Excel multiple rows to columns

Summary

When you use the Microsoft Excel products listed at the bottom of this article, you can use a worksheet formula to covert data that spans multiple rows and columns to a database format (columnar). 

More Information

The following example converts every four rows of data in a column to four columns of data in a single row (similar to a database field and record layout). This is a similar scenario as that which you experience when you open a worksheet or text file that contains data in a mailing label format.

Example

1. In a new worksheet, type the following data:

   A1: Smith, John
   A2: 111 Pine St.
   A3: San Diego, CA
   A4: (555) 128-549
   A5: Jones, Sue
   A6: 222 Oak Ln.
   A7: New York, NY
   A8: (555) 238-1845
   A9: Anderson, Tom
   A10: 333 Cherry Ave.
   A11: Chicago, IL
   A12: (555) 581-4914

2. Type the following formula in cell C1:

   =OFFSET($A$1,(ROW()-1)*4+INT((COLUMN()-3)),MOD(COLUMN()-3,1))

3. Fill this formula across to column F, and then down to row 3.

4. Adjust the column sizes as necessary. Note that the data is now displayed in cells C1 through F3 as follows:

   Smith, John	111 Pine St.	San Diego, CA	(555) 128-549
   Jones, Sue	222 Oak Ln.	New York, NY	(555) 238-1845
   Anderson, Tom	333 Cherry Ave.	Chicago, IL	(555) 581-4914

The formula can be interpreted as

OFFSET($A$1,(ROW()-f_row)*rows_in_set+INT((COLUMN()-f_col)/col_in_set), MOD(COLUMN()-f_col,col_in_set))

where:

• f_row = row number of this offset formula

• f_col = column number of this offset formula

• rows_in_set = number of rows that make one record of data

• col_in_set = number of columns of data

Do you have some values arranged as rows in your workbook, and do you want to convert text in rows to columns in Excel like this?

In Excel, you can do this manually or automatically in multiple ways depending on your purpose. Read on to get all the details and choose the best solution for yourself. 

How to convert rows into columns or columns to rows in Excel – the basic solution

The easiest way to convert rows to columns in Excel is via the Paste Transpose option. Here is how it looks:

• Select and copy the needed range
• Right-click on a cell where you want to convert rows to columns
• Select the Paste Transpose option to rotate rows to columns

As an alternative, you can use the Paste Special option and mark Transpose using its menu. 

It works the same if you need to convert columns to rows in Excel.

This is the best way for a one-time conversion of small to medium numbers of rows both in the Excel desktop and online. 

Can I convert multiple rows to columns in Excel from another workbook?

The method above will work well if you want to convert rows to columns in Excel between different workbooks using Excel desktop. You need to have both spreadsheets open and do the copying and pasting as described. 

However, in Excel Online, this won’t work for different workbooks. The Paste Transpose option is not available. 

Therefore, in this case, it’s better to use the TRANSPOSE function.

How to switch rows and columns in Excel in more efficient ways

To switch rows and columns in Excel automatically or dynamically, you can use one of these options:

• Excel TRANSPOSE function
• VBA macro
• Power Query 

Let’s check out each of them in the example of a data range that we imported to Excel from a Google Sheets file using Coupler.io. 

Coupler.io is an integration solution that synchronizes data between source and destination apps on a regular schedule. For example, you can set up an automatic data export from Google Sheets every day to your Excel workbook. 

Check out all the available Excel integrations.

How to change row to column in Excel with TRANSPOSE

TRANSPOSE is the Excel function that allows you to switch rows and columns in Excel. Here is its syntax:

=TRANSPOSE(array)

• array – an array of columns or rows to transpose

One of the main benefits of TRANSPOSE is that it links the converted columns/rows with the source rows/columns. So, if the values in the rows change, the same changes will be made in the converted columns. 

TRANSPOSE formula to convert multiple rows to columns in Excel desktop

TRANSPOSE is an array formula, which means that you’ll need to select a number of cells in the columns that correspond to the number of cells in the rows to be converted and press Ctrl+Shift+Enter.

=TRANSPOSE(A1:J2)

Fortunately, you don’t have to go through this procedure in Excel Online.

TRANSPOSE formula to rotate row to column in Excel Online

You can simply insert your TRANSPOSE formula in a cell and hit enter. The rows will be rotated to columns right away without any additional button combinations.

Excel TRANSPOSE multiple rows in a group to columns between different workbooks

We promised to demonstrate how you can use TRANSPOSE to rotate rows to columns between different workbooks. In Excel Online, you need to do the following:

• Copy a range of columns to rotate from one spreadsheet and paste it as a link to another spreadsheet.

• We need this URL path to use in the TRANSPOSE formula, so copy it.

• The URL path above is for a cell, not for an array. So, you’ll need to slightly update it to an array to use in your TRANSPOSE formula. Here is what it should look like:

=TRANSPOSE('https://d.docs.live.net/ec25d9990d879c55/Docs/Convert rows to columns/[dataset.xlsx]dataset'!A1:D12)

You can follow the same logic for rotating rows to columns between workbooks in Excel desktop.

Are there other formulas to convert columns to rows in Excel?

TRANSPOSE is not the only function you can use to change rows to columns in Excel. A combination of INDIRECT and ADDRESS functions can be considered as an alternative, but the flow to convert rows to columns in Excel using this formula is much trickier. Let’s check it out in the following example.

How to convert text in columns to rows in Excel using INDIRECT+ADDRESS

If you have a set of columns with the first cell A1, the following formula will allow you to convert columns to rows in Excel.

=INDIRECT(ADDRESS(COLUMN(A1),ROW(A1)))

But where are the rows, you may ask! Well, first you need to drag this formula down if you are converting multiple columns to rows. Then drag it to the right.

NOTE: This Excel formula only to convert data in columns to rows starting with A1 cell. If your columns start from another cell, check out the next section.

How to convert Excel data in columns to rows using INDIRECT+ADDRESS from other cells

To convert columns to rows in Excel with INDIRECT+ADDRESS formulas from not A1 cell only, use the following formula:

=INDIRECT(ADDRESS(COLUMN(first_cell) - COLUMN($first_cell) + ROW($first_cell), ROW(first_cell) - ROW($first_cell) + COLUMN($first_cell)))

• first_cell – enter the first cell of your columns

Here is an example of how to convert Excel data in columns to rows:

=INDIRECT(ADDRESS(COLUMN(C5) - COLUMN($C$5) + ROW($C$5), ROW(C5) - ROW($C$5) + COLUMN($C$5)))

Again, you’ll need to drag the formula down and to the right to populate the rest of the cells.

How to automatically convert rows to columns in Excel VBA

VBA is a superb option if you want to customize some function or functionality. However, this option is only code-based. Below we provide a script that allows you to change rows to columns in Excel automatically.

• Go to the Visual Basic Editor (VBE). Click Alt+F11 or you can go to the Developer tab => Visual Basic. 

• In VBE, go to Insert => Module.

• Copy and paste the script into the window. You’ll find the script in the next section.

• Now you can close the VBE. Go to Developer => Macros and you’ll see your RowsToColumns macro. Click Run.

• You’ll be asked to select the array to rotate and the cell to insert the rotated columns.

• There you go!

VBA macro script to convert multiple rows to columns in Excel

Sub TransposeColumnsRows()
    Dim SourceRange As Range
    Dim DestRange As Range
 
    Set SourceRange = Application.InputBox(Prompt:="Please select the range to transpose", Title:="Transpose Rows to Columns", Type:=8)
    Set DestRange = Application.InputBox(Prompt:="Select the upper left cell of the destination range", Title:="Transpose Rows to Columns", Type:=8)
 
    SourceRange.Copy
    DestRange.Select
    Selection.PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
    Application.CutCopyMode = False
 
End Sub

Sub RowsToColumns()
    Dim SourceRange As Range
    Dim DestRange As Range
 
    Set SourceRange = Application.InputBox(Prompt:="Select the array to rotate", Title:="Convert Rows to Columns", Type:=8)
    Set DestRange = Application.InputBox(Prompt:="Select the cell to insert the rotated columns", Title:="Convert Rows to Columns", Type:=8)
 
    SourceRange.Copy
    DestRange.Select
    Selection.PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:=False, Transpose:=True
    Application.CutCopyMode = False
 
End Sub

Read more in our Excel Macros Tutorial.

Convert rows to column in Excel using Power Query

Power Query is another powerful tool available for Excel users. We wrote a separate Power Query Tutorial, so feel free to check it out. 

Meanwhile, you can use Power Query to transpose rows to columns. To do this, go to the Data tab, and create a query from table. 

• Then select a range of cells to convert rows to columns in Excel. Click OK to open the Power Query Editor. 

• In the Power Query Editor, go to the Transform tab and click Transpose. The rows will be rotated to columns. 

• If you want to keep the headers for your columns, click the Use First Row as Headers button.

• That’s it. You can Close & Load your dataset – the rows will be converted to columns.

Error message when trying to convert rows to columns in Excel

To wrap up with converting Excel data in columns to rows, let’s review the typical error messages you can face during the flow.

Overlap error

The overlap error occurs when you’re trying to paste the transposed range into the area of the copied range. Please avoid doing this.

Wrong data type error

You may see this #VALUE! error when you implement the TRANSPOSE formula in Excel desktop without pressing Ctrl+Shift+Enter. 

Other errors may be caused by typos or other misprints in the formulas you use to convert groups of data from rows to columns in Excel. Always double-check the syntax before pressing Enter or Ctrl+Shift+Enter 🙂 . Good luck with your data!

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Defining the Mission

Let’s begin by examining the data then discuss the result we are hoping to achieve.

We have a dataset with three columns: Project, Department, and Person.

The data is in a proper Excel Table format where we have given the table the name “TProject”.

Our objective is to create a two-way table (officially known as a cross-tabular structure); one that lists the Projects to the left and the Departments across the top.

At the intersection of each “Project/Department” combination we wish to see all Persons assigned to the said combination.

Here’s the catch.  A typical two-way table would list a separate “Project/Department” entry for each associated Person.

Our table should have but a single entry for each “Project/Department” and list all Persons in a single cell.

We will examine 3 methods for achieving this result, each using a different toolset:

• Formulas
• Power Query
• DAX

I’ll leave it up to you to decide which method works best for you.

Method #1 – Using Formulas

As the two-way table has 3 main components (Project, Department, and Person), we will construct the result in 3 steps.

Step 1: Unique Projects using UNIQUE

We begin by making a list of unique projects.  This is accomplished using Excel’s UNIQUE function.

The UNIQUE function will reduce the list of Projects into a single unique list.

Select cell E3 and enter the following formula:

=UNIQUE(TProject[Project])

BONUS FORMULA: If you want your result sorted in alphabetical order, place the previous formula inside a SORT function.

=SORT(UNIQUE(TProject[Project]))

Step 2: Unique Departments using UNIQUE and TRANSPOSE

Next, We make a list of unique departments using Excel’s UNIQUE function.

Because we want the results to be listed “left to right”, we will place the UNIQUE function inside a TRANSPOSE function to perform the “flip”.

Select cell F2 and enter the following formula:

=TRANSPOSE(UNIQUE(TProject[Department]))

As before, you can also integrate the SORT function into this formula to produce an alphabetically sorted list of departments.

=TRANSPOSE(SORT(UNIQUE(TProject[Department])))

Step 3: List Associated Persons for each “Project/Department” Combination

This step is trickier than it appears because some “Project/Department” combinations have more than one Person associated with them.

How can we return every associated Person in a single cell for a given “Project/Department” combination?

Start by thinking of a function that can return multiple results for given criteria.

The FILTER function works well for this need.

In cell F3, write the following FILTER function:

=FILTER(TProject[Person], TProject[Project] & TProject[Department] = E3 & F2, “”)

Because we wish to fill this formula down and to the right to create an array of results, we need to “fix” or “lock” the references so that one part of the reference can be modified when copied while the other part remains unchanged.

The modified formula with mixed reference appears as follows.

=FILTER(TProject[Person], TProject[Project] & TProject[Department] = $E3 & F$2, “”)

Note: The two sets of double quotes at the end tell FILTER to show nothing if there are no results for a given “Project/Department” combination.

Dealing with Multiple Results

If we examine the results for “Grand Slam” and “Sales” (cell F3), we see that 2 names are returned.

Because the new Dynamic Array functions will “spill” results into adjacent cells, we need to come up with a way to combine all results into a single cell.

This is where the TEXTJOIN function comes to the rescue.

The TEXTJOIN function will take a list of items and chain them together with a delimiter (i.e., defined characters between each list item.)  In our case, we want an ampersand symbol (&) with a leading and trailing space.

“ & ”

The update formula will be of the following structure:

=TEXTJOIN(“ & ”, TRUE, {previous FILTER function goes here} )

NOTE: The TRUE tells TEXTJOIN to ignore empty cells.  You could leave this out as it is the default behavior, but we’ll include it here just for completeness.

Update the previous formula to include the TEXTJOIN function

=TEXTJOIN(“ & ”, TRUE, FILTER(TProject[Person], TProject[Project] & TProject[Department] = $E3 & F$2, “”) )

Repeating the Formula for the Remainder of the Table

Now that we have our formula working, let’s fill/repeat the formula down and across to the adjacent cells.

If we grab the Fill Series handle and fill down to cell F6, all seems right with the World.

But look what happens when we fill to the right for the remaining Departments.

We don’t see any results.  This is because the references to the table columns are moving due to natural Relative Reference behavior.

When referencing columns in an Excel Table, the column name references will change (i.e., “move”) to the next column when using the Fill Series feature.

There is a formulaic way to deal with this, but it is a bit complicated and will cause our formula to increase in size.  A simple fix for this is to manually copy/paste the formulas in cells F3:F6 into cells G3:G6 and cells H3:H6.

If you’re feeling adventurous, the below formula is how you would solve this problem in a way that would allow the Fill Series feature to operate as expected.

Don’t say I didn’t warn you.

=TEXTJOIN(" & ", TRUE, FILTER(TProject[[Person]:[Person]], TProject[[Project]:[Project]] & TProject[[Department]:[Department]] = $E3 & F$2, "") )

Method #2 – Using Power Query

Power Query is (it could be argued) the best feature in Excel you could devote time to learning.

Transforming “dirty” data into “clean” data is Power Query’s specialty.

Let’s see how Power Query can convert the data into the desired two-way table format.

Bringing the Data into Power Query

To bring the table of data into Power Query, click anywhere in the data and select Data (tab) -> Get & Transform Data (group) -> From Sheet (formerly labeled as “From Table/Range”).

You are presented with the Power Query Editor and a view of the imported data.

Pivoting the Department Column

Because we want the list of Departments across the top of the table, we can select the heading for Department and then click Transform (tab) -> Any Column (group) -> Pivot Column.

In the Pivot Column dialog box, we select Person as the “Values Column” (the column to be aggregated at each “Project/Department” intersection).  Also, expand the “Advanced Options” and set the aggregation method to “Don’t Aggregate” and click OK.

The result is less than optimal.  Clicking to the right of one of the ERROR entries, we can see in the Preview Window (bottom of the editor) that Power Query can’t display multiple results in a single cell.

We need to come up with a way to join all the related Person entries before performing the pivot column operation.

Since Power Query doesn’t have an Undo feature, we can remove the “Pivot Column” step by clicking the “X” to the left of the step listed in the Applied Steps panel.

Grouping the Persons by Project & Department

Grouping is a great way to create lists of items that share a common factor.  In our case, we want to create a separate list of Person names for each “Project/Department” combination.

To do this, select the Project and Department headers (click on “Project”, then hold down CTRL and click on “Department”).

Next, select Home (tab) -> Transform (group) -> Group By.

Because we had pre-selected the “Project” and “Department” columns, these columns are pre-configured as columns to group by.

Change the name of the output column to “Results” and set the Operation to “All Rows”.

We are presented with a table of unique “Project/Department” combinations.

BONUS: Sorting the Projects and Departments

Before we pivot the Department column and create a two-way table, let’s get the list of projects and the list of departments sorted in alphabetical order.

Click the small down-arrow button on the Project column heading and select “Sort Ascending”.

Perform the same step on the Department column.

If you look closely, you can see small up arrows on the buttons and small numbers beside the buttons.

The arrows indicate sort direction (ascending) and the numbers indicate sort order.

All projects are listed in alphabetical order, and if duplicates projects exist, then each duplicated project will be sorted by department.

Creating the Combined Results

We’re still not ready to pivot the Departments because our Results column contains nested tables.

Clicking to the right of any of the nested “Table” entries reveals the complete table rows for the selected “Project/Department” combination.

Our goal is to combine all entries in the Person column of each nested table and display them in a single cell.

To do this, we will create a custom column and use a Power Query function to extract the names for each nested table.

Click Add Column (tab) -> General (group) -> Custom Column.

In the Custom Column dialog box, name the new column “Lists” and enter the following formula in the formula field:

=[Results][Person]

When we click OK, we see a new column with nested lists.  Clicking to the right of a List reveals in the Preview Windows the extracted names for that “Project/Department” combination.

Now comes the part where we join the names together, separated by “ & “ characters as we did in the formulas example.

Click the small “left/right” arrow button at the top of the “Lists” column and select “Extract Values…”

In the “Extract values from list” dialog box, select –Custom– and enter the “space ampersand space” character combination.  Click OK when finished.

The result is exactly what we are looking for.

Delete the “Results” column by clicking the column heading and press the Delete key on the keyboard.

Pivoting the Departments

Our final step in the creation of this two-way table is to select the Department column heading and execute the Pivot Column operation as we did earlier.

In the Pivot Column dialog box, select “Lists” as the Values Column (the column to be aggregated at each “Project/Department” intersection) and set the aggregation method to “Don’t Aggregate”.

Clicking OK reveals our perfectly formed, two-way table.

Sending the Results to Excel as a Table

To send the results back to Excel as a new table, click Home (tab) -> Close (group) -> Close & Load.

NOTE: If you add/remove/modify entries in the source data, you will need to right-click on the Power Query results and select “Refresh”.

Method #3 – Using DAX Formulas & Power Pivot

Power Pivot is a data modeling technology that lets you create data models, establish relationships, and create calculations.”

Data Analysis Expressions (DAX) is a library of functions and operators that can be combined to build formulas and expressions in Power BI, Analysis Services, and Power Pivot in Excel data models.

We will use Power Pivot and the associated DAX functions to create the two-way table.

Loading the Data into DAX

We begin by loading the data into the Power Pivot Data Model.  This is done by clicking anywhere in the data and selecting Power Pivot (tab) -> Tables (group) -> Add to Data Model.

This opens the Power Pivot for Excel window where we can perform a variety of data mode activities.

Before we dive in and start creating measures in our model, let’s step back to “regular” Excel and create a Pivot Table.

From there, we will determine which measures need to be created.  We will return to Power Pivot and create the magic.

Close the Power Pivot for Excel window and return to Excel.

Build a Pivot Table

Normally we would click in the data to create a Pivot Table, but since we have loaded the table into the Data Model we will click in the Pivot Table destination call and select Insert (tab) -> Tables (group) -> Pivot Table -> From Data Model.

Select the desired location for the and click OK.  We are presented with an empty shell of a Pivot Table.

In the PivotTable Fields panel, place Project in the Rows section and Department in the Columns section.

We can’t place Person in the Values field as it will count the number of entries for each “Project/Department” combination.

Like the previous methods, we want to iterate through the table, concatenating each person with an identical “Project/Department” combination.

DAX has a function that can perform this type of activity; its name is CONCATENATEX.

Creating the Measure using CONCATENATEX

To create a measure in the Data Model that uses CONCATENATEX, right-click on the table name “TProject” in the PivotTable Fields panel and select “Add Measure…”

In the Measure dialog box, give the measure the name of “Person Allocation” and enter the below formula:

=CONCATENATEX(TProject, TProject[Person], " & ")

The CONCATENATEX function uses 3 arguments:

• The table of data (TProject)
• The expression (e., column to return) (TProject[Person])
• The delimiter to use between entries (“ & “)

Click OK to load the measure into the Data Model.

We now see the measure listed as a usable field in the PivotTable Fields panel.

Add the newly created “Person Allocation” measure to the Values field of the Pivot Table.

We see the results of the concatenated names in the Pivot Table (Sorry about it being tiny; it will look better soon.)

Fixing the Total Row and Total Column

We don’t want to see the totals for the names as it creates a very elongated and somewhat incorrect Pivot Table.  We need to hide the Grand Totals for the rows and columns.

We have 2 ways to accomplish hiding action:

• Manually for a single table (ribbon controls)
• Automatically for every table that uses the measure (enhanced DAX formula)

Turn Off Grand Totals via the Ribbon

To use the ribbon to suppress the grand totals for the rows and columns, click in the Pivot Table and select Design (tab) -> Layout (group) -> Grand Totals -> Off for Rows and Columns.

The result is as follows.

Although easy to implement, every Pivot Table that uses the “Person Allocation” measure will need to have its Grand Totals manually suppressed.

Let’s automate this process with a modification to the CONCATENATEX formula.

Turn Off Grand Totals via the HASONEFILTER Function

We can use a DAX function called HASONEFILTER to detect when an item has or does not have a single filter being applied.

HASONEFILTER returns TRUE when the number of directly filtered values on a column is one; otherwise returns it returns a FALSE.

To modify the CONCATENATEX measure, right-click the “Person Allocation” measure and select “Edit Measure…”

We want to perform 2 tests:

• Is the item on the [Project] row being filtered by a single criterion?
• Is the item in the [Department] column being filtered by a single criterion?

If both tests pass, we will execute the CONCATENATEX function.

=IF(AND(HASONEFILTER(TProject[Project]), HASONEFILTER(TProject[Department])), CONCATENATEX(TProject, TProject[Person], " & ") )

Because a Grand Total for rows (or columns) wouldn’t have a filter in place (it’s an unfiltered list), the function does not perform any action on those locations (i.e., grand total cells).

The advantage to this more complex method is that any Pivot Table that uses the “Person Allocation” measure will automatically suppress its Grand Total rows/columns.  If additional items are included in the Pivot Table, those items will display Grand Totals while the person names would remain suppressed.

Final Thoughts

If this post demonstrates anything it’s that Excel can solve the same problem in a variety of different ways.

Whatever way you choose is up to you provided it achieves the desired result.

Each of these methods has its strengths and weaknesses.  Select the method that works best for your level of knowledge, experience, and comfort.

Practice Workbook

Feel free to Download the Workbook HERE.

This guide will show you how you can convert multiple rows to columns and columns to rows in Excel.

This action is known as transposing a range or table. We’ll look into two ways we can transpose a table in Microsoft Excel.

Let’s take a look at a quick example where we can transpose a range.

You have a range of values that correspond to monthly sales. Each row corresponds to a month and each column corresponds to a particular category of items. 

You’ve received an instruction that your manager prefers that each column should be a different month, with the categories being arranged per row. Is there an easy way to do this?

We can use either the Paste Transpose option and the TRANSPOSE() function to do this task. The Paste Transpose option is helpful if you want to quickly convert a table to its transposed form. The TRANSPOSE function, on the other hand, is dynamic. This means that you can make changes to the original table and have it reflected in the transposed copy created by the function.

If you find that it makes more sense to rotate a table so that the rows are columns, you should try transposing the range. Let’s learn how to transpose a table ourselves in Excel and later test out the function with actual values.

A Real Example of Using the TRANSPOSE function

Let’s take a look at a real example of transposition being used in an Excel spreadsheet.

In the example below, we have two tables with the same data. The first table has each row correspond to a different month, while each column corresponds to a product name. The second table is a rotated form of the first table’s data. Each row now corresponds to a product name and each column refers to a month.

To get the values in the second column, we just need to use the following formula in cell G1:

=TRANSPOSE(A1:E13)

The TRANSPOSE function can also be used with other formulas. In the example below we used the FILTER function on the range A2:A6 to get the values less than 30. We then used the TRANSPOSE function to convert the vertical range into a horizontal range.

To get the values in row 8, we used the following formula:

=TRANSPOSE(FILTER(A2:A6,A2:A6<30))

You can make your own copy of the spreadsheet above using the link attached below. 

If you’re ready to try out transposing data in Excel, follow our step-by-step guide in the next section!

This guide will show you each step that’s needed to start transposing data in your spreadsheet. You’ll learn how we can use both the Paste Transpose and TRANSPOSE function in Excel to rotate a range.

Follow these steps to start using the Paste Transpose option:

1. First, identify which range you would like to transpose. In the example below, we want to transpose the range A1:E13. This means that each column should indicate a month and each row should belong to a particular product name.
   

2. Next, select the entire range that you want to transpose. Type Ctrl + C to copy your selection.
   

3. In another cell in your sheet, right-click and select the Transpose icon under the Paste Options.
   

4. You should now have the transposed range in your spreadsheet. You can now delete the original table if needed.
   
   

Next, we’ll show you how you can use the TRANSPOSE function in Microsoft Excel.

1. The TRANSPOSE function does not change the original table. Instead, it creates a transposed copy of the source table. In this example, we’ve selected the cell G1 to have our TRANSPOSE formula.
   

2. Next, type out “=TRANSPOSE(“ in the formula bar to begin the function.
   

3. Type in the range you want to transpose as an argument. In this example, we want to transpose the cell range A1:E13.
   
   
4. Hit the Enter key to return the transposed table.
   
   

Frequently Asked Questions (FAQ)

1. What happens if my table includes formulas?
   If your data includes formulas, Excel will automatically update them to match the new placement of each cell. 
2. Should I transpose my data or use a PivotTable?
   Transposing is best used if you only intend to switch two variables as rows and columns.
   It’s also better to use a PivotTable if you intend to frequently change the way you want to see your data. PivotTables make it easy for you to select which fields you want to view as either rows or columns.

That’s all you need to remember to start transposing your data in Excel. This step-by-step guide shows how easy it is to rotate a table so that your rows become columns and vice versa.

Transposing tables is just one of many features Excel has to manipulate your spreadsheet. With so many other Excel functions out there, you can surely find one that can help you out.

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Let’s assume you already have a list of data with many rows that only has one column in an excel sheet, but you want to convert these data to multiple rows and columns, you can achieve this using an Excel formula.

Step 1

Let’s consider the following list of multiple rows data and try to convert those data into multiple columns and rows using excel formula.

Step 2

Let’s choose an empty cell (C1) in which we will store the first data of the list of data and type the following formula in cell C1 and press Enter.

=OFFSET($A$1,(ROW()-1)*3+INT((COLUMN()-3)),MOD(COLUMN()-3,1))

Step 3

Now we get the first-row data of the list data in the cell C1 as shown in the following image.

Step 4

To convert all the list data into multiple columns and rows, we have to simply drag the autofill handle from cell C1.

Step 5

Drag the autofill handle from cell C1 to the right cells as our need, followed by dragging the autofill handle downward to the cells till the value zero is displayed. The data is now displayed in multiple rows and columns as shown in the following screenshot.

The formula we have used above to convert the list data of multiple rows into multiple columns and rows can be interpreted as follows −

OFFSET($A$1,(ROW()- f_row)*rows_in_set+INT((COLUMN()f_col)/col_in_set), MOD(COLUMN()-f_col,col_in_set))

Where,

• f_row − row number of this offset formula.

• f_col − column number of this offset formula.

• rows_in_set − number of rows that make one record of data from the original data.

• col_in_set − number of columns of the original list data.

You can change the values of the above fields in the formula according to your list data of multiple rows.

Conclusion

In this tutorial, you learned how to convert list data of multiple rows into multiple columns and rows using a worksheet formula.

Предположим, у вас есть список из одного столбца с несколькими строками, и теперь вы хотите преобразовать этот список в несколько столбцов и строк, как показано ниже, для четкого просмотра данных. Как быстро решить эту проблему в Excel? В этой статье вы можете найти хороший ответ.

Преобразование нескольких строк в столбцы с помощью формулы

Преобразование нескольких строк в столбцы с помощью Kutools for Excel

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Чтобы преобразовать несколько строк в столбце в несколько столбцов и строк, вы можете использовать формулы, выполнив следующие действия:

Выберите пустую ячейку, которую вы хотите вывести, поместите первые данные вашего списка, говорит Ячейка C2, и введите эту формулу =OFFSET($A$1,(ROW()-2)*3+INT((COLUMN()-3)),MOD(COLUMN()-3,1)), Затем нажмите Enter , чтобы получить первый список формы данных, затем перетащите дескриптор автозаполнения в нужные ячейки, а затем перетащите дескриптор автозаполнения вниз к ячейкам, пока не отобразится ноль. Смотрите скриншоты:

Примечание:

Эту формулу можно интерпретировать как

OFFSET ($ A $ 1, (ROW () — f_row) * rows_in_set + INT ((COLUMN () — f_col) / col_in_set), MOD (COLUMN () — f_col, col_in_set))

И в формуле

f_row номер строки этой формулы

f_col это номер столбца этой формулы

rows_in_set это количество строк, которые составляют одну запись данных

col_in_set это количество столбцов исходных данных

Вы можете изменить их по своему усмотрению.

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Для некоторых более экологичных формул приведенная выше формула может быть несколько сложной, но не волнуйтесь, Kutools for ExcelАвтора Диапазон транспонирования Утилита может помочь каждому быстро преобразовать несколько строк в столбце в столбцы и строки.

После бесплатная установка Kutools for Excel, пожалуйста, сделайте следующее:

1. Выберите список столбцов и щелкните Кутулс > Диапазон > Диапазон преобразования. Смотрите скриншот:

2. Затем в Диапазон транспонирования диалог, проверьте Один столбец для диапазона вариант в Тип трансформации раздел, проверьте Фиксированная стоимость вариант в Строк на запись раздел и введите количество фиксированных столбцов в следующее текстовое поле. Смотрите скриншот:

3. Нажмите Ok, и появится диалоговое окно, напоминающее вам о выборе ячейки для вывода результата. Смотрите скриншот:

4. Нажмите OK. И список с несколькими строками был преобразован в несколько столбцов и строк.

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Относительные статьи:

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This tutorial demonstrates how to transpose rows to columns in Excel and Google Sheets.

Transpose Rows to Columns

In Excel, you can transpose data from rows to columns. This is often used when you copy data from some other application and want to re-organize them to column-oriented. You can transpose rows from a single column, or transpose multiple column rows at once using the Paste special option.

Transpose Rows in One Column

Say you have the following list of names in Column A and want to transpose them to columns in Row 1.

1. Select the range to transpose (A1:A8), right-click the selected area, and choose Copy (or use the keyboard shortcut CTRL + C).

1. Right-click the cell where you want to paste transposed data (B1), click the arrow next to Paste Special, and choose the Transpose icon (or use the Transpose shortcut).

Note: Your paste range can’t intersect with the original, copied range. (That’s why we pasted data in B1, not A1.) After pasting, you can delete the original data in Column A – if not needed – because all values are now in the columns of Row 1.

Transpose Rows in Multiple Columns

You could also have data in rows across multiple columns and need to transpose them. For example, your header is in the first column, but should be in the first row, and each item should have its own row. In the following data set, sales data are organized this way.

To transpose all rows to columns, follow these steps.

1. Select the range to transpose (A1:E4), right-click the selected area, and choose Copy (or use the keyboard shortcut CTRL + C).

1. Right-click the cell where you want to paste transposed data (F1), click the arrow next to Paste Special, and choose the Transpose icon (or use the Transpose shortcut).

1. Now you can delete the original data if you don’t need it since the range is transposed to rows.

Transpose Rows to Columns in Google Sheets

Similar to Excel, you can also transpose rows to columns in Google Sheets.

1. Select the range to transpose (A1:A8), right-click the selected area, and choose Copy (or use the keyboard shortcut CTRL + C).

1. Right-click the cell where you want to paste transposed data (B1), click Paste Special, and choose Transposed.

As a result, values from Column A are now transposed in Row 1.

Transposing multiple columns works similarly.