Excel insert rows as columns

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Creating new tables, reports and pricelists of different types, we cannot predict the number of necessary rows and columns. Using Excel program implies to a great extent creating and setting up spreadsheets, which requires inserting and deleting different elements.

First, let’s consider the methods of inserting sheet rows and columns when creating spreadsheets.

Note that in this tutorial we indicate hot keys for adding or deleting rows and columns. They should be used after highlighting the whole row or column. To highlight the row where the cursor is placed, press the combination of hot keys: SHIFT+SPACEBAR. Hot keys for highlighting a column are CTRL+SPACEBAR.



How to insert a column between other columns?

Assuming you have a pricelist lacking line item numbering:

To insert a column between other columns for filling in pricelist items numbering you can use one of the two ways:

1. Move the cursor to activate A1 cell. Then go to tab «HOME», tool section «Cells» and click «Insert», in the popup menu select «Insert Sheet Columns» option.



2. Right-click the heading of column A. Select «Insert» option on the shortcut menu.



3. Select the column, and press the hotkey combination CTRL+SHIFT+PLUS.

Now you can type the numbers of pricelist line items.

Simultaneous insertion of several columns

The pricelist still lacks two columns: quantity and units (items, kilograms, liters, packs). To add simultaneously, highlight the two-cell range (C1:D1). Then use the same tool on the «Insert»-«Insert Sheet Columns» main tab.

Alternatively, highlight two headings of columns C and D, right-click and select «Insert» option.

Note. Columns are always added to the left side. There appear as many new columns as many old ones have been highlighted. The order of inserted also depends on the order of highlighting. For example, next but one etc.



How to insert a row between rows in Excel?

Now let’s add a heading and a new goods line item «All for the garden» to the pricelist. To this end, let’s insert two new rows simultaneously.

Highlight the nonadjacent range of two cells A1,A4 (note that character “,” is used instead of character “:” – it means that two nonadjacent ranges should be highlighted; to make sure, type A1; A4 in the name field and press Enter). You know from the previous tutorials how to highlight nonadjacent ranges.

Now once again use the tool «HOME»-«Insert»-«Insert Sheet Columns». The picture shows how to insert a blank row between other rows in Excel.

It is easy to guess the second way. You need to highlight headings of rows 1 and 3, right-click on one of the highlighted rows and select «Insert» option.

To add a row or a column in Excel use hot keys CTRL+SHIFT+PLUS having highlighted the appropriate row or column.

Note. New rows are always added above the highlighted rows.

Deleting rows and columns

When working with Excel you need to delete rows and columns as often as to insert them. Therefore, you have to practice.

By way of illustration, let’s delete from our pricelist the numbering of goods line items and the unit column simultaneously.

Highlight the nonadjacent range of cells A1; D1 and select «HOME»-«Delete»-«Delete Sheet Rows». The shortcut menu can also be used for deleting if you highlight headings A1 and D1 instead of cells.

Row deleting is performed in the similar way. You only need to select a tool in the appropriate menu. Applying a shortcut menu is the same. You only have to highlight the rows correspondingly by row numbers.

To delete a row or a column in Excel, use hot keys CTRL+MINUS having preliminary highlighted them.

Note. Inserting new columns and rows is in fact substitution, as the number of rows (1 048 576) and columns (16 384) doesn’t change. The new just replace the old ones. You should consider this fact when filling in the sheet with data by more than 50% — 80%.

This tutorial will demonstrate how to use VBA to insert rows and columns in Excel.

To insert rows or columns we will use the Insert Method.

Insert a Single Row or Column

Insert New Row

To insert a single row, you can use the Rows Object:

Rows(4).Insert

Or you can use the Range Object along with EntireRow:

Range("b4").EntireRow.Insert

Insert New Column

Similar to inserting rows, we can use the Columns Object to insert a column:

Columns(4).Insert

Or the Range Object, along with EntireColumn:

Range("b4").EntireColumn.Insert

Insert Multiple Rows or Columns

Insert Multiple Rows

When inserting multiple rows with the Rows Object, you must enter the rows in quotations:

Rows("4:6").Insert

Inserting multiple rows with the Range Object works the same as with a single row:

Range("b4:b6").EntireRow.Insert

Insert Multiple Columns

When inserting multiple columns with the Columns Object, enter the column letters in quotations:

Columns("B:D").Insert

Inserting multiple columns with the Range Object works the same as with a single column:

Range("b4:d4").EntireColumn.Insert

Insert – Shift & CopyOrigin

The Insert Method has two optional arguments:

• Shift – Which direction to shift the cells
• CopyOrigin – Which cell formatting to copy (above, below, left, or right)

The Shift argument is irrelevant when inserting entire rows or columns. It only allows you to indicate to shift down or shift to the right:

• xlShiftDown – Shift cells down
• xlShiftToRight – Shift cells to the right

As you can see, you can’t shift up or to the left.

The CopyOrigin argument has two potential inputs:

• xlFormatFromLeftorAbove – (0) Newly-inserted cells take formatting from cells above or to the left
• xlFormatFromRightorBelow (1) Newly-inserted cells take formatting from cells below or to the right.

Let’s look at some examples of the CopyOrigin argument. Here’s our initial data:

This example will insert a row, taking the formatting from the above row.

Rows(5).Insert , xlFormatFromLeftOrAbove

This example will insert a row, taking the formatting from the below row.

Rows(5).Insert , xlFormatFromRightOrBelow

Other Insert Examples

Insert Copied Rows or Columns

If you’d like to insert a copied row, you would use code like this:

Range("1:1").Copy
Range("5:5").Insert

Here we copy Row 1 and Insert it at Row 5.

VBA Programming | Code Generator does work for you!

Insert Rows Based on Cell Value

This will loop through a range, inserting rows based on cell values:

Sub InsertRowswithSpecificValue()
 
Dim cell As Range
 
For Each cell In Range("b2:b20")
    If cell.Value = "insert" Then
        cell.Offset(1).EntireRow.Insert
    End If
Next cell
 
End Sub

Delete Rows or Columns

To delete rows or columns, simply use the Delete method.

Rows(1).Delete

Range("a1").EntireRow.Delete

Columns(1).Delete

Range("a1").EntireColumn.Delete

This post will guide you how to transpose data from rows to column with a formula in excel using both a VBA code and a formula. How do I transpose every N rows from one column to multiple columns in Excel.

In Excel, Transposing data is a common task, but when you want to transpose every N rows of data into multiple columns, it can be a bit trickier. In this post, we’ll show you how to use a VBA code and a formula to accomplish this task easily.

Assuming that you have a list of data in range A1:A10 in column A, and you want to transpose every 2 rows from column A to Mulitple columns. for example, you want to transpose range A1:A2 to C1:D1, A3:A4 to C2:D2. How to do it.

1. Video: transpose Every N Rows of Data into Multiple Columns

Here’s a video tutorial on how to transpose every N rows of data into multiple columns in Excel using a formula and VBA code.

2. Transpose Every N Rows of Data into Multiple Columns Using Excel Formula

You can also transpose every N rows of data into multiple columns in Excel using a formula based on the INDEX function, the Row function and the Column Function. Like as below:

=INDEX($A:$A,ROW(A1)*2-2+COLUMN(A1))

Type this formula into cell C1, and press Enter key on your keyboard, and then drag the AutoFill Handle to CEll D1.

Then you need to drag the AutoFill Handle in cell D1 down to other cells until value 0 is displayed in cells.

3. Transpose Every N Rows of Data into Multiple Columns with VBA Code

You can also use VBA code to transpose every N rows of data into multiple columns in Excel. Here’s a step-by-step guide:

Step1: Open the Excel workbook you want to work with and press “Alt + F11” to open the Visual Basic Editor.

Step2: In the Visual Basic Editor, click on “Insert” from the menu bar and select “Module” to create a new module.

Step3: Copy and paste the following code into the module window.

Sub TransposeRows_excelhow()
    Dim i As Long
    Dim j As Long
    Dim k As Long
    Dim LastRow As Long
    Dim NumCols As Long
    Dim DataRange As Range
    Dim DestRange As Range
    
    ' Set the number of rows to transpose into each column
    NumCols = Application.InputBox("Enter the number of rows to transpose into each column:")
    
    ' Select the range of cells to transpose
    On Error Resume Next
    Set DataRange = Application.InputBox("Select the range of cells to transpose:", Type:=8)
    On Error GoTo 0
    If DataRange Is Nothing Then Exit Sub
    
    ' Select the destination range for the transposed data
    On Error Resume Next
    Set DestRange = Application.InputBox("Select the destination range for the transposed data:", Type:=8)
    On Error GoTo 0
    If DestRange Is Nothing Then Exit Sub
    
    LastRow = DataRange.Rows.Count
    k = 0
    
    For i = 1 To LastRow Step NumCols
        k = k + 1
        For j = 0 To NumCols - 1
            DestRange.Offset(j, k - 1).Value = DataRange.Offset(i + j - 1, 0).Value
        Next j
    Next i
End Sub

Step4: Press “F5” or click on the “Run” button in the toolbar to run the code.

Step5: Enter the number of rows to transpose into each column, such as: 2,Click OK button.

Step6: Select the range of cells to transpose, such as: selecting range A1:A10. Click OK button.

Step7: Select the destination range for the transposed data, such as: Cell C1. Click on Ok button.

Step8: Once you have entered the required information, the selected range of cells will be transposed into multiple columns according to the number of rows you specified.

Step9: select the transposed data and press Ctrl +C to copy it. Then right click on a black cell and select “Transpose” from the Paste option menu list.

Step10: You can quickly and easily transpose every N rows of data into multiple columns using the TRANSPOSE function in Excel.

4. Conclusion

Transposing every N rows of data into multiple columns in Excel can be done using either a VBA code or a formula. Both the VBA code and the formula are effective methods for transposing every N rows of data into multiple columns in Excel. The best method to use will depend on the specific needs of your project and your level of comfort with coding in VBA.

• Excel INDEX function
  The Excel INDEX function returns a value from a table based on the index (row number and column number)The INDEX function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the INDEX function is as below:= INDEX (array, row_num,[column_num])…
• Excel ROW function
  The Excel ROW function returns the row number of a cell reference.The ROW function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the ROW function is as below:= ROW ([reference])….
• Excel COLUMN function
  The Excel COLUMN function returns the first column number of the given cell reference.The syntax of the COLUMN function is as below:=COLUMN ([reference])….

In Excel one can easily convert data columns to rows or multiple data rows to columns which is technically named transpose.

Many already know how to do this. But for those who don’t this one minute Excel tutorial is for them. By the way, yes! you can use pivot tables to shift rows as columns. To learn how to make pivot tables read this readers’ favourite tutorial. And most probably you will figure out the way how rows are shifted as columns using pivot tables.

We have several ways to switch or rotate Excel data columns to rows or vice versa to accomplish this task. Following are the transpose methods we are discussing today in which few involve converting columns to rows using Excel formulas:

• Use Paste Special
• Use TRANSPOSE function
• Use INDIRECT function
• Use INDEX function
• Use Paste Special + Common Sense

Method 1: Convert columns to rows using Paste Special

Copying and Pasting is one great thing happened to PC. With Paste Special it really went miles ahead. In Excel you can copy a data and then using paste special functionality you can twist, rotate, manipulate, process and do other things with the data very easily including Transpose i.e. flipping columns to rows or rows to columns. To do this following steps will help:

Step 1: Select the data that you want to transpose and copy it using the copy button or with Ctrl+C shortcut.

Step 2: Go to the cell where you want the data to paste. And go to Home tab > clip board group > click the drop down button just under paste button > select:

• under paste sub-group click transpose button that comes with this icon; OR
• Select paste special. This will open the paste special dialogue from which check the transpose checkbox and click OK button

Your data will be transposed instantly. Told ya! it is easy!

Method 2: TRANSPOSE Function to switch columns to rows or vice versa

Yes there is a function that can do the somersault called TRANSPOSE. The use of this function is a little tricky and requires knowing more than pressing TAB so follow the steps closely.

IMPORTANT: Determine the rows and columns of your data. For example you have 2 columns and 7 rows. Once you transpose the data it will be 2 rows and 7 columns.

Step 1: Determine the rows and columns of data. In our case it is 7 rows and 2 columns

Step 2: Select a vacant region in the worksheet which is 2 rows deep and 7 columns wide.

Step 3: Press F2 key to enter edit mode while the region still selected.

Step 4: Write TRANSPOSE function following the equal sign and enter the data range that you want to transpose

Step 5: Hit CTRL+SHIFT+ENTER. Yes! Not just Enter key but Ctrl+Shift+Enter as this is an array formula

TANGO! Your data is transposed!

Benefit of TRANSPOSE Function

The best thing with using TRANSPOSE function is that if you change the values in the source range then transposed range will also change accordingly. So basically it is a live-transposed-range of the source-range.

But as this is an array function this is very much dependent on the source and if you try to change anything this tends to break. Therefore, even if it is good for many reasons, it is hard go by in many situations. So follow along to learn some more easier to go tricks to get the data transposed in Excel.

Method 3: TRANSPOSE Using INDIRECT function

INDIRECT function was introduced in one of my favourite article some time back in which we learned how to build a reference to worksheet based on cell value. I must confess that I used to think INDIRECT has very little use but this little function can prove tremendous help.

Today we will look at another use of INDIRECT function i.e. to transpose the data. However, if you use this function the treatment for column to row shift is a little different from row to column shift. So I will explain both one by one.

Transpose – Column to Row using INDIRECT

Suppose our data is based on 2 columns A and B and 7 rows from 1 to 7.

The data of column A has address like A1, A2, A3,…. A7. In this A is constant whereas due to additional rows we have increasing numbers from 1 to 7. If you understand up to this, you will understand what we are about to learn.

Lets say you want to put the transposed data starting at cell C10. I will put this formula in cell C10 and press Enter key:

=INDIRECT(“A”&COLUMN()-2)

And this formula in C11 and press Enter:

=INDIRECT(“B”&COLUMN()-2)

Now select these two cells and drag the fill handle across to column I. So there you have the data transposed. But lets understand what formula is actually doing.

Now if you change the values in source range the transposed range will also change. But it is much more flexible as it won’t break if you change one item in transposed range manually.

Transpose – Rows to Columns using INDIRECT

Using the same technique learnt above, we can transpose the data from rows to columns. But in this case you will use ROWS() function instead of COLUMNS to work correctly.

As you are converting rows to columns therefore you will be going down the rows and thus you require number increments as rows are jumped. So simply adjust the formula as per your needs and use ROW instead of COLUMN and it will do the rest for you.

No you can’t simply replace the COLUMN function with ROW function as mentioned above to convert the rows back to columns. Instead you will have to use the combination of INDIRECT, ADDRESS and ROW function.

In my case to transpose first row to column I used the formula: =INDIRECT(ADDRESS(10,ROW()-11))

Whereas to convert the second row to column I used this formula: =INDIRECT(ADDRESS(11,ROW()-11))

Method 4: TRANSPOSE using INDEX functions

Using the technique learnt to transpose columns to rows above. You can use INDEX function if building reference is difficult for you and you still have your head spinning.

INDEX function is one great addition to Excel functions and formulas repository. Lets have a look at the syntax of INDEX very briefly so that we understand how can we use it to transpose the data.

INDEX(array, row_num, [column_num])

array: the range, in our case it is the range we want to transpose

row_num: the row number. In this function we have mention row number to help it fetch the value

[column_num]: this is the optional argument. If not mentioned the column number doesn’t change and it will be the same in which function is applied. But today we need this option badly!

Transposing Rows to Columns using INDEX function

Suppose our data is arranged from cell A1 to G2. Two rows and seven columns in other words. So if we transpose the data we will have 2 columns and 7 rows.

To transpose the data arranged in a row to column go to the cell from where you want the data to start. I selected cell C6 and D6 and put theses formula:

Cell C6: =INDEX($A$1:$G$2,1,ROW()-5)

Cell D6: =INDEX($A$1:$G$2,2,ROW()-5)

Select both cells and drag the fill handle down to next six rows i.e. row 12. And you will get the data transposed from rows to columns.

Transposing Columns to Rows using INDEX function

Once you understand how INDEX function has fetched the values in above situation. Its easy to understand how to tackle the data which is arranged in columnar form and we want it to shift in rows.

For this we will make two changes:

for row_num: now we will use COLUMN() function generate numbers so that as we drag the formula towards right the row number will get updated because we are jumping across columns and thus COLUMN function will fetch the column number. Adjust the value generated by column number by adding or subtracting constants so that you get the desired result.

for column_num: mention 1 or 2 depending on the column within the selected array from which you want the values fetched.

Example

For example my data is based in 2 columns 7 rows and is housed in column C and D starting at Row 6.

I want the data transposed in rows 13 and 14 in column F. Therefore I put these formula:

cell F13:

=INDEX($C$6:$D$12,COLUMN()-5,1)

cell F14:

=INDEX($C$6:$D$12,COLUMN()-5,2)

Select both cells and drag to the right until column L

Method 5: Paste Special + Common Sense = Paste Ultimate!

We saw TRANSPOSE function went ahead of Paste Special as it was not only able push columns as rows (transpose) but were also live as transposed range was able to update as source change. We fixed some of the TRANSPOSE nuisances through INDIRECT approach. But writing formula and then dragging the range takes time.

But can we get TRANSPOSE like result using paste special? The answer is yes!

However, for unknown reasons, if you try to transpose and paste link at the same time Excel does not allow that i.e. you can either transpose or paste link. In other words, if you click Paste Link button with transpose option checked, the moment you select transpose option the paste link button gets disabled.

To get around this misery we took help of our Agent-X named common sense. Follow along!

Step 1: Copy the range and go to any vacant space in the same worksheet.

Step 2: Hit Alt+Ctrl+V to invoke paste special dialogue box and hit the button paste link. This will paste NOT the cell values but the cell references of the range you copied.

Step 3: Select the range you just pasted and hit Ctrl+H. This will bring up the REPLACE dialogue.

Step 4: In ‘Find what’ field mention equal sign i.e. “=” (without quotes) and in replace with field mention “HS=” and hit Replace ALL button. This will actually convert the formula into text as you have just replaced the equal sign with HS=

Step 5: Copy the range again and now go to the place where you want to put the transposed range. Hit Alt+Ctrl+V to bring the paste special dialogue box. Select the Transpose option and click OK. This will effectively transpose the data.

Step 6: To revert the formulas back in place so that you get the correct values in place from the source range. Hit Ctrl+H again. This time in Find what field put HS= and in replace with mention =. Hit Replace ALL button.

Now you have the live-transposed-range of the source WITHOUT using TRANSPOSE function or similar alternatives. How cheeky was that! 😉

So how do you do the transpose? If you have new ideas or any better versions of the ideas discussed do let me know in the comment section

Even after a table is created, you can add additional rows and columns. Whether you add new cells within the current range or adjacent to the table, they will automatically be formatted to match the current table style.

Insert a Row or Column Adjacent to the Table

1. Click in a blank cell next to the table.
2. Type a cell value.
3. Click anywhere outside the cell or press the Enter key to add the value.

   

The new row or column is added to the table and the table formatting is applied.

When a formula is entered in a blank column of a table, the formula automatically fills the rest of the column, without using the AutoFill feature. If rows are added to the column, the formula appears in those rows as well.

Insert a Row or Column within a Table

1. Select a cell in the table row or column next to where you want to add the row or column.

   Insert options aren’t available if you select a column header.

2. Click the Insert list arrow on the Home tab.
3. Select an insert table option.
   • Insert Table Rows Above: Inserts a new row above the select cell.
   • Insert Table Columns to the Left: Inserts a new column to the left of the selected cell.

   

   Right-click a row or column next to where you want to add data, point to Insert in the menu, and select an insertion option.

Delete Rows and Columns

You can also remove unwanted table rows and columns by deleting them.

1. Select a cell in the row or column you want to delete.
2. Click the Delete list arrow.
3. Select Delete Table Rows or Delete Table Columns.

   

   Right-click the row or column you want to delete, point to Delete in the menu, and select Table Columns or Table Rows.

The selected row(s) or column(s) and all the data in them are deleted.

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