Excel vba paste formats

Like a worksheet, we have a Paste Special method to copy data and paste it on a different cell range. It allows us to paste the data as itself or only the formulas or only the values and the same fashion. We can use Paste Special in VBA using the range property method: paste special() providing the type we want in the brackets.

Paste Special in excelPaste special in Excel allows you to paste partial aspects of the data copied. There are several ways to paste special in Excel, including right-clicking on the target cell and selecting paste special, or using a shortcut such as CTRL+ALT+V or ALT+E+S.read more serves in many ways in our daily work. Using Paste Special, we can do many more things than usual. Of course, copy and paste are everywhere in the computer world. But, Paste Special is the advanced thing in Excel.

Like regular Excel Paste Special in VBA, too, we have a Paste Special method to paste the copied data. Copying things in Excel is not strange for Excel users. They copy and paste, and most of the time, they use Paste Special to serve their purpose in many ways.

In regular Excel, paste includes many options like paste only values, paste formulas, paste formats, etc.

Paste Special has to paste, operate, skip blanks, and transpose like in VBA. So, we have all the parameters with the Paste Special method.

The Formula of Paste Special in VBA

Below is the formula for Paste Special in VBA.

The Paste Special is available with the VBA Range objectRange is a property in VBA that helps specify a particular cell, a range of cells, a row, a column, or a three-dimensional range. In the context of the Excel worksheet, the VBA range object includes a single cell or multiple cells spread across various rows and columns.read more because after copying the data, we will be pasting it in the cell range, so the Paste Special method is available with the Range object.

Paste Type: After copying the data, how do you want to paste it? Whether you want to paste values, formulas, formats, validation, etc. Below is the complete list of options available under Paste Type.

Paste Special Operation: While pasting, do you want to perform any operations like add, subtract, division, multiplication, or none?

• [Skip Blanks]: If you want to skip blanks, you can choose TRUE or FALSE.
• [Transpose]: If you want to transpose the data, you can choose TRUE or FALSE.

Examples of Paste Special in Excel VBA

The following are examples of Paste Special in VBA.

You can download this VBA Paste Special Template here – VBA Paste Special Template

Example #1 – Paste only Values using VBA PasteSpecial Function

In the first example, we will perform pasting only values using paste special. For example, assume below is the data you have in the sheet name called “Sales Data.”

Now, we will perform the task of copying and pasting using several Paste Special methods. Follow the below steps.

Step 1: Create a Macro name first.

Step 2: First, copy the range A1 to D14 from the sheet name “Sales Data.” To copy the range, apply the below code.

Code: 

Range("A1:D14").Copy

Step 3: After copying the data, we will paste the values from G1 to J14. First, reference the range.

Code:

Range ("G1:J14")

Step 4: After selecting the range, we need to paste. So, put a dot (.) and select the Paste Special method.

Code:

Sub PasteSpecial_Example1()

    Range("A1:D14").Copy
    Range("G1:J14").PasteSpecial

End Sub

Step 5: From the dropdown list, select the option “xlPasteValues.”

Code:

Sub PasteSpecial_Example1()

   Range("A1:D14").Copy
   Range("G1:J14").PasteSpecial xlPasteValues

End Sub

Step 6: Run this code using the F5 key or manually and see what happens.

So, our code copied the data from A1 to D14 and pasted it from G1 to J14 as values.

It has performed the task of shortcut excel keyAn Excel shortcut is a technique of performing a manual task in a quicker way.read more in worksheet ALT + E + S + V.

Example #2 – Paste All using VBA PasteSpecial

Now, we will see what happens if we perform the task of xlPasteAll.

Code:

Sub PasteSpecial_Example2()

   Range("A1:D14").Copy
   Range("G1:J14").PasteSpecial xlPasteAll

End Sub

Now, if you run this code manually through the “Run” option, by pressing the F5 key, we will have as it is data.

Example #3 – Paste Formats using VBA PasteSpecial Function

Now, we will see how to paste only formats. The below code would do the job for us.

Code:

Sub PasteSpecial_Example3()

   Range("A1:D14").Copy
   Range("G1:J14").PasteSpecial xlPasteFormats

End Sub

If you run this code using the F5 key or manually, we will get the only format of the copied range, nothing else.

Example #4 – Paste Column Width using VBA Paste Special

Now, we will see how to paste only column widthA user can set the width of a column in an excel worksheet between 0 and 255, where one character width equals one unit. The column width for a new excel sheet is 8.43 characters, which is equal to 64 pixels.read more from the copied range. For this, we have increased the width of one of my data columns.

Apply the below code. It will paste only the column width of the copied range.

Code:

Sub PasteSpecial_Example3()

 Range("A1:D14").Copy
 Range("G1:J14").PasteSpecial xlPasteColumnWidths

End Sub

Run this code and see the difference in the column width.

Now, the “Sales” column width increases to the width of our copied range column.

Example #5 – Copy the Data from One Sheet to Another Sheet using VBA Paste Special Option

We have seen how to copy and paste the data on the same sheet. Now, we will learn how to paste from one sheet to another sheet.

Step 1: Before we select the range, we need to tell from which sheet we need to select the data.

Code:

Sub PasteSpecial_Example5()

   Worksheets ("Sales Data")

End Sub

Step 2: After selecting the sheet by its name, we need to select the range in that sheet. They copy it.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy

End Sub

The above code says in the sheet name “Sales Data” copy the Range (“A1:D14”).

Step 3: Since we are pasting it on a different sheet, we must select the sheet by its name.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy
  Worksheets ("Month Sheet")

End Sub

Step 4: Now, in the sheet “Month Sheet,” select the range.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy
  Worksheets("Month Sheet").Range ("A1:D14")

End Sub

Step 5: Using Paste Special, we will be pasting values and format.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy
  Worksheets("Month Sheet").Range("A1:D14").PasteSpecial xlPasteValuesAndNumberFormats

End Sub

Step 6: We are not only pasting values and format using VBA Paste Special, but we are pasting it as TRANSPOSE as well.

Code:

Sub PasteSpecial_Example5()

Worksheets("Sales Data").Range("A1:D14").Copy
Worksheets("Month Sheet").Range("A1:D14").PasteSpecial xlPasteValuesAndNumberFormats, Transpose:=True

End Sub

Now run this code. It will copy and transpose the data to the “Month Sheet.”

Things to Remember About Excel VBA PasteSpecial Function

• To skip blanks, we must enter the argument as TRUE by default. It takes FALSE.
• If we want to transpose the data, we must select the transpose as TRUE.
• We can perform only one Paste Special at a time.

Recommended Articles

This article has been a guide to Excel VBA PasteSpecial. Here, we learn the top 5 ways to use VBA PasteSpecial function, practical examples, and downloadable VBA codes. Below are some useful Excel articles related to VBA: –

• Record VBA MacrosVBA Macros are the lines of code that instruct the excel to do specific tasks, i.e., once the code is written in Visual Basic Editor (VBE), the user can quickly execute the same task at any time in the workbook. It thus eliminates the repetitive, monotonous tasks and automates the process.read more
• VBA PasteThere are three different ways to paste some data from place to another in a worksheet using VBA, the first method is to normally refer the values from one cell to another cell using the assignment operator, another method is by using the paste function and third method is by using the pastespecial function.read more
• VBA Code in Excel FunctionVBA code refers to a set of instructions written by the user in the Visual Basic Applications programming language on a Visual Basic Editor (VBE) to perform a specific task.read more
• How to Transpose in VBA?Transpose function flips rows and columns in a data table, turning rows into columns and columns into rows.read more

Worksheet.Paste method (Excel)

Pastes the contents of the Clipboard onto the sheet.

Syntax

expression.Paste (Destination, Link)

expression A variable that represents a Worksheet object.

Parameters

Name	Required/Optional	Data type	Description
Destination	Optional	Variant	A Range object that specifies where the Clipboard contents should be pasted. If this argument is omitted, the current selection is used. This argument can be specified only if the contents of the Clipboard can be pasted into a range. If this argument is specified, the Link argument cannot be used.
Link	Optional	Variant	True to establish a link to the source of the pasted data. If this argument is specified, the Destination argument cannot be used. The default value is False.

If you don’t specify the Destination argument, you must select the destination range before you use this method.

This method may modify the sheet selection, depending on the contents of the Clipboard.

Example

This example copies data from cells C1:C5 on Sheet1 to cells D1:D5 on Sheet1.

Support and feedback

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Метод Worksheet.Paste (Excel)

Вставляет содержимое буфера обмена на лист.

Синтаксис

expression. Вставка (назначение, ссылка)

Выражение Переменная, представляющая объект Worksheet .

Параметры

Имя	Обязательный или необязательный	Тип данных	Описание
Destination	Необязательный	Variant	Объект Range , указывающий место вставки содержимого буфера обмена. Если этот аргумент опущен, используется текущий выбор. Этот аргумент можно указать только в том случае, если содержимое буфера обмена можно вставить в диапазон. Если этот аргумент указан, аргумент Link использовать нельзя.
Link	Необязательный	Variant	Значение true , чтобы установить связь с источником вставленных данных. Если этот аргумент указан, аргумент Destination использовать нельзя. Значение по умолчанию — False.

Замечания

Если аргумент Destination не указан, перед использованием этого метода необходимо выбрать диапазон назначения.

Этот метод может изменить выбранный лист в зависимости от содержимого буфера обмена.

Пример

В этом примере данные копируются из ячеек C1:C5 на Листе1 в ячейки D1:D5 на Листе1.

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Метод Range.PasteSpecial (Excel)

Вставляет объект Range , скопированный в указанный диапазон.

Синтаксис

expression. PasteSpecial (Paste, Operation, SkipBlanks, Transpose)

выражение: переменная, представляющая объект Range.

Параметры

Имя	Обязательный или необязательный	Тип данных	Описание
Paste	Необязательный	XlPasteType	Часть вставляемого диапазона, например xlPasteAll или xlPasteValues.
Операция	Необязательный	XlPasteSpecialOperation	Операция вставки, например xlPasteSpecialOperationAdd.
SkipBlanks	Необязательный	Variant	Значение true , чтобы пустые ячейки в диапазоне в буфере обмена не вставились в целевой диапазон. Значение по умолчанию — False.
Transpose	Необязательный	Variant	Значение true для транспонирования строк и столбцов при вставке диапазона. Значение по умолчанию — False.

Возвращаемое значение

Пример

В этом примере данные в ячейках D1:D5 на Листе1 заменяются суммой существующего содержимого и ячеек C1:C5 на Листе1.

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VBA Value Paste & PasteSpecial

In this Article

This tutorial will show you how to use PasteSpecial in VBA to paste only certain cell properties (exs. values, formats)

In Excel, when you copy and paste a cell you copy and paste all of the cell’s properties: values, formats, formulas, numberformatting, borders, etc:

Instead, you can “Paste Special” to only paste certain cell properties. In Excel, the Paste Special menu can be accessed with the shortcut CTRL + ALT + V (after copying a cell):

Here you can see all the combinations of cell properties that you can paste.

If you record a macro while using the Paste Special Menu, you can simply use the generated code. This is often the easiest way to use VBA to Paste Special.

Paste Values

Paste Values only pastes the cell “value”. If the cell contained a formula, Paste Values will paste the formula result.

This code will Copy & Paste Values for a single cell on the same worksheet:

Copy and Value Paste to Different Sheet

This example will Copy & Paste Values for single cells on different worksheets

These examples will Copy & Paste Values for a ranges of cells:

Copy and Value Paste Ranges

Copy and Value Paste Columns

Copy and Value Paste Rows

Paste Values and Number Formats

Pasting Values will only paste the cell value. No Formatting is pasted, including Number Formatting.

Often when you Paste Values you will probably want to include the number formatting as well so your values remain formatted. Let’s look at an example.

Here we will value paste a cell containing a percentage:

Notice how the percentage number formatting is lost and instead a sloppy decimal value is shown.

Instead let’s use Paste Values and Numbers formats:

Now you can see the number formatting is also pasted over, maintaining the percentage format.

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.Value instead of .Paste

Instead of Pasting Values, you could use the Value property of the Range object:

This will set A2’s cell value equal to B2’s cell value

You can also set a range of cells equal to a single cell’s value:

or a range of cells equal to another identically sized range of cells:

It’s less typing to use the Value property. Also, if you want to become proficient with Excel VBA, you should be familiar with working with the Value property of cells.

Cell Value vs. Value2 Property

Technically, it’s better to use the Value2 property of a cell. Value2 is slightly faster (this only matters with extremely large calculations) and the Value property might give you a truncated result of the cell is formatted as currency or a date. However, 99%+ of code that I’ve seen uses .Value and not .Value2. I personally do not use .Value2, but you should be aware that it exists.

Copy Paste Builder

We’ve created a “Copy Paste Code Builder” that makes it easy to generate VBA code to copy (or cut) and paste cells. The builder is part of our VBA Add-in: AutoMacro.

AutoMacro also contains many other Code Generators, an extensive Code Library, and powerful Coding Tools.

Paste Special – Formats and Formulas

Besides Paste Values, the most common Paste Special options are Paste Formats and Paste Formulas

Paste Formats

Paste formats allows you to paste all cell formatting.

Paste Formulas

Paste formulas will paste only the cell formulas. This is also extremely useful if you want to copy cell formulas, but don’t want to copy cell background colors (or other cell formatting).

Paste Formulas and Number Formats

Similar to Paste Values and Number Formats above, you can also copy and paste number formats along with formulas

Here we will copy a cell formula with Accounting Number Formatting and Paste Formulas only.

Notice how the number formatting is lost and instead a sloppy non-rounded value is shown instead.

Instead let’s use Paste Formulas and Numbers formats:

Now you can see the number formatting is also pasted over, maintaining the Accounting format.

Paste Special – Transpose and Skip Blanks

Paste Special – Transpose

Paste Special Transpose allows you to copy and paste cells changing the orientation from top-bottom to left-right (or vis-a-versa):

Paste Special – Skip Blanks

Skip blanks is a paste special option that doesn’t seem to be used as often as it should be. It allows you to copy only non-blank cells when copying and pasting. So blank cells are not copied.

In this example below. We will copy column A, do a regular paste in column B and skip blanks paste in column C. You can see the blank cells were not pasted into column C in the image below.

Other Paste Special Options

Paste Special – Validation

Paste Special – All Using Source Theme

Paste Special – All Except Borders

PasteSpecial – Column Widths

A personal favorite of mine. PasteSpecial Column Widths will copy and paste the width of columns.

PasteSpecial – All MergingConditionalFormats

VBA Code Examples Add-in

Easily access all of the code examples found on our site.

Simply navigate to the menu, click, and the code will be inserted directly into your module. .xlam add-in.

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