Excel to pdf with formulas

1. 
   Choose the XLS or XLSX file you want to convert from your computer.
   

2. 
   Our free Excel to PDF converter will properly format your Excel spreadsheet into a PDF file.
   

3. 
   After a few moments, your PDF download will be ready. After conversion is complete, all remaining files will be deleted from our online servers.
   

The Best Excel to PDF Converter

Our free Excel to PDF converter converts all your files fast, whether you need to convert XLS, XLSX, or another Excel file format. Not only is it easy to use, but our Excel to PDF converter converts your Excel spreadsheet with tables and formulas to PDF perfectly.

Plenty of tools

We have several online PDF editing tools available at your disposal. More than an Excel to PDF converter, we’ve got all of your bases covered from removing and rotating pages, to splitting and merging PDFs, to file compression. With so many tools to use, you’ll never need another PDF converter.

File security

There’s no need to be concerned about the privacy of your data when you use our online Excel to PDF converter. All files on our server, including your XLS, XLSX, and PDF files, are securely encrypted using 256-bit SSL Encryption technology, making your data harder to intercept. We also won’t share or sell any information provided to us with outside parties.

Easy to use

If you can access the Internet, you can utilize our free PDF converter and file editing tools. Regardless of the device you’re using, you can convert XLS and XLSX files to PDF to be viewed by any device, anytime you need it.

Give it a test run

Use our online Excel to PDF converter for free, or sign up for a paid membership to use all of our PDF conversion and editing tools with unlimited access. Additionally, you can download multiple files, and you get uncapped file sizes.

Delete your files automatically

After you turn your Excel file into a PDF document, all files uploaded to our servers will automatically be deleted, just in case you forgot to delete them yourself.

7 Quick Conversion Methods – Excel to PDF & PDF to Excel

Excel and PDF are the two most popular file types and you might need to convert one format to another from time to time.

This tutorial will cover exactly that – How to Convert Excel to PDF or PDF to Excel.

PDF files are a widely used format for electronic documents. They are used when you need to save a file without modification so that it can be easily shared and printed. By default, an Excel Workbook is saved as a .xlsx file type.

But you can easily convert Excel to PDF format. Similarly, you can easily create tables from the PDF document using Excel.

This article will cover the following two conversion methods in detail:

• Convert Excel to PDF
• Convert PDF to Excel

Let’s look at both ways one-by-one!

Make sure to download the Excel Workbook below and follow along:

Want to know how to convert excel to pdf and pdf to excel?

*** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***

Watch it on YouTube and give it a thumbs-up!

Convert Excel to PDF

PDFs can be easily shared and can be viewed on any platform without a change in format. So, learning how to convert Excel to PDF is extremely essential!

There are 5 different methods in which you can convert Excel to PDF:

• #1 – Using Save as Option
• #2 – Using Export Option
• #3 – Export using Quick Access Toolbar
• #4 – Email PDF using Quick Access Toolbar
• #5 – Using VBA

#1 – Using Save As Option

Follow the step-by-step tutorial on how to convert Excel to PDF using the Save As option:

STEP 1: Select the Excel table that you want in the PDF Format.

STEP 2: Click on File Tab.

STEP 3: Select Save As > Browse.

STEP 4: In the Save As dialog box, select the location where you want to save the PDF file.

STEP 5: Under Save as type dropdown, select PDF.

STEP 6: Click on the Options button to customize the PDF file you want to create.

STEP 7: In the Options dialog box, Go to Publish what section and click on Selection. Then, Click OK.

This will help you to publish only what you have selected on the sheet. To publish the entire sheet, click on Active Sheet(s), and to publish the workbook click on the Entire Workbook.

STEP 8: Click Save.

This will save you Excel Table in PDF format.

#2 – Using Export Option

The Export option in Excel will provide you with a quicker way to save your file as PDF.

STEP 1:Go to the File Tab.

STEP 2: Click on Export > Create PDF/XPS Document > Create PDF/XPS Document button.

STEP 3: In the Publish as PDF or XPS dialog box, click on Publish.

#3 – Export using Quick Access Toolbar

If converting Excel to PDF is a regular task for you, you can add it to the Quick Access Toolbar (QAT). Follow the steps below to add Publish as PDF option to the QAT:

STEP 1: Right Click on the QAT to customize it.

STEP 2: In the Excel Options dialog box, select Quick Access Toolbar > Publish as PDF or XPS > Add.

STEP 3: This will add Publish as PDF under Customize Quick Access Toolbar. Now, Click OK.

 STEP 4: This will add Publish as PDF/XPS to the Quick Access Toolbar.

STEP 5: Simply click on the icon, select the file location you want to save it at and click on Publish.

#4 – Email PDF using Quick Access Toolbar

If you want to attach an Excel file as PDF in an email, you can add it to the Quick Access Toolbar (QAT).

Follow the steps below to email PDF as QAT:

STEP 1: Right Click on the QAT to customize it.

STEP 2: In the Excel Options dialog box, select Quick Access Toolbar > E-mail as PDF Attachment > Add.

STEP 3: This will add E-mail as PDF Attachment under Customize Quick Access Toolbar. Now, Click OK.

STEP 4: This will add E-mail as PDF Attachment to Quick Access Toolbar.

#5 – Using VBA

You can also use VBA code to publish a range in Excel into PDF. This VBA will prompt you to provide the range you wish to export and then select the location, to automatically export Excel to PDF.

Copy Source Code

‘MyExcelOnline.com – PrintSelectionToPDF
Sub PrintSelectionToPDF()

‘Declaration of Variables
Dim rng As Range
Dim strFilePath As String
Dim strFile As String
Dim file As Variant

‘Check first if a range has been selected
If Selection.Count = 1 Then
Set rng = Application.InputBox(“Please select a range”, “Get Range”, Type:=8)
Else
Set rng = Selection
End If

‘Create the filename with the path – the default filename is ExceltoPdf.pdf
strFile = “ExceltoPdf.pdf”
strFile = ThisWorkbook.Path & “” & strFile

‘We open a save prompt for the username to select the location and filename
file = Application.GetSaveAsFilename(InitialFileName:=strFile, FileFilter:=”PDF Files (*.pdf), *.pdf”, Title:=”Select location for the PDF file”)

‘Start the export process of the selected range
If file <> “False” Then
rng.ExportAsFixedFormat Type:=xlTypePDF, Filename:=file, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
MsgBox “PDF file has been successfully created: ” & strFile
Else
MsgBox “Unable to create PDF file”, vbOKOnly, “No File Selected”
End If

End Sub

Follow the steps below to use this VBA code to Export selection to PDF:

STEP 1: Press Alt + F11 to open VBA Editor.

STEP 2: Right Click on the sheet name and then select Insert > Module.

STEP 3: Copy-paste the VBA code from above into here.

STEP 4: Press Ctrl + S to save the file and then click No.

STEP 5: In the Save as dialog box, choose Excel macro-enabled workbook from the drop-down list and click the Save button.

STEP 6: Press Alt + F8 to open the Macro dialog box.

STEP 7: Select the Macro PrintSelectionToPDF that is located in All Open Workbooks and click Run.

STEP 8: In the dialog box, type the required range – A1: F8.

STEP 9: Select the location and press Save.

This is how you can convert the range A1: F8 in excel to PDF.

Convert PDF to Excel

PDF does not allow users to make edits on the data so it might be useful to learn how to convert the data from PDF to Excel. If you have a table saved in PDF, you can easily get that imported in Excel and work on it easily.

The two methods for converting PDF to Excel are:

• #1 – Copy and Paste
• #2 – Import Data from PDF to Excel

#1 – Copy and Paste

The most simple method to convert PDF to Excel is to copy & paste the data. Let’s look at an example to understand this better.

Follow the steps below for a detailed tutorial on PDF to Excel converter:

STEP 1: Press Ctrl + A and Ctrl + C to select the entire data and copy the data in PDF.

STEP 2: Open the Excel File and simply press Ctrl + V to paste the data in Excel.

Even though, you have got the data in Excel it is not formatted in the way you want. You can use different functions of Excel to format that like Text to Column, Index Formula, OFFSET Formula, etc.

In this example, you need to transpose every 5^th row into a single row using OFFSET Formula.

STEP 3: In the blank cell C1, start with the OFFSET formula to transpose the data

=OFFSET($A$1

This will provide Excel with the starting point to extract data from i.e cell A1.

STEP 4: Now, type the second argument the provides Excel with the number of rows, up or down, that you want the top-left cell of the result to refer to.

=OFFSET($A$1,COLUMNS($A1:A1)-1+(ROWS($1:1)-1)*5,   Here:

• COLUMNS ($A1: A1) will count the columns in the defined range and it will expand by keeping the first reference frozen ($A1) and the second reference (A1) relative. When you will drag the formula right, the column count will increase.
• Similarly, ROWS ($1:1) will count the rows in the defined range and it will expand by keeping the first reference frozen ($1) and the second reference (1) relative. When you will drag the formula down, the row count will increase.
• Moreover, we are multiplying (ROWS($1:1)-1) with 5 because we want to transpose every 5 rows from 1 column to multiple columns.
• Lastly, say if we want to transpose data from cell A1 to C1. We need to subtract 1 from both COLUMNS and ROWS function Excel to say in the same row and column from the starting point i.e. A1.

STEP 5: Type the third argument the provides Excel with the number of columns, to the left or right, that you want the top-left cell of the result to refer to.

Since the entire data is in the same column i.e. Column A, the third argument will be 0.

=OFFSET($A$1,COLUMNS($A1:A1)-1+(ROWS($1:1)-1)*5,0)

STEP 6: Drag this formula right till Column G.

STEP 7: Again, drag down till row 46 to incorporate the entire table.

STEP 8: Change the Date & Currency format, make the header bold and insert borders.

Your Data Table is ready!

Let’s look at how Excel retrieves a value using this formula in a particular cell (say E4).

=OFFSET($A$1,COLUMNS($A4:C4)-1+(ROWS($1:4)-1)*5,0)

=OFFSET($A$1, 4-1+(ROWS($1:4)-1)*5,0)

=OFFSET($A$1, 3+(4-1)*5,0

=OFFSET($A$1,18,0)

=John Michaloudis

#2 – Import Data from PDF to Excel

In most cases, you will be able to simply copy & paste the data and format it to get the desired result. But if that is not working for you, use the Import Data method in Excel.

Follow the steps below to import data from PDF to Excel (For Excel 365 only):

STEP 1: Go to Data Tab > Get Data > From File > From PDF.

STEP 2: In the Import Data dialog box, select the location of the PDF file, and click on Import.

STEP 3: In the dialog box, select the table from the left panel and click on Load.

This will convert the table from PDF to Excel!

Conclusion

In this article, you have learned how to swap between the two most commonly used file formats – Excel & PDF.

When you need a file in PDF format for sharing or printing – Convert Excel to PDF by using either the Save as or Export option.

Similarly, when you need to make edits in a PDF file – Convert PDF to Excel by using either the copy-paste technique or the Import Data feature in Excel 365.

You can learn more about how to import or export files in Excel by going through this

tutorial by Microsoft.

HELPFUL RESOURCE:

Make sure to download our FREE PDF on the 333 Excel keyboard Shortcuts here:

You can learn more about how to use Excel by viewing our FREE Excel webinar training on Formulas, Pivot Tables, and Macros & VBA!

You can follow our YouTube channel to learn more about How To Merge Cells in Excel!

Why Convert Excel to PDF?

The patent reason is that converting a Microsoft Excel file to a PDF document file will allow anyone to open it, even if they don’t have MS Office installed on the system. Also, it can make it convenient for printing and even distribution of your Excel (XLS or XLSX) spreadsheet). You can see that Microsoft Excel enables you to create Adobe PDF versions from directly inside the program, but you can also use XLS to PDF converter online for quick XLS Excel format to PDF conversion.

Additionally, nowadays different businesses and industries have shifted to Adobe PDF files primarily because of file protection concerns. No doubt that there are certain data that needs to be kept secured from third parties, and PDF file format legitimately gives you the ease to do so. Moreover, you people also could provide limited access to users with PDF, which means a user can be able to view files but not at all make any changes to the content.

Converting Excel (XLS or XLSX) – From Sheets to Pages:

Don’t fret, now transform separate sheets to separate pages! When it comes to creating PDF from Excel with this Excel to PDF converter online, every single spreadsheet within your .XLS or .XLSX file will be converted into a separate page in your new converted PDF document. 

Did You Know (No More Formulas):

Adobe PDF is referred to as a static format, thus it doesn’t come with any formulas. When Excel convert to PDF, the Excel file formulas will not be carried over into the converted PDF, so when you edit the content of a table, you can see that the outcomes from previous calculations on the Excel file will not change. 

How to Convert Excel to PDF Online?

Use our online Excel to PDF converter that offers simple steps to convert both extensions of Excel (XLS or XLSX) to quality PDF.

Step 1:

• Upload or drag & drop single or multiple Microsoft Excel (XLS or XLSX) files into the converter

Step 2:

• The Excel files simultaneously uploaded, then press “Convert”

Step 3:

• You can find that your Excel files are now converted to PDF documents

FAQ’s:

How to convert Excel to PDF on Windows?

Windows users can convert Excel spreadsheet to PDF using Excel:

• You could choose the selective part of the Excel spreadsheet you need to convert into PDF, it is optional, otherwise ahead to the next step
• Now, you have to make a click on the “file” tab
• Then, click “Export”
• Click «Create PDF/XPS»
• Next, you have to click the “Options” button
• Now, you could choose what you want to gets included in the PDF. Then, make a click on “Ok” once you have done
• Then, you could choose your optimization, but this is also (optional)
• Very next, you have to name and save the file by clicking on the “Publish” button
• Finally, you have created a PDF from Excel. The converted PDF file will open by default after it is created so that you can review it now

How to Convert Excel to PDF on Mac?

You can save Excel as PDF through the Save as menu option on Mac:

• Open your Excel file that you want to convert into PDF format
• Very next, Go to File > Save As, it opens a pop-up box for saving the Excel file
• Now, next to the file format, at the bottom of the same window, select PDF
• Finally, choose Save to convert Excel file to PDF on your Mac

How can I send a large Excel spreadsheet if I don’t want to turn it into a PDF?

If you would prefer to sending multiple files at once, or you need to send a large Excel spreadsheet, then you have to compress the files as a zip folder. By doing so, the recipient can readily unzip the folder and fetch all of the original files.

How can I get full Xlsx worksheets to convert to PDF?

In MS Office Suite 2016, you can see an option to export under file, by using that you can easily choose the Export to PDF option. 

Well, it doesn’t matter at all who you share the file with and on which device, the format will remain the same when converting XLSX and XLS to PDF. Our online Excel to PDF converter will convert single or multiple MS Excel spreadsheets to PDF without distorting the components of the file. Remember that converting XLS/XLSX files to PDFs makes sure that the recipient will view your content exactly as planned. 

Other Languages: Excel Pdf Çevirme, Konwerter Excel Do Pdf, Ubah Excel Ke Pdf, Excel In Pdf Umwandeln, Převod Excelu Do Pdf, Converter Excel Em Pdf, Convertir Excel En Pdf, Convertir Excel A Pdf, Convertire Excel In Pdf, Конвертировать Эксель В Пдф, تحويل من excel الى pdf, Excel Pdf Muotoon, Excel Til Pdf, Konvertere Excel Til Pdf, Pretvornik EXCEL v PDF, Μετατροπη Excel Σε Pdf, Konvertera Excel Till Pdf, Chuyển Excel Sang Pdf.

*Size and daily usage limitations may apply. Avanquest 2023, all rights reserved.

#1. TalkHelper PDF Converter (Recommended)

TalkHelper PDF Converter is by far the best Excel to PDF converter program going by the boatload of features it offers. In fact, it satisfies the majority of the factors to consider when choosing a tool to export XLSX to PDF. For instance, you can convert multiple Excel spreadsheets into PDF, thanks to the batch convert feature, besides the flexibility to choose where the output PDF is saved.

Also, this top, offline, and free download program retains the original layout and formatting of the XLS/XLSX file to ensure that the output PDF file communicates the same information. Better yet, TalkHelper PDF Converter is very efficient, supports document merging, and working offline keeps all your files secure.

Pros:

• Fast Excel to PDF conversion
• Format and layout retention
• Offers batch conversion
• Works offline to guarantee both privacy and security
• Offers Excel merging options

Cons:

• Windows only

Supported Platforms: Windows 7/8/8.1/10/11

Best for: Fast and overly efficient Excel to PDF conversion without quality loss.

#2. Adobe Acrobat Pro DC

Adobe Acrobat Pro DC is another top Excel to PDF conversion tool that can be used both online and offline. Besides features like batch processing, format retention, and fast Excel to PDF tasks, this software also boasts the special Adobe Document Cloud.

With this feature, you get the chance to convert, share, store and access any file while on the go, and therefore enjoy great levels of convenience, reliability, and accessibility. You get the chance to protect the converted PDFs with passwords where necessary and also get access to PDF editing options in case there are any adjustments to be made. Not forgetting options to rotate, watermark, combine, and optimize the resulting PDFs, among other options.

Pros:

• Offers cloud-based collaboration
• Supports batch Excel to PDF processing
• Delivers format-retaining output fast
• Offers extra PDF editing options
• Multiplatform

Cons:

• A bit pricey and robust

Supported Platforms: Windows, Mac, Mobile, Web-based

Best for: Cloud-based, high-quality Excel to PDF conversion with format retention.

#3. Nitro Pro

Nitro Pro undertakes the Excel to PDF conversion process with sheer diligence and speed. And even at those high conversion speeds, this offline XLS to PDF converter app manages to consistently retain the original images, fonts, and overall formatting.

As a special feature, Nitro Pro can also automate the conversion of Excel attachments from emails with the help of the included Outlook plugin. To guarantee an overly efficient Excel to PDF process, the one-click batch conversion feature is at your disposal. And just like Adobe Acrobat DC, you are open to document security options, editing options, and cloud service integration.

Pros:

• Boasts batch conversion
• Offers document merging options
• Format retention
• Offers PDF editing options
• Easy-to-use Office-like interface

Cons:

• The trial version is pretty limited feature-wise

Supported Platforms: Windows, Mac

Best for: Batch Excel to PDF conversion with options for automation.

#4. PDFCreator

PDFCreator is a free, open-source, and multilingual tool that comes in handy to save any Excel file into PDF format. This software is known to perfectly align with a user’s requirements by delivering both flexibility and efficiency. The task to turn any Excel spreadsheet into PDF is largely automated and this means that the output is delivered way faster than when you have to do everything manually.

Besides, if you have multiple Excel sheets that need merging, PDFCreator will swing into action and output a single PDF that is convenient to share. Also, you get to use digital signatures to secure the output PDF in case you need to restrict access.

Pros:

• Offers remote deployment capabilities
• Allows you to secure the output PDFs
• Multilingual, free, and open-source
• Offers the batch convert feature
• Features an Excel to PDF merger tool

Cons:

• The free version is full of ads

Supported Platforms: Windows

Best for: Automating Excel to PDF conversion tasks and remote deployment.

#5. Soda PDF

In just a matter of seconds, Soda PDF can convert any Excel spreadsheet into PDF no matter whether you are using the offline or online version. This top Excel to PDF converter can separate sheets and pages to save every sheet or page as a separate PDF document as per your needs. Keep in mind that, document components like formulas, charts, tables, and more will be carried over to the PDF file and inherit the original layout and formatting.

This way, you can avoid the need to perform post-conversion editing which can prove pretty tedious. Before converting XLS to PDF, you can tinker with various options like page orientation, borders, size, and scale; to satisfy flexibility. In all instances, your documents remain secure.

Pros:

• Available for online and offline use
• Offers PDF editing and optimization/compression options
• Less pricey compared to the likes of Adobe Acrobat
• Supports multiple platforms
• Offers batch conversion and high-quality output
• Integrates cloud services

Cons:

• You need to register to access the trial version

Supported Platforms: Windows, Mac, Web-based

Best for: Fast and efficient Excel to PDF workflows across multiple devices and platforms.

#6. iLovePDF

iLovePDF is also one of the best Excel to PDF converter tools that boast high levels of simplicity while still delivering exemplary output. Besides letting you convert and merge multiple Excel files into a single PDF, you also get the option to rearrange the documents to fit your preference.

Apart from converting your local Excel sheets, iLovePDF allows you to import documents directly from Dropbox or Google Drive cloud services for that extra touch of convenience. To keep up with the competition, you can rest assured that the original formatting and quality will not be compromised and therefore communicate the intended information.

Pros:

• One of the most affordable tools
• Very simple and efficient
• Supports batch conversion
• Available on iOS and Android too
• Offers both online and offline versions

Cons:

• A limited free version

Supported Platforms: Windows, Mac, Mobile, Web-based

Best for: A featureful, simple, and affordable software to convert Excel spreadsheets into PDF.