Excel import sheets from

Import data from a CSV, HTML, or text file

On the File menu, click Import.

In the Import dialog box, click the option for the type of file that you want to import, and then click Import.

In the Choose a File dialog box, locate and click the CSV, HTML, or text file that you want to use as an external data range, and then click Get Data.

Follow the steps in the Text Import Wizard, where you can specify how you want to divide the text into columns and other formatting options. When you have completed step 3 of the wizard, click Finish.

In the Import Data dialog box, click Properties to set query definition, refresh control, and data layout options for the external data that you are importing. When you have finished, click OK to return to the Import Data dialog box.

Do one of the following:

Import the data to the current sheet

Click Existing sheet, and then click OK.

Import the data to a new sheet

Click New sheet, and then click OK.

Excel adds a new sheet to your workbook, and automatically pastes the external data range at the upper-left corner of the new sheet.

Note: You can change the layout or properties for the imported data at any time. On the Data menu, point to Get External Data, and then click either Edit Text Import or Data Range Properties. If you select Edit Text Import, select the file that you imported originally, and then make changes to the external data in the Text Import Wizard. By selecting Data Range Properties, you can set query definition, refresh control, and data layout options for the external data.

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Import Sheets

Below we will look at a program in Excel VBA that imports sheets from other Excel files into one Excel file.

Download Book4.xlsx, Book5.xlsx and add them to «C:test»

Add the following code lines to the command button:

1. First, we declare two variables of type String, a Worksheet object and one variable of type Integer.

2. Turn off screen updating and displaying alerts.

3. Initialize the variable directory. We use the Dir function to find the first *.xl?? file stored in this directory.

Note: The Dir function supports the use of multiple character (*) and single character (?) wildcards to search for all different type of Excel files.

4. The variable fileName now holds the name of the first Excel file found in the directory. Add a Do While Loop.

Do While fileName <> «»

Add the following code lines (at 5, 6, 7 and to the loop.

5. There is no simple way to copy worksheets from closed Excel files. Therefore we open the Excel file.

6. Import the sheets from the Excel file into import-sheet.xlsm.

Explanation: the variable total holds track of the total number of worksheets of import-sheet.xlsm. We use the Copy method of the Worksheet object to copy each worksheet and paste it after the last worksheet of import-sheets.xlsm.

7. Close the Excel file.

8. The Dir function is a special function. To get the other Excel files, you can use the Dir function again with no arguments.

Note: When no more file names match, the Dir function returns a zero-length string («»). As a result, Excel VBA will leave the Do While loop.

9. Turn on screen updating and displaying alerts again (outside the loop).

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In Excel, you can quickly copy an entire worksheet from one workbook to another workbook. This allows you to import data from other workbooks with ease and without having to copy/paste everything between the worksheets.

Steps to Import a Worksheet from Another Workbook in Excel

1. Make sure that you have both workbooks open, the one that has the data you want and the one to which you will import the worksheet.
2. Go to the Excel workbook that contains the worksheet that you want to export.
   
3. Right-click on the tab of the worksheet that you want to export and click Move or Copy.
   
   
4. In the window that opens up, select the workbook where you want the data to be from the To book: drop down menu:
   
5. Choose if you want the worksheet to be placed before a specific worksheet in the new workbook or at the end of all of the worksheets:
   
6. Make sure to check the option Create a copy so that the worksheet will be copied or imported into the new workbook instead of completely moved there, which would remove the worksheet from the original workbook altogether.
   
7. Hit OK and you will then be taken to the other workbook, the one to which the worksheet was imported.
   

Notes

This is a much better way of importing data between workbooks in Excel than just selecting all of the data and copy/pasting. With the method above, you are assured of importing all of the data from the worksheet and having it look exactly the same, all the while only taking a few seconds.

Make sure you check the Create a copy check box so that you will not remove the worksheet from the source workbook. This is an easy mistake to make and you might not notice it for a while.

Download the accompanying workbooks so you can test out this feature of Excel.

Question? Ask it in our Excel Forum

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Import or export text (.txt or .csv) files

There are two ways to import data from a text file with Excel: you can open it in Excel, or you can import it as an external data range. To export data from Excel to a text file, use the Save As command and change the file type from the drop-down menu.

There are two commonly used text file formats:

Delimited text files (.txt), in which the TAB character (ASCII character code 009) typically separates each field of text.

Comma separated values text files (.csv), in which the comma character (,) typically separates each field of text.

You can change the separator character that is used in both delimited and .csv text files. This may be necessary to make sure that the import or export operation works the way that you want it to.

Note: You can import or export up to 1,048,576 rows and 16,384 columns.

Import a text file by opening it in Excel

You can open a text file that you created in another program as an Excel workbook by using the Open command. Opening a text file in Excel does not change the format of the file — you can see this in the Excel title bar, where the name of the file retains the text file name extension (for example, .txt or .csv).

Go to File > Open and browse to the location that contains the text file.

Select Text Files in the file type dropdown list in the Open dialog box.

Locate and double-click the text file that you want to open.

If the file is a text file (.txt), Excel starts the Import Text Wizard. When you are done with the steps, click Finish to complete the import operation. See Text Import Wizard for more information about delimiters and advanced options.

If the file is a .csv file, Excel automatically opens the text file and displays the data in a new workbook.

Note: When Excel opens a .csv file, it uses the current default data format settings to interpret how to import each column of data. If you want more flexibility in converting columns to different data formats, you can use the Import Text Wizard. For example, the format of a data column in the .csv file may be MDY, but Excel’s default data format is YMD, or you want to convert a column of numbers that contains leading zeros to text so you can preserve the leading zeros. To force Excel to run the Import Text Wizard, you can change the file name extension from .csv to .txt before you open it, or you can import a text file by connecting to it (for more information, see the following section).

Import a text file by connecting to it (Power Query)

You can import data from a text file into an existing worksheet.

On the Data tab, in the Get & Transform Data group, click From Text/CSV.

In the Import Data dialog box, locate and double-click the text file that you want to import, and click Import.

In the preview dialog box, you have several options:

Select Load if you want to load the data directly to a new worksheet.

Alternatively, select Load to if you want to load the data to a table, PivotTable/PivotChart, an existing/new Excel worksheet, or simply create a connection. You also have the choice of adding your data to the Data Model.

Select Transform Data if you want to load the data to Power Query, and edit it before bringing it to Excel.

If Excel doesn’t convert a particular column of data to the format that you want, then you can convert the data after you import it. For more information, see Convert numbers stored as text to numbers and Convert dates stored as text to dates.

Export data to a text file by saving it

You can convert an Excel worksheet to a text file by using the Save As command.

Go to File > Save As.

In the Save As dialog box, under Save as type box, choose the text file format for the worksheet; for example, click Text (Tab delimited) or CSV (Comma delimited).

Note: The different formats support different feature sets. For more information about the feature sets that are supported by the different text file formats, see File formats that are supported in Excel.

Browse to the location where you want to save the new text file, and then click Save.

A dialog box appears, reminding you that only the current worksheet will be saved to the new file. If you are certain that the current worksheet is the one that you want to save as a text file, click OK. You can save other worksheets as separate text files by repeating this procedure for each worksheet.

You may also see an alert below the ribbon that some features might be lost if you save the workbook in a CSV format.

For more information about saving files in other formats, see Save a workbook in another file format.

Import a text file by connecting to it

You can import data from a text file into an existing worksheet.

Click the cell where you want to put the data from the text file.

On the Data tab, in the Get External Data group, click From Text.

In the Import Data dialog box, locate and double-click the text file that you want to import, and click Import.

Follow the instructions in the Text Import Wizard. Click Help on any page of the Text Import Wizard for more information about using the wizard. When you are done with the steps in the wizard, click Finish to complete the import operation.

In the Import Data dialog box, do the following:

Under Where do you want to put the data?, do one of the following:

To return the data to the location that you selected, click Existing worksheet.

To return the data to the upper-left corner of a new worksheet, click New worksheet.

Optionally, click Properties to set refresh, formatting, and layout options for the imported data.

Excel puts the external data range in the location that you specify.

If Excel does not convert a column of data to the format that you want, you can convert the data after you import it. For more information, see Convert numbers stored as text to numbers and Convert dates stored as text to dates.

Export data to a text file by saving it

You can convert an Excel worksheet to a text file by using the Save As command.

Go to File > Save As.

The Save As dialog box appears.

In the Save as type box, choose the text file format for the worksheet.

For example, click Text (Tab delimited) or CSV (Comma delimited).

Note: The different formats support different feature sets. For more information about the feature sets that are supported by the different text file formats, see File formats that are supported in Excel.

Browse to the location where you want to save the new text file, and then click Save.

A dialog box appears, reminding you that only the current worksheet will be saved to the new file. If you are certain that the current worksheet is the one that you want to save as a text file, click OK. You can save other worksheets as separate text files by repeating this procedure for each worksheet.

A second dialog box appears, reminding you that your worksheet may contain features that are not supported by text file formats. If you are interested only in saving the worksheet data into the new text file, click Yes. If you are unsure and would like to know more about which Excel features are not supported by text file formats, click Help for more information.

For more information about saving files in other formats, see Save a workbook in another file format.

The way you change the delimiter when importing is different depending on how you import the text.

If you use Get & Transform Data > From Text/CSV, after you choose the text file and click Import, choose a character to use from the list under Delimiter. You can see the effect of your new choice immediately in the data preview, so you can be sure you make the choice you want before you proceed.

If you use the Text Import Wizard to import a text file, you can change the delimiter that is used for the import operation in Step 2 of the Text Import Wizard. In this step, you can also change the way that consecutive delimiters, such as consecutive quotation marks, are handled.

See Text Import Wizard for more information about delimiters and advanced options.

If you want to use a semi-colon as the default list separator when you Save As .csv, but need to limit the change to Excel, consider changing the default decimal separator to a comma — this forces Excel to use a semi-colon for the list separator. Obviously, this will also change the way decimal numbers are displayed, so also consider changing the Thousands separator to limit any confusion.

Clear Excel Options > Advanced > Editing options > Use system separators.

Set Decimal separator to , (a comma).

Set Thousands separator to . (a period).

When you save a workbook as a .csv file, the default list separator (delimiter) is a comma. You can change this to another separator character using Windows Region settings.

Caution: Changing the Windows setting will cause a global change on your computer, affecting all applications. To only change the delimiter for Excel, see Change the default list separator for saving files as text (.csv) in Excel.

In Microsoft Windows 10, right-click the Start button, and then click Settings.

Click Time & Language, and then click Region in the left panel.

In the main panel, under Regional settings, click Additional date, time, and regional settings.

Under Region, click Change date, time, or number formats.

In the Region dialog, on the Format tab, click Additional settings.

In the Customize Format dialog, on the Numbers tab, type a character to use as the new separator in the List separator box.

In Microsoft Windows, click the Start button, and then click Control Panel.

Under Clock, Language, and Region, click Change date, time, or number formats.

In the Region dialog, on the Format tab, click Additional settings.

In the Customize Format dialog, on the Numbers tab, type a character to use as the new separator in the List separator box.

Note: After you change the list separator character for your computer, all programs use the new character as a list separator. You can change the character back to the default character by following the same procedure.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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In this post, we look at how to import multiple Excel files that contain multiple sheets into one Excel table.

Importing multiple files from a folder is one of the most popular functions of Power Query. A common question I get is “what about if an Excel file had multiple sheets”.

In this post, we answer that question.

You can download the files used in the tutorial to follow along.

Watch the Video

In this scenario, we have a folder that contains four Excel workbooks. Each one with training data for months of the year.

Each workbook has six sheets. Only four of those sheets (London, Birmingham, York and Reading) contain data that we want imported to the Excel table.

Import Excel Files from a Folder

Let’s start by connecting to the folder that contains the Excel files that we need.

1. Click Data > Get Data > From File > From Folder.

1. Click the Browse button to locate the folder that contains the files. In the files provided the folder is named Data.

1. Click Transform Data on the next window which lists the contents of the folder.

The Power Query Editor opens and shows the four Excel workbooks.

There are columns displaying the file name, extension, date created and more. We only want the Content and Name columns.

1. Select the Content column, hold Ctrl and select the Name column so they are both selected. Right click and Remove Other Columns.

Create a Custom Column to Get the Sheets Data

We now need to extract the data on the sheets of each of the workbooks in that folder. For this, we will create a custom column and use a small bit of M code. Very exciting!!

1. Click Add Column > Custom Column.

1. In the Custom Column window, enter GetSheets for the column name.

1. Then enter the following formula.

=Excel.Workbook([Content],true)

Content is the name of the header that contains the objects (sheets and tables) of the workbook. True states to use headers.

1. Click Ok.

The additional column is added. This GetSheets column contains a table with information about the different objects of each workbook.

1. Click the double arrow button in the GetSheets column header to extract the columns from the table. Click Ok.

You can now see all of the sheets and tables from each workbook in the list. Information such as the object name, kind and if it is hidden or not is shown.

You can now filter out the sheets or tables that you do not want to use.

We will start by filtering out any tables, as we are only interested in the sheets, in this example.

1. Click the filter arrow for the GetSheets.Kind column and uncheck the Table box. Click Ok.

In this example, we also do not want all of the sheets. We want to exclude the Lists and Summary sheets from the data import.

1. Click the filter arrow for the GetSheets.Item column and uncheck the Lists and Summary boxes. Click Ok.

We can now remove any columns that we do not want. In this example, we will remove the Content, Name, Item, Kind and Hidden columns.

1. Click on the Content column, then hold Ctrl and click the other columns. Right click and Remove Columns.

The Name column is often useful to keep, but in this example we have the date on the sheets, so the Name column offers us nothing useful.

We are left with just the sheet name and data columns.

Extract the Sheets Data

We can now extract the data for the sheets of each workbook.

1. Click the double arrow button on the GetSheets.Data column.
2. We will extract all of the columns but uncheck the Use original column name as prefix box.

We now have all the data from those sheets and for each workbook.

To finish, we will do some final Power Query checks and changes.

1. Change the column header from GetSheets.Name to Venue.
2. Change the data types, Venue to Text, Course to Text, Date to Date and No of Delegates to Whole number.

1. Click Home > Close & Load list arrow > Close & Load To.
2. Choose where you want to load the data. In this example, I will load it to a Table on the Existing Worksheet in range A1.

This completes the mission of importing data from multiple sheets and from multiple Excel files.

We can now continue our analysis on this data easily with formulas, PivotTables and other Excel magic.