Excel shortcut for delete rows

Delete Row

To quickly delete a row in Excel, select a row and use the shortcut CTRL — (minus sign). To quickly delete multiple rows, select multiple rows and use the same shortcut.

Delete Row

To delete a row in Excel, execute the following steps.

2. Right click, and then click Delete.

Note: instead of executing step 2, use the shortcut CTRL — (minus sign).

Delete Rows

To quickly delete multiple rows in Excel, execute the following steps.

1. Select multiple rows by clicking and dragging over the row headers.

2. Press CTRL — (minus sign).

Delete Cells

Excel displays the Delete Cells dialog box if you don’t select a row or multiple rows before using the shortcut CTRL — (minus sign).

1. Select cell A3.

2. Press CTRL — (minus sign).

3a. Excel automatically selects «Shift cells up». Click OK.

3b. To delete a row, select «Entire row» and click OK.

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Delete Row Shortcut in Excel

Shortcut to Delete Row in Excel

As you know, Excel is a very user-friendly software for daily business purpose data manipulation. In day-to-day data management, we maintain the data in Excel sheets. However, sometimes we need to delete the row and number of rows from the data. We can delete the selected row in Excel just by CTRL –(minus sign).

To delete multiple rows quickly, we can use the same shortcut.

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How to Delete Row In Excel Shortcut?

Let us understand the Excel shortcut keys working with simple examples below.

Deleting a Row Using Excel (ctrl -) Shortcut – Example #1

The table below shows a sales data set to apply the delete row in the Excel shortcut operation.

Below are the steps for deleting a row in Excel (CTRL -) shortcut:

We must first select the row we want to delete from the sales data table. Here, we pick row no.3.

Then, press the CTRL – (minus sign) keys.

We may get the below four options to decide the place for the remaining data:

That are shift cells left
Shift cells up (by default)
Entire Row
Entire Column

We may select the whole row from the available option by pressing the “R” button, then the “OK” key.

As a result, row no.3 will be deleted from the given data set.

Deleting a Row Using Right Click – Example #2

Let us consider the below country-wise sales data, and we want to delete row 2 from it.

Now, we must select row no. 2 and right-click and choose the “Delete” option, as shown below.

As a result, it will enable the below four options to decide the place for the remaining data:

• Shift cells left.
• Shift cells up (by default)
• Entire Row
• Entire Column

Select the “Entire Row” from the available option and press the “OK” key.

The output will be:

Deleting the Multiple Rows – Example #3

This example will apply the shortcut key on multiple rows at once.

Let us consider the table below and select the multiple rows from the table we want to delete from this table. For example, suppose we want to delete the 3rd,4th, and 5th rows from the below table.

Then, select the 3rd,4th, and 5th rows and press the CTRL-

Now, we must choose the “Entire Row” and click “OK.”

And we will get the below table after deletion.

Things to Remember

• We must always select the “Entire Row” option while deleting the row. Otherwise, we may face the wrong data moving problem in your table.
• Suppose we select the “Shift cell up” option from the table, then only the cell from the table gets deleted, not the whole row, and our data from the cell below gets shifted upwards.
• Suppose we select the “Shift cell left” option from the table, then only the cell from the table gets deleted, not the whole row, and the entire row data gets shifted to the left.
• If we select the “Entire Column” option, the selected column will get deleted.

Recommended Articles

This article is a guide to keyboard Shortcut to Delete Row in Excel. Here, we discuss how to delete a row in Excel using shortcuts – 1) Using CTRL (-) 2) Using right-click, 3) Deleting the multiple rows along with practical examples. You may learn more about Excel from the following articles: –

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5 Important Excel Shortcut Keys That Make You An Expert In MS Excel Select, Insert or Delete Row or Column

2 Useful Excel shortcut keys for Fast Data Entry | Auto Fill | Fill down, Fill Right

In this article, today we are going to learn Excel shortcuts keys to select and delete row or columns of MS Excel. Perhaps you know this excel shortcuts keys, but reading this article will teach you all the things. Using these shortcuts, we can easily select the entire row column and insert or delete. This will speed up your work without using a mouse. We keep bringing more information about such shortcuts.Excel Shortcut Keys of Fill Down and Fill Right of learned data entry

To select the entire column in the cell in which you enter the cell, press and hold the Ctrl Button on the keyboard and press the Space bar button. The entire column will be selected. You can select multiple Column at one time by selecting multiple Cells.

Ctrl + Space This Excel shortcut key makes it easy to select columns. To delete a selected column or to select a column or to insert a column, the following shortcuts are used.

In the image below, the cell was on C7. On pressing Ctrl + Space, the entire column is selected. Now further shortcuts will work according to this column.

2. Insert Entire Column Ctrl + Addition Symbol (+)

Ctrl + Addition Symbol Button (+) will insert a column in the left side of the selected cell. Pressing Ctrl and pressing Addition Symbol Button (+) will insert more columns.

3. Select or Deselect Column using Excel Shortcut Key’s — Shift + Arrow

A. Select right-side columns — Shift + Right Arrow

Now the selected column is C here. If you want to select more columns on the right side of the C column, then Shift + Right Arrow will be selected with this Excel Shortcut Key.

B. Deselect Right Side Columns then Select Left Side Column — Shift + Left Arrow

Shift + Left Arrow This is the use of the Excel Shortcut Key to Deselect the selected columns.

Shift + Left Arrow is Deselecting the right-side columns from Excel Shortcut Key, the left-side columns will be selected as soon as they come to the C column.

C. Deselect Left Side Column — Shift + Right Arrow

Again Shift + Right Arrow is used to deselect the selected column on the left side.

Meaning that the first column you selected can select or deselect its right side and left side columns using Excel Shortcut Key Shift + Right & Left Arrow.

4. Delete selected column — Ctrl + Minus Symbol Button

Ctrl + Minus Symbol’s Button is used to delete all the columns that are selected.

5. Selecting the entire row of the selected cell —

Excel Shortcut Key Shift + Space Bar is used to select the entire row of the cell in which you enter. You can select Multiple Row by selecting Multiple Vertical Cells.

Insert Entire Row- Ctrl + Addition Symbol (+)

The new row will be inserted on the row selected from Ctrl + Addition Symbol. Row is inserted every time you press the shortcut.
Row was the number 5 selection in the image above. In the image below, Ctrl + Addition Symbol
After press, the new number 5 row has been inserted above the number 5 row.

3.1 Select or Deselect Row’s using Excel Shortcut Key’s — Shift + Arrow

Just as Shift + Right or Left Arrow is used to select and deselect columns, Shift + Up & Down Arrow Excel Shortcut Keys is used to select the row above and below the selected row.

A. Selecting Row at the bottom of the selected cell

In the above image, column 5 was selected. Now the image below Shift + Down Arrow has selected the row below the selected cell using Shift + Down Arrow excel shortcut key.

B. Deselect the row below the selected cell and select the row above the selected cell — Shift + Up Arrow

Shift + Up Arrow will be used to deselect the row selected below. While pressing Shift + Up Arrow, while pressing on Shift + Up Arrow, press Shift + Up Arrow, above selected Row 5 will continue to be selected.

C. Deselecting Up Row of Selected Cell — Shift + Down Arrow

Shift + Down Arrow will have to be used again to deselect the top row of the selected cell.

4.1 Deleting Selected Cells — Ctrl + Minus Symbol

Ctrl + Minus Symbol is used to delete the selected cell. In the above image there was a Blank Row 5 Select. Now the Blank cell has been deleted using Ctrl + Minus Symbol in the image below.

6. Similarly, if you do not select Row and enter only in the cell, then you can also press or press Excel Shortcut Key Ctrl + Minus Symbol and delete the entire row.

7. If you do not select the column and enter it in the cell only, then you can insert the cell or the entire column by pressing Excel Shortcut Key Ctrl + Addition Symbol.

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How to remove rows in Excel based on a cell value

by Alexander Frolov, updated on March 11, 2023

This article lists several ways to delete rows in Excel based on a cell value. In this post you’ll find hotkeys as well as Excel VBA. Delete rows automatically or use the standard Find option in combination with helpful shortcuts.

Excel is a perfect tool to store data that change every now and then. However, updating your table after some changes may need really much time. The task can be as simple as removing all blank rows in Excel. Or you may need to find and delete the duplicated data. One thing we know for sure is that whenever details come or go, you search for the best solution to help you save time on the current work.

For example, you have a marketplace where different vendors sell their products. For some reason one of the vendors closed their business and now you need to delete all rows that contain the vendor’s name, even if they are in different columns.

In this post you’ll find Excel VBA and shortcuts to delete rows based on certain text or value. You’ll see how to easily find and select the necessary information before removing. If your task is not about deleting but adding rows, you can find how to do it in Fastest ways to insert multiple rows in Excel.

The fastest Excel shortcut to delete rows in your table

If you want to use the fastest method of deleting multiple rows according to the cell value they contain, you need to correctly select these rows first.

To select the rows, you can either highlight the adjacent cells with the needed values and click Shift + Space or pick the needed non-adjacent cells keeping the Ctrl key pressed.

You can also select entire lines using the row number buttons. You’ll see the number of the highlighted rows next to the last button.

After you select the necessary rows, you can quickly remove them using an Excel «delete row» shortcut. Below you’ll find how to get rid of the selected lines whether you have a standard data table, or a table that has data to the right.

Remove rows from the entire table

If you have a simple Excel list that has no additional information to the right, you can use the delete row shortcut to remove rows in 2 easy steps:

You’ll see the unused rows disappear in a snap.

Tip. You can highlight only the range that contains the values you want to remove. Then use the shortcut Ctrl + — (minus on the main keyboard) to get the standard Excel Delete dialog box allowing you to select the Entire row radio button, or any other deleting option you may need.

Delete rows if there is data to the right of your table

Ctrl + — (minus on the main keyboard) Excel shortcut is the fastest means to delete rows. However, if there is any data to the right of your main table like on the screenshot below, it may remove rows along with the details you need to keep.

If that’s your case, you need to format your data as Excel Table first.

Press Ctrl + T , or go to the Home tab -> Format as Table and pick the style that suites you best.
Format as Table button» title=»Go to the Home tab -> Format as Table button» width=»451″ height=»186″>

You will see the Create Table dialog box that you can use to highlight the necessary range.

Now that your list is formatted, select the range with the values or rows you want to delete within your table.

Note. Please make sure you don’t use the row buttons to select the entire rows.

Hope you’ve found this «remove row» shortcut helpful. Continue reading to find Excel VBA for deleting rows and learn how to eliminate data based on certain cell text.

Delete rows that contain certain text in a single column

If the items in the rows you want to remove appear only in one column, the following steps will guide you through the process of deleting the rows with such values.

1. First you need to apply Filter to your table. To do this, navigate to the Data tab in Excel and click on the Filter icon.
2. Filter the column that contains the values for deleting by the needed text. Click on the arrow icon next to the column that contains the needed items. Then uncheck the Select All option and tick the checkboxes next to the correct values. If the list is long, just enter the necessary text in the Search field. Then click OK to confirm.
   
3. Select the filtered cells in the rows you want to delete. It’s not necessary to select entire rows.
4. Right-click on the highlighted range and and pick the Delete row option from the menu list.
   

Finally click on the Filter icon again to clear it and see that the rows with the values disappeared from your table.

How to remove rows in Excel by cell color

The filter option allows sorting your data based on the color of cells. You can use it to delete all rows that contain certain background color.

1. Apply Filter to your table. Go to the Data tab in Excel and click on the Filter icon.
2. Click on the small arrow next to the needed column name, go to Filter by Color and pick the correct cell color. Click OK and see all highlighted cells on top.
   
3. Select the filtered colored cells, right-click on them and pick the Delete Row option from the menu.
   

That’s it! The rows with identically colored cells are removed in an instant.

Delete rows that contain certain text in different columns

If the values you want to remove are scattered around different columns, sorting may complicate the task. Below you’ll find a helpful tip to remove rows based on the cells that contain certain values or text. From my table below, I want to remove all rows that contain January which appears in 2 columns.

Start by searching and selecting the cells with the needed value using the Find and Replace dialog. Click Ctrl + F to run it.

Tip. You can find the same dialog box if you go to the Home tab -> Find & Select and pick the Find option from the drop-down list.

Find & Select and pick the Find option» title=»Go to the Home tab -> Find & Select and pick the Find option» width=»319″ height=»173″>

Enter the needed value in the Find what field and select any additional options if necessary. Then press Find All to see the result.

The results will appear in the Find and Replace window.

Select the found values in the window keeping the Ctrl key pressed. You will get the found values automatically highlighted in your table.

Now navigate to the Home tab -> Delete -> Delete Sheet Rows.
Delete -> Delete Sheet Rows» title=»Navigate to the Home tab -> Delete -> Delete Sheet Rows» width=»324″ height=»179″>

Tip. You can delete the rows with the selected values if you press Ctrl + — (minus on the main board) and select the radio button Entire rows.

Voila! The unwanted rows are deleted.

Excel VBA macro to delete rows or remove every other row

If you always search for a solution to automate this or that Excel routine, grab the macros below to streamline your delete-rows task. In this part you’ll find 2 VBA macros that will help you remove rows with the selected cells or delete every other row in Excel.

The macro RemoveRowsWithSelectedCells will eliminate all lines that contain at least one highlighted cell.

The macro RemoveEveryOtherRow as its name suggests, will help you get rid of every second/third, etc., row according to your settings. It will remove rows beginning with the current mouse cursor location and till the end of your table.

If you don’t know how to insert macros, feel free to look at How to insert and run VBA code in Excel.

Tip. If your task is to color every second/third, etc., row with a different color, you will find the steps in Alternating row color and column shading in Excel (banded rows and columns).

In this article I described how to delete rows in Excel. Now you have several useful VBA macros to delete the selected rows, you know how to remove every other row and how to use Find & Replace to help you search and select all the lines with the same values before eliminating them. Hope the tips above will simplify your work in Excel and let you get more free time for enjoying these last summer days. Be happy and excel in Excel!

You may also be interested in

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I have a large spreadsheet, 35000 entries. One column has multiple duplicates. I would like to get rid of the rows those duplicates are in but keep one instance. How, if at all, do I find all the duplicates and keep one instance of each and then delete the rows the remaining duplicates are in? For the most part ALL of the cells in each row are the same except for a few. Example. one column lists 5 instances of RED KIDS STOCKINGS in the TITLE column with different sizes in a different cell named SIZE. I want to keep one of those rows and delete the other 4 that list RED KIDS STOCKINGS in the TITLE cell. Highlighting and clicking on each row I want to delete is very tedious with this many entries.

Hope this makes sense.

Hello!
To extract the first occurrence of a string and remove duplicate rows, you can use one of the instructions:
How to remove duplicate rows in Excel by filtering or
How to delete duplicates in Excel.
The easiest way to remove duplicates is using the Remove Duplicates tool. It is available as a part of our Ultimate Suite for Excel that you can install in a trial mode and check how it works for free.

I have VB based excel file with auto filter and formatting cells,. I want to delete old data. When I tried to put new data I got error message » 1004 application defined» Please advised me.

Hi!
When you use VBA code to select a range that is not on the active worksheet, VBA will show you a runtime error 1004.

Thanks for your reply I am totally new with VB code please help me how to delete my old data?

Can you please tell me how to delete my old data for my VB based excel file with auto filter and conditional formatting?

Hi!
I can’t see your data and your code. I’m really sorry, we cannot help you with this.

I have a spreadsheet having a specific color in column. I want to identify that cell & delete that column using VBA code. How can I do it ?

Is there a way to use a Macro to delete all rows that have a non-colored cell? I need to leave only the row not changed by the conditional formatting in one particular column. Ay help is appreciated.

I have a spreadsheet from an app that transferred all my cell # and added name, phone # address etc.

I would like to:
clean this up big time to make a mailing list.
some contacts have — home address,
Is there a way to remove the entire row if there is no address in a certain cell?
example
a first name
b second name
cell H is primary street no address no further information
I want to weed all of these people out of this excel
am I crazy for wanting this? #55&annoyed

Hello Gina Ann!
You can apply a filter to your table to display only those rows that contain empty cells in a certain column. Please see here how to create and use Excel Advanced Filter.

Then select all the rows you need to delete at once, right-click and choose the Delete option from the context menu.
I also recommend looking through carefully the «Delete rows that contain certain text in a single column» paragraph above on this page.

2016 Excel spreadsheet that has random cells with red font. Those cells are highlighted. Need to preserve the rows if they have a single cell highlighted. If the row does not have any highlighted cell, delete that row. Is that possible?
RemoveRowsWithSelectedCells — like this except RemoveRowsWithoutSelectedCell

This was awesome! saved me a lot of time! thanks!

I have a excel sheet, I have been able to filter the data and get some cells into red (to be deleted) and green (to be used) using macro. I am looking for a macro by which I can delete the complete row if a cell is red.

The red and green colors are same which we get using conditional formatting in excel 2013.

i have 300 column in sheet1,but i need only 3 column from that to sheet2.out of that 3 column i need to filter for some values and the filtered values only need to display other values are not need …that are must hide or delete.. anybody help me………………

Thank you. very helpful!

Hello,
I have a master file with data of various stores which needs to be split into various sheets store wise. I have managed to split it, but I don’t have a code to delete the blank rows in between the data.

Please look at the following video, it should help:
https://www.youtube.com/watch?v=tmA3oI0LhPg

I need to fetch data of a single coloum from a web page,but I am getting the complete page.Please tell me how do I fix it so that i will get only a single data which will update while refreshing.

For me to be able to assist you better, please send me a sample table with your data in Excel and the result you want to get. Thank you.

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