Export import contacts to from excel - Word и Excel - помощь в работе с программами

If you have a lot of business or personal contact information that you keep in a spreadsheet, you can import it straight into Outlook 2013 or Outlook 2016 for Windows with just a little preparation. There are three major steps.

Save your Excel workbook as a .csv file.
Import your contacts.
Map the Excel spreadsheet columns with the appropriate Outlook fields.

Step 1: Save your Excel workbook as a .csv file

Outlook can import comma separated value (.csv) files, but not workbooks with multiple sheets, so step 1 is saving your Excel workbook as a .csv file. Here’s how:

In your workbook, click the worksheet with the contact information you want to import.
Click File > Save As.
Choose where to save your file.
In the Save as type box, choose CSV (Comma delimited) (*.csv), and click Save.

Excel tells you “The selected file type does not contain workbooks that contain multiple sheets.” This refers to a limitation of the CSV file; nothing will happen to your original workbook (the .xlsx file).
Click OK.

Excel tells you “Some features in your workbook might be lost if you save it as CSV (Comma delimited).” This refers only to limitations of the CSV file and can be ignored.
Click Yes to have Excel save the current worksheet as a CSV file. The original workbook (the .xlsx file) closes.
Close the CSV file.

You’re done with Excel. Now, you can start the import process in Outlook.

Note: Some locales use different list separators by default. For example, the default separator for German is the semicolon. But Outlook doesn’t support the semicolon as a field separator. So you might need to replace any semicolons in the CSV file with commas before going to the next step.

Step 2: Import your contacts to Outlook

Note: If you’re importing the .csv file into an Outlook.com account (or another Exchange ActiveSync account) in Outlook 2013, see Import contacts into an Outlook.com account.

At the top of your Outlook ribbon, choose File.
Choose Open & Export > Import/Export.
Choose Import from another program or file and then click Next.

Tip: If you are prompted to enter a password and you haven’t set a password, click Cancel to move to the next window.
Choose Comma Separated Values and click Next.
Browse to the .csv file you want to import.
Under Options, choose whether to replace duplicates (existing contacts), create duplicate contacts, or not import duplicates.
Click Next and choose the destination folder for your contacts. Contacts should be selected by default, but if it’s not, scroll up or down until you find it. You can also choose a different folder, or create a new one.
Click Next.
Make sure the check box next to Import «MyContacts.csv» (assuming that’s your file name) is selected.
Don’t click Finish yet, because you’ll need to «map» some of the columns in your CSV file to the contact fields in Outlook. Mapping can help the imported contacts turn out just the way you want.

Step 3: Map your CSV file columns to Outlook contact fields

Click the Map Custom Fields button. The Map Custom Fields dialog box appears.
- Under From, you’ll see a box with the column names from the CSV file you’re importing.
- Under To, you’ll see the standard fields that Outlook uses for contacts. If a field matches a column in the CSV file, you’ll see your column under Mapped from.
- The fields Name, First Name, and Last Name are standard Outlook contact fields, so if the contact information in your file has any of those contact names, you’re good to go.
You’ll probably need to do some manual mapping. For example, in this imported file, the contact’s cell phone is in a column named «Cell Ph.» It won’t have an exact match in Outlook. But you can find a suitable match in Outlook by doing this:
1. Scroll down in the pane on the right, and you’ll find Other Address, which has a plus sign (+) next to it.
2. Click the plus sign to expand what’s under it, and you’ll see a good match, Mobile Phone.
In the pane on the left, drag Cell Ph and drop it on Mobile Phone in the right pane.

You’ll notice that Cell Ph now appears next to Mobile Phone in the Mapped from column.
One at a time, drag the rest of the values from the left pane to the appropriate Outlook fields in the right pane. For example, you might drag Address to either Home Street or Business Street, depending on the type of address for your contacts.
Click Finish.

Your contacts are imported into Outlook.
To view your contacts in Outlook 2016, at the bottom of the navigation bar, choose the People icon.

References

About This Article

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Microsoft Outlook consists of a great feature for adding your all contacts which includes a contact name, Address, Email Address, Mobile Number, Name of the Company, Job title of your contact, and many more.

Creating contact is important for future needs like group mail, bulk mail, etc. Are you moving your Email contacts from Excel to Outlook?

It’s a pretty simple process, and we’re here to help you through it!

Here’s a step-by-step guide on how to get your contacts from Excel into Outlook:

How to Create a New Email Contact in Outlook?

Creating contact fields is like filling out your nomination form which includes all your details.

Step by Step Guide

Step 1 – Open Outlook >> Click New items (shortcut key Alt + H I C) >> Contacts.

Step 2 – Contact Form appears, now it’s time to fill in the details and finally Click Save and Close.

Your contact is saved in Outlook, the only problem is you must fill in the details for individual contact separately, that way importing contacts in Outlook comes into play.

How your Excel spreadsheet of contacts can be added in a few steps?

To import the contacts from the Excel list, you need to save the Excel file as a CSV file first. Import contacts from Microsoft Excel to outlook required contact details in Excel which were further imported into your Outlook contact.

Here is the step-by-step method, How to Create Excel Spread Sheet, and the basic information required to add a contact in Outlook and then save the file to CSV format.

Step 1 – Create an Excel-based spreadsheet (contact list, Phone number, contact names, Email list), no matter what details you have, refer to a sample Excel Spreadsheet below.

Step 2 – Save your Excel sheet into CSV (comma-separated values) file, In the Save as type box, choose CSV (Comma delimited) (*.csv), and click Save.

Note: – Quick steps on how to save Excel file to (.csv)

Click the File tab and select the Save As option.
Select the location you need to save your file.
You will see the Save As dialog box. Select the option CSV (Comma delimited) from the drop-down list and Hit Save.

Your File is ready to import in Outlook.

How to Import CSV file to Outlook?

Now you have your (.csv) file ready to import. [Why to save Excel in CSV for import contact – The reason is Microsoft Outlook allows the user to import the database in Comma Separated Values only.]

Step 3 – Click File >> Open & Export >> Import/Export

Step 4 – Import and Export Wizard dialog box appears, select Import from another program or file to import CSV to Outlook, then select Next.

Step 5 – Select Comma Separated Values and click next, (you already have saved the .csv file in the preferred location of your computer).

Step 6 – Now import your file by clicking on the browse button and selecting your file.

There are three options you have to choose from Click Next.

~ Replace duplicate contacts with items imported.

~ Allow duplicates to be created.

~ Do not import duplicate items.

Step 7 – Another dialog box is required now you must select your specific email id contacts, where you want to import your (.csv) file and click Next.

Step 8 – Next Step is very interesting and the real game-changer, is the key answer to ‘How to import contacts in Outlook from Excel’, Mapping a custom field. Basically, this step fetches your data into Outlook contact format.

Step 9 – Click on the attachment above and Click the Map Custom field.
Step 10 – Map Custom Fields dialog box appears, follow the below steps:

Look at Comma Separated Values-It consist of data from your (.csv) file, you can check from the image below to the image of the Excel sheet above in the article.

Another Field is – Microsoft Office Outlook Contacts (This computer only) – Which will show you multiple options required to fetch your data.

How To Map Custom Fields Outlook?

Mapping is the method is connecting the corresponding Outlook fields of your CSV file and Outlook inbuilt field together.

Basically, you have to drag your (.csv) data heading with the help mouse one by one which matches with outlook headers, (for instance: click on the Name from comma-separated Value, hold the left mouse button, drag to the exact match to the right hand-filed options and leave your mouse button). That way you fetch all your data to the Microsoft Outlook database.

If you inappropriately fetch the wrong data with the wrong field, do not worry you can easily correct it by again dragging (manual mapping) the same data to the correct field, that way your previous drag is detected by itself.

If you feel there are really major changes required, you can easily click Clear Map and reset your setting.

Step 10 – Finally Click Finish
Step 11 – The system begins importing contact data into Outlook.

After you have completed the above process, you can easily check whether your contact properly merges in your Outlook Account.

Open Outlook and reach the left-hand bottom corner of the screen >> Click People (also use the keyboard shortcut Alt +3)

Outlook shift to the Contact screen >> Click Home >> Move to the current view portion, you can check your uploaded contacts easily over there.

People
Bussines Card
Card
Phone
List

All these options allow the user to analyze the contact from different views.

Import Contacts on Outlook.com

Recently I configured my Gmail account with Outlook, one major problem I face is my contacts which are already available in my Gmail account, but after configuration, I have to import all those contacts to Outlook web.

I manage to create a CSV file; it is further required to import the contacts into Outlook. The above method is likely to help in Outlook Applications.

You will learn step by step method “How to Import Contacts on Outlook.com?”

Open Outlook Web >> and click the People icon from the left-hand upper portion of the screen.
Click Import Contact (Outlook.com is a web-based platform that on the interval updates the design, sometimes you need to find the import contact options).

Click on Browse and upload your CSV file.

Find your specified location where you saved your contacts CSV file, then click import, It will take a few movements to upload

Your contacts are uploaded and imported to your Outlook.com email account.

Finally, you can check out the new contacts that are added to the list.

The best part of Outlook web import is you don’t need to Map the contacts, Fields.

Importing email addresses into Outlook always works for you in a professional way. It will help you in several ways for future actions of work.

Wrap up

This article provides a comprehensive guide to importing contacts from Excel to Outlook. We will cover how to export an Excel workbook to a CSV format that can be imported into Microsoft Outlook.

Also Read:

How to attach an email in Outlook?
How to Export Email addresses from Outlook?
How to make a regular to-do list on Microsoft Outlook?

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This article will show you how to import contacts to Gmail from Excel easily and effectively.

Available in Gmail, Google Contacts is a contact management tool from Google. It offers a number of useful features. For example, it allows you to import contacts for backup, management or other purposes. It supports importing contacts from CSV and vCard files. What if your contacts are stored on an Excel spreadsheet? Please read on.

Part 1. Get your Excel spreadsheet ready to be imported to Gmail
Part 2. Import contacts from Excel to Gmail
A professional contacts management tool to Import Excel contacts to Gmail

Cisdem ContactsMate

Import contacts into Gmail from Excel on Mac

Support contacts from sources such as Mac Contacts, Gmail, iCloud, Exchange, LinkedIn and more
Lets you easily transfer contacts between supported sources
Allow you to import contacts directly from CSV or vCard file
Export contacts to 8 formats, including Excel, CSV, vCard, Docx, etc.
Let you efficiently view, search, add, edit, group, tag, print, share, and sync contacts
Enable you to backup/restore contacts with 1 click
Make it easy to find and delete/merge duplicate contacts
Help you fix conflicting or incomplete contacts
Easy and safe to use
Compatible with macOS 10.11 or later

Free Download

Get your Excel spreadsheet ready to be imported to Gmail

There are two things to do.

Convert Excel to CSV.
Make sure you use correct headers for the columns in your CSV file, which is optional but may be necessary.

When it comes to importing contacts from a file, Gmail only supports CSV and vCard files. If your contacts are stored in an Excel (with the extension .xlsx or .xls) file, then you need to convert the file to CSV (.csv).

You can do it with some professional Excel to CSV converter tool such as cloudconverter. This is an online document and spreadsheet converter that supports multiple files formats. It enables you to convert Excel to CSV and download the converted file freely.

You can also manually do this with Microsoft Excel or Google Sheets:

Open your web browser. Go to Google Drive.
Sign in.
Upload the Excel file that contains your contacts.
Right-click it and select Open with > Google Sheets.
Choose File > Download > Comma-separated values (.csv, current sheet).

Now you can try to import your contacts.

One more tip: make the conversion more efficient

In many cases, things can go wrong. For example, there could be missing fields (e.g. name, email address and phone numbers). Let’s find out how to successfully import contacts to Gmail from Excel.

Where does the Excel file come from? You may create a spreadsheet for your contacts manually. You may export the contacts from an email client. In either case, it’s recommended to check the header of each column in your file before the import. If a column header is not properly named, Gmail may have problems recognizing the data.

Go to Google Contacts.
Sign in.
In the top left corner, click Create Contact > Create a contact.
When creating a new contact, fill in as many fields as possible if needed. Click Show more to reveal more fields. You can use fake information.
In the list of contacts, click the 3-dot icon next to the contact created in the previous step. Choose Export and choose CSV as the export format.
Open the CSV file provided by Gmail in Microsoft Excel or Google Sheets, etc. Take a look at how Gmail names the headers.
Edit the spreadsheet containing your contacts. Make sure that the column headers in your file are the same as the column headers in the template from Gmail.
Save the edited file to CSV.

This is how you prepare your contacts file before you upload it to Gmail. You can do it in your preferred way. The instructions here aim to help you figure out how to make things more effective before you import contacts to Google Contacts from Excel.

If you already have a very organized contacts list in the first place, then things can be easy. If not, it may take a lot of copying and pasting.

The header names don’t have to be exactly the same. For example, Gmail’s default header name for the email field is “E-mail 1 — Value”, but it can also recognize “E-mail Address”. For convenience’s sake, you can directly use the default headers. Don’t delete any column in the template. As for headers/columns that you don’t need, just leave them empty.

Below are some of the column headers in the template.

Name
Given Name
Additional Name
Family Name
Yomi Name
Given Name Yomi
Additional Name Yomi
Family Name Yomi
Name Prefix
Name Suffix
Initials
Nickname
Birthday
Gender
Location
Billing Information
Occupation
Notes
E-mail 1 — Type
E-mail 1 — Value
Phone 1 — Type
Phone 1 — Value

Import contacts to Gmail from Excel with Google Contacts

On your web browser, sign in to Google.
Go to https://contacts.google.com/.
On the left, click Import.
Click Select file and upload the CSV file containing your contacts.
Under the Labels section, find the contacts you’ve imported.
Mass select all of them and click the Add to contacts icon.

If you don’t do Step 6, the imported contacts won’t appear in the Contacts list.

Mac users can also import contacts to Gmail from Excel using Cisdem ContactsMate, the best contact manager for Mac.

1. Download Cisdem ContactsMate and install it.

Free Download

2. When you open the app for the first time, it will ask you to grant it access to your contacts. Click OK.

3. Click Add Account in the toolbar.

toolbar

4. Select Google and sign in with your Gmail account.

5. Select the box next to Contacts.

6. Click the button next to the Updated contacts detected message. Now you should find Google in the sidebar.

7. Click Import in the toolbar.

8. Select the CSV file you have prepared for import. Click Open. Drag the imported contacts from Latest Import into Google in the sidebar.

Tip 1: Transfer contacts from other sources to Gmail

ContactsMate works with contacts from Mac’s Contacts app, Gmail, iCloud, Facebook, Twitter, LinkedIn, Exchange Yahoo and more. It enables you to transfer contacts between all these sources without converting contacts formats. For example, if you want to transfer your Exchange contacts to Gmail, here you don’t need to export your contacts from Exchange then import to Gmail. With ContactsMate, just a simple drag and drop can do that. All your settings in this tool will keep up to date with your contacts systems.

Tip 2: Fix contacts formatting errors and merge duplicate contacts

This tool helps you to fix conflicting or incomplete contacts. Also detect duplicate contacts for you to delete or merge in bulk. This can make your contacts list clearer especially when you have a huge list of contacts. To do that, choose an account group then click on “Scan” on the top tool bar. After scanning, the Conflict Resolusion window will appear and show you the found duplicate and conflicting contacts. They’ll be listed in types, such as Exact Duplicate Contacts, Duplicate Name, Invalid phone number or email address, etc. Select contacts in a type then choose a desired solution.

Conclusion

You can successfully import contacts to Gmail from Excel with ease as long as you use the right method. I hope this article can be helpful. Gmail or Google Contacts can be used to back up and manage your contacts. The service is free and easily accessible. It’s web-based and widely compatible.

avatar

Rosa Reyes

Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

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How to Import Contacts from a CSV File into Outlook

Your Excel spreadsheet of contacts can be added in a few steps

Updated on December 28, 2020

What to Know

Desktop: Go to File > Open & Export > Import/Export to open the Import/Export Wizard.
Then choose Import from another program or file > Comma Separated Values. Select the CSV file and follow the on-screen steps.
Outlook.com: Open Applications Launcher > People > Manage > Import contacts > Browse. Select the CSV file and choose Open.

Contact data stored in a database or spreadsheet can be easily imported into Outlook. In this guide, we show you how to import contacts from a CSV file using Outlook 2019, 2016, 2013, 2010, Outlook for Microsoft 365, and Outlook.com.

Import Contacts from a CSV File Into Outlook

In the database or spreadsheet program, export the contacts data to a CSV (comma separated values) file. Make sure the columns have meaningful headers, though they don’t need to correspond precisely to the fields used in the Outlook address book. You can manually map columns to fields during the import process.

The screenshots below are for Outlook 2016. Screens in other versions of Outlook may differ slightly, but the steps are the same. Any variations for older versions will be noted.

Go to File.
Click Open & Export. In Outlook 2010, then click Open.
Click Import/Export. In Outlook 2010, click Import.
In the Import and Export Wizard, select Import from another program or file, then click Next.
Select Comma Separated Values, then click Next.
Click Browse, then locate the CSV file that contains the contacts you want to import.
Choose one of the following:
- Do not import duplicate items.
- Replace duplicates with items imported. If the data in the CSV file is more recent or more complete, this might be the best choice.
- Allow duplicates to be created. If duplicates are created, you can always search for and eliminate them using a duplicate removal utility, for example.
Click Next.
Select the Outlook folder into which you want to import the contacts. This may be your Contacts folder, or it can be a Contacts folder in any of your other folders. You can also create an Outlook folder just for imported items.
Click Next.
Click Map Custom Fields.
Map all columns from the CSV file to the desired Outlook address book fields. Outlook automatically maps some fields; change these if they are not mapped correctly.

To map a field, drag the Value to the desired Field.
Click OK, and then click Finish to begin the import process.

You can upload your contacts CSV file to Outlook.com as well. The process is a bit different from the software versions.

Open the Applications Launcher and click People.
Click Manage > Import contacts.
Click Browse.
Select the CSV file, then click Open.
In the Import contacts dialog box, click Import.
Your contacts are uploaded and imported to your Outlook.com email account.
When the process is finished, click Close. You’ll find the new contacts in your Outlook address book.

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Karen Chard ~
Modified: 11-07-2022 ~ How To ~ 7 Minutes Reading

If you’re like most people, you keep your contacts organized in an Excel spreadsheet. But what happens when you need to send a big list of contacts to Outlook. In this article, we discuss about how to export contacts from Excel to Outlook Windows & Mac versions. A large number of users are looking for the best way to import Excel Contacts to Outlook. That’s why in this article we will explain the complete procedure. So, keep reading.

In the database or spreadsheet program i.e. Excel, archiving contacts and records are normal. But it is one of the best applications to create contact details as CSV files. But by default, Microsoft Excel allows you to save contacts in XLS/XLSX format. However, CSV files are supported by a large number of applications and email clients to import/export Contacts & Address Books.

Another hand, Microsoft’s flagship email client application – Outlook is one of the best applications. It’s the most important email program for businesses and consumers alike. Millions of businesses rely on Outlook to send and receive critical messages every single day. If a user wants to import email addresses and contacts from Excel to Outlook, then the best option is to export contacts from CSV files.

Reasons to Import Excel Contacts to Outlook/Mac

One can export Excel Contacts to Outlook with the help of CSV files. Outlook provides a direct option to import Contacts as Comma Separated Values (CSV) files. But it is not as easy as it looks. When a user tries to import contacts from Excel to Outlook Error No Named Ranges, then the user needs to map the files. A large number of users face various challenges during importing email addresses from Excel to Outlook Distribution Lists. Some of them are listed below:

“In MS Office 2016, I have all my contacts from a previous Outlook 2010 installation saved in an Excel sheet. I have tried dozens of times to import, but when Outlook is supposed to do the mapping of the columns, it only results in one column in my CSV-file: firstname;middlename;surname, etc. It means I cannot map the data correctly. I have tried saving in MS-DOS .txt and Tab delimited, but it does not get any better. I have tried saving on another computer and it does not help either. Also, I have tried importing to Gmail with same result.”

Source: https://superuser.com/questions/

“For a long time, I have been thinking to migrate from Windows OS to Mac. I have a huge number of Excel contacts on my Windows-based PC. But now, I am using a Mac system. Is there some way through which I can import contacts from Excel to Outlook 2016 Mac? Please suggest to me an easy solution to import Excel contacts to Outlook Mac.”

Markus Tog, 13 Aug 2018

How to Create CSV File Thru Excel Spreadsheet ?

To import Contacts from Excel Spreadsheet to Outlook, a user first need to create CSV file & then import it into Outlook. Follow these simple steps to create CSV file in Excel:

Open Worksheet with all contact and address book details in Excel
From the File menu, choose Save As.
Select a folder location to save the resultant files.
In Save As dialog box, choose CSV (Comma delimited) from Save As Type drop-down menu.
Click on the Save button & you will see a message box displaying information as the selected file type does not contain workbooks that contain multiple sheets.
Click on the OK button & it will display another message box as Some features in your workbook might be lost if you save them as a CSV file. Click on the Yes button to save files.

You have now saved your Excel Worksheet contacts as CSV files. Now users needs to import Excel CSV file to Outlook.

Excel Contacts to Outlook Importer – Solution For Mac & Windows Users

As we all know that Outlook itself provides a direct option to import Contacts as CSV files. But, the major problem which user faces is the issue of mapping CSV file columns to Outlook contact fields. To accomplish this task easily without facing this issue, one possible solution is to convert CSV to PST files. Users can convert CSV files to Outlook Data File format with the help of third-party applications. One such software is CSV Contacts Converter which allows the batch to convert multiple CSV files to PST.

Download the Solution on your Computer:

Download for Windows Download for Mac

Choose One Of Them:

How to Import Excel Contacts to Outlook – Windows Editions?

How to Export Excel Contacts to Outlook Mac?

Choose one of them as per your requirements.

How to Import Excel Contacts to Outlook 2021, 2019, 2016 ?

The working of the software is very easy and can be understood by following these simplified steps:

First of all, you need to download the solution on your computer.
Now, you need to browse for the CSV file from the location where you have saved Excel Sheet.
Choose all the CSV Address Book files available in the folder.
Select the PST option from the list of Select Saving options. You can also change your destination path.
After setup conversion options, click on the Convert button & analyze the process.
After the process is finished successfully, click OK to close the message confirmation box.
Access & Import the resultant PST file into the Outlook Mail App or Webmail.
Run Outlook on your PC & then click on File
Select Open Outlook Data File option from Open & Export.
After a few minutes, the PST files automatically opened.

As we can see that the working of the application is very easy and short. It will help the users to instantly import the contacts and address book from Excel to Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, etc.

How to Import Excel Contacts to Outlook Mac 2021, 2019, 2016, 2011 ?

Follow the above process to export Excel Contacts to PST file using the same solution for the Mac version. Thereafter, follow the simple procedure:

Run Outlook 2016 for Mac on your Machine.
From the Tools tab of Mac Outlook, choose the Import option here
Select Outlook for Windows Archive File (.pst) & continue.
Browse for the source PST file on your PC & choose Import
The resultant Contacts will start appearing in the People section of your Navigation bar.
The Excel Contacts to Outlook 2016 for Mac migration process finished successfully.

FAQs – Export Excel Contacts to Outlook Program:

Que: How can I map my Excel columns with Outlook Fields?

Ans: You certainly do not need to worry about it. The toolkit will ask the users to manually map fields of Excel database files to Outlook fields.

Que: is this utility offers any file size limitation to its users?

Ans: No, there is no file size limitation offered by this toolkit. However, during trial, it only export first 10 contacts from the user directory.

Que: Do I need to have Excel Program installed on PC for the working of the software?

Ans: No, you did not need to have a Microsoft Excel program in your system for the working of this utility.

Que: Can I try & check the working of this software before making any purchases?

Ans: Yes, you can free download & try the trial version of this toolkit with a limitation of conversion of 10 contacts.

The Verge

This is the best place to deal with the various queries of a user regarding the Import Excel Contacts to Outlook. We have provided a state-of-the-art solution to import Excel Address Book & Contacts to Outlook & Outlook for Mac programs. You can choose the right solution from the above section. The software will also come up in a package of programs requiring to transfer of contacts. You can try the software & understand its works without making changes to its original content.

Also Read

Export Excel Spreadsheet to Maildir

Export Excel Spreadsheet Contacts to Thunderbird

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In this article we are going to import contacts to Outlook from an Excel file. My file is currently in .xlsx format so we will first convert it to .csv format. Then, we will map it and import the contacts.

The Excel file with contacts to import

Pictured above is the file with the contacts I would like to import. It is dummy data, but made to be similar to something you might receive as a list of players on a sports team. It features separate First and Last name fields, an email address field, as well as each player’s position. The position will be discarded when we import the file. Note that the first row of the file is a header row – it has labels describing what data the column contains. This is very important. If your file does not have a header row, please add one. Without a header row, importing the contacts into Outlook will not work correctly.

Step 1: Save the File as a .CSV

If you already have your Excel file saved as a .csv, skip this step. If it is in any other format, you will need to save a copy as CSV (Comma Separated Value).

Saving file as CSV

To save the file as a CSV, go to File > Save As and make sure “Save as type:” is set to “CSV UTF-8 (Comma delimited)(*.csv)”. Click Save. Remember the location you saved this file, you will need to find it to import the contacts to Outlook.

Step 2: Import the File in Outlook

Now that we have a CSV file, we need to import the contacts in Outlook. Start by opening the import wizard by clicking File > Open & Export > Import / Export

When the wizard pops up, select “Import from another program or file” and click Next.

On the next screen, select “Comma Separated Values”. Click Next.

On this screen, browse to select the CSV file saved earlier. Choose your desired duplicates behavior. “Allow duplicates to be created” and “Do not import duplicate items” won’t result in data loss, but may result in duplicate contacts or only part of the file being imported. “Replace duplicates with items imported” may result in data loss. Make sure the file is closed and isn’t also open in Excel and click Next.

Next, select the Contacts folder of the email account you want to import to. This may say simply Contacts for an Exchange account or Contacts (This computer only) for other accounts. Click Next.

On this screen, you need to map the fields of the CSV to the Outlook contacts. Click the checkbox next to the file you are importing. If the Map Custom Fields box does not pop up right away, click the Map Custom Fields … button. Drag the Values on the left to the corresponding Fields on the right. Once satisfied, click OK. Click Finish on the next screen.

The contacts are imported! Have a quick look over everything, and you are done. If you have any questions, feel free to leave a comment below.

Источник

Step 1: Save your Excel workbook as a .csv file

Step 2: Import your contacts to Outlook

Step 3: Map your CSV file columns to Outlook contact fields

See also

References

About This Article

Is this article up to date?

How to Create a New Email Contact in Outlook?

How your Excel spreadsheet of contacts can be added in a few steps?

How to Import CSV file to Outlook?

How To Map Custom Fields Outlook?

Import Contacts on Outlook.com

Wrap up

Import contacts into Gmail from Excel on Mac

Get your Excel spreadsheet ready to be imported to Gmail

One more tip: make the conversion more efficient

Import contacts to Gmail from Excel with Google Contacts

Tip 1: Transfer contacts from other sources to Gmail

Tip 2: Fix contacts formatting errors and merge duplicate contacts

Conclusion

How to Import Contacts from a CSV File into Outlook

What to Know

Import Contacts from a CSV File Into Outlook

Reasons to Import Excel Contacts to Outlook/Mac

How to Create CSV File Thru Excel Spreadsheet ?

Excel Contacts to Outlook Importer – Solution For Mac & Windows Users

How to Import Excel Contacts to Outlook 2021, 2019, 2016 ?

How to Import Excel Contacts to Outlook Mac 2021, 2019, 2016, 2011 ?

FAQs – Export Excel Contacts to Outlook Program:

The Verge

Step 1: Save the File as a .CSV

Step 2: Import the File in Outlook