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Excel 2013
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Shift+Spacebar to select the row.
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Alt+I+R to add a new row above.
Excel 2016
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Shift+Spacebar to select the row.
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Alt+I+R to add a new row above.
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Insert Row | Insert Rows | Insert Cells
To quickly insert a row in Excel, select a row and use the shortcut CTRL SHIFT +. To quickly insert multiple rows, select multiple rows and use the same shortcut.
Insert Row
To insert a row in Excel, execute the following steps.
1. Select a row.
2. Right click, and then click Insert.
Result:
Note: instead of executing step 2, use the shortcut CTRL SHIFT +.
Insert Rows
To quickly insert multiple rows in Excel, execute the following steps.
1. Select multiple rows by clicking and dragging over the row headers.
2. Press CTRL SHIFT +.
Result:
Insert Cells
Excel displays the Insert Cells dialog box if you don’t select a row or multiple rows before using the shortcut CTRL SHIFT +.
1. Select cell A3.
2. Press CTRL SHIFT +.
3a. Excel automatically selects «Shift cells down». Click OK.
Result:
3b. To insert a row, select «Entire row» and click OK.
Result:
| Windows | Mac |
|---|---|
| CtrlShift+ | ⌘⇧+ |
About This Shortcut
This shortcut will insert rows as long as at least one rows is selected. In a table, this shortcut will insert a row above the active selection when only one cell is selected. If you use the shortcut without a row selected, you’ll see the the Insert Cells dialog box displayed.
- With a laptop keyboard, use Control Shift +.
- With a full keyboard, use Control +
Note: In Mac 2016, this shortcut was changed to Command Shift +, and now Control + I changes text to italic. In previous Mac Excel versions, Control + I inserts a row (when a row is selected) or brings up the Insert Cells dialog when the selection does not include an entire row.
Related videos
The videos below demonstrate this shortcut.
Author
Dave Bruns
Hi — I’m Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.
There are hundreds and hundreds of Excel sites out there. I’ve been to many and most are an exercise in frustration. Found yours today and wanted to let you know that it might be the simplest and easiest site that will get me where I want to go.
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What is Insert Row in Excel?
The insertion of an excel row is simply the addition of a new (blank) row to the worksheet. The insertion of a row is eased with the help of shortcuts. A shortcut reduces the time taken to perform a task. This is because pressing a single key or combinations of keys help shorten an otherwise lengthy process.
For example, while working on some financial entries, a bank executive noticed that a row containing the totals of the columns is missing. A quick insertion of a blank row is carried out with the help of the shortcut keys “Ctrl+Shift+plus sign (+).”
Shortcuts considerably improve the productivity of the Excel users. These shortcuts need not be memorized. This is because, with regular usage, one tends to learn them.
This article discusses the major shortcuts of inserting a row in Excel. For better clarity, all techniques have been explained with the help of examples.
Table of contents
- What is Insert Row in Excel?
- Top 3 Keyboard Shortcuts to Insert a Row in Excel
- Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
- Example #2–Insert a Row Using the “Insert” Dialog Box
- Example #3–Insert a Row Using “ALT+I+R”
- How to Insert Multiple Rows Using a Shortcut Key?
- Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
- Frequently Asked Questions
- Recommended Articles
- Top 3 Keyboard Shortcuts to Insert a Row in Excel
Top 3 Keyboard Shortcuts to Insert a Row in Excel
The top three shortcuts to insert a row in Excel are listed as follows:
- “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+)”
- “Insert” dialog box
- “ALT+I+R”
Use the shortcut which works on your device and is easy to be applied. Once the insertion of a row is complete, one can press F4 to repeat the last task.
Let us consider some examples to understand the working of these excel shortcutsAn Excel shortcut is a technique of performing a manual task in a quicker way.read more.
Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
The following image shows the names (column A) and the date of birth (column B) of ten people. We want to perform the following tasks:
- Insert a new row 6 with the shortcuts “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).”
- Show how to format the newly inserted row (row 6).
The steps to insert a new excel row (row 6) are listed as follows:
- Select any cell of row 6. Press the shortcut keys “Shift+spacebar” together. The entire row 6 is selected, as shown in the following image.
- Once the entire row is selected, press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut must be pressed together.
In the succeeding image, we have applied the former shortcut [Ctrl+plus sign (+)].
Note 1: The shortcut “Ctrl+plus sign (+)” works only on those devices which have a numeric keypad (number pad) to the right of a regular keyboard. For this shortcut to work, press the “Ctrl” key from the regular keyboard and the plus sign (+) from the number pad.
Note 2: The shortcut “Ctrl+Shift+plus sign (+)” works on devices which do not have a separate numeric keypad. Such devices have a regular keyboard.
- A blank row 6 is inserted with both the preceding shortcuts (entered in step 2). This new row is shown in the following image.
With the insertion of the new row 6, the entries of the initial row 6 are shifted downwards to row 7. Moreover, a paintbrush icon appears immediately below the newly inserted row (row 6).
- To format the new row 6, hover the mouse over the paintbrush icon. Thereafter, click the drop-down arrow, as shown in the succeeding image. The formatting styles displayed are explained as follows:
• Format same as above: This applies the formatting of the immediately preceding row (row 5) to row 6.
• Format same as below: This applies the formatting of the immediately following row (row 7) to row 6.
• Clear formatting: This removes the formatting of row 6.
One can select any of the preceding styles. Based on this selection, the newly inserted row (row 6) is formatted.Note: The paintbrush icon may not appear each time a new row is inserted. In case it does not appear, one can format the newly inserted row in either of the following ways:
• Select the newly inserted row, right-click and select “format cells” from the context menu.
• Use the format painter icon from the “clipboard” group of the Home tab of Excel.
Example #2–Insert a Row Using the “Insert” Dialog Box
Working on the data of example #1, we want to insert a new row 6 with the “insert” dialog box. Use the shortcut method.
The steps to insert a row with the “insert” dialog box are listed as follows:
Step 1: Select any cell of row 6. Press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut must be pressed together.
The “insert” dialog box opens with both these shortcuts. The succeeding image shows the result of using the former shortcut [Ctrl+plus sign (+)].
Note 1: The shortcut “Ctrl+plus sign (+)” works with keyboards having a numeric pad on the right side. The shortcut “Ctrl+Shift+plus sign (+)” works on all the regular keyboards.
Note 2: If a cell is selected prior to pressing the preceding shortcuts (entered in step 1), the “insert” dialog box is displayed. However, if a row is selected, these shortcuts insert a new row directly.
Step 2: The “insert” dialog box displays the following options:
- Shift cells right: This shifts the content of the selected cell (selected in step 1) to the cell on the immediate right.
- Shift cells down: This shifts the content of the selected cell (selected in step 1) to the immediately following cell.
- Entire row: This inserts a new row preceding the row of the selected cell (selected in step 1).
- Entire column: This inserts a new column to the immediate left of the selected cell (selected in step 1).
Since we want to insert excel row 6, we select the option “entire row.” A new, blank row 6 is inserted, as shown in the following image. With this insertion, the entries of the initial row 6 shift to row 7.
Example #3–Insert a Row Using “ALT+I+R”
Working on the data of example #1, we want to insert a new row 6 with the shortcut “Alt+I+R.”
The steps to insert a row with the shortcut “Alt+I+R” are listed as follows:
Step 1: Select any cell of row 6. We have selected cell A6, as shown in the following image. Alternatively, one can select the entire row 6 with the help of “Shift+spacebar.”
Step 2: Press the keys “ALT+I+R” to insert a new row. A blank row 6 is inserted, as shown in the following image. With this insertion, the entries of the initial row 6 shift to row 7.
Note: The shortcut “ALT+I+R” does not work in all the versions of Excel. It works only in the modern versions of Excel.
How to Insert Multiple Rows Using a Shortcut Key?
Let us consider an example to understand the insertion of multiple rowsThe top four methods to insert multiple rows are in excel are — Using INSERT Option, Using shortcut Key — shift + space bar, Copy & Paste Method, Using the Name Box.
read more with the help of shortcuts. For inserting multiple rows, one must know beforehand the number of rows to be inserted. This is because Excel inserts the same number of rows as the initial rows selected.
Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
Working on the data of example #1, we want to insert five rows (row 6 to row 10) beginning from row 6. Use the shortcut method.
The steps to insert multiple rows by using shortcuts are listed as follows:
Step 1: Select rows 6 to 10. This is because we want to insert five rows starting from row 6. The rows can be selected in either of the following ways:
- Select cell A6. Hold the “Shift” key and press the down arrow to select the cells A6 to A10. Press “Shift+spacebar” to select rows 6, 7, 8, 9, and 10 in one go.
- Press and drag the left button of the mouse on the row numbers 6, 7, 8, 9, and 10.
The selected rows are shown in the following image.
Step 2: Once the required number of rows is selected, press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut need to be pressed together.
In the succeeding image, the rows 6, 7, 8, 9, and 10 are inserted with the keys “Ctrl+plus sign (+).” Hence, five blank rows are inserted beginning with row 6. With this insertion, the entries of the initial rows 6, 7, 8, 9, and 10 are shifted downwards to rows 11, 12, 13, 14, and 15.
Note 1: Use the shortcut “Ctrl+plus sign (+)” on the keyboard having a separate numeric keypad. On a regular keyboard, use the shortcut “Ctrl+Shift+plus sign (+).”
Note 2: If multiple rows are selected, both the preceding shortcuts (pressed in step 2) insert multiple rows. Since the number of inserted rows is the same as the number of rows selected initially, one must make the selections carefully (in step 1).
Frequently Asked Questions
1. Define “insert row shortcut”. State the process of inserting an excel row with the different shortcuts of Excel.
The “insert row shortcut” is simply a shortcut to insert or add a row to the worksheet. There are different shortcuts available for inserting rows in Excel. One can select any of them depending on the version of Excel and the kind of keyboard being used.
The process of inserting an excel row with the different shortcuts is stated as follows:
a. “Ctrl+Shift+plus sign (+)”–Select the entire row preceding which a row is to be inserted. Then, press the keys of this shortcut together.
b. “Insert” dialog box–Select any cell preceding which a row is to be inserted. Thereafter, press the keys “Ctrl+Shift+plus sign (+)” together. Finally, select “entire row” from the “insert” dialog box.
c. “Alt+I+R”–Select any cell or an entire row preceding which a row is to be inserted. Then, press the keys of this shortcut together.
Note 1: The pointers “a”” and “b” work with regular keyboards. The pointer “c” works in the modern versions of Excel.
Note 2: To select a row, click the row number with the left button of the mouse. Alternatively, select a cell and press “Shift+spacebar”.
2. What is the process of inserting an excel row without using a mouse in Excel?
The steps for inserting an excel row without a mouse are listed as follows:
a. Select any cell of the row preceding which a new row is to be inserted.
b. Press “Shift+spacebar” together to select the entire row.
c. Press the keys “Ctrl+Shift+plus sign (+)” together.
A new row will be inserted preceding the selection in step “a”.
Note: To insert multiple rows without using the mouse, select multiple cells with “Shift+down arrow”. Hold the”Shift” key and press the down arrow. Thereafter, press “Shift+spacebar” to select these rows. Then, press the keys “Ctrl+Shift+plus sign (+)” together.
3. How to insert a row in an Excel table with the help of a shortcut?
The steps to insert a row in a table with a shortcut are listed as follows:
a. Select a cell preceding which a new row is to be inserted.
b. Press the shortcut “Ctrl+Shift+plus sign (+)” together.
A new, blank row is inserted within the table.
Note: Alternatively, one can press “Shift+spacebar” in step “a”. In this case, this shortcut does not select the entire row of Excel. It selects the row within the table only.
Recommended Articles
This has been a guide to inserting a row in Excel. Here we discuss how to insert a row or rows using the top 3 shortcut methods and step-by-step examples.You may learn more about Excel from the following articles–
- VBA Insert RowTo insert rows we use worksheet method with the insert command to insert a row, we also provide a row reference where we want to insert another row similar to the columns.read more
- Deleting Row Excel Shortcut
- Excel Rows to ColumnsRows can be transposed to columns by using paste special method and the data can be linked to the original data by simply selecting ‘Paste Link’ form the paste special dialog box. It could also be done by using INDIRECT formula and ADDRESS functions.read more
- How to Convert Columns to Rows?There are two ways to convert columns to rows: 1) using the Excel Ribbon Method. 2) The Mouse Method.read more
- How to Create an Excel Spreadsheet?To create an excel spreadsheet, do the following: 1.Open MS Excel 2.Select New from the Menu dropdown list 3. Click the Blank workbook button to start a new worksheet. The keyboard shortcut for this is Ctrl + N.read more
Bottom line: Learn some of my favorite keyboard shortcuts when working with rows and columns in Excel.
Skill level: Easy
Whether you are creating a simple list of names or building a complex financial model, you probably make a lot of changes to the rows and columns in the spreadsheet. Tasks like adding/deleting rows, adjusting column widths, and creating outline groups are very common when working with the grid.
This post contains some of my favorite shortcuts that will save you time every day.
I’ve also listed the equivalent shortcuts for the Mac version of Excel where available.
#1 – Select Entire Row or Column
Shift+Space is the keyboard shortcut to select an entire row.
Ctrl+Space is the keyboard shortcut to select an entire column.
Mac Shortcuts: Same as above
The keyboard shortcuts by themselves don’t do much. However, they are the starting point for performing a lot of other actions where you first need to select the entire row or column. This includes tasks like deleting rows, grouping columns, etc.
These shortcuts also work for selecting the entire row or column inside an Excel Table.
When you press the Shift+Space shortcut the first time it will select the entire row within the Table. Press Shift+Space a second time and it will select the entire row in the worksheet.
The same works for columns. Ctrl+Space will select the column of data in the Table. Pressing the keyboard shortcut a second time will include the column header of the Table in the selection. Pressing Ctrl+Space a third time will select the entire column in the worksheet.
You can select multiple rows or columns by holding Shift and pressing the Arrow Keys multiple times.
#2 – Insert or Delete Rows or Columns
There are a few ways to quickly delete rows and columns in Excel.
If you have the rows or columns selected, then the following keyboard shortcuts will quickly add or delete all selected rows or columns.
Ctrl++ (plus character) is the keyboard shortcut to insert rows or columns. If you are using a laptop keyboard you can press Ctrl+Shift+= (equal sign).
Mac Shortcut: Cmd++ or Cmd+Shift+
Ctrl+- (minus character) is the keyboard shortcut to delete rows or columns.
Mac Shortcut: Cmd+-
So for the above shortcuts to work you will first need to select the entire row or column, which can be done with the Shift+Space or Ctrl+Space shortcuts explained in #1.
If you do not have the entire row or column selected then you will be presented with the Insert or Delete Menus after pressing Ctrl++ or Ctrl+-.
You can then press the up or down arrow keys to make your selection from the menu and hit Enter. For me it is easier to first select the entire row or column, then press Ctrl++ or Ctrl+-.
So, the entire keyboard shortcut to delete a column would be Ctrl+Space, Ctrl+-. You could also use the keyboard shortcut Alt+H+D+C to delete columns and Alt+H+D+R to delete rows. There are lots of ways to do a simple task… 🙂
#3 – AutoFit Column Width
There are also a lot of different ways to AutoFit column widths. AutoFit means that the width of the column will be adjusted to fit the contents of the cell.
You can use the mouse and double-click when you hover the cursor between columns when you see the resize column cursor.
The problem with this is that you might just want to resize the column for the date in cell A4, instead of the big long title in cell A1. To accomplish this you can use the AutoFit Column Width button. It is located on the Home tab of the Ribbon in the Format menu.
The AutoFit Column Width button bases the width of the column on the cells you have selected. In the image above I have cell A4 selected. So the column width will be adjusted to fit the contents of A4, as shown in the results below.
Alt,H,O,I is the keyboard shortcut for the AutoFit Column Width button. This is one I use a lot to get my reports looking shiny. 🙂
Alt,H,O,A is the keyboard shortcut to AutoFit Row Height. It doesn’t work exactly the same as column width, and will only adjust the row height to the tallest cell in the entire row.
Mac Shortcuts: None that I know of. The Mac version does not use the Alt key sequence which I believe is a limitation of the Mac OS.
#3.5 – Manually Adjust Row or Column Width
The column width or row height windows can be opened with keyboard shortcuts as well.
Alt,O,R,E is the keyboard shortcut to open the Row Height window.
Alt,O,C,W is the keyboard shortcut to open the Column Width window.
The row height or column width will be applied to the rows or columns of all the cells that are currently selected.
These are old shortcuts from Excel 2003, but they still work in the modern versions of Excel.
Mac Shortcuts: None that I know of. The Mac version does not use the Alt key sequence which I believe is a limitation of the Mac OS.
#4 – Hide or Unhide Rows or Columns
There are several dedicated keyboard shortcuts to hide and unhide rows and columns.
- Ctrl+9 to Hide Rows
- Ctrl+0 (zero) to Hide Columns
- Ctrl+Shift+( to Unhide Rows
- Ctrl+Shift+) to Unhide Columns – If this doesn’t work for you try Alt,O,C,U (old Excel 2003 shortcut that still works). You can also modify a Windows setting to prevent the conflict with this shortcut. See the comment from Pablo Baez on Oct 5, 2015 below for further instructions. Thanks Pablo! 🙂
Mac Shortcuts: Same as above
The buttons are also located on the Format menu on the Home tab of the Ribbon. You can hover over any of the items in the menu and the keyboard shortcut will display in the screentip (see screenshot below).
The trick with getting these shortcuts to work is to have the proper cells selected first.
To hide rows or columns you just need to select cells in the rows or columns you want to hide, then press the Ctrl+9 or Ctrl+Shift+( shortcut.
To unhide rows or columns you first need to select the cells that surround the rows or columns you want to unhide. In the screenshot below I want to unhide rows 3 & 4. I first select cell B2:B5, cells that surround or cover the hidden rows, then press Ctrl+Shift+( to unhide the rows.
The same technique works to unhide columns.
#5 – Group or Ungroup Rows or Columns
Row and Column groupings are a great way to quickly hide and unhide columns and rows.
Shift+Alt+Right Arrow is the shortcut to group rows or columns.
Mac Shortcut: Cmd+Shift+K
Shift+Alt+Left Arrow is the shortcut to ungroup.
Mac Shortcut: Cmd+Shift+J
Again, the trick here is to select the entire rows or columns you want to group/ungroup first. Otherwise you will be presented with the Group or Ungroup menu.
Alt,A,U,C is the keyboard shortcut to remove all the row and columns groups on the sheet. This is the same as pressing the Clear Outline button on the Ungroup menu of the Data tab on the Ribbon.
*Bonus funny: At some point when using the group/ungroup shortcuts, you will accidentally press Ctrl+Alt+Right Arrow. This is a Windows shortcut that orientates the entire screen to the right. I call it “neck ache view”. To get it back to normal press Ctrl+Alt+Up Arrow.
If your co-worker or boss accidentally leaves their computer unlocked and you want to play a joke on them, press Ctrl+Alt+Down Arrow. This will turn their screen upside down. Don’t forget to record a video of their WTF reaction… 🙂
What Are Your Favorites?
There are a ton of keyboard shortcuts for working with rows and columns. The above are some of my favorites that I use everyday. What are some of your favorites? Please leave a comment below. Thanks! 🙂
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This wikiHow teaches you how to insert rows in Excel using shortcuts on a Windows or Mac computer. There are keyboard shortcuts as well as custom shortcuts that you can use in Excel spreadsheets.
Things You Should Know
- On a Mac, highlight the number of rows you want to add. Then, hit Control+⇧ Shift++. The new rows will appear above the highlighted ones.
- On Windows, highlight the number of rows you want to insert and press Control+⇧ Shift++ .
- Use the toolbar by selecting a row and clicking Insert.
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1
Open an excel spreadsheet. You may use an old one or create a new one.
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2
Select a row by clicking on the row number. You should see the row number on the far left of the sheet. The new row will appear above the selected row or rows.
- Highlight the same number of rows as you want to add. So to add one row, highlight just one row, to add 2, highlight 2 rows, etc.
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3
Type the Control+⇧ Shift++ keys at the same time to insert a row. Your new row should appear above the selected one.
- If you have no rows selected and press Control+⇧ Shift++ then it will not work.
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1
Open an excel spreadsheet. You can use an old or new one.
-
2
Select a row. The new row will be inserted above the selected one. This happens only if you have one row selected.
- Highlight the same number of rows as you want to add. So to add one row, highlight just one row, to add 2, highlight 2 rows, etc.
-
3
Type Control+⇧ Shift++ at the same time to insert a row. The new row will appear above the selected one.
- This shortcut only works if you have a row selected.
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1
Open Excel. The icon is green with a white “X” in it.
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2
Open an excel document. It can be an old or new document.
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3
Click on the Home tab.
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4
Select a row by clicking on the row number. You should see the row number on the far left of the sheet.
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5
Click on Insert. It is located near the top right of the Excel window. This should automatically insert a new row above the row you selected. To save the insert row command as a shortcut, do the following:
- Right-click on Insert Row to open up an additional drop-down menu.
- Select Add to Quick Access Toolbar. If you have nothing added to your toolbar then the next key will be assigned to F4. Press F4 whenever you want to add a new row.
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About This Article
Article SummaryX
1. Open an excel sheet.
2. Select a row.
3. Type Control+⇧ Shift++ to insert a row above the one you selected.
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Home / Excel Keyboard Shortcuts / Insert – Add Row(s) – (Excel Shortcut)
Inserting or Adding a row in Excel is an easy task if you know the shortcut. Many times, while working in Excel, users want to add blank row(s) and they can add it very quickly using keyboard shortcuts instead of going to the “Insert” icon under the “Home” tab.
Keyboard Shortcut to Insert a New Row in the Excel
Alt → I → R
Ctrl + Shift + +
Steps to Add Row(s) Using Keyboard Shortcut
Using the Keyboard Shortcut Alt → I → R
- First, click on any cell within the row above to which you want to add the new blank row.
- After that, simply press “Alt → I → R” and you will get the new row inserted above the selected cell.
Using keyboard shortcut Ctrl + Shift + Plus Sign (+)
- First, select the row using the keyboard shortcut “Shift + Spacebar” above which you want to add the new blank row.
- After that, press shortcut keys “Ctrl + Shift + Plus Sign (+) and you will get the new blank row inserted above your selected row.
Points to Remember
- Excel always adds the row(s) above the selected row or cell, we cannot change this default setting.
- Once you added a row, you can just press the “Fn+F4” keys for Excel to repeat the task to add more blank rows.
- In case, you have multiple data sets in the same sheet, convert the data set to a table because Excel inserts the row starting from column A to the end of columns in the sheet unless you have the data in the table, which can mess up the other data set.
Содержание
- Insert Row
- Insert Row
- Insert Rows
- Insert Cells
- 5 Keyboard Shortcuts for Rows and Columns in Excel
- #1 – Select Entire Row or Column
- #2 – Insert or Delete Rows or Columns
- #3 – AutoFit Column Width
- #3.5 – Manually Adjust Row or Column Width
- #4 – Hide or Unhide Rows or Columns
- #5 – Group or Ungroup Rows or Columns
- What Are Your Favorites?
- Insert Row in Excel
- What is Insert Row in Excel?
- Top 3 Keyboard Shortcuts to Insert a Row in Excel
- Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
- Example #2–Insert a Row Using the “Insert” Dialog Box
- Example #3–Insert a Row Using “ALT+I+R”
- How to Insert Multiple Rows Using a Shortcut Key?
- Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
- Frequently Asked Questions
Insert Row
To quickly insert a row in Excel, select a row and use the shortcut CTRL SHIFT +. To quickly insert multiple rows, select multiple rows and use the same shortcut.
Insert Row
To insert a row in Excel, execute the following steps.
2. Right click, and then click Insert.
Note: instead of executing step 2, use the shortcut CTRL SHIFT +.
Insert Rows
To quickly insert multiple rows in Excel, execute the following steps.
1. Select multiple rows by clicking and dragging over the row headers.
2. Press CTRL SHIFT +.
Insert Cells
Excel displays the Insert Cells dialog box if you don’t select a row or multiple rows before using the shortcut CTRL SHIFT +.
1. Select cell A3.
2. Press CTRL SHIFT +.
3a. Excel automatically selects «Shift cells down». Click OK.
3b. To insert a row, select «Entire row» and click OK.
Источник
5 Keyboard Shortcuts for Rows and Columns in Excel
Bottom line: Learn some of my favorite keyboard shortcuts when working with rows and columns in Excel.
Skill level: Easy
Whether you are creating a simple list of names or building a complex financial model, you probably make a lot of changes to the rows and columns in the spreadsheet. Tasks like adding/deleting rows, adjusting column widths, and creating outline groups are very common when working with the grid.
This post contains some of my favorite shortcuts that will save you time every day.
I’ve also listed the equivalent shortcuts for the Mac version of Excel where available.
#1 – Select Entire Row or Column
Shift+Space is the keyboard shortcut to select an entire row.
Ctrl+Space is the keyboard shortcut to select an entire column.
Mac Shortcuts: Same as above
The keyboard shortcuts by themselves don’t do much. However, they are the starting point for performing a lot of other actions where you first need to select the entire row or column. This includes tasks like deleting rows, grouping columns, etc.
These shortcuts also work for selecting the entire row or column inside an Excel Table.
When you press the Shift+Space shortcut the first time it will select the entire row within the Table. Press Shift+Space a second time and it will select the entire row in the worksheet.
The same works for columns. Ctrl+Space will select the column of data in the Table. Pressing the keyboard shortcut a second time will include the column header of the Table in the selection. Pressing Ctrl+Space a third time will select the entire column in the worksheet.
You can select multiple rows or columns by holding Shift and pressing the Arrow Keys multiple times.
#2 – Insert or Delete Rows or Columns
There are a few ways to quickly delete rows and columns in Excel.
If you have the rows or columns selected, then the following keyboard shortcuts will quickly add or delete all selected rows or columns.
Ctrl++ (plus character) is the keyboard shortcut to insert rows or columns. If you are using a laptop keyboard you can press Ctrl+Shift+= (equal sign).
Mac Shortcut: Cmd++ or Cmd+Shift+
Ctrl+- (minus character) is the keyboard shortcut to delete rows or columns.
So for the above shortcuts to work you will first need to select the entire row or column, which can be done with the Shift+Space or Ctrl+Space shortcuts explained in #1.
If you do not have the entire row or column selected then you will be presented with the Insert or Delete Menus after pressing Ctrl++ or Ctrl+-.
You can then press the up or down arrow keys to make your selection from the menu and hit Enter. For me it is easier to first select the entire row or column, then press Ctrl++ or Ctrl+-.
So, the entire keyboard shortcut to delete a column would be Ctrl+Space, Ctrl+-. You could also use the keyboard shortcut Alt+H+D+C to delete columns and Alt+H+D+R to delete rows. There are lots of ways to do a simple task… 🙂
#3 – AutoFit Column Width
There are also a lot of different ways to AutoFit column widths. AutoFit means that the width of the column will be adjusted to fit the contents of the cell.
You can use the mouse and double-click when you hover the cursor between columns when you see the resize column cursor.
The problem with this is that you might just want to resize the column for the date in cell A4, instead of the big long title in cell A1. To accomplish this you can use the AutoFit Column Width button. It is located on the Home tab of the Ribbon in the Format menu.
The AutoFit Column Width button bases the width of the column on the cells you have selected. In the image above I have cell A4 selected. So the column width will be adjusted to fit the contents of A4, as shown in the results below.
Alt,H,O,I is the keyboard shortcut for the AutoFit Column Width button. This is one I use a lot to get my reports looking shiny. 🙂
Alt,H,O,A is the keyboard shortcut to AutoFit Row Height. It doesn’t work exactly the same as column width, and will only adjust the row height to the tallest cell in the entire row.
Mac Shortcuts: None that I know of. The Mac version does not use the Alt key sequence which I believe is a limitation of the Mac OS.
#3.5 – Manually Adjust Row or Column Width
The column width or row height windows can be opened with keyboard shortcuts as well.
Alt,O,R,E is the keyboard shortcut to open the Row Height window.
Alt,O,C,W is the keyboard shortcut to open the Column Width window.
The row height or column width will be applied to the rows or columns of all the cells that are currently selected.
These are old shortcuts from Excel 2003, but they still work in the modern versions of Excel.
Mac Shortcuts: None that I know of. The Mac version does not use the Alt key sequence which I believe is a limitation of the Mac OS.
#4 – Hide or Unhide Rows or Columns
There are several dedicated keyboard shortcuts to hide and unhide rows and columns.
- Ctrl+9 to Hide Rows
- Ctrl+0 (zero) to Hide Columns
- Ctrl+Shift+( to Unhide Rows
- Ctrl+Shift+) to Unhide Columns – If this doesn’t work for you try Alt,O,C,U (old Excel 2003 shortcut that still works). You can also modify a Windows setting to prevent the conflict with this shortcut. See the comment from Pablo Baez on Oct 5, 2015 below for further instructions. Thanks Pablo! 🙂
Mac Shortcuts: Same as above
The buttons are also located on the Format menu on the Home tab of the Ribbon. You can hover over any of the items in the menu and the keyboard shortcut will display in the screentip (see screenshot below).
The trick with getting these shortcuts to work is to have the proper cells selected first.
To hide rows or columns you just need to select cells in the rows or columns you want to hide, then press the Ctrl+9 or Ctrl+Shift+( shortcut.
To unhide rows or columns you first need to select the cells that surround the rows or columns you want to unhide. In the screenshot below I want to unhide rows 3 & 4. I first select cell B2:B5, cells that surround or cover the hidden rows, then press Ctrl+Shift+( to unhide the rows.
The same technique works to unhide columns.
#5 – Group or Ungroup Rows or Columns
Row and Column groupings are a great way to quickly hide and unhide columns and rows.
Shift+Alt+Right Arrow is the shortcut to group rows or columns.
Mac Shortcut: Cmd+Shift+K
Shift+Alt+Left Arrow is the shortcut to ungroup.
Mac Shortcut: Cmd+Shift+J
Again, the trick here is to select the entire rows or columns you want to group/ungroup first. Otherwise you will be presented with the Group or Ungroup menu.
Alt,A,U,C is the keyboard shortcut to remove all the row and columns groups on the sheet. This is the same as pressing the Clear Outline button on the Ungroup menu of the Data tab on the Ribbon.
*Bonus funny: At some point when using the group/ungroup shortcuts, you will accidentally press Ctrl+Alt+Right Arrow. This is a Windows shortcut that orientates the entire screen to the right. I call it “neck ache view”. To get it back to normal press Ctrl+Alt+Up Arrow.
If your co-worker or boss accidentally leaves their computer unlocked and you want to play a joke on them, press Ctrl+Alt+Down Arrow. This will turn their screen upside down. Don’t forget to record a video of their WTF reaction… 🙂
What Are Your Favorites?
There are a ton of keyboard shortcuts for working with rows and columns. The above are some of my favorites that I use everyday. What are some of your favorites? Please leave a comment below. Thanks! 🙂
Источник
Insert Row in Excel
What is Insert Row in Excel?
The insertion of an excel row is simply the addition of a new (blank) row to the worksheet. The insertion of a row is eased with the help of shortcuts. A shortcut reduces the time taken to perform a task. This is because pressing a single key or combinations of keys help shorten an otherwise lengthy process.
For example, while working on some financial entries, a bank executive noticed that a row containing the totals of the columns is missing. A quick insertion of a blank row is carried out with the help of the shortcut keys “Ctrl+Shift+plus sign (+).”
Shortcuts considerably improve the productivity of the Excel users. These shortcuts need not be memorized. This is because, with regular usage, one tends to learn them.
This article discusses the major shortcuts of inserting a row in Excel. For better clarity, all techniques have been explained with the help of examples.
Table of contents
Top 3 Keyboard Shortcuts to Insert a Row in Excel
The top three shortcuts to insert a row in Excel are listed as follows:
- “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+)”
- “Insert” dialog box
- “ALT+I+R”
Use the shortcut which works on your device and is easy to be applied. Once the insertion of a row is complete, one can press F4 to repeat the last task.
Example #1–Insert a Row Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
The following image shows the names (column A) and the date of birth (column B) of ten people. We want to perform the following tasks:
- Insert a new row 6 with the shortcuts “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).”
- Show how to format the newly inserted row (row 6).
The steps to insert a new excel row (row 6) are listed as follows:
- Select any cell of row 6. Press the shortcut keys “Shift+spacebar” together. The entire row 6 is selected, as shown in the following image.
Once the entire row is selected, press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut must be pressed together.
In the succeeding image, we have applied the former shortcut [Ctrl+plus sign (+)].
Note 1: The shortcut “Ctrl+plus sign (+)” works only on those devices which have a numeric keypad (number pad) to the right of a regular keyboard. For this shortcut to work, press the “Ctrl” key from the regular keyboard and the plus sign (+) from the number pad.
Note 2: The shortcut “Ctrl+Shift+plus sign (+)” works on devices which do not have a separate numeric keypad. Such devices have a regular keyboard.
A blank row 6 is inserted with both the preceding shortcuts (entered in step 2). This new row is shown in the following image.
With the insertion of the new row 6, the entries of the initial row 6 are shifted downwards to row 7. Moreover, a paintbrush icon appears immediately below the newly inserted row (row 6).
To format the new row 6, hover the mouse over the paintbrush icon. Thereafter, click the drop-down arrow, as shown in the succeeding image. The formatting styles displayed are explained as follows:
• Format same as above: This applies the formatting of the immediately preceding row (row 5) to row 6.
• Format same as below: This applies the formatting of the immediately following row (row 7) to row 6.
• Clear formatting: This removes the formatting of row 6.
One can select any of the preceding styles. Based on this selection, the newly inserted row (row 6) is formatted.
Note: The paintbrush icon may not appear each time a new row is inserted. In case it does not appear, one can format the newly inserted row in either of the following ways:
• Select the newly inserted row, right-click and select “format cells” from the context menu.
• Use the format painter icon from the “clipboard” group of the Home tab of Excel.
Example #2–Insert a Row Using the “Insert” Dialog Box
Working on the data of example #1, we want to insert a new row 6 with the “insert” dialog box. Use the shortcut method.
The steps to insert a row with the “insert” dialog box are listed as follows:
Step 1: Select any cell of row 6. Press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut must be pressed together.
The “insert” dialog box opens with both these shortcuts. The succeeding image shows the result of using the former shortcut [Ctrl+plus sign (+)].
Note 1: The shortcut “Ctrl+plus sign (+)” works with keyboards having a numeric pad on the right side. The shortcut “Ctrl+Shift+plus sign (+)” works on all the regular keyboards.
Note 2: If a cell is selected prior to pressing the preceding shortcuts (entered in step 1), the “insert” dialog box is displayed. However, if a row is selected, these shortcuts insert a new row directly.
Step 2: The “insert” dialog box displays the following options:
- Shift cells right: This shifts the content of the selected cell (selected in step 1) to the cell on the immediate right.
- Shift cells down: This shifts the content of the selected cell (selected in step 1) to the immediately following cell.
- Entire row: This inserts a new row preceding the row of the selected cell (selected in step 1).
- Entire column: This inserts a new column to the immediate left of the selected cell (selected in step 1).
Since we want to insert excel row 6, we select the option “entire row.” A new, blank row 6 is inserted, as shown in the following image. With this insertion, the entries of the initial row 6 shift to row 7.
Example #3–Insert a Row Using “ALT+I+R”
Working on the data of example #1, we want to insert a new row 6 with the shortcut “Alt+I+R.”
The steps to insert a row with the shortcut “Alt+I+R” are listed as follows:
Step 1: Select any cell of row 6. We have selected cell A6, as shown in the following image. Alternatively, one can select the entire row 6 with the help of “Shift+spacebar.”
Step 2: Press the keys “ALT+I+R” to insert a new row. A blank row 6 is inserted, as shown in the following image. With this insertion, the entries of the initial row 6 shift to row 7.
Note: The shortcut “ALT+I+R” does not work in all the versions of Excel. It works only in the modern versions of Excel.
How to Insert Multiple Rows Using a Shortcut Key?
Let us consider an example to understand the insertion of multiple rows Insertion Of Multiple Rows The top four methods to insert multiple rows are in excel are — Using INSERT Option, Using shortcut Key — shift + space bar, Copy & Paste Method, Using the Name Box. read more with the help of shortcuts. For inserting multiple rows, one must know beforehand the number of rows to be inserted. This is because Excel inserts the same number of rows as the initial rows selected.
Example #4–Insert Multiple Rows Using “Ctrl+Plus Sign (+)” or “Ctrl+Shift+Plus Sign (+)”
Working on the data of example #1, we want to insert five rows (row 6 to row 10) beginning from row 6. Use the shortcut method.
The steps to insert multiple rows by using shortcuts are listed as follows:
Step 1: Select rows 6 to 10. This is because we want to insert five rows starting from row 6. The rows can be selected in either of the following ways:
- Select cell A6. Hold the “Shift” key and press the down arrow to select the cells A6 to A10. Press “Shift+spacebar” to select rows 6, 7, 8, 9, and 10 in one go.
- Press and drag the left button of the mouse on the row numbers 6, 7, 8, 9, and 10.
The selected rows are shown in the following image.
Step 2: Once the required number of rows is selected, press the keys “Ctrl+plus sign (+)” or “Ctrl+Shift+plus sign (+).” The keys of each shortcut need to be pressed together.
In the succeeding image, the rows 6, 7, 8, 9, and 10 are inserted with the keys “Ctrl+plus sign (+).” Hence, five blank rows are inserted beginning with row 6. With this insertion, the entries of the initial rows 6, 7, 8, 9, and 10 are shifted downwards to rows 11, 12, 13, 14, and 15.
Note 1: Use the shortcut “Ctrl+plus sign (+)” on the keyboard having a separate numeric keypad. On a regular keyboard, use the shortcut “Ctrl+Shift+plus sign (+).”
Note 2: If multiple rows are selected, both the preceding shortcuts (pressed in step 2) insert multiple rows. Since the number of inserted rows is the same as the number of rows selected initially, one must make the selections carefully (in step 1).
Frequently Asked Questions
The “insert row shortcut” is simply a shortcut to insert or add a row to the worksheet. There are different shortcuts available for inserting rows in Excel. One can select any of them depending on the version of Excel and the kind of keyboard being used.
The process of inserting an excel row with the different shortcuts is stated as follows:
a. “Ctrl+Shift+plus sign (+)”–Select the entire row preceding which a row is to be inserted. Then, press the keys of this shortcut together.
b. “Insert” dialog box–Select any cell preceding which a row is to be inserted. Thereafter, press the keys “Ctrl+Shift+plus sign (+)” together. Finally, select “entire row” from the “insert” dialog box.
c. “Alt+I+R”–Select any cell or an entire row preceding which a row is to be inserted. Then, press the keys of this shortcut together.
Note 1: The pointers “a”” and “b” work with regular keyboards. The pointer “c” works in the modern versions of Excel.
Note 2: To select a row, click the row number with the left button of the mouse. Alternatively, select a cell and press “Shift+spacebar”.
The steps for inserting an excel row without a mouse are listed as follows:
a. Select any cell of the row preceding which a new row is to be inserted.
b. Press “Shift+spacebar” together to select the entire row.
c. Press the keys “Ctrl+Shift+plus sign (+)” together.
A new row will be inserted preceding the selection in step “a”.
Note: To insert multiple rows without using the mouse, select multiple cells with “Shift+down arrow”. Hold the”Shift” key and press the down arrow. Thereafter, press “Shift+spacebar” to select these rows. Then, press the keys “Ctrl+Shift+plus sign (+)” together.
The steps to insert a row in a table with a shortcut are listed as follows:
a. Select a cell preceding which a new row is to be inserted.
b. Press the shortcut “Ctrl+Shift+plus sign (+)” together.
A new, blank row is inserted within the table.
Note: Alternatively, one can press “Shift+spacebar” in step “a”. In this case, this shortcut does not select the entire row of Excel. It selects the row within the table only.
Источник
In this post, I am going to share keyboard shortcuts to insert rows in Excel and the good news is it works with Windows 10 and older versions. This also works with Excel 2007, 2010 and 2016. Using a keyboard shortcut not only saves time by making the process faster but also has a very significant use for the visually impaired, people with eyesight issues, or movement issues.
It is much more convenient for them to use as opposed to using a mouse or a touchscreen system.
How to Insert Single Row in Excel
a) Option 1
If you want to insert one new row above the current cell or row then the following steps will help:
1) Select a cell.
2) Now press Alt + I + R button together to insert a new row. Alternatively, you can also press each of the keys one by one without having to hold the key i.e. press Alt, then “I”, then “R” successively.
b) Option 2
1) Press Shift+ Space button together, this will select the entire current row.
2) Now, right-click and type I to insert a row.
c) Option 3
1) Select the entire row.
2) Press Ctrl, Shift and + button together to insert a new row above the active bar.
If the keyboard has a numerical keypad, then press Ctrl and +.
You may also like to know the shortcuts to insert Column in Excel.
How to Insert Multiple Row
a) Option 1
1) Select a cell.
2) Press Alt+ I +R button together
3) Then press Ctrl + Y button to insert multiple rows as per your requirement.
Thus, every time Ctrl+ Y is pressed, a new row is added. This shortcut helps in inserting multiple rows in a second. If the spreadsheet is formatted as a table, then even copying the formulas is easily achieved.
b) Option 2
1) Choose the number of columns that you wish to add. For example, if you wish to add 4 rows at once, then select the 4 rows, as shown in the sample picture below:
2) Now press Shift Ctrl and + button together. This inserts the new rows in the same number as selected by you in the first step. So, as per our example, 4 new rows will appear in the excel sheet.
You can also press Ctrl and + keys for numeric keypad keyboard
c) Option 3
1) Press Shift + Space button in the keyboard to select an entire row.
2. Then press Ctrl Shift and + together to insert one row. Now if you press again the Ctrl Shift and + keys several times it will insert multiple rows. For example, If you want to insert 5 rows then press the aforementioned keys 5 times.
How to turn off auto-hide in Excel.
For Mac Users
Keyboard Shortcut for 2011 Excel
- First press Shift + Space bar to select the entire row above which you want to place the new row.
- Then press Ctrl + I keys to insert the row above the active selection.
Keyboard Shortcut for 2016 Excel
- Press Shift + Space bar to select the entire row.
- Then press Ctrl + Hyphen keys or Command and hyphen to insert a row above the active selection.