Export vba from excel

This tutorial will cover the ways to import data from Excel into an Access Table and ways to export Access objects (Queries, Reports, Tables, or Forms) to Excel.

Import Excel File Into Access

To import an Excel file to Access, use the acImport option of DoCmd.TransferSpreadsheet :

DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel12, "Table1", "C:TempBook1.xlsx", True

Or you can use DoCmd.TransferText to import a CSV file:

DoCmd.TransferText acLinkDelim, , "Table1", "C:TempBook1.xlsx", True

Import Excel to Access Function

This function can be used to import an Excel file or CSV file into an Access Table:

Public Function ImportFile(Filename As String, HasFieldNames As Boolean, TableName As String) As Boolean
' Example usage: call ImportFile ("Select an Excel File",  "Excel Files", "*.xlsx",  "C:" , True,True, "ExcelImportTest", True, True,false,True)

    On Error GoTo err_handler
  
    If (Right(Filename, 3) = "xls") Or ((Right(Filename, 4) = "xlsx")) Then
                DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel12, TableName, Filename, blnHasFieldNames
            End If
    If (Right(Filename, 3) = "csv") Then
                DoCmd.TransferText acLinkDelim, , TableName, Filename, True
    End If
    
Exit_Thing:

    'Clean up
    'Check if our linked in Excel table already exists... and delete it if so
    If ObjectExists("Table", TableName) = True Then DropTable (TableName)
    Set colWorksheets = Nothing

    Exit Function
    
err_handler:
    If (Err.Number = 3086 Or Err.Number = 3274 Or Err.Number = 3073) And errCount < 3 Then
        errCount = errCount + 1

    ElseIf Err.Number = 3127 Then
        MsgBox "The fields in all the tabs are the same. Please make sure that each sheet has the exact column names if you wish to import mulitple", vbCritical, "MultiSheets not identical"
        ImportFile = False
        GoTo Exit_Thing
    Else
        MsgBox Err.Number & " - " & Err.Description
        ImportFile = False
        GoTo Exit_Thing
        Resume
    End If
End Function

You can call the function like this:

Private Sub ImportFile_Example()
 Call VBA_Access_ImportExport.ImportFile("C:TempBook1.xlsx", True, "Imported_Table_1")
End Sub

Access VBA Export to New Excel File

To export an Access object to a new Excel file, use the DoCmd.OutputTo method or the DoCmd.TransferSpreadsheet method:

Export Query to Excel

This line of VBA code will export a Query to Excel using DoCmd.OutputTo:

DoCmd.OutputTo acOutputQuery, "Query1", acFormatXLSX, "c:tempExportedQuery.xls"

Or you can use the DoCmd.TransferSpreadsheet method instead:

DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel8, "Query1", "c:tempExportedQuery.xls", True

Note: This code exports to XLSX format. Instead you can update the arguments to export to a CSV or XLS file format instead (ex. acFormatXLSX to acFormatXLS).

Export Report to Excel

This line of code will export a Report to Excel using DoCmd.OutputTo:

DoCmd.OutputTo acOutputReport, "Report1", acFormatXLSX, "c:tempExportedReport.xls"

Or you can use the DoCmd.TransferSpreadsheet method instead:

DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel8, "Report1", "c:tempExportedReport.xls", True

Export Table to Excel

This line of code will export a Table to Excel using DoCmd.OutputTo:

DoCmd.OutputTo acOutputTable, "Table1", acFormatXLSX, "c:tempExportedTable.xls"

Or you can use the DoCmd.TransferSpreadsheet method instead:

DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel8, "Table1", "c:tempExportedTable.xls", True

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Export Form to Excel

This line of code will export a Form to Excel using DoCmd.OutputTo:

DoCmd.OutputTo acOutputForm, "Form1", acFormatXLSX, "c:tempExportedForm.xls"

Or you can use the DoCmd.TransferSpreadsheet method instead:

DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel8, "Form1", "c:tempExportedForm.xls", True

Export to Excel Functions

These one line commands work great to export to a new Excel file. However, they will not be able to export into an existing workbook.  In the section below we introduce functions that allow you to append your export to an existing Excel file.

Below that, we’ve included some additional functions to export to new Excel files, including error handling and more.

Export to Existing Excel File

The above code examples work great to export Access objects to a new Excel file.  However, they will not be able to export into an existing workbook.

To export Access objects to an existing Excel workbook we’ve created the following function:

Public Function AppendToExcel(strObjectType As String, strObjectName As String, strSheetName As String, strFileName As String)

    Dim rst As DAO.Recordset
    Dim ApXL As Excel.Application
    Dim xlWBk As Excel.Workbook
    Dim xlWSh As Excel.Worksheet
    Dim intCount As Integer
    Const xlToRight As Long = -4161
    Const xlCenter As Long = -4108
    Const xlBottom As Long = -4107
    Const xlContinuous As Long = 1
      
    Select Case strObjectType

    Case "Table", "Query"
        Set rst = CurrentDb.OpenRecordset(strObjectName, dbOpenDynaset, dbSeeChanges)
    Case "Form"
        Set rst = Forms(strObjectName).RecordsetClone
    Case "Report"
        Set rst = CurrentDb.OpenRecordset(Reports(strObjectName).RecordSource, dbOpenDynaset, dbSeeChanges)
    End Select

    If rst.RecordCount = 0 Then
        MsgBox "No records to be exported.", vbInformation, GetDBTitle
    Else
        On Error Resume Next
        Set ApXL = GetObject(, "Excel.Application")
        If Err.Number <> 0 Then
            Set ApXL = CreateObject("Excel.Application")
        End If
        Err.Clear

        ApXL.Visible = False
        
        Set xlWBk = ApXL.Workbooks.Open(strFileName)
        Set xlWSh = xlWBk.Sheets.Add
        xlWSh.Name = Left(strSheetName, 31)

        
        xlWSh.Range("A1").Select
        Do Until intCount = rst.fields.Count
            ApXL.ActiveCell = rst.fields(intCount).Name
            ApXL.ActiveCell.Offset(0, 1).Select
            intCount = intCount + 1
        Loop

        rst.MoveFirst
        
        xlWSh.Range("A2").CopyFromRecordset rst

        With ApXL
            .Range("A1").Select
            .Range(.Selection, .Selection.End(xlToRight)).Select
            .Selection.Interior.Pattern = xlSolid
            .Selection.Interior.PatternColorIndex = xlAutomatic
            .Selection.Interior.TintAndShade = -0.25
            .Selection.Interior.PatternTintAndShade = 0
            .Selection.Borders.LineStyle = xlNone
            .Selection.AutoFilter
            .Cells.EntireColumn.AutoFit
            .Cells.EntireRow.AutoFit
            .Range("B2").Select
            .ActiveWindow.FreezePanes = True
            .ActiveSheet.Cells.Select
            .ActiveSheet.Cells.WrapText = False
            .ActiveSheet.Cells.EntireColumn.AutoFit
            xlWSh.Range("A1").Select
            .Visible = True
        End With

        'xlWB.Close True
        'Set xlWB = Nothing
        'ApXL.Quit
        'Set ApXL = Nothing
    End If
End Function

You can use the function like this:

Private Sub AppendToExcel_Example()
    Call VBA_Access_ImportExport.ExportToExcel("Table", "Table1", "VBASheet", "C:TempTest.xlsx")
End Sub

Notice you are asked to define:

• What to Output? Table, Report, Query, or Form
• Object Name
• Output Sheet Name
• Output File Path and Name.

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Export SQL Query to Excel

Instead you can export an SQL query to Excel using a similar function:

Public Function AppendToExcelSQLStatemet(strsql As String, strSheetName As String, strFileName As String)
    Dim strQueryName As String
    Dim ApXL As Excel.Application
    Dim xlWBk As Excel.Workbook
    Dim xlWSh As Excel.Worksheet
    Dim intCount As Integer
    Const xlCenter As Long = -4108
    Const xlBottom As Long = -4107
    Const xlVAlignCenter = -4108
    Const xlContinuous As Long = 1
    Dim qdf As DAO.QueryDef
    Dim rst As DAO.Recordset
    
    strQueryName = "tmpQueryToExportToExcel"

    If ObjectExists("Query", strQueryName) Then
        CurrentDb.QueryDefs.Delete strQueryName
    End If
    Set qdf = CurrentDb.CreateQueryDef(strQueryName, strsql)
    Set rst = CurrentDb.OpenRecordset(strQueryName, dbOpenDynaset)

    If rst.RecordCount = 0 Then
        MsgBox "No records to be exported.", vbInformation, GetDBTitle
    Else
        On Error Resume Next
        Set ApXL = GetObject(, "Excel.Application")
        If Err.Number <> 0 Then
            Set ApXL = CreateObject("Excel.Application")
        End If
        Err.Clear

        ApXL.Visible = False
        
        Set xlWBk = ApXL.Workbooks.Open(strFileName)
        Set xlWSh = xlWBk.Sheets.Add
        xlWSh.Name = Left(strSheetName, 31)

        
        xlWSh.Range("A1").Select
        Do Until intCount = rst.fields.Count
            ApXL.ActiveCell = rst.fields(intCount).Name
            ApXL.ActiveCell.Offset(0, 1).Select
            intCount = intCount + 1
        Loop

        rst.MoveFirst
        
        xlWSh.Range("A2").CopyFromRecordset rst

        With ApXL
            .Range("A1").Select
            .Range(.Selection, .Selection.End(xlToRight)).Select
            .Selection.Interior.Pattern = xlSolid
            .Selection.Interior.PatternColorIndex = xlAutomatic
            .Selection.Interior.TintAndShade = -0.25
            .Selection.Interior.PatternTintAndShade = 0
            .Selection.Borders.LineStyle = xlNone
            .Selection.AutoFilter
            .Cells.EntireColumn.AutoFit
            .Cells.EntireRow.AutoFit
            .Range("B2").Select
            .ActiveWindow.FreezePanes = True
            .ActiveSheet.Cells.Select
            .ActiveSheet.Cells.WrapText = False
            .ActiveSheet.Cells.EntireColumn.AutoFit
            xlWSh.Range("A1").Select
            .Visible = True
        End With


        'xlWB.Close True
        'Set xlWB = Nothing
        'ApXL.Quit
        'Set ApXL = Nothing
    End If
End Function

Called like this:

Private Sub AppendToExcelSQLStatemet_Example()
    Call VBA_Access_ImportExport.ExportToExcel("SELECT * FROM Table1", "VBASheet", "C:TempTest.xlsx")
End Sub

Where you are asked to input:

• SQL Query
• Output Sheet Name
• Output File Path and Name.

Function to Export to New Excel File

These functions allow you to export Access objects to a new Excel workbook. You might find them more useful than the simple single lines at the top of the document.

Public Function ExportToExcel(strObjectType As String, strObjectName As String, Optional strSheetName As String, Optional strFileName As String)

    Dim rst As DAO.Recordset
    Dim ApXL As Object
    Dim xlWBk As Object
    Dim xlWSh As Object
    Dim intCount As Integer
    Const xlToRight As Long = -4161
    Const xlCenter As Long = -4108
    Const xlBottom As Long = -4107
    Const xlContinuous As Long = 1

    On Error GoTo ExportToExcel_Err
    DoCmd.Hourglass True

    Select Case strObjectType

    Case "Table", "Query"
        Set rst = CurrentDb.OpenRecordset(strObjectName, dbOpenDynaset, dbSeeChanges)
    Case "Form"
        Set rst = Forms(strObjectName).RecordsetClone
    Case "Report"
        Set rst = CurrentDb.OpenRecordset(Reports(strObjectName).RecordSource, dbOpenDynaset, dbSeeChanges)
    End Select

    If rst.RecordCount = 0 Then
        MsgBox "No records to be exported.", vbInformation, GetDBTitle
        DoCmd.Hourglass False
    Else
        On Error Resume Next
        Set ApXL = GetObject(, "Excel.Application")
        If Err.Number <> 0 Then
            Set ApXL = CreateObject("Excel.Application")
        End If
        Err.Clear
        On Error GoTo ExportToExcel_Err

        Set xlWBk = ApXL.Workbooks.Add
        ApXL.Visible = False

        Set xlWSh = xlWBk.Worksheets("Sheet1")
        If Len(strSheetName) > 0 Then
            xlWSh.Name = Left(strSheetName, 31)
        End If

        xlWSh.Range("A1").Select
        Do Until intCount = rst.fields.Count
            ApXL.ActiveCell = rst.fields(intCount).Name
            ApXL.ActiveCell.Offset(0, 1).Select
            intCount = intCount + 1
        Loop

        rst.MoveFirst
        
        xlWSh.Range("A2").CopyFromRecordset rst

        With ApXL
            .Range("A1").Select
            .Range(.Selection, .Selection.End(xlToRight)).Select
            .Selection.Interior.Pattern = xlSolid
            .Selection.Interior.PatternColorIndex = xlAutomatic
            .Selection.Interior.TintAndShade = -0.25
            .Selection.Interior.PatternTintAndShade = 0
            .Selection.Borders.LineStyle = xlNone
            .Selection.AutoFilter
            .Cells.EntireColumn.AutoFit
            .Cells.EntireRow.AutoFit
            .Range("B2").Select
            .ActiveWindow.FreezePanes = True
            .ActiveSheet.Cells.Select
            .ActiveSheet.Cells.WrapText = False
            .ActiveSheet.Cells.EntireColumn.AutoFit
            xlWSh.Range("A1").Select
            .Visible = True
        End With

retry:
        If FileExists(strFileName) Then
            Kill strFileName
        End If
        If strFileName <> "" Then
            xlWBk.SaveAs strFileName, FileFormat:=56
        End If
        
        rst.Close
        Set rst = Nothing
        DoCmd.Hourglass False
    End If

ExportToExcel_Exit:
    DoCmd.Hourglass False
    Exit Function

ExportToExcel_Err:
    DoCmd.SetWarnings True
    MsgBox Err.Description, vbExclamation, Err.Number
    DoCmd.Hourglass False
    Resume ExportToExcel_Exit

End Function

The function can be called like this:

Private Sub ExportToExcel_Example()
 Call VBA_Access_ImportExport.ExportToExcel("Table", "Table1", "VBASheet")
End Sub

We can export the data from Microsoft Excel to Microsoft Access by using VBA. Below is the VBA code and process which you need to paste in the code module of the file.

1. Open Excel
2. Press ALT + F11
3. VBA Editor will OPEN
4. Click anywhere in the Project Window
5. Click on Insert
6. Click on Module

7. In the Code Window, Copy and Paste the below mentioned Code

Sub ADOFromExcelToAccess()
‘ exports data from the active worksheet to a table in an Access database
‘ this procedure must be edited before use
Dim cn As ADODB.Connection, rs As ADODB.Recordset, r As Long
‘ connect to the Access database
Set cn = New ADODB.Connection
cn.Open «Provider=Microsoft.Jet.OLEDB.4.0; » & _
«Data Source=C:FolderNameDataBaseName.mdb;»
‘ open a recordset
Set rs = New ADODB.Recordset
rs.Open «TableName», cn, adOpenKeyset, adLockOptimistic, adCmdTable
‘ all records in a table
r = 3 ‘ the start row in the worksheet
Do While Len(Range(«A» & r).Formula) > 0
‘ repeat until first empty cell in column A
With rs
.AddNew ‘ create a new record
‘ add values to each field in the record
.Fields(«FieldName1») = Range(«A» & r).Value
.Fields(«FieldName2») = Range(«B» & r).Value
.Fields(«FieldNameN») = Range(«C» & r).Value
‘ add more fields if necessary…
.Update ‘ stores the new record
End With
r = r + 1 ‘ next row
Loop
rs.Close
Set rs = Nothing
cn.Close
Set cn = Nothing
End Sub

8. Once this is pasted, go to the Excel file
9. Click on the VIEW Tab on the ribbon
10. Click on Macros
11. Click on View Macros
12. The Shortcut Key to View Macros is ALT + F8
13. A Window will popup

14. Select the Macro
15. Here the Macro is named as “ADOFromExcelToAccess”
16. Select the Macro “ADOFromExcelToAccess”
17. Click on Run
18. Click OK to close the Box

This is how we can Export data from Excel to Access by using VBA in Microsoft Excel.

Импорт, экспорт и удаление модуля в редакторе VBA. Программный экспорт-импорт модуля из одной рабочей книги Excel в другую с помощью кода VBA Excel.

1. Откройте рабочую книгу Excel, в которую планируете импортировать модуль. Для импорта модуля в Личную книгу макросов, откройте любую книгу.

2. Откройте редактор VBA сочетанием клавиш Alt+F11 (в этом сочетании используется левая клавиша Alt). Обратите внимание на наличие в окне редактора VBA окна проводника «Project-VBAProject», обычно, расположенного слева. При отсутствии, отобразите его через главное меню, выбрав «View» — «Project Explorer».

3. В окне проводника «Project-VBAProject» найдите строку «VBAProject (ИмяКниги)», где «ИмяКниги» — это имя книги, в которую вы собираетесь импортировать модуль. Если вы желаете импортировать модуль в Личную книгу макросов, строка называется «VBAProject (PERSONAL.XLSB)». Если у вас нет Личной книги макросов — создайте ее.

4. У выбранной строки раскройте все крестики слева.

5. Откройте контекстное меню, кликнув правой кнопкой мыши на строке «ЭтаКнига», и выберите в нем пункт «Import File…».

6. В открывшемся окне выбора файла найдите импортируемый модуль с расширением .bas и дважды кликните по нему, или кликните один раз и нажмите кнопку «Открыть». Модуль импортирован и отобразился в проводнике под именем «Module» с очередным номером, независимо от имени импортируемого файла.

7. Если вы импортировали модуль в Книгу Excel 2007-2016 с расширением .xlsx, ее необходимо будет пересохранить как «Книга Excel с поддержкой макросов (.xlsm)», иначе импортированный модуль не сохранится.

Инструкцию с картинками вы можете посмотреть здесь в параграфе «Пользовательская функция «СуммаПрописью».

Экспорт модуля в редакторе VBA

1. Откройте рабочую книгу Excel, из которой вы планируете экспортировать модуль. Для экспорта модуля из Личной книги макросов, откройте любую книгу.

2. Откройте редактор VBA сочетанием клавиш Alt+F11 и в окне проводника «Project-VBAProject» найдите экспортируемый модуль.

3. Откройте контекстное меню, кликнув правой кнопкой мыши на экспортируемом модуле, и выберите в нем пункт «Export File…».

4. В открывшемся окне выберите папку, куда следует сохранить экспортируемый модуль, если необходимо, измените название сохраняемого файла, и нажмите кнопку «Сохранить». Модуль экспортирован и отобразился в выбранном каталоге с указанным именем и расширением .bas.

Удаление модуля в редакторе VBA

1. В окне проводника «Project-VBAProject» найдите удаляемый модуль.

2. Откройте контекстное меню, кликнув правой кнопкой мыши на удаляемом модуле, и выберите в нем пункт «Remove Module…» с номером удаляемого модуля.

3. VBA Excel предложит экспортировать модуль перед удалением, нажмите «Да», если хотите сохранить модуль, или «Нет», чтобы удалить без сохранения.

Как удалить стандартный модуль с помощью кода VBA Excel, смотрите в последнем параграфе статьи Программное создание модуля.

Программный экспорт-импорт модуля

Пример программного экспорта стандартного модуля "Module1" из книги "Книга2.xlsm" и импорта его в книгу "Книга3.xlsm" с помощью кода VBA Excel:

Sub ExportImportModule()     Workbooks(«Книга2.xlsm»).VBProject.VBComponents(«Module1»).Export «C:ТестоваяModule1.bas»     Workbooks(«Книга3.xlsm»).VBProject.VBComponents.Import «C:ТестоваяModule1.bas» End Sub

Если в книге "Книга3.xlsm" уже присутствует модуль с именем "Module1", то импортированному модулю будет присвоен другой номер.

Программное удаление модуля

Код VBA Excel для программного удаления стандартного модуля с именем "Module24":

Sub RemoveModule()     With ThisWorkbook.VBProject         .VBComponents.Remove .VBComponents(«Module24»)     End With End Sub

Замените имя "Module24" на имя своего модуля, который вы хотите безвозвратно удалить.

---

VBA Import & Export Add-in for MS Excel

The VBA Import & Export Add-in is an Add-in for Microsoft Excel that allows
you to import and export VBA code to and from Excel Workbooks (.xlsm files)
easily. This allows VBA code to be stored in plain text files alongside the
.xlsm file. This is essential for effectively utilizing Git in a VBA project
(or any other VCS).

Installation

1. Download the Add-in: VBA-Import-Export.xlam (version 0.4.0)
2. Add and enable the Add-in in Excel
3. In Excel, Check the Trust access to the VBA project model check box
   located in Trust Centre -> Trust Centre Settings -> Macro Settings -> Trust access to the VBA project model.

Usage

The add-in can be used from Developer tab of the Excel
ribbon menu and in the menu of the VBA IDE. Both menus provide the same
commands.

Getting started

1. Save your .xlsm file into a folder.
2. Use the Make Config File command to make a CodeExport.config.json file in
   the same folder as the .xlsm file. This records a list of VBA files and
   references.
3. Use the Export command to export the VBA code. Notice the VBA code present
   in the same folder as your .xlsm file.
4. Save and close your Excel workbook.
5. (Optional) Commit the contents of your project directory into Git or any
   other VCS system.

Important:
VBA-project-template
provides config files to ensure Git and text editors play nicely with your
project files.

When you return to work on the VBA project:

1. (Optional) Checkout a version of your project from Git or the VCS system you
   are using.
2. Open the Excel workbook (.xlsm file) in Excel.
3. Use the Import command to import the VBA code from the project directory*
   and the references listed in the configuration file.
4. Regularly use the Save command to save your changes to the file system while you work.
5. Use the Make Config File command to update the config file when modules or references are added or removed.
6. When you’re finished, use the Export command to export your work, then save
   and close the Excel workbook.

* Only files listed in the configuration file will be imported.

Safety tips

Here’s some tips to avoid loosing data while using this Add-in:

• Do regular backups! Use the method that you won’t forget. My favourite method is to use Git. Any versioning system would also work.
• If you make changes in the Excel document, don’t edit the files in the file system before you Export. The inevitable Export will overwrite your changes.
• If you make changes in the Excel document, don’t Import before using Save or Export. You will just overwrite your changes with what you started with.
• Save regularly to avoid making the mistake above.

The configuration file

The CodeExport.config.json file declares what gets imported and exported from
an Excel workbook. The config file must be in the same directory as the .xlsm
file. The config file can be edited in a text editor to make advanced
adjustments that the Make Config File command cannot do. A comprehensive
example config file can be found at
test-projects/comprehensive/CodeExport.config.json.
The config file uses the JSON file format
and the configuration properties are:

• VBAProject Name — The name of the VBAProject. Will be set on import. Must
  not contain any spaces.
• Module Paths — A file system path for every VBA module that will be imported
  and exported by CodeExport. These may be relative or absolute paths.
• Base Path — A prefix to be prepended to all relative paths in
  Module Paths.
• References — A list of reference definitions. Each reference described will
  be referenced on import and dereferenced on export.

Importing, Saving & Exporting

The Import command will:

• Import all the modules specified in the Module Paths configuration property.
  Existing modules in the Excel file will be overwritten.
• Add all library references declared in the References configuration
  property. Existing library references in the Excel file will be overwritten.
• Set the VBAProject name as declared in the VBAProject Name configuration
  property.

The Save command will:

• Export all the modules specified in the Module Paths configuration property.
  Existing files in the file system will be overwritten.

The Export command will:

• Do the same as the Save command.
• Dereference libraries declared in the References configuration property.

Support

You can submit questions, requests and bug reports to the
issues list.
Github pull requests are also welcome.

Authors and Attribution

• Scott Spence — Author
  (spences10/VBA-IDE-Code-Export)
• Matthew Palermo — Author
  (mattpalermo/VBA-Import-Export)
• Tim Hall — Author of the library VBA-JSON
• Kevin Conner — Author of the Save action

See Also

• vba-blocks — A VBA package manager in
  development by Tim Hall. It will hopefully supersede this add-in.
• VBA-IDE-Code-Export — Scott
  Spence’s version of this add-in.