When you’re working on a long, complicated document, you can collapse everything except the part you want to focus on. Or, if you think you might be overloading your readers with too much information, you can display summaries and leave it to your readers to open the summary and read the details if they want.
The ability to collapse and expand content in your document is based on its outline level. You can quickly add an outline level and make part of your document collapsible by adding a heading using Word’s built-in styles.
After applying the heading style, you’ll see a small triangle when you move your cursor over the heading. Click the triangle to collapse the body text and subheadings below it.
Tip: If you’re working on a touch device, tap to place your cursor in the heading to see the triangle.
Click the triangle again to expand that part of the document.
To collapse or expand all the headings in your document, right-click the heading and click Expand/Collapse > Expand All Headings or Collapse All Headings.
When you close and reopen a document, the headings will be expanded by default. If you want the document to open with the headings collapsed, follow these steps.
-
Place your cursor in the heading.
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On the Home tab, click the arrow in the Paragraph group.
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In the Paragraph dialog box, click the checkbox next to Collapsed by default.
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Click OK.
When you’re working on a long, complicated document in the Word desktop application, you can collapse everything except the part you want to focus on. Unfortunately, this feature isn’t in Word for the web yet.
If you have the Word desktop program, you can click Open in Word to open your document in Word and collapse or expand parts of the document there, but those sections will be expanded when you view your document in Word for the web.
After opening your document in Word, collapse or expand parts of a document there. Then, press Ctrl+S to save your document to its original location.
When working on a long and complicated document, you can hide everything except the text you want to focus on. Or, if you think there are too much information to display, you can display titles only and leave it to others to open them and read the details if they want. This function in Word is named Expand and Collapse. Just follow these steps below and you can achieve it.
1. Select all the titles in your document.
2. Go to Home tab, click Heading 1 in the Styles group.
3. The font size of all titles has been enlarged as below, now you select all text.
4. Right-click and here comes an option box, click Expand/Collapse and select Collapse Heading.
5. The detailed information have been collapsed, simply click the arrow next to each title, then you can expand them when you want to view the text again.
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Asked By: Peter Jones Date: created: Aug 31 2022
Answered By: Patrick Adams Date: created: Aug 31 2022
How to Expand and Collapse Text in Microsoft WordSelect all the titles in your document.Go to Home tab, click Heading 1 in the Styles group.The font size of all titles has been enlarged as below, now you select all text.Right-click and here comes an option box, click Expand/Collapse and select Collapse Heading.More items…•Sep 4, 2019.
Asked By: Samuel Baker Date: created: May 12 2022
Why is it called kerning
Answered By: Luke Butler Date: created: May 14 2022
Metal typesetting The source of the word kern is from the French word carne, meaning “projecting angle, quill of a pen”. … At that time, the word kerning only referred to manufacturing the sorts with kerns, while adjusting space between letters during compositing was called inter-spacing or letter spacing.
Asked By: Samuel Phillips Date: created: Dec 07 2021
How do I remove formatting in Word
Answered By: Julian Powell Date: created: Dec 07 2021
Clear formatting from textSelect the text that you want to return to its default formatting.In Word: On the Edit menu, click Clear and then select Clear Formatting. In PowerPoint: On the Home tab, in the Font group, click Clear All Formatting .
Asked By: Abraham Cook Date: created: Aug 25 2022
How do I arrange spacing in Word
Answered By: Douglas Butler Date: created: Aug 27 2022
Change the line spacing in a portion of the documentSelect one or more paragraphs to update. … Go to Home > Line and Paragraph Spacing.Select Line Spacing Options and choose an option in the Line spacing box.Adjust the Before and After settings to change spacing between paragraphs.Select OK.
Asked By: Aidan Carter Date: created: Dec 21 2021
How do I remove headings in Word
Answered By: Ethan Carter Date: created: Dec 23 2021
Highlight the heading or headings you want to remove the styles from. If you want to remove heading styles from the entire document, use Ctrl+A to select all content in the document. Just know that selecting all will clear every other formatting like Bold, Italic, bullets (●), and so on.
Asked By: Ian Simmons Date: created: Mar 24 2023
What is 1.5 spacing word
Answered By: James Lee Date: created: Mar 25 2023
Timesaver. Press Ctrl+1 for single-spacing, Ctrl+5 for 1.5 spacing, or Ctrl+2 for double-spacing.
Asked By: Devin Peterson Date: created: Nov 06 2022
How do I double space between words in Word
Answered By: Julian Nelson Date: created: Nov 07 2022
You can double-space all or part of a Word document. To double-space the whole document, go to Design > Paragraph Spacing, and choose Double.
Asked By: Christopher Thomas Date: created: Oct 25 2022
How do I turn off expand collapse in Word
Answered By: Douglas Perry Date: created: Oct 26 2022
“Expand/Collapse is a feature built-in to all the default heading styles in Word except for No Space and Normal. There is no option to disable the Expand/Collapse feature unless you will be using the Normal style or you will be creating a custom style based on the Normal formatting.”
Asked By: Joshua Davis Date: created: Feb 19 2023
How do you expand all comments in Word
Answered By: Blake Thomas Date: created: Feb 19 2023
Here’s how. Start by clicking the “Review” tab. In the Tracking section of the Review tab, click the Display for Review drop-down list at the top of the section and select the “All Markup” option. If you don’t see the drop-down list, you may need to widen the Word window.
Asked By: Henry Garcia Date: created: Apr 11 2022
Why is the spacing weird on word
Answered By: Jaden James Date: created: Apr 13 2022
This particular issue is usually a result of copying from external sources, but regardless how it came about, the answer is usually the same. There is spacing set in the before and after paragraph spacing, or the spacing is set to more than single.
Asked By: Mason Cooper Date: created: Jun 11 2022
What is the space between words called
Answered By: Alan Perez Date: created: Jun 14 2022
Word SpacingThe space between words is simply called Word Spacing.
Asked By: Nathan Long Date: created: Oct 25 2022
What is the little arrow in my Word document
Answered By: Xavier Coleman Date: created: Oct 28 2022
What is the Arrow Left symbol in Microsoft Word means? This is the symbol that tells you that you have pressed the ‘Tab’ in your keyboard. Every time you press ‘tab’ it will show you this. It happens because the ‘Tab characters’ has selected.
Asked By: Aaron Roberts Date: created: Dec 15 2021
How do I show Comments pane in Word
Answered By: Morgan Edwards Date: created: Dec 16 2021
Displaying Document CommentsMake sure the Review tab of the ribbon is displayed.In the Tracking group you see the Reviewing Pane tool. Click the down-arrow at the right of the tool. … Choose either Reviewing Pane Vertical or Reviewing Pane Horizontal, according to your desires. The Reviewing Pane should appear as indicated by your choice.Jul 9, 2020
Asked By: Jesse Diaz Date: created: Dec 08 2021
How do you expand words in Word
Answered By: Benjamin Perez Date: created: Dec 10 2021
Expand or condense the space evenly between all the selected charactersSelect the text that you want to change.On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab. … In the Spacing box, click Expanded or Condensed, and then specify how much space you want in the By box.
Asked By: Adam Nelson Date: created: Jul 09 2022
How do I enable expand collapse in Word
Answered By: Jack Lewis Date: created: Jul 12 2022
Collapse or expand parts of a documentPlace your cursor in the heading.On the HOME tab, in the Paragraph group, click the dialog box launcher.In the Paragraph dialog box, click the checkbox next to Collapsed by default.Click OK.
Asked By: Curtis Jackson Date: created: May 03 2022
Can you expand and collapse in Word
Answered By: Gordon Wilson Date: created: May 04 2022
Word provides a quick way to collapse or expand all headings at once. To do this, right-click on any heading and move your mouse over “Expand/Collapse” on the popup menu.
Asked By: Angel Ross Date: created: Dec 26 2022
How do I remove headings in Word but keep formatting
Answered By: Sean Clark Date: created: Dec 26 2022
If you have a lot of headings and want to remove the formatting for all of it, simply to a Select All from the tool pane and from Paragraph menu change outline level to “body text” as suggested by the previous posters.
Asked By: Adam Davis Date: created: Mar 01 2023
How do I make comments visible in Word
Answered By: Ryan Roberts Date: created: Mar 04 2023
How to View Comments in WordFind the Review tab, drop down the “Tracking” group, and select “Balloons”.Click on “Show All Revisions Inline” to view comments inline and deletions as crossed out.Let the pointer rest on a comment inside the document. The comment will appear in a ScreenTip.
Asked By: Steven Ward Date: created: Oct 29 2022
What is the ideal spacing between words
Answered By: Malcolm Wood Date: created: Oct 29 2022
-Spacing between words and lines. the same as the letter height. As a general rule, two thirds of the letter height is a good distance between lines.
Asked By: Jackson Cooper Date: created: Feb 08 2022
How do you insert a comment in Microsoft Word 2010
Answered By: Antonio Kelly Date: created: Feb 09 2022
To insert a comment in a document, highlight the area of text where you want to comment on. Click the Review tab on the Ribbon then click New Comment. That opens up a balloon pointing to the highlighted text you can leave your comment in.
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It’s hard to imagine a feature that Microsoft Word doesn’t have. It’s built for just about every single type of document you need to make but oddly enough, it lacks a text expander. A text expander allows you to enter a brief text snippet that can be expanded into a phrase. This feature is normally found on smartphones and in messaging apps but desktops in general and word processors in particular seem to lack them even though it’s pretty useful. That said, you can use a little trick to get a text expander in Microsoft Word.
Open Microsoft Word and go to File>Options. On the Options window, go to the Proofing tab. Here, you will see an Autocorrect options section. In this section, click the AutoCorrect Options button.
On the AutoCorrect window, go to the AutoCorrect tab and you will see a Replace field. Inside this field, type in the snippet you want to expand to a larger phrase. In the With field, enter what you want to expand the snippet to. You can use this to, for example, expand company names, technical terms, and even country or city names from an abbreviated version to its full version. It makes typing much easier and it reduces the chances of making a mistake typing long names, or complicated terms. You can even specify formatting for certain words.
Here’s how it works.
This will of course impact every single Word document. The change to AutoCorrect will be made app-wide which means that even if you don’t need the text expander to work in certain documents, it still will. The only way to work around it is to remove the addition to AutoCorrect once you’re done with the document that you need it to work in.
This work around isn’t clunky and while it may be inconvenient that it applies to every single document you make it’s how text expansion works. In fact, if you look at how text expansion works on a smartphone, you know that it applies OS-wide. This change will also be applied to other apps in the Office Suite i.e., if you’re using PowerPoint, and you type in the snippet you configured, it will expand to the phrase you set for it. This is only going to be a problem in Excel since the data in Excel isn’t always going to need expanding into a phrase. If it’s too annoying, you can backspace it, and when you type it again, it won’t be expanded.
Small Business
December 12, 2012 / 7:00 AM
/ MoneyWatch
(MoneyWatch) Many of us spend hours each day in front of the computer, usually typing documents in Word. As any doctor, lawyer, marketer or media relations specialist can tell you, you don’t have to be a writer to write. A lot.
And often, we end up writing the same sort of thing over and over again. Consider this very blog post, for example. In virtually every post I create, I have to start the post with the preface «(MoneyWatch).» Later in the post, I usually insert a number of links to other stories I think you, my esteemed reader, might find interesting, and there’s a standard template of text I need to build from so it renders correctly on the Web. And many blogs end with a photo attribution that always follows the same format. If only there were a way to automate all that, so text I have to frequently write over and over I could instead insert with a keystroke.
Actually, there are a couple of ways to do this in Word, and you can simply choose the method that works best for you.
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Inserting text with AutoCorrect. Word’s AutoCorrect feature makes it easy to type a very short phrase and have it automatically «expand» into a much longer block of text. Here’s what you do:
- Start by selecting a block of text in Word that you’d like to automate. In the Ribbon, click File and then Options.
- On the Word Options dialog box, click the Proofing and then click AutoCorrect Options.
- In Replace, enter a shorthand phrase that you’d like to type and have it automatically expand to the selected text.
I highly recommend that you start the phrase with a special symbol, so you don’t expand text by accident. For example, I have to type *photo to automatically add the photo attribution text to a document.
Insert text with Quick Parts. What if you don’t want to memorize all of your little phrases to add text to a document? No problem, you can set up your text visually using Quick Parts. Here’s how:
- Select the text that you want to expand.
- In the Ribbon, choose the Insert tab. Then click Quick Parts, and choose Save Selection to Quick Part Gallery.
Now, when you want to add that text to a document, click Quick Parts and click the appropriate entry from the gallery. Don’t want to have to always switch to the Insert tab and find Quick Parts? No worries: Right click Quick Parts and choose Add to Quick Access Toolbar. Now it’s at the top of the window, just above the Ribbon, and always available with a single click.
Dave Johnson
View all articles by Dave Johnson on CBS MoneyWatch »
Dave Johnson is editor of eHow Tech and author of three dozen books, including the best-selling How to Do Everything with Your Digital Camera. Dave has previously worked at Microsoft and has written about technology for a long list of magazines that include PC World and Wired.
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