Experience letter in word

Experience letters are the most important documents for employees throughout their employment career.  They are required to join in new jobs and also to get better salaries than their previous job. Recruiters will give so much value to the experience letters during the hiring process.

Here are some sample work experience certificate formats which give you an idea of how an experience certificate looks and also download them in Word format.

(Experience letters should be printed on company letterheads, so there is no need to write the company name in the body of the letter.)

Experience Certificate for “All Employee Categories”

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Experience Certificate for “IT Employees”

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Experience Letter for “Teachers”

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Experience Letter for “Marketing Professionals”

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Experience Letter for “Hospital Staff”

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Experience Letter for “Doctors”

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Experience Letter for “Hotel Staff”

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Experience Certificate for “Accountants”

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Experience Certificate for “Human Resource Employees”

How to Write an Experience Letter 

1. Mention the place and date respectively on the top right-hand side of the letter.
2. Put heading as “To Whom It May Concern”.
3. Start with ‘’ it is certified that” or “ this is to certify that” etc.
4. Type full name of the employee and mention his/her designation and department in which he/she worked.
5. Mention the work period of the employee i.e joining date and leaving date.
6. Mention any Two to Three good qualities observed in that employee.
7. Include his/her job responsibilities.
8. Wish him/her all the best in their future endeavors.
9. Print the experience letter on the company letterhead.
10. Take the signature of the authorized person and put a company stamp on it.

How to get an experience letter

Employees will get them after their resignation i.e after completing the last working date. In most cases, there is no need to write any special application or letter to get an experience letter. 

But if you didn‘t receive your experience letter at the time of leaving the company then you need to request your employer either directly or through a written application. You can send the same letter through email as well. 

Application for Experience Letter

Email Application for Experience Letter

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FAQs

1. What is an experience letter?

An experience letter is a formal document that consists of the employment details of the employee such as the name of the employee, designation, department of work, work tenure, and job responsibilities. 

Companies issue experience letters when employees leave their job.

2. Is salary mentioned in the experience letter?

In general, experience letters don’t consist of the employee salary details. But there is nothing wrong even if the employer mentions salary details on it.

3. How do companies verify experience?

Nowadays companies are using dedicated softwares for background verification of employees, and reaming companies will do background verification calls to the previous employers.

4. Which paper is used for the experience certificate?

Experience certificates are printed on letterheads which are made with thick 100 GSM bond papers.

5. What is a digital experience letter?

Digital experience letters are software-generated experience letters.

6. Is the digital experience letter valid?

Mostly they are not valid. Experience letters are valid only when they consist of the authorized signature and company stamp.

7. What happens if I submit a fake experience letter?

You will lose your job, and companies will put you on the backlist, so you will not be able to apply for jobs in those companies again.

8. What if I have a gap in the experience?

There is nothing wrong with having gaps in the work experience.  Be honest with your experience which gives you mental peace and saves you from future tensions.

9. What to do if the employer is not giving an experience letter?

You can contact your respective labour department office and complain about your employer (or) send a lawyer notice. 

But remember to get an experience letter you have to resign properly and you must not have any pending dues from your side to the company.

10. Is experience and relieving letter are same?

No, both are different.

11. Experience certificate (or) experience letter which is correct?

Both are correct, you can call it as per your wish.

12. Is it mandatory to give an experience letter?

Yes, it is mandatory to give experience letters to all eligible employees who leave jobs with proper approval.

13. What to do if you don’t have an experience letter?

Try to prove your efficiency with the answers, and tell why you didn’t get an experience letter.

14. Can I get an experience letter after registration?

Yes, you can get your experience letter even after your resignation as well, but don’t prolong the time.

15. Is an experience letter mandatory for the green card?

Yes, it is mandatory to have an experience letter for the green card. You need to get it from your previous employer.

16. Can I get an experience letter after termination?

It depends on the reason why you were terminated from the company. If the reason for termination is minor then companies will give your experience letter otherwise they hesitate to give it.

17. Can I get an experience certificate while doing the job?

Yes, you can get your experience while in the job as well, but the reason for issuing an experience letter will be mentioned on it and the date of leaving will also not present on it.

18. Can I use the salary slip as experience letter?

No, a salary slip is acts as salary proof only, not as experience proof.

19. What to do if you lost your experience certificate?

You can request your employer to issue a new experience certificate. But it is always better to keep a soft copy or scanned copy of it.

20. Will I get an experience certificate if I don’t serve a notice period?

No, you will not get an experience letter if you don’t serve the notice period. But if you have a good relationship with your employer then they might give it to you.

Also Read

• Top 10 job portals in India for both experience and freshers.
• Salary slip formats in Excel and Word.

An experience certificate is issued by the employer to the employee, it is a documentary proof of employee service in a company. An experience certificate is used to get a new job and also for a salary hike in the new job.

Every experience certificate consists of details like the name of the employee, name of the organization, designation of the employee, and work period, some experience certificates consist of salary details also.

Some employers mention reference numbers on experience certificates, and some employers don’t mention it. Reference number is not mandatory to mention it on the experience certificates.

Experience Letter Format 1

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Experience Letter Format 2

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Experience Letter Format 3

Download in Word Format

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Experience Certificate Format 4 

Download in Word Format

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Experience Letter Format 5

Download in Word Format

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Work Experience Certificate Format 6

Download in Word Format

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Experience Certificate Format 7

Download in Word Format

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Job Experience Letter Format 8

Download in Word Format

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Experience Letter Format 9

Download in Word Format

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Experience Certificate Format 10

Download in Word Format

FAQs about Experience Certificate

What to do if the previous employer is not providing experience certificate

The criteria and requirements to relieve an employee will be mentioned in the appointment letter or joining letter of the employee. So before asking an experience letter to the employer, the employee must complete the notice period and he or she needs to prove that they don’t have any dues with the company. If you fulfill all the requirements then you have complete right to get your experience certificate.

But if you don’t fulfill all the requirements then you need to request your employer or HR In a polite manner if they are kind enough then they will provide your experience certificate.

Can we submit a fake experience certificate

No, it is not legal to submit a fake experience certificate. Because nowadays most of the employers are doing background verifications and reference checks, in that process your new employer may find that you have submitted a fake experience certificate. Even though you are appointed but in the future, you may be affected by that fake experience certificate.

What is the difference between experience letter & relieving letter

The aim of both experience letter and relieving letter is the same, but the experience letter acknowledges the work experience of an employee in the previous company, whereas the relieving letter acknowledges that the particular employee was relieved from a particular date.

Employees can get experience certificate even while working also, for purposes like bank loans, mobile and internet connections, etc.

An experience letter is an official form of documentation given by the employer to employees as proof of employment with the organisation. Whenever an employee wants to switch or change their job, the employer must give them an experience letter on the last day of their working day or 30-45 days at the latest (depending on the organisation’s policy)

Also, the experience letter includes valuable feedback from the employer of the company.

An experience letter is one of the essential documents provided by the employer to the employee. It consists of the following::

• Work Done by Employee
• Skills attained by Employee
• Time Duration of Work

When the employee decides to switch to a new job, he must provide proof of his previous employment experience in the form of an experience letter.

In simple terms, an experience letter is a formal document given by the head of the organisation to the employer that the employee has spent the specified time with the company to the best of their knowledge.

Details required in experience letter

A well-written experience letter usually contains the following parameters

Letterhead of Employer( Organization ): As this experience letter is from your organisation, you need to represent yourself as a professional organisation. Using a letter with your letterhead on top will do just that.

Date of issue: Add the date of issuance on the second line and the top right corner of the letter.

Employee’s details: The Employee’s details must include his designation, roles, responsibilities, skills, and tenure. Depending on your organisation’s rules and regulations, you may also add the salary of the Employee in the experience letter. Some organisations do not mention salaries, as salary slips are usually attached.

Conduct of the Employee: This is the part where you mention if the Employee’s work has been up to par or sublime. Do bear in mind that giving negative feedback also has the giving you and your organisation a negative impression. In the world of business, it is all about being professional and choosing the right words.

Closing Statement: A strong conclusion in the employee’s favour would benefit him because it would boost his chances of being hired by another employer. After the closing message, there should be a company seal or the employer’s signature.

How to write a work experience letter?

Employers have to write experience letters for their employees from time to time. If you are new to writing one, follow the steps below to draft an effective experience letter:

• Use Company Letterhead: As this is a formal document, it should be written on your company letterhead that includes your company name, logo, and address.
• Keep It Professional: From the first word till the very last, keep it formal. The tone, font and format you use should remain professional and consistent. The language you use represents who you are as a company.
• Add All Relevant Details: By relevant details, we mean the employee’s name, designation, duration of employment (date of joining and leaving the company), roles and responsibilities in brief, etc. Also, ensure that you add the date of issuance.

Why is a Work experience letter important?

For jobseekers, experience letters are written proof that they have the right experiences and skillsets required for the job role they are applying for, which raises their chances of getting employed. Moreover, if an experienced employee does not have proof of his work on paper, his chances of getting a salary for an entry-level position are high.

Read More: Experience Certificate Format and Samples

Experience Letter Format

It is required that an experience letter should be well structured and should be written in a formal tone. Let us take a look at the format of an Experience Letter.

Read More: Email Writing: Format & Samples

Experience Letter Sample

After reviewing the format of the experience letter, let us take a look at a sample of the Work experience letter.

Download Experience letter word file

Work Experience Letter Sample: IT sector

Download Experience Letter Sample for IT sector in Word

Work Experience Letter Sample: SEO Executive

Work Experience Letter Sample:Tourism and hospitality industry

Download Experience Letter Sample Word File: Tourism and hospitality industry

Work Experience Letter Sample: Teacher(Education)

Download Experience Letter Sample Word File: Teacher

Work Experience Letter Sample: Financial Analyst

Download Experience Letter Sample Word File: Financial Analyst

Work Experience Letter Sample:Retail Sales

We hope the above information comes in handy should the time come for you to draft an experience letter.

Read More: Relieving Letter Format and Samples

Do bear in mind that not all organizations follow the same format. While some choose to disclose the Employee’s salary, some opt to leave it and instead attach salary slips. The format also depends on the company culture. Some may be written in a friendly tone, while others in a professional one.

We hope our article on experience letter format and experience letter samples was useful to you. We will leave you here with our best wishes.

Good luck!

FAQs Of Experience Letter Format

Q1. How is an experience letter defined?

Ans – An experience letter is a formal document given to employees by employers stating that the person worked for their company for a specific period of time. It must include the employee’s designation, roles and responsibilities in brief, date of joining and leaving the company as well as salary.

Q2. Is an experience letter different from a recommendation letter?

Ans – Yes, an experience letter and a recommendation letter differs. An experience letter states the duration of which the employee worked for the company. A recommendation letter, on the other hand, contains statement by the employer stating that they would be willing to recommend the candidate’s skills and abilities to their potential employer.

Q3. Does the experience letter include salary?

Ans – Yes, ideally, an experience letter should mention the employee’s salary as it will help potential employers see the candidate’s work performance and payscale.

An experience letter is a document that provides proof of employment for employees. Whether an employee wants a career change or a job switch, the employer must provide an experience letter that certifies their association with the company.

This article details the meaning, format, and examples of an experience letter. 

What is an experience letter?  

An experience letter is an official document issued by an employer to the employee. This document is proof of the employment of an individual with the organisation. It states the duration for which the individual was employed with the company, assigned roles, skills learnt on the job and a review of the employee’s overall performance. 

The HR of the organisation generally shares the experience letter. The HR manager must collect information from the reporting manager before writing the letter. 

Details required in experience letter 

Given below are some important components of an experience letter format:

• Job Role – The experience letter should clearly state the job role in which the individual was employed. For example, if someone worked as a software engineer in a company for 3 years, it should be mentioned in the experience letter. 
• Date of Joining or Starting Work – The date of joining is an important component of the job experience letter. It acts as proof of the duration for which the individual was employed with the organisation. 
• Skills and Experience gained – It should specify the work the employee does and the skills they gained on the job. It should also certify any company-funded certifications that the employee received. 
• Date of Resignation – The date of resignation is also an important component that specifies the duration of employment. 
• Date of issuing the letter – The letter should also include the date of issuance. 

How to write a work experience letter?  

Writing an honest experience letter for an employee is essential for the employer. Given below are a few points that you should keep in mind while writing a job experience letter –

• Be Professional – Make sure you stay professional throughout the experience letter, as it establishes your authority as an employer. 
• Write on your business letterhead – Use your official letterhead to write the experience letter. Include a date, title, designation and company name in the letter. 
• Include the employee details – Include all the relevant details, such as employee name, designation, employment period, job role, skills earned and employer’s feedback.  

Experience letter template

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[Company_Name]

[Company_Address]

14/12/2021

Experience Letter

(Name of the Employee)

It is to certify that (employee’s name) was employed as (job title) in the (department) of (Name of Company) from (Joining Date) to (Date of resignation).

(Employee’s name) has (skills, major accomplishments, early experiences)

(Details about the employee’s key responsibilities and contribution to the company).

(Details about the promotions given to the employee and a description of their soft skills, attitude and behaviour).

We are sure that their passion and dedication will help them excel in whatever they choose to do next in their life. They have shown a high level of commitment throughout their time with our company.

We wish (employee’s name) all the best for their future.

Sincerely,

[HR_Name]

[HR_Designation]

[Contact details]

Download Experience Letter in Word for Free

Download Experience Letter in PDF for Free

Experience letter sample

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ABC Ltd. Company

Hosur Rd, Bengaluru, Karnataka 560030

June 18, 2022

Experience Letter

Mr. Rahul Patodia,

It is to certify that Mr. Rahul Patodia was employed as a Senior Finance manager in the Finance department of ABC Ltd. from June 18, 2019, to June 12, 2022. 

Mr. Rahul has exemplary skills in his field and has knowledge of financial software like Python. Being a Chartered Accountant, he is very attentive to details. He has shown due diligence and commitment towards his work throughout his work tenure.

He was responsible for heading the finance department. His far-sighted decisions helped in the company’s growth. He is a soft-spoken and composed individual, works well under pressure and treats his subordinates well. 

We are sure his passion and dedication will help him excel in whatever he chooses to do next in their life. He has shown a high level of commitment throughout his time with our company. 

We wish Mr. Rahul all the best for their future.

Sincerely,

Shruti Singhania

HR Manager

ABC Ltd.

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This article must have helped you understand an experience letter and how to write one. But writing an experience letter manually every time an employee resigns can be quite burdensome. 

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