Fill in the blank fields in word - Word и Excel - помощь в работе с программами

Creating fill in the Blanks (FITB) documents can be a wonderful way for educators to assess their student’s understanding of a particular topic. Fill in blanks is an interactive and efficient method for teachers to gauge comprehension without overwhelming or intimidating students. In this guide, we will explain how to create fill in the blanks documents in Microsoft Word to make assessment and grading simple and efficient. From inserting blanks to adding answer options, we will walk through the creating process fill in blanks documents so you can confidently assess your students’ understanding.

What is Fill in the Blanks Documents

Fill in the blanks documents are a type of document that allows users to input information into pre-defined fields. It is document type used in surveys and applications, as they provide structure and only allow specific responses. These documents include multiple blank spaces or questions to be filled out by the user. When complete, the form will contain all the necessary information to process or complete a task. These documents are an effective way to gather and organize data for analysis and decision-making. They can also help streamline document management processes, since the required fields allow for easy organization of collected information.

Step-By-Step Guide

1. Open MS Word and create a new document.

2. Fill in the text of the document, leaving out words or phrases where you want the reader to enter their information.

3. Select the word or phrase that you want to be filled in and highlight it with your cursor.

4. Go to “Format” and click on “Font.” In the front window, select the “Text Fill” option and enter a color for the background of your fill in the Blank text.

5. Go back to “Format” and select “Paragraph.” A new window will appear; here, you can adjust the alignment of your fill in the Blank text.

6. Go to “Insert” and select “Shapes.” Choose a shape that you want to appear around the fill in the Blank text, such as a rectangle or circle, and drag it onto the document.

7. Highlight the fill in the Blank text and the shape you just inserted. Right-click on one of them and select “Grouping,” then select “Group.”

8. Finally, save your document for your computer or print it to share with others.

Tips for Customizing

1. Use the fill in the blanks feature to create simple, multiple-choice questions within your document quickly and easily.

2. Consider using blanks to generate forms or questionnaires that can be used as surveys or assessments.

3. Utilize blanks dropdown menus to give readers multiple selections instead of just one answer.

4. Create blanks options that appear only when necessary, allowing you to provide extra resources or relevant content based on the reader’s answers.

5. Choose two blank sections that are not immediately visible, so readers must search for them.

6. Use Blanks to create interactive quizzes or activities that can be used for educational purposes.

7. Fill in the blanks document sections can also hide secret messages or bonus content, adding an extra layer of excitement and mystery.

8. Make blanks sections appear differently on the page using different font styles, colors, or sizes.

9. Fill in Blank documents can also generate unique usernames and passwords for readers needing access to specific information.

10. Fill in blanks documents is a great way to condense long forms into more manageable chunks, making them easier for readers to complete. Get to know about ChatGPT Essay Writing.

Best Practices

When creating a blanks document, it is essential to ensure it is accessible to all users. Here are some best practices to ensure accessibility:

1. Use plain language – avoid technical jargon; be clear and concise when writing your blanks sentences. This will help readers understand what they must do without ambiguity or confusion.

2. Include visual cues – adding visuals, such as images and illustrations, can help break up the blanks text and provide a clearer understanding of what needs to be done. Visual cues can also help draw attention to important document parts that should not be overlooked.

3. Use simple editing tools – when creating fill in the blank’s documents, use basic MS Word operations such as underlining, bolding, capitalizing, and inserting tabs for clarity and organization.

4. Ensure readability – make sure your blanks document is easily scannable using bulleted lists, headings, and white space. This will make the document much easier to navigate and comprehend.

Troubleshooting Common Issues

Troubleshooting common issues when creating a fill in the blanks document in Microsoft Word can help ensure your document is created properly. If you experience any problems with blanks functionality, such as not being able to enter text into designated fields or difficulty formatting the document, there are a few steps you can take to isolate and resolve the issue.

First, check your “Word Options” to ensure fill in the blanks is enabled; from the File menu, select “Options,” followed by “Advanced.” Scroll down until you see the fill in blanks settings, and make sure they are set to enabled. If blanks is already enabled, disable it, and then re-enable the feature.

If blanks is still not working properly, double check the fill in the blank field settings by going to “Design” in the ribbon and selecting “Properties.” This will open a dialog box containing blanks settings, and you should make sure “Show Fill-in Prompts” is checked.

You may also need to adjust the font size of your file in Blank fields; if they are too small, text may not be visible. To change the font size, highlight the fill in the blanks field, right-click on it, and select “Font” from the menu. From there, you can adjust the font size as needed.

If filling in blanks still does not seem to be working properly, try creating a new Fill in the Blank document from scratch. This will ensure your current document does not contain any incompatible settings or formatting that may prevent fill in blanks from working.

Testing Your Fill in the Blanks Document

Once you have created your fill in the blanks document, testing it to ensure that everything works properly is important. You can fill in the blanks with random words and phrases and then preview or print the document to make sure that everything appears as expected. It may also be helpful to send a copy of the document to a friend or colleague to evaluate it out and ensure that they can fill in all the blanks correctly. Testing your fill in blank documents is important to ensure it functions properly and looks professional.

Final Thoughts

Creating fill in the blanks documents in MS Word is an easy and efficient way. It generates forms or assessments without starting from nothing. Fill in blanks documents are highly customizable, allowing users to tailor them to their needs. Creating Blanks documents is quick and straightforward. It allows users to produce documents with minimal effort quickly. fill in the blank’s documents are a great tool for quickly creating forms, surveys, and assessments that can be reused multiple times. With MS Word’s fill in the blanks feature, professionals can easily generate copious amounts of content quickly and efficiently.

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September 8, 2021, 8:17 AM PDT

3 ways to enter fields in Microsoft Word

Microsoft Word fields house instructions that help you create dynamic content; they’re flexible and powerful, if you know how to use them.

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Occasionally, a requirement simply can’t be easily met with the built-in features. Microsoft Word fields are similar to little bits of code that have a specific job. They return values that you can’t easily do in Word any other way. Fortunately, they’re easy to use once you get the hang of entering them properly. In this article, I’ll show you three ways to enter a Word field:

Use the interface
Ctrl + F9
Type and convert

I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier versions. Word fields aren’t supported by Word Online; the original values will display, but they won’t update, nor can you enter them.

SEE: 83 Excel tips every user should master (TechRepublic)

About Word fields

You can insert fields to display content that will change when you update those fields. You might not realize it, but you’re already using fields. Page numbers, merge fields and so on are inserted automatically when you use those features.

You’ll notice as you work your way through the quick examples, that the function key, F9, plays a big part when working with fields. Specifically, here’s what this key does:

Ctrl + F9 enters a blank field.
Alt + F9 toggles all the fields in the document.
Shift + F9 toggles the selected field.

In addition to entering and toggling fields, you can modify them using switches. A switch is an additional bit of information; it always starts with a backslash (). Switches add formats and change the field’s behavior a bit. We won’t include switches in this article, but you’ll want to explore them later.

When you enter a field, the underlying field code will use the following syntax:

{ FIELD NAME Properties Optional switches }

See Table A for an explanation of these elements.

Table A

FIELD TYPE	This is the name of the code and determines what the field does. You’ll often see this part in all uppercase letters, but it isn’t case sensitive.
Properties	Optional instructions, but not all fields have them. In the interface dialog that you’ll see in the next section, these are referred to as Field Properties.
Switches	These are specific instructions, often to do with formatting that you can enable or disable. The character always denotes a switch.

When including fields in a document, remember that anyone viewing the document in Word can view the underlying codes, so be careful about including personal or confidential information. I’ve never run into this situation but it’s worth noting.

Now that you have a good feel for what fields are, let’s start inserting them. We’ll begin with the interface method.

How to insert a Word field using the interface

Word’s interface provides the most comprehensive method for inserting fields. Even if you find another method easier, I encourage you to review the interface so you can learn what fields are available and about their switches.

SEE: Windows 10: Lists of vocal commands for speech recognition and dictation (free PDF) (TechRepublic)

To enter a field using the interface, do the following:

Position the cursor where you want to insert the field, which can be in the document body, or the header or footer.
Click the Insert tab and then click the Quick Parts dropdown in the Text group.
From the dropdown, choose Fields (Figure A).
The resulting dialog lists the Word fields in the Field Names list, which you can filter using the Categories list. For this simple example, select Author and then select First Capital in the Format list as shown in Figure B.
Click OK, and you’ll see the author’s name in the document (Figure C).

Figure A

Figure B

Figure C

You may have noticed a few other options in the dialog:

Field Codes will display the underlying field code.
Options will display formatting options and other specialized options that are specific to the field.
Preserve Formatting During Updates does just what it says: it preserves formatting.

You’ll want to explore the list of fields and their many options when you have more time.

You can use the interface to nest fields. After choosing one field, move the cursor inside that field and then return to the list and choose the second field. This capability takes a bit of practice. In fact, many users find it easier to enter a nested field manually.

How to insert a Word field by typing and converting

Perhaps the easiest method to enter any field is to simply type it, select it and then press Ctrl + F9. Doing so converts the text to the field(s). Let’s try this with again, the Author field:

Position the cursor where you want to insert the field.
Type Author
Select the text you just typed (Figure D).
Press Ctrl + F9 to convert the string into a true field. As you can see, Word adds the brackets.
To display the field value instead of the field, press F9.

Figure D

This is a quick and easy way to enter a single field when you know the field code and any switches you might want to include. You can also use this method to insert a nested field, but you must insert each individually. You can’t type out an entire string and convert all the fields at once.

How to insert a Word field by using Ctrl + F9

The third method is similar to the previous method. Press Ctrl + F9 to insert a pair of empty brackets and then type the field code and any switches. Let’s try this method with the same { Author } field:

Position the cursor where you want to insert the field.
Press Ctrl + F9 to enter a blank field, as shown in Figure E.
Enter the field code Author inside the brackets and press F9 to calculate the result.

Figure E

Word displays a field’s results rather than the field code, by default. Right-clicking serves as a toggle to display the underlying field code instead of its result. Doing so converts only the one field, so this is an easy way to quickly edit only one field.

For a full list of field codes, visit List of field codes in Word.

Also See

How to make fewer mistakes and work more efficiently using predictive text in Microsoft 365
(TechRepublic)
How to use the many text wrapping options in Microsoft Word
(TechRepublic)
Microsoft 365: A cheat sheet
(TechRepublic)
Zoom vs. Microsoft Teams, Google Meet, Cisco WebEx and Skype: Choosing the right video-conferencing apps for you (free PDF)
(TechRepublic)
Checklist: Securing Windows 10 systems
(TechRepublic Premium)
Must-read coverage: Windows 10
(TechRepublic on Flipboard)

Microsoft
Software

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Microsoft Word 2010 is an optimal business choice for communications leaving your office, such as letters, invoices and marketing materials, but don’t rule out the software program for when you’re seeking to bring in information as well. Let Word help you design fill-in-the-blank forms, ideal for culling job applicants, preparing new hires for confidentiality agreements and anywhere else you want people to be able to give you input. Word’s fill-in forms can be a jumping off point for your electronic information gathering or they can be printed for manual completion.

Launch Word and type the form name at the top of the Word page. You can also type additional information such as the department using the form, the form creator’s name and any directions for using the form.
Press “Enter” to drop to a new line or “Enter” twice for a line of space below the top text. Type the first form question or command, such as “Name” or “Job Title Applied For.”
Click the “Insert” tab, then click the “Shapes” button. Click the basic Line shape. When the cursor changes to a plus sign, hold down the “Ctrl” key to give you a straight drawing line, and drag the cursor to the right of the text you just typed, giving your form recipients a place to write.
Press “Enter” and type the next question on the form. Right-click the line you drew above and press the “Ctrl-C” keys to copy the line. Press the “Ctrl-V” keys to paste in the copied line and drag it into place to the right of the new question you just typed. Adjust line size as needed.
Type the next question. Press “Ctrl-V” to paste another copy of the line. You do not have to keep clicking and copying the line, as it is still in memory. Adjust the line sizes for each question. For example, a fill-in line for someone’s birth date will be shorter than the line for a description of a past job.
Add any additional text and lines to the rest of the form page or pages as necessary. For questions in which you want recipients to have multiple lines, paste copies of the line and drag them directly underneath each other, with a small space in between each for recipients to write.
Save the form to your network or desktop in a location you’ll remember.

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Using Windows

Using a Mac

You know when you try to fill out forms in Word on the provided lines, but the text you type makes the lines move and ruins the formatting? There is a way to get rid of that. This wikiHow will teach you how to insert fillable fields on Word on PC or Mac. You’ll need to have Word set up on your computer before you can start.

1

Open Word. You can find this program on your Start Menu.
2

Open a document. You can either open a new document, create a new document from a template, or open an old document.

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3

Click Options and Customize Ribbon in the File menu. You’ll find this along the top of your program window.
4

Check the “Developer” box in the Customize Ribbon panel.
5

Click Ok.
6
Click the icons next to Design Mode in the Developer tab. These look like “Aa”, check boxes, and tables.
- The first “Aa” icon on the right side of the panel says “Rich Text Content Control” when you hover over it. This inserts an empty field into the document that can be filled with images, videos, text, and more.
- The second “Aa” icon says “Plain Text Content Control”. This will insert a blank fillable field into your document that the user can fill with only text.
- The “Combo Box Content Control” icon is next to the check box icon, and this will insert a drop-down menu into your document. The Properties button will open options for you to add more items to the drop-down menu.
- The “Date-Picker” icon looks like a calendar and will insert an empty box that will launch a calendar so your form user can pick a specific date. The Properties button will open options for you to choose the box format and display.
- The check box icon adds a check box to your document.
7

Click Restrict Editing in the Developer tab. This will pull out a panel from the right of your program window.
8

Check the box next to “Editing Restrictions”. This will lock the document so no one can alter the text not in text boxes.
9

Click Yes, Start Enforcing Protection. A box will pop up asking for a password. You can enter a password if you want to allow other people with that password to be able to edit your document.

1

Open Word. You can find this program in your Applications folder.
2

Open a document. You can either open a new document, create a new document from a template, or open an old document.
3

Click the Preferences tab under Word at the top of your screen. You’ll see this next to the Apple icon

. A new window will pop up.
4

Click View under the “Authoring and Proofing Tools” header.
5

Check the “Show developer tab” box under “Ribbon”.
6

Click Ok.
7
Click “Text Box”, “Check Box”, or “Combo Box” in the Developer tab. This will insert a blank fillable field into your document.
- The Combo Box option creates something like a drop-down menu. Click the Options icon next to the Combo Box icon to access options to turn your combo box into a drop-down menu.
- The Check Box creates checkable boxes.
- The Text box adds fillable fields that control how text appears on a form. For example, instead of a document line with Name:_______ where the user can make a mess of the lines, you can use these fillable text fields to control where the text goes and how it appears. You can click the Options icon to open an options box where you can choose the input type. For example, you have a text box, but are looking for a date, you can pick Date under the “Type” heading for this.
8
Click Protect Form. This will prevent you from making any edits to your fields, but will activate them so they are usable.
- If you want to password protect your document, you can go to the Review tab and click Protect Document.

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About This Article

Article SummaryX

1. Open Word.
2. Click Preferences.

3. Click View.
4. Check Show developer tab.
5. Select to add a text box, check box, or combo box.
6. Click Protect.

Did this summary help you?

Thanks to all authors for creating a page that has been read 107,940 times.

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Basic rules: Create the form using the forms toolbar. Protect it. Here’s the
details…

First, you need the Forms toolbar. Turn it on by going to View Toolbars Forms.
Here’s the Forms toolbar, let’s get to know it better.

I have never used the tables or frame tools here, so I don’t
explain them. However, I do strongly recommend tables to create forms whenever
your forms are laid out in «boxes».

From left to right, here’s the buttons we’re reviewing. The
options dialog boxes are accessed by double-clicking the field, or by hitting
the Form Field Options button.

Text Form Field

This inserts a field designed for text entry. You can format it
for other things by double-clicking it, or by hitting the Form Field Options
icon. Change the type drop-down to a desired field type, such as a number or
date. You can set a maximum number of characters to be entered for items like
account numbers. You can choose Date as the type, and change the Text format to
read Sunday, June 19, 2005 instead of 6/19/2005.

You can also set a bookmark name here. Leave it as the default
Text# or change it to something meaningful, such as CoName. Then, when you later
want the Company name to appear again without making the user type it again, you
can create a
reference to the bookmark. If you plan to use the values entered in these
text form fields later in calculations, please check the Calculate on exit box!
Doing so makes your calculation field update as the values on which it is
dependent are entered.

Check Box Form Field

I don’t think I’ve ever checked these options out before, but
here they are. Unfortunately, checkboxes don’t work like option buttons do. If
you place multiple checkboxes, then multiple checkboxes can be chosen. If you
want only one checkbox to be chosen, you need Office VBA:
Macros You Can Use Today, which contains a macro by
Cindy Meister that
you can use, or you need to use Option buttons from the Control
Toolbox. Either option requires macro code.

Drop-Down Form Field

Drop-Downs are very cool and extremely easy to make. The only
drawback is that you’re limited to 25 entries, so you can’t use it for days of
the month or to list the US states.

Tip: To defeat the 25-item limit, try
separating your items into groups, such as east and west or 1 to 7, 7 to 14,
etc., or see this Microsoft KB Entry

http://support.microsoft.com/Default.aspx?kbid=306258

Tip: If you don’t want an item chosen by
default (or perhaps you want your form to be «blank» for printing), enter spaces
in the Drop-down item box to create a «blank» item, just make sure you move it
to the top.

Protect the Form

This button is used to test your form while you create it.
Protect the form to see how your form fields will work. Unprotect to continue
building your form.

Final Protection

You don’t have to use it, but I recommend it. When your form is
completely built and you’re ready to distribute it, choose Tools Protect
Document from the menu to bring up the Protect Document task pane. Choose
Editing restrictions, and Filling in forms.

You may only want to
protect certain
areas of your document. Once you’re done, hit the Yes, Start Enforcing
Protection button and (we highly recommend) enter a password.

More Tips

For best results, create your forms in tables. Place the label
in one cell and the form field in another cell next to it.
To restrict entry to a certain amount of space, insert a
one-row, one-column table, and set the row height to «Exactly».

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You can use Word to create interactive digital forms that other people can fill out on their computers before printing or sending them back to you. It takes a little preparation but keeps you from having to decipher messy handwriting! Some of the tools you will use when creating a form include:

Templates: Forms are normally saved as templates so that they can be used again and again.
Content controls: The areas where users input information in a form.
Tables: Tables are often used in forms to align text and form fields, and to create borders and boxes.
Protection: Users can complete the form fields without being able to change the form’s text and/or design.

Show the Developer Tab

Before you can create a form, you’ll need to turn on the Developer tab to get access to the advanced tools.

Click the File tab.
Select Options.

The Word Options window opens.
Click the Customize Ribbon tab on the left.
The column on the right controls which ribbon tabs are enabled.
Check the Developer check box.
Click OK.

The Developer tab now appears on the ribbon. In addition to advanced tools for macro recording, add-ins, and document protection, we now have access to form controls.

Create a Form

Once you’ve enabled the Developer tab, and created the layout and structure of the form, you can start adding form fields to your document with Content Controls.

Place the text cursor where you want to insert the form field.
Click the Developer tab on the ribbon.
The Controls group contains the different kinds of content controls you can add to a form, as well as the toggle button for Design Mode.
Click the Design Mode button in the controls group.
While Design Mode is active, controls you insert won’t be active, so clicking a check box to move it around won’t also check it. You can also customize placeholder text for some controls.
Click a Content Control buttons to insert the selected type of control.
The content control is inserted.

Select a form field and click the Properties button on the ribbon to edit a control’s options. Depending on the type of control you’ve inserted, you can change its appearance, set up the options in a list, or lock the control once edited.
When you’re done, click the Design Mode button again to exit Design Mode.

You leave Design Mode, and the content controls that you’ve inserted can now be used.

Types of Form Controls

There are many different types of form controls you can add to a form that will allow people to add different types of responses.

Finalize a Form

When you’re ready to distribute a form so others can fill it out, you can restrict the form so that content controls cannot be removed or changed by those filling it out.

Click the Restrict Editing button on the Developer tab.
The Restrict Editing pane appears on the right.
Check the Editing restrictions check box.
Click the Editing restriction list arrow.
Select Filling in forms.
When this option is enabled, the only change that anyone else can make to this document is the filling in of form fields. They won’t be able to move, delete, or edit the fields themselves until protection is turned off.
Click the Yes, Start Enforcing Protection button.
A password is not required to start enforcing protection, but you can add one if you’d like to prevent just anyone from turning this protection off.
Enter a password (optional), then click OK.

The document is now restricted, and anyone you send it to will only be able to fill in the forms.

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Ever had to fill in a form electronically to apply something?

Here is the scenario:

You open must apply electronically for something
You download a Microsoft Word document
You open it and see that the document contains ‘greyed-out fields’ that you can only replace, write before or after, or double-click and change their default value

I was in that situation a couple of times over the past few years and couldn’t find how to write in those fields. I ended up either giving up by printing the document and filling it out manually, or replacing the grey fields with normal text.

Googling and using Microsoft Word help wasn’t any helpful as the only search/help result consisted in tutorials explaining how to create the fill-in forms.

Any idea how to persuade Word to let me fill-in these fields?

Run5k

15.6k24 gold badges49 silver badges63 bronze badges

asked Oct 23, 2009 at 13:45

Just cracked the mystery!!!

In Word 2007:

Click on the office logo (top left hand corner of the Word window)
Click on Word Options
In the popular section, check Show developer tab in the ribbon (or in the customize ribbon section, tick the ‘developer’ tab under ‘main tabs’)
Now on the ribbon, select the Developer tab
Click on the Protect document icon/button, a new inspector/sidebar should appear on the right side of the screen
In the inspector/sidebar, in the 2. section, check Allow only this type of editing in the document, then choose Filling in forms in the drop down list immediately below.
Press the Yes, start enforcing protection button and provide a password when asked.

This is probably one of the greatest (and best hidden!) great feature of Word. Once you set your password, only somebody that knows your password can change what you entered in the grey-out field!

I really wonder why the microsoft office team took so much effort in hidding that great feature!

Hope this helps!

aparente001

5362 gold badges6 silver badges26 bronze badges

answered Oct 23, 2009 at 13:55

bounavbounav

8301 gold badge8 silver badges11 bronze badges

For Office 2010:

Select File > Protect Document > Restrict Editing

Click «Yes, Start Enforcing Protection» after ensuring «Filling in Forms» is selected as the Editing Restructions. No password is required (it should have been set by the author — it is required to get back in to edit mode).