Excel is empty string

If Blank | If Not Blank | Highlight Blank Cells

Use the IF function and an empty string in Excel to check if a cell is blank. Use IF and ISBLANK to produce the exact same result.

If Blank

Remember, the IF function in Excel checks whether a condition is met, and returns one value if true and another value if false.

1. The IF function below returns Yes if the input value is equal to an empty string (two double quotes with nothing in between), else it returns No.

Note: if the input cell contains a space, it looks blank. However, if this is the case, the input value is not equal to an empty string and the IF function above will return No.

2. Use IF and ISBLANK to produce the exact same result.

Note: the ISBLANK function returns TRUE if a cell is empty and FALSE if not. If the input cell contains a space or a formula that returns an empty string, it looks blank. However, if this is the case, the input cell is not empty and the formula above will return No.

If Not Blank

In Excel, <> means not equal to.

1. The IF function below multiplies the input value by 2 if the input value is not equal to an empty string (two double quotes with nothing in between), else it returns an empty string.

2. Use IF, NOT and ISBLANK to produce the exact same result.

Highlight Blank Cells

You can use conditional formatting in Excel to highlight cells that are blank.

1. For example, select the range A1:H8.

2. On the Home tab, in the Styles group, click Conditional Formatting.

3. Click Highlight Cells Rules, More Rules.

4. Select Blanks from the drop-down list, select a formatting style and click OK.

Result.

Note: visit our page about conditional formatting to learn much more about this cool Excel feature.

Excel VBA — Empty, ZLS, Null, Nothing, Missing

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Contents:

Empty

VarType Function

Null

Nothing

Missing

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In excel vba we often refer to an Empty variable, ZLS (zero-length string) or null string or vbNullString, Null value, Missing Argument, or using the Nothing keyword with an object variable. It is important to differentiate and understand these terms and expressions while using them in your vba code. In this section, we will also understand using the VarType Function to determine the subtype of a variable, using the IsEmpty & IsNull Functions to check for Empty & Null values, and using the IsMissing Function to check whether optional arguments have been passed in the procedure or not.

Empty

When you declare a variable in your code using a Dim statement, you are setting aside sufficient memory for the variable (viz. 2 bytes for a Boolean or Integer variable, 4 bytes for a Long variable, and so on), and that the information being stored in the variable has an allowable range (of True or False  for a Boolean variable, a whole number between -32,768 to 32,767  for an Integer variable, a whole number between -2,147,483,648 to 2,147,483,647 for a variable subtype of Long, and so on). You will receive a run-time error if trying to assign a string value to a variable declared as Integer.

While declaring a variable if you do not specify its data type, or if you do not declare a variable at all it will default to Variant data type that can hold any type of data (string, date, time, Boolean, or numeric values) & can automatically convert the values that it contains. However, the disadvantage is that this makes Excel reserve more memory than is required (at least 16 bytes), and could also result in mistyping a variable name and not knowing it viz. you might type rowNumbre instead of rowNumber.

When you run a macro, all variables are initialized to a default value. The initial default value: for a numeric variable is zero; for a variable length string it is a zero-length or empty string («»); a fixed length string is initialized with the ASCII code 0, or Chr(0); an object variable defaults to Nothing; a Variant variable is initialized to Empty. In numeric context, an Empty variable denotes a zero while in a string context an Empty variable is a zero-length string («») . A zero-length string («») is also referred to as a null string. However, it is advised to explicitly specify an initial value for a variable instead of relying on its default initial value.

Empty indicates that no beginning value has been assigned to a Variant variable ie. a variable which has not been initialized. An Empty variable is represented as 0 in a numeric context or a zero-length string («») in a string context. Empty is not the same as Null which indicates that a variable contains no valid data.

The Empty keyword indicates an uninitialized variable value. It is used as a Variant subtype. You can assign the Empty keyword to explicitly set a variable to Empty.

IsEmpty Function

Use the IsEmpty Function to check whether a variable has been initialized. The function returns a Boolean value — returns True for an uninitialized variable or if a variable is explicitly set to Empty, otherwise the function returns False. Syntax: IsEmpty(expression), where expression is a Variant variable which you want to check. See below example(s) where we use this function to check if a variant variable is empty.

Empty, Blank, ZLS (zero-length string), null string & vbNullString

ZLS means a zero-length string («»), is also referred to as a null string, and has a length of zero (0). For all practical purposes using vbNullString is equivalent to a zero-length string («») because VBA interprets both in a similar manner, though both are actually not the same — a ‘zero length string’ actually means creating a string with no characters, whereas  vbNullString is a constant used for a null pointer meaning that no string is created and is also more efficient or faster to execute than ZLS. You can use «» or vbNullString alternatively in your code and both behave similarly. Note that there is no Blank keyword in vba, but we can refer to ‘blank cells‘ or «empty cells» in Excel spreadsheet. There are Excel worksheet functions for empty cells: (i) the COUNTA function counts the number of cells that are not empty, and also counts or includes a cell with empty text («») — also referrred to as empty string or zero length string — which is not counted as an empty cell; and (ii) the ISBLANK function returns True for an empty cell, and does not treat a zero-length string («») as a blank (empty cell) similarly as in COUNTA. Both the worksheet functions of ISBLANK and COUNTA distinguish between an empty cell and a cell containing a zero-length string (ie. «» as formula result).

VarType Function

Use the VarType Function to determine the subtype of a variable. Syntax: VarType(variable_name). The function returns an Integer indicating the variable’s subtype. The variable_name can be any variable except a user-defined data type (data type defined using the Type statement) variable. Examples of return values are: value 0 (VarType constant — vbEmpty, uninitialized / default), value 1 (VarType constant — vbNull, contains no valid data), value 2 (VarType constant — vbInteger, Integer), value 3 (VarType constant — vbLong, Long Integer), and so on. The VarType constants can be used anywhere in your code in place of the actual values.

Example — Empty variable:

Sub EmptyVar()
‘Empty variable

‘variable var1 has not been declared, hence it is a Variant data type:

‘returns 0, indicating variable subtype Empty:

MsgBox VarType(var1)

‘returns True, indicating variable subtype Empty:

MsgBox IsEmpty(var1)

‘returns False — is an Empty variable, not a Null variable — no beginning value has been assigned to a Variant variable:

MsgBox IsNull(var1)

‘Empty indicates a Variant variable for which you do not explicity specify an initial value, which by default gets initialized in VBA to a value that is represented as both a zero and a zero-length string.

‘returns both messages as below:

If var1 = 0 Then

MsgBox «Empty Variable represented as Zero»

End If

If var1 = «» Then

MsgBox «Empty Variable represented as a Zero-Length (Null) String»

End If

End Sub

Example — Testing for Empty:

Sub EmptyCheck()
‘testing for Empty

Dim var1 As Variant

‘variable not initialized — returns 0, indicating variable subtype Empty:

MsgBox VarType(var1)

‘returns True, indicating variable subtype Empty:

MsgBox IsEmpty(var1)

‘————

‘initialize the variable by specifying a string value:

var1 = «Hello»

‘returns 8, indicating variable subtype String:

MsgBox VarType(var1)

‘returns False, indicating variable is not Empty:

MsgBox IsEmpty(var1)

‘————

‘assign Empty keyword to set variable to Empty:

var1 = Empty

‘returns 0, indicating variable subtype Empty:

MsgBox VarType(var1)

‘returns True, indicating variable is Empty:

MsgBox IsEmpty(var1)

‘————

‘returns True for an empty worksheet cell, otherwise False:

MsgBox IsEmpty(ActiveCell)

End Sub

Example — Initialize a Variant variable:

Sub VarInitialized()
‘initialized variable

Dim var1 As Variant

‘variable has been initialized to a zero-length string («»):

var1 = «»

‘returns False, indicating variable is NOT Empty:

MsgBox IsEmpty(var1)

‘returns 8, indicating variable subtype String:

MsgBox VarType(var1)

‘returns — «Variable value is a Zero-Length String»

If var1 = «» Then

MsgBox «Variable value is a Zero-Length String»

Else

MsgBox «Variable value is NOT a Zero-Length String»

End If

‘returns — «Variable value is NOT Zero»

If var1 = 0 Then

MsgBox «Variable value is Zero»

Else

MsgBox «Variable value is NOT Zero»

End If

End Sub

Example — Check a zero-length string:

Sub CheckZLS()
‘check a zero-length string

Dim var1 As Variant

‘variable not initialized — returns 0, indicating variable subtype Empty — represented both as Zero (0) and a Zero-Length (Null) String:

MsgBox VarType(var1)

‘returns «True» for all If statements below:

If var1 = «» Then

MsgBox «True»

End If

If var1 = vbNullString Then

MsgBox «True»

End If

If Len(var1) = 0 Then

MsgBox «True»

End If

End Sub

Null

In VBA, Null keyword is used to indicate that a variable contains no valid data. A value indicating that a variable contains no valid data. Null is the result — (i) if you explicitly assign Null to a variable, or (ii) if you perform any operation between expressions that contain Null. The Null keyword is used as a Variant subtype ie. only a Variant variable can be Null, and and variable of any other subtype will give an error. Null is not the same as a zero-length string («»), and neither is Null the same as Empty, which indicates that a variable has not yet been initialized.

If you try to get the value of a Null variable or an expression that is Null, you will get an  error of ‘Invalid use of Null’ (Run-time Error 94). You will need to ensure the variable contains a valid value. Refer Image 1.

IsNull Function

The IsNull Function returns a Boolean value — True for an expression that is Null (containing no valid data), or else False for an expression that contains valid data. Syntax: IsNull(expression). The expression argument is a variant that contains a numeric or string value, and is necessary to specify.

Example — Integer variable:

Sub VarInteger()
‘no beginning value assigned to a variable of subtype Integer

Dim intVar As Integer

‘returns False (intVar is not Null & neither is it Empty) — no beginning value has been assigned to a variable of subtype Integer:

MsgBox IsNull(intVar)

‘returns 2, indicating variable subtype Integer:

MsgBox VarType(intVar)

‘returns — «Variable value is Zero» (The initial default value for a numeric variable is zero)

If intVar = 0 Then

MsgBox «Variable value is Zero»

Else

MsgBox «Variable value is NOT Zero»

End If

End Sub

Example — Evaluate Empty / Null variable, use IsNull & VarType vba functions:

Sub EmptyNullVar()
‘evaluate Empty / Null variable, use IsNull & VarType vba functions.

Dim var1 As Variant

‘returns False, var1 is not Null but an Empty variable (no beginning value has been assigned to a Variant variable):

MsgBox IsNull(var1)

‘variable not initialized — returns 0, indicating variable subtype Empty:

MsgBox VarType(var1)

‘returns the message because var1 is an Empty variable:

If var1 = 0 And var1 = vbNullString Then

MsgBox «Empty Variable represented both as Zero (0) and a Zero-Length (Null) String»

End If

‘——————-

‘variable is initialized to a zero-length string («») or vbNullString:

var1 = vbNullString

‘returns False — var1 is not a Null variable:

MsgBox IsNull(var1)

‘returns 8, indicating variable subtype String:

MsgBox VarType(var1)

‘——————-

‘explicitly assigning Null to a variable:

var1 = Null

‘returns True, for a Null variable, containing no valid data:

MsgBox IsNull(var1)

‘returns 1, indicating variable subtype Null:

MsgBox VarType(var1)

‘——————-

‘explicitly assigning valid data to a variable:

var1 = 12

‘returns False, for a variable containing valid data:

MsgBox IsNull(var1)

‘returns 2, indicating variable subtype Integer:

MsgBox VarType(var1)

‘——————-

‘returns False, for an expression containing valid data:

MsgBox IsNull(«Hello»)

End Sub

Example — Check a Null variable:

Sub CheckNull()
‘check a Null variable

‘explicitly assigning Null to a variable:

var1 = Null

‘returns 1, indicating variable subtype Null:

MsgBox VarType(var1)

‘returns the message, indicating variable subtype Null:

If VarType(var1) = vbNull Then

MsgBox «Null variable»

End If

‘an expression containing Null also evaluates to Null:

var2 = Null + 2

‘returns 1, indicating variable subtype Null:

MsgBox VarType(var2)

End Sub

Example — Check worksheet cell for Empty, ZLS, Null:

Sub WorksheetCell_ZLS_Empty_Null()
‘check worksheet cell for Empty, ZLS, Null

Dim var1 As Variant

‘returns True:

MsgBox vbNullString = «»

‘In the case where ActiveCell is Blank:

‘returns True for a Blank cell:

MsgBox ActiveCell.Value = «»

MsgBox ActiveCell.Value = vbNullString

MsgBox ActiveCell.Value = 0

MsgBox IsEmpty(ActiveCell.Value)

‘assign Active Cell value to variable:

var1 = ActiveCell.Value

‘returns True:

MsgBox IsEmpty(var1)

MsgBox var1 = vbNullString

MsgBox var1 = «»

MsgBox var1 = 0

‘returns False:

MsgBox VarType(var1) = vbNull

‘returns 0, indicating variable subtype Empty:

MsgBox VarType(var1)

‘If you enter «» in the Active Cell ie. the active cell contains the value: =«»
‘returns True:

MsgBox ActiveCell.Value = «»

MsgBox ActiveCell.Value = vbNullString

‘returns False:

MsgBox ActiveCell.Value = 0

MsgBox IsEmpty(ActiveCell.Value)

End Sub

Nothing

Assigning the Nothing keyword to an object variable disassociates the variable from an actual object. Nothing is assigned to an object variable by using the Set statement. You can assign the same actual object to multiple object variables in vba code, and this association uses your system resources and memory. The system resources and memory get released only either after you assign Nothing to all object variables using the Set statement which disassociates these variables from the actual object, or when all object variables go out of scope and get destroyed. It is advisable to explicity set all object variables to Nothing at the end of your procedure or even earlier while running your code when you finish using them, and this will release memory allocated to these variables.

Determine if the object variable is initialized — use Is Nothing for objects: To check if an object has been assigned or set, use the Is keyword with Nothing, viz. If object_variable Is Nothing. For objects, you cannot test if an object_variable is equal to something, and using = instead of Is will give an error.

Example — Using the Nothing keyword with an object variable:

Sub ObjNothing()
‘using the Nothing keyword with an object variable

Dim objVar As Object

‘returns True, because you have not yet assigned an actual object to the object variable:

MsgBox objVar Is Nothing

Set objVar = ActiveSheet

‘returns False, because you have assigned an actual object (Sheet) to the object variable:

MsgBox objVar Is Nothing

Set objVar = Nothing

‘returns «Variable not associated with an actual object», because you have disassociated the object variable from an actual object:

If objVar Is Nothing Then

MsgBox «Variable not associated with an actual object»

Else

MsgBox «Actual object is assigned to an Object variable»

End If

End Sub

Missing

Passing Arguments to Procedures: When an external value is to be used by a procedure to perform an action, it is passed to the procedure by variables. These variables which are passed to a procedure are called arguments. An argument is the value supplied by the calling code to a procedure when it is called. When the set of parentheses, after the procedure name in the Sub or Function declaration statement, is empty, it is a case when the procedure does not receive arguments. However, when arguments are passed to a procedure from other procedures, then these are listed or declared between the parentheses.

Optional Arguments: Arguments can be specified as Optional by using the Optional keyword before the argument to its left. When you specify an argument as Optional, all other arguments following that argument to its right must

also be specified as Optional. Note that specifying the Optional keyword makes an argument optional otherwise the argument will be required.

Check if an argument is Missing, using the IsMissing function: The Optional argument should be (though not necessary) declared as Variant data type to enable use of the IsMissing function which works only when used with variables declared as Variant data type. The IsMissing function is used to determine whether the optional argument was passed in the procedure or not and then you can adjust your code accordingly without returning an error. If the Optional argument is not declared as Variant in which case the IsMissing function will not work, the Optional argument will be assigned the default value for its data type which is 0 for numeric data type variables (viz. Integer, Double, etc) and Nothing (a null reference) for String or Object data type variables.

IsMissing function: The IsMissing function is used to check whether optional Variant arguments have been passed in the procedure or not. Syntax: IsMissing(argname). The function returns a Boolean value — True if no value is passed for the optional argument, and False if a value has been passed for the optional argument. If the IsMissing function returns True for an argument, using the missing argument in the code will cause an error, and thus using this function will help in adjusting your code accordingly.

Example of using the IsMissing function to check if an argument is Missing:

Function FullName(strFirstName As String, Optional strSecondName As Variant) As String
‘The declaration of the procedure contains two arguments, the second argument is specified as Optional. Declaring the Optional argument as Variant data type will enable use of the IsMissing function.

‘The IsMissing function is used to determine whether the optional argument was passed in the procedure, and if not, you can adjust your code accordingly without returning an error.

If IsMissing(strSecondName) Then

FullName = strFirstName

Else

FullName = strFirstName & » « & strSecondName

End If

End Function

Sub GetName()

Dim strGivenName As String

strGivenName = InputBox(«Enter Given Name»)

‘specifying only the first argument & omitting the second argument which is optional:

MsgBox FullName(strGivenName)

End Sub

*Note:* This post was originally posted on my blog. I hope posting it here will help reach those whom it will help.

Recently I have been using VBA for a project in Excel and, though I know what I want to express in VBA, I don’t always know the syntax since it isn’t my main programming language. I had to look up the syntax for the if / else conditional clause and how to check whether a string variable is empty. Given that I’m an experienced software engineer and still had to look them up I thought sharing them with you here would be helpful.

Note: Don’t just copy and paste before reading the article. Copying and pasting without understanding is unwise. You do so at your own danger.

If – Then – Else Conditional Statements In VBA

The if – else conditional statement is a staple of any programming language. In each language they have the same meaning. That is if some condition is true then take some action. Otherwise do something else or skip the action. Each language, however, has a slightly different way of saying this; that is each language has a different syntax.

In the case of VBA this is handled as follows (and as described in this guide on Microsoft’s docs website. The documentation is here):

If [condition] Then
    ' code
ElseIf [condition] Then
    ' code
Else
    ' code
End If

Checking String Variables For Emptiness

There are two common checks needed when dealing with data coming from a source outside the control of code you’re writing. These are:

• Did I get data or is it empty?
• Does the data conform to what I expect and can deal with?

In the case of the code I was writing I’ve got a class with member variables some of which are optional. When I am going to use them to pass the data on I need to know if there is data present to decide what to do with them. The last piece of pertinent information is that I am treating all the variables as strings because I will be sending the data over an API.

Can We Use The IsEmpty() function?

My initial search for how to check whether a string is empty led me to the IsEmpty() function. This seems like a really good fit for what I was looking for. As described in the documentation:

Returns a Boolean value indicating whether a variable has been initialized.

Given that I want to check whether a member variable of my class has been initialized to a value this looks like exactly what I want. As I was about to write this, however, I thought it would be a good idea to test this just to make sure that I am giving you correct information. As such, I wrote this small bit of code:

Sub CheckVarForEmpty()
    Dim stringVar As String
    If IsEmpty(stringVar) = True Then
        MsgBox "Variable Is Empty!"
    End If
End Sub

After writing this I ran this fully expecting to have a message box pop up saying that the variable is empty. However it did NOT pop up.

VBA Debugger To The Rescue!

However, when I debugged the code to make sure that the message box was really being skipped, I noticed that the variable showed that it had the value “”. Now, to me, this looks like an empty string but I decided to write another conditional testing the value of the string against “”:

Sub CheckVarForEmpty()
    Dim stringVar As String
    If stringVar = "" Then
        MsgBox "Varable Is = to Empty String"
    End If
End Sub

Sure enough the message box is shown. Hooray! This means that checking a string against “” successfully determines if a string variable is empty.

Why Didn’t IsEmpty() Work?

However, because I was curious I why IsEmpty() did not return true in my first attempt, I went back to the documentation and read it again. It specifically says that IsEmpty() only returns True if a variable is not initialized or explicitly set to Empty. If you notice in my first example I declare stringVar as a string because I am used to programming in strongly typed languages and it makes sense to me to mark how a variable is to be used. Given that the documentation for IsEmpty() shows examples where the variables were NOT declared with types. This made me wonder if, by declaring a variable with a type, it initializes it to a value (“” in the case of strings). This would make IsEmpty() return False. As such I wrote another test to see if this train of thought is valid:

Sub CheckVarForEmpty()
    Dim myVar
    If IsEmpty(myVar) = True Then
        MsgBox "MyVar is Empty!"
    End If
End Sub

Sure enough the message box in this test popped up as the documentation indicated it would. This, for me, confirms that declaring a variable in VBA as a particular type will initialize it in a manner appropriate for that type.

Conclusion — I always have more to learn

This exercise shows that, despite my years of experience, there are always more things to learn. I hope that this helps you in your adventures in VBA. For me, the next things I will teach myself regarding VBA is more about how classes are constructed and destructed. I hope to bring you more knowledge as I gain it for myself.