File which created in ms excel is called

Excel 2010 —

Getting Started with Excel

Excel 2010: Getting Started with Excel

Lesson 1: Getting Started with Excel

Introduction

Excel is a spreadsheet program that allows you to store, organize, and analyze information. In this lesson, you will learn your way around the Excel 2010 environment, including the new Backstage view, which replaces the Microsoft Office button menu from Excel 2007.

We will show you how to use and modify the Ribbon and the Quick Access toolbar, as well as how to create new workbooks and open existing ones. After this lesson, you will be ready to get started on your first workbook.

Getting to know Excel 2010

The Excel 2010 interface is similar to Excel 2007. There have been some changes we’ll review later in this lesson, but if you’re new to Excel first take some time to learn how to navigate an Excel workbook.

The Excel interface

Click the buttons in the interactive below for an overview of how to navigate an Excel workbook.

A row is a group of cells that runs from the left of the page to the right. In Excel, rows are identified by numbers. Row 15 is selected here.

Name Box

The name box tells you the location or the name of a selected cell. In the image below, cell B4 is in the name box. Note how cell B4 is where column B and row 4 intersect.

Quick Access Toolbar

The Quick Access toolbar lets you access common commands no matter which tab you are on. By default, it shows the Save, Undo, and Repeat commands. You can add other commands to make it more convenient for you.

Zoom Control

Click and drag the slider to use the zoom control. The number to the left of the slider bar reflects the zoom percentage.

Page View

There are three ways to view a spreadsheet. Click a page view button to select it.

• Normal view is selected by default and shows you an unlimited number of cells and columns. It is highlighted in this image.

• Page Layout view divides your spreadsheet into pages.

• Page Break view lets you see an overview of your spreadsheet, which is helpful when you’re adding page breaks.

Horizontal Scroll Bar

You may have more data than you can see on the screen all at once. Click and hold the horizontal scroll bar and slide it to the left or right depending on which part of the page you want to see.

Worksheets

Excel files are called workbooks. Each workbook holds one or more worksheets (also known as spreadsheets).

Three worksheets appear by default when you open an Excel workbook. You can rename, add, and delete worksheets.

Formula Bar

In the formula bar, you can enter or edit data, a formula, or a function that will appear in a specific cell. In this image, cell C1 is selected and 1984 is entered into the formula bar. Note how the data appears in both the formula bar and in cell C1.

Column

A column is a group of cells that runs from the top of the page to the bottom. In Excel, columns are identified by letters. Column L is selected here.

Ribbon

The Ribbon contains all of the commands you will need in order to perform common tasks. It has multiple tabs, each with several groups of commands, and you can add your own tabs that contain your favorite commands. Some groups have an arrow in the bottom-right corner that you can click to see even more options.

Working with your Excel environment

The Ribbon and Quick Access toolbar are where you’ll find the commands you need to perform common tasks in Excel. If you are familiar with Excel 2007, you will find that the main difference in the Excel 2010 Ribbon is that commands such as Open and Print are now housed in Backstage view.

The Ribbon

The Ribbon contains multiple tabs, each with several groups of commands. You can add your own tabs that contain your favorite commands.

Certain programs—such as Adobe Acrobat Reader—may install additional tabs to the Ribbon. These tabs are called add-ins.

To customize the Ribbon:

You can customize the Ribbon by creating your own tabs that house your desired commands. Commands are always housed within a group, and you can create as many groups as you need to keep your tabs organized. You can also add commands to any of the default tabs as long as you create a custom group within the tab.

Right-click the Ribbon, then select Customize the Ribbon. A dialog box will appear.

If you do not see the command you want, click the Choose commands drop-down box and select All Commands.

To minimize and maximize the Ribbon:

The Ribbon is designed to be easy to use and responsive to your current tasks; however, if you find that it’s taking up too much of your screen space, you can minimize it.

Click the arrow in the upper-right corner of the Ribbon to minimize it.

When the Ribbon is minimized, you can make it reappear by clicking a tab. However, the Ribbon will disappear again when you’re not using it.

The Quick Access toolbar

The Quick Access toolbar, above the Ribbon, lets you access common commands no matter which tab you are on. By default, it shows the Save, Undo, and Repeat commands. You can add other commands to make it more convenient for you.

To add commands to the Quick Access toolbar:

1. Click the drop-down arrow to the right of the Quick Access toolbar.
2. Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands.

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your document. It is similar to the Microsoft Office button menu from Excel 2007 and the File menu from earlier versions of Excel. However, instead of just a menu it’s a full-page view, which makes it easier to work with.

To get to Backstage view:

1. On the Ribbon, click the File tab.

Click the buttons in the interactive below to learn about the different things you can do in Backstage view.

Options

Here, you can change various Excel options. For example, you can control the spelling and grammar check settings, AutoRecover settings, and Language preferences.

From here, you can access Microsoft Office Help or check for updates.

Save & Send

Save & Send makes it easy to email your workbook, post it online, or change the file format.

Print

From the Print pane, you can change the print settings and print your workbook. You can also see a preview of your workbook.

From here, you can create a new blank workbook, or you can choose from a large selection of templates.

Save, Save As, Open, and Close

Familiar tasks such as Save, Save As, Open, and Close are now found in Backstage view.

Info contains information about the current workbook. You can also inspect and edit its permissions.

Recent

For convenience, recent workbooks will appear here.

Creating and opening workbooks

Excel files are called workbooks. Each workbook holds one or more worksheets (also known as spreadsheets).

To create a new blank workbook:

1. Click the File tab. This takes you to Backstage view.
2. Select New.
3. Select Blank workbook under Available Templates. It will be highlighted by default.
4. Click Create. A new blank workbook appears in the Excel window.

To save time, you can create your document from a template, which you can select under Available Templates. We’ll talk more about this in a later lesson.

To open an existing workbook:

1. Click the File tab. This takes you to Backstage view.
2. Select Open. The Open dialog box appears.

If you have opened the existing workbook recently, it may be easier to choose Recent from the File tab instead of Open to search for your workbook.

Compatibility mode

Sometimes you may need to work with workbooks that were created in earlier versions of Microsoft Excel, such as Excel 2003 or Excel 2000. When you open these types of workbooks, they will appear in Compatibility mode.

Compatibility mode disables certain features, so you’ll only be able to access commands found in the program that was used to create the workbook. For example, if you open a workbook created in Excel 2003 you can only use tabs and commands found in Excel 2003.

In the image below, the workbook has opened in Compatibility mode. You can see that the sparklines and slicers features have been disabled.

To exit Compatibility mode, you’ll need to convert the workbook to the current version type. However, if you’re collaborating with others who only have access to an earlier version of Excel, it’s best to leave the workbook in Compatibility mode so the format will not change.

To convert a workbook:

If you want access to all of the Excel 2010 features, you can convert the workbook to the 2010 file format.

Note that converting a file may cause some changes to the original layout of the workbook.

1. Click the File tab to access Backstage view.
2. Locate and select the Convert command.

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Excel 2016 —

Getting Started with Excel

Excel 2016: Getting Started with Excel

Lesson 1: Getting Started with Excel

Introduction

Excel is a spreadsheet program that allows you to store, organize, and analyze information. While you may believe Excel is only used by certain people to process complicated data, anyone can learn how to take advantage of the program’s powerful features. Whether you’re keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy to work with different types of data.

Watch the video below to learn more about Excel.

Getting to know Excel

If you’ve previously used Excel 2010 or Excel 2013, then Excel 2016 should feel familiar. If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface.

The Excel interface

When you open Excel 2016 for the first time, the Excel Start Screen will appear. From here, you’ll be able to create a new workbook, choose a template, and access your recently edited workbooks.

From the Excel Start Screen, locate and select Blank workbook to access the Excel interface.

Click the buttons in the elow to become familiar with the Excel interface.

The Quick Access Toolbar lets you access common commands no matter which tab is selected. You can customize the commands depending on your preference.

Name Box

The Name box displays the location, or name, of a selected cell.

Formula Bar

In the formula bar, you can enter or edit data, a formula, or a function that will appear in a specific cell.

Column

A column is a group of cells that runs from the top of the page to the bottom. In Excel, columns are identified by letters.

The Ribbon

The Ribbon contains all of the commands you will need to perform common tasks in Excel. It has multiple tabs, each with several groups of commands.

Microsoft Account

From here, you can access your Microsoft account information, view your profile, and switch accounts.

Tell me

The Tell me box works like a search bar to help you quickly find tools or commands you want to use.

Each rectangle in a workbook is called a cell. A cell is the intersection of a row and a column. Simply click to select a cell.

A row is a group of cells that runs from the left of the page to the right. In Excel, rows are identified by numbers.

Worksheets

Excel files are called workbooks. Each workbook holds one or more worksheets. Click the tabs to switch between them, or right-click for more options.

Zoom Control

Click and drag the slider to use the zoom control. The number to the right of the slider reflects the zoom percentage.

Worksheet View Options

There are three ways to view a worksheet. Simply click a command to select the desired view.

The scroll bars allow you to scroll up and down or side to side. To do this, click and drag the vertical or horizontal scroll bar.

Working with the Excel environment

The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in Excel. The Backstage view gives you various options for saving, opening a file, printing, and sharing your document.

The Ribbon

Excel 2016 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Excel.

Each tab will have one or more groups.

Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These tabs are called add-ins.

To change the Ribbon Display Options:

The Ribbon is designed to respond to your current task, but you can choose to minimize it if you find that it takes up too much screen space. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon to display the drop-down menu.

There are three modes in the Ribbon Display Options menu:

Auto-hide Ribbon: Auto-hide displays your workbook in full-screen mode and completely hides the Ribbon. To show the Ribbon, click the Expand Ribbon command at the top of screen.

The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save, Undo, and Repeat commands. You can add other commands depending on your preference.

To add commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick Access Toolbar.
2. Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands.

How to use Tell me:

The Tell me box works like a search bar to help you quickly find tools or commands you want to use.

1. Type in your own words what you want to do.

Worksheet views

Excel 2016 has a variety of viewing options that change how your workbook is displayed. These views can be useful for various tasks, especially if you’re planning to print the spreadsheet. To change worksheet views, locate the commands in the bottom-right corner of the Excel window and select Normal view, Page Layout view, or Page Break view.

• Normal view is the default view for all worksheets in Excel.

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your workbooks.

To access Backstage view:

1. Click the File tab on the Ribbon. Backstage view will appear.

Click the buttons in the interactive below to learn more about using Backstage view.

Return to Excel

You can use the arrow to close Backstage view and return to Excel.

The Info pane will appear whenever you access Backstage view. It contains information about the current workbook.

From here, you can create a new blank workbook or choose from a large selection of templates.

From here, you can open recent workbooks, as well as workbooks saved to your OneDrive or on your computer.

Save and Save As

Use Save and Save As to save your workbook to your computer or to your OneDrive.

Print

From the Print pane, you can change the print settings and print your workbook. You can also see a preview of your workbook.

From here, you can invite people to view and collaborate on your workbook. You can also share your workbook by emailing it as an attachment.

Export

You can choose to export your workbook in another format, such as PDF/XPS or Excel 1997-2003.

Publish

Here, you can publish your workbook to Power BI, Microsoft’s cloud-sharing service for Excel workbooks.

Close

Click here to close the current workbook.

Account

From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.

Options

Here, you can change various Excel options, settings, and language preferences.

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