
2 How do I search all of my documents for a specific word?
3 Where is the search box in word?
4 How do I insert a search button in word?
5 How do I search for a Word in a document in Windows 10?
6 Can you search multiple Word documents at once?
7 How do I find all Word documents in Windows 10?
8 How do I get a search box?
9 What we can search using find command?
10 What is the shortcut key for spell check in word?
11 Why is find command used in MS word?
12 How do I search for a text string in Windows 10?
13 How do I search for a specific file type in Windows 10?
14 How do I search for text in command prompt?
15 How do I search multiple documents?
16 How do I search for a word document without opening it?
17 What is the search box in Windows 10 called?
18 Why can’t I use the search bar in Windows 10?
19 Why is my search bar not working?
20 How do I search for a file?

Searching with the Word 2010 Navigation pane
You can also use the keyboard shortcut: Ctrl+F. Clicking the Find button or pressing Ctrl+F summons the Navigation pane. In the Find What text box, type the text you want to find. While you type, matching text is highlighted in the document.

How do I search all of my documents for a specific word?

How to Search for words within files on Windows 7

Open windows explorer.
Using the left hand file menu select the folder to search in.
Find the search box in the top right hand corner of the explorer window.
In the search box type content: followed by the word or phrase you are searching for.(eg content:yourword)

Where is the search box in word?

At the top of your Microsoft Office apps on Windows you’ll find the new Microsoft Search box. This powerful tool helps you quickly find what you’re looking for, from text to commands to help and more.

How do I insert a search button in word?

Click Customize the Quick Access Toolbar > More Commands. In the Choose commands from list, click Commands Not in the Ribbon. Find the command in the list, and then click Add.

How do I search for a Word in a document in Windows 10?

Click the Cortana or Search button or box on the Taskbar and type “indexing options.” Then, click on Indexing Options under Best match. On the Indexing Options dialog box, click Advanced. Click the File Types tab on the Advanced Options dialog box. By default, all the extensions are selected, and that’s what we want.

Can you search multiple Word documents at once?

The easiest and most convenient tool for searching text in multiple Word files is SeekFast. With this tool, you can quickly and efficiently search for a combination of words or phrases in your documents, and the results are sorted by relevance, similar to search on Google, Bing, and other search engines.

How do I find all Word documents in Windows 10?

Search File Explorer: Open File Explorer from the taskbar or right-click on the Start menu, and choose File Explorer, then select a location from the left pane to search or browse. For example, select This PC to look in all devices and drives on your computer, or select Documents to look only for files stored there.

How do I get a search box?

If your search bar is hidden and you want it to show on the taskbar, press and hold (or right-click) the taskbar and select Search > Show search box. If the above doesn’t work, try opening taskbar settings. Select Start > Settings > Personalization > Taskbar.

What we can search using find command?

You can use the find command to search for files and directories based on their permissions, type, date, ownership, size, and more. It can also be combined with other tools such as grep or sed .

What is the shortcut key for spell check in word?

F7
Open the document you want to check for spelling or grammar mistakes, and then press F7. You can also use the ribbon to start the check. Press Alt+R to open the Review tab, and then press C, 1 to select the Check Document option.

Why is find command used in MS word?

The Find command lets you enter a word. Each time you push the Enter/Return button on your keyboard or click the Find button, that word will be found and highlighted in the text on the Web page you are reading. This makes it very easy to find the keyword you are looking for without having to scan long passages.

How do I search for a text string in Windows 10?

If you’d like to always search within file contents for a specific folder, navigate to that folder in File Explorer and open the “Folder and Search Options.” On the “Search” tab, select the “Always search file names and contents” option.

How do I search for a specific file type in Windows 10?

Click Start and then go to File Explorer by expanding the Windows system folder. You can also simply type File Explorer in the Search bar. Click the View tab in File Explorer. Check File name extension box.

How do I search for text in command prompt?

How to Use the Find Command to Search in Windows

Open the Command Prompt Window with Administrative Privileges.
Switches and Parameters for the find Command.
Search a Single Document for a Text String.
Search Multiple Documents for the Same Text String.
Count the Number of Lines in a File.

How do I search multiple documents?

Search inside multiple PDFs at once

Open any PDF in Adobe Reader or Adobe Acrobat.
Press Shift+Ctrl+F to open the Search panel.
Select the All PDF Documents in option.
Click the dropdown list arrow to show all drives.
Type the word or phrase to search.

How do I search for a word document without opening it?

Open File Explorer (aka Windows Explorer). Navigate to the folder containing the documents. Click in the search box in the upper right corner, below the ribbon. Enter the word you want to search for, then press Enter.

What is the search box in Windows 10 called?

Cortana is getting separated from the Windows 10 search bar, with Microsoft’s assistant getting a separate spot in the taskbar. The new functionality was released today in Windows 10 Build 18317 (19H1), the latest version of Microsoft’s Insider Preview in the so-called Fast ring.

Why can’t I use the search bar in Windows 10?

One of the reasons why Windows 10 search isn’t working for you is because of a faulty Windows 10 update. If Microsoft hasn’t released a fix just yet, then one way of fixing search in Windows 10 is to uninstall the problematic update. To do this, return to the Settings app, then click ‘Update & Security’.

Why is my search bar not working?

Use the Windows Search and Indexing troubleshooter to try to fix any problems that may arise.In Windows Settings, select Update & Security > Troubleshoot. Under Find and fix other problems, select Search and Indexing. Run the troubleshooter, and select any problems that apply.

How do I search for a file?

Work

Introduction.
1Choose Start→Computer.
2Double-click an item to open it.
3If the file or folder that you want is stored within another folder, double-click the folder or a series of folders until you locate it.
4When you find the file you want, double-click it.

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