Excel if with multiple or conditions

To perform complicated and powerful data analysis, you need to test various conditions at a single point in time. The data analysis might require logical tests also within these multiple conditions.

For this, you need to perform Excel if statement with multiple conditions or ranges that include various If functions in a single formula.

Those who use Excel daily are well versed with Excel If statement as it is one of the most-used formula. Here you can check various Excel If or statement, Nested If, AND function, Excel IF statements, and how to use them. We have also provided a VIDEO TUTORIAL for different If Statements.

There are various If statements available in Excel. You have to know which of the Excel If you will work at what condition. Here you can check multiple conditions where you can use Excel If statement.

1) Excel If Statement

If you want to test a condition to get two outcomes then you can use this Excel If statement.

=If(Marks>=40, “Pass”)

2) Nested If Statement

Let’s take an example that met the below-mentioned condition

• If the score is between 0 to 60, then Grade F
• If the score is between 61 to 70, then Grade D
• If the score is between 71 to 80, then Grade C
• If the score is between 81 to 90, then Grade B
• If the score is between 91 to 100, then Grade A

Then to test the condition the syntax of the formula becomes,

=If(B5<60, “F”,If(B5<71, “D”, If(B5<81,”C”,If(B5<91,”B”,”A”)

3) Excel If with Logical Test

There are 2 different types of conditions AND and OR. You can use the IF statement in excel between two values in both these conditions to perform the logical test.

AND Function: If you are performing the logical test based on AND function, then excel will give you TRUE as an outcome in every condition else it will return false.

OR Function: If you are using OR condition for the logical test, then excel will give you an outcome as TRUE if any of the situations match else it returns false.

For this, multiple testing is to be done using AND and OR function, you should gain expertise in using either or both of these with IF statement. Here we have used if the function with 3 conditions.

How to apply IF & AND function in Excel

• To perform this multiple if and statements in excel, we will take the data set for the student’s marks that contain fields such as English and Math’s Marks.
• The score of the English subject is stored in the D column whereas the Maths score is stored in column E.
• Let say a student passes the class if his or her score in English is greater than or equal to 20 and he or she scores more than 60 in Maths.
• To create a report in matters of seconds, if formula combined with AND can suffice.
• Type =IF( Excel will display the logical hint just below the cell F2. The parameters of this function are logical_test, value_if_true, value_if_false.
• The first parameter contains the condition to be matched. You can use multiple If and AND conditions combined in this logical test.
• In the second parameter, type the value that you want Excel to display if the condition is true. Similarly, in the third parameter type the value that will be displayed if your condition is false.

• Apply If & And formula, you will get =IF(AND(D2>=20,E2>=60),”Pass”,”Fail”).

• Add Pass/Fail column in the current table.

• After you have applied this formula, you will find the result in the column.
• Copy the formula from cell F2 and paste in all other cells from F3 to F13.

How to use If with Or function in Excel

To use If and Or statement excel, you need to apply a similar formula as you have applied for If & And with the only difference is that if any of the condition is true then it will show you True.

To apply the formula, you have to follow the above process. The formula is =IF((OR(D2>=20, E2>=60)), “Pass”, “Fail”). If the score is equal or greater than 20 for column D or the second score is equal or greater than 60 then the person is the pass.

How to Use If with And & Or function

If you want to test data based on several multiple conditions then you have to apply both And & Or functions at a single point in time. For example,

Situation 1: If column D>=20 and column E>=60

Situation 2: If column D>=15 and column E>=60

If any of the situations met, then the candidate is passed, else failed. The formula is

=IF(OR(AND(D2>=20, E2>=60), AND(D2>=20, E2>=60)), “Pass”, “Fail”).

4) Excel If Statement with other functions

Above we have learned how to use excel if statement multiple conditions range with And/Or functions. Now we will be going to learn Excel If Statement with other excel functions.

• Excel If with Sum, Average, Min, and Max functions

Let’s take an example where we want to calculate the performance of any student with Poor, Satisfactory, and Good.

If the data set has a predefined structure that will not allow any of the modifications. Then you can add values with this If formula:

=If((A2+B2)>=50, “Good”, If((A2+B2)=>30, “Satisfactory”, “Poor”))

Using the Sum function,

=If(Sum(A2:B2)>=120, “Good”, If(Sum(A2:B2)>=100, “Satisfactory”, “Poor”))

Using the Average function,

=If(Average(A2:B2)>=40, “Good”, If(Average(A2:B2)>=25, “Satisfactory”, “Poor”))

Using Max/Min,

If you want to find out the highest scores, using the Max function. You can also find the lowest scores using the Min function.

=If(C2=Max($C$2:$C$10), “Best result”, “ “)

You can also find the lowest scores using the Min function.

=If(C2=Min($C$2:$C$10), “Worst result”, “ “)

If we combine both these formulas together, then we get

=If(C2=Max($C$2:$C$10), “Best result”, If(C2=Min($C$2:$C$10), “Worst result”, “ “))

You can also call it as nested if functions with other excel functions. To get a result, you can use these if functions with various different functions that are used in excel.

So there are four different ways and types of excel if statements, that you can use according to the situation or condition. Start using it today.

So this is all about Excel If statement multiple conditions ranges, you can also check how to add bullets in excel in our next post.

I hope you found this tutorial useful

You may also like the following Excel tutorials:

• Multiple If Statements in Excel
• Excel Logical test
• How to Compare Two Columns in Excel (using VLOOKUP & IF)
• Using IF Function with Dates in Excel (Easy Examples)

Using IF with AND, OR and NOT functions

The IF function allows you to make a logical comparison between a value and what you expect by testing for a condition and returning a result if that condition is True or False.

=IF(Something is True, then do something, otherwise do something else)

But what if you need to test multiple conditions, where let’s say all conditions need to be True or False ( AND), or only one condition needs to be True or False ( OR), or if you want to check if a condition does NOT meet your criteria? All 3 functions can be used on their own, but it’s much more common to see them paired with IF functions.

Use the IF function along with AND, OR and NOT to perform multiple evaluations if conditions are True or False.

IF(AND()) — IF(AND(logical1, [logical2], . ), value_if_true, [value_if_false]))

IF(OR()) — IF(OR(logical1, [logical2], . ), value_if_true, [value_if_false]))

IF(NOT()) — IF(NOT(logical1), value_if_true, [value_if_false]))

The condition you want to test.

The value that you want returned if the result of logical_test is TRUE.

The value that you want returned if the result of logical_test is FALSE.

Here are overviews of how to structure AND, OR and NOT functions individually. When you combine each one of them with an IF statement, they read like this:

AND – =IF(AND(Something is True, Something else is True), Value if True, Value if False)

OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False)

NOT – =IF(NOT(Something is True), Value if True, Value if False)

Examples

Following are examples of some common nested IF(AND()), IF(OR()) and IF(NOT()) statements. The AND and OR functions can support up to 255 individual conditions, but it’s not good practice to use more than a few because complex, nested formulas can get very difficult to build, test and maintain. The NOT function only takes one condition.

Here are the formulas spelled out according to their logic:

=IF(AND(A2>0,B2 0,B4 50),TRUE,FALSE)

IF A6 (25) is NOT greater than 50, then return TRUE, otherwise return FALSE. In this case 25 is not greater than 50, so the formula returns TRUE.

IF A7 (“Blue”) is NOT equal to “Red”, then return TRUE, otherwise return FALSE.

Note that all of the examples have a closing parenthesis after their respective conditions are entered. The remaining True/False arguments are then left as part of the outer IF statement. You can also substitute Text or Numeric values for the TRUE/FALSE values to be returned in the examples.

Here are some examples of using AND, OR and NOT to evaluate dates.

Here are the formulas spelled out according to their logic:

IF A2 is greater than B2, return TRUE, otherwise return FALSE. 03/12/14 is greater than 01/01/14, so the formula returns TRUE.

=IF(AND(A3>B2,A3 B2,A4 B2),TRUE,FALSE)

IF A5 is not greater than B2, then return TRUE, otherwise return FALSE. In this case, A5 is greater than B2, so the formula returns FALSE.

Using AND, OR and NOT with Conditional Formatting

You can also use AND, OR and NOT to set Conditional Formatting criteria with the formula option. When you do this you can omit the IF function and use AND, OR and NOT on their own.

From the Home tab, click Conditional Formatting > New Rule. Next, select the “ Use a formula to determine which cells to format” option, enter your formula and apply the format of your choice.

Edit Rule dialog showing the Formula method» loading=»lazy»>

Using the earlier Dates example, here is what the formulas would be.

If A2 is greater than B2, format the cell, otherwise do nothing.

=AND(A3>B2,A3 B2,A4 B2)

If A5 is NOT greater than B2, format the cell, otherwise do nothing. In this case A5 is greater than B2, so the result will return FALSE. If you were to change the formula to =NOT(B2>A5) it would return TRUE and the cell would be formatted.

Note: A common error is to enter your formula into Conditional Formatting without the equals sign (=). If you do this you’ll see that the Conditional Formatting dialog will add the equals sign and quotes to the formula — =»OR(A4>B2,A4

Need more help?

​​​​​​​

See also

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Источник

How to use Excel If Statement with Multiple Conditions Range [AND/OR]

To perform complicated and powerful data analysis, you need to test various conditions at a single point in time. The data analysis might require logical tests also within these multiple conditions.

For this, you need to perform Excel if statement with multiple conditions or ranges that include various If functions in a single formula.

Those who use Excel daily are well versed with Excel If statement as it is one of the most-used formula. Here you can check various Excel If or statement, Nested If, AND function, Excel IF statements, and how to use them. We have also provided a VIDEO TUTORIAL for different If Statements.

Table of Contents

Excel If Statement Multiple Conditions range

There are various If statements available in Excel. You have to know which of the Excel If you will work at what condition. Here you can check multiple conditions where you can use Excel If statement.

1) Excel If Statement

If you want to test a condition to get two outcomes then you can use this Excel If statement.

2) Nested If Statement

Let’s take an example that met the below-mentioned condition

• If the score is between 0 to 60, then Grade F
• If the score is between 61 to 70, then Grade D
• If the score is between 71 to 80, then Grade C
• If the score is between 81 to 90, then Grade B
• If the score is between 91 to 100, then Grade A

Then to test the condition the syntax of the formula becomes,

3) Excel If with Logical Test

There are 2 different types of conditions AND and OR. You can use the IF statement in excel between two values in both these conditions to perform the logical test.

AND Function: If you are performing the logical test based on AND function, then excel will give you TRUE as an outcome in every condition else it will return false.

OR Function: If you are using OR condition for the logical test, then excel will give you an outcome as TRUE if any of the situations match else it returns false.

For this, multiple testing is to be done using AND and OR function, you should gain expertise in using either or both of these with IF statement. Here we have used if the function with 3 conditions.

How to apply IF & AND function in Excel

• To perform this multiple if and statements in excel, we will take the data set for the student’s marks that contain fields such as English and Math’s Marks.
• The score of the English subject is stored in the D column whereas the Maths score is stored in column E.
• Let say a student passes the class if his or her score in English is greater than or equal to 20 and he or she scores more than 60 in Maths.
• To create a report in matters of seconds, if formula combined with AND can suffice.
• Type =IF( Excel will display the logical hint just below the cell F2. The parameters of this function are logical_test, value_if_true, value_if_false.
• The first parameter contains the condition to be matched. You can use multiple If and AND conditions combined in this logical test.
• In the second parameter, type the value that you want Excel to display if the condition is true. Similarly, in the third parameter type the value that will be displayed if your condition is false.

• Apply If & And formula, you will get =IF(AND(D2>=20,E2>=60),”Pass”,”Fail”).

• Add Pass/Fail column in the current table.

• After you have applied this formula, you will find the result in the column.
• Copy the formula from cell F2 and paste in all other cells from F3 to F13.

How to use If with Or function in Excel

To use If and Or statement excel, you need to apply a similar formula as you have applied for If & And with the only difference is that if any of the condition is true then it will show you True.

To apply the formula, you have to follow the above process. The formula is =IF((OR(D2>=20, E2>=60)), “Pass”, “Fail”). If the score is equal or greater than 20 for column D or the second score is equal or greater than 60 then the person is the pass.

How to Use If with And & Or function

If you want to test data based on several multiple conditions then you have to apply both And & Or functions at a single point in time. For example,

Situation 1: If column D>=20 and column E>=60

Situation 2: If column D>=15 and column E>=60

If any of the situations met, then the candidate is passed, else failed. The formula is

4) Excel If Statement with other functions

Above we have learned how to use excel if statement multiple conditions range with And/Or functions. Now we will be going to learn Excel If Statement with other excel functions.

• Excel If with Sum, Average, Min, and Max functions

Let’s take an example where we want to calculate the performance of any student with Poor, Satisfactory, and Good.

If the data set has a predefined structure that will not allow any of the modifications. Then you can add values with this If formula:

Using the Sum function,

Using the Average function,

Using Max/Min,

If you want to find out the highest scores, using the Max function. You can also find the lowest scores using the Min function.

You can also find the lowest scores using the Min function.

If we combine both these formulas together, then we get

You can also call it as nested if functions with other excel functions. To get a result, you can use these if functions with various different functions that are used in excel.

So there are four different ways and types of excel if statements, that you can use according to the situation or condition. Start using it today.

So this is all about Excel If statement multiple conditions ranges, you can also check how to add bullets in excel in our next post.

I hope you found this tutorial useful

You may also like the following Excel tutorials:

Источник

Multiple IFs in Excel

Multiple IF Conditions in Excel

The multiple IF conditions in Excel are IF statements contained within another IF statement. They are used to test multiple conditions simultaneously and return distinct values. The additional IF statements can be included in the “value if true” and “value if false” arguments of a standard IF formula.

For example, suppose we have a dataset of students’ scores from B1:B12. We need to grade the students according to their scores. Then, using the IF condition, we can manage the multiple conditions. In this example, we can insert the nested IF formula in cell D1 to assign a grade to a score. We can grade total score as “A,” “B,” “C,” “D,” and “F.” A score would be “F” if it is greater than or equal to 30, “D” if it is greater than 60, and “C” if it is greater than or equal to 70, and “A,” “B” if the score is less than 95. We can insert the formula in D1 with 5 separate IF functions:

Table of contents

Explanation

The IF formula is used when we wish to test a condition and return one value if the condition is met and another value if it is not met.

Syntax

IF (condition1, result1, IF (condition2, result2, IF (condition3, result3,………..)))

Examples

Example #1

Suppose we wish to find how a student scores in an exam. There are two exam scores of a student, and we define the total score (sum of the two scores) as “Good,” “Average,” and “Bad.” A score would be “Good” if it is greater than or equal to 60, ‘Average’ if it is between 40 and 60, and ‘Bad’ if it is less than or equal to 40.

Let us say the first score is stored in column B, the second in column C.

The following formula tells Excel to return “Good,” “Average,” or “Bad”:

=IF(D2>=60,”Good”,IF(D2>40,”Average”,”Bad”))

This formula returns the result as given below:

Drag the formula to get results for the rest of the cells.

We can see that one multiple IF function is sufficient in this case as we need to get only 3 results.

We can see that one multiple IF function is sufficient in this case as we need to get only 3 results.

Example #2

We want to test one more condition in the above examples: the total score of 70 and above is categorized as “Excellent.”

=IF(D2>=70,”Excellent”,IF(D2>=60,”Good”,IF(D2>40,”Average”,”Bad”)))

This formula returns the result as given below:

Excellent: >=70

Good: Between 60 & 69

Average: Between 41 & 59

Bad:

We can add several “IF” conditions if required similarly.

Example #3

Suppose we wish to test a few sets of different conditions. In that case, those conditions can be expressed using logical OR and AND, nesting the functions inside IF statements and then nesting the IF statements into each other.

For instance, if we have two columns containing the number of targets made by an employee in 2 quarters: Q1 and Q2. Then, we wish to calculate the performance bonus of the employee based on a higher target number.

We can make a formula with the logic:

1. If either Q1 or Q2 targets are greater than 70, then the employee gets a 10% bonus,
2. If either of them is greater than 60, then the employee receives a 7% bonus,
3. If either of them is greater than 50, then the employee gets a 5% bonus,
4. If either is greater than 40, then the employee receives a 3% bonus. Else, no bonus.

So, we first write a few OR statements like (B2>=70,C2>=70), and then nest them into logical tests of IF functions as follows:

=IF(OR(B2>=70,C2>=70),10%,IF(OR(B2>=60,C2>=60),7%, IF(OR(B2>=50,C2>=50),5%, IF(OR(B2>=40,C2>=40),3%,””))))

This formula returns the result as given below:

Next, drag the formula to get the results of the rest of the cells.

Example #4

Now, let us say we want to test one more condition in the above example:

1. If both Q1 and Q2 targets are greater than 70, then the employee gets a 10% bonus
2. if both of them are greater than 60, then the employee receives a 7% bonus
3. if both of them are greater than 50, then the employee gets a 5% bonus
4. if both of them are greater than 40, then the employee receives a 3% bonus
5. Else, no bonus.

So, we first write a few AND statements like (B2>=70,C2>=70), and then nest them: tests of IF functions as follows:

=IF(AND(B2>=70,C2>=70),10%,IF(AND(B2>=60,C2>=60),7%, IF(AND(B2>=50,C2>=50),5%, IF(AND(B2>=40,C2>=40),3%,””))))

This formula returns the result as given below:

Next, drag the formula to get results for the rest of the cells.

Things to Remember

• The multiple IF function evaluates the logical tests in the order they appear in a formula. So, for example, as soon as one condition evaluates to be “True,” the following conditions are not tested.
  • For instance, if we consider the second example discussed above, the multiple IF condition in Excel evaluates the first logical test (D2>=70) and returns “Excellent” because the condition is “True” in the below formula:

=IF(D2>=70,”Excellent”,IF(D2>=60,,”Good”,IF(D2>40,”Average”,”Bad”))

Now, if we reverse the order of IF functions in Excel as follows:

=IF(D2>40,”Average”,IF(D2>=60,,”Good”,IF(D2>=70,”Excellent”,”Bad”))

In this case, the formula tests the first condition. Since 85 is greater than or equal to 70, a result of this condition is also “True,” so the formula would return “Average” instead of “Excellent” without testing the following conditions.

Correct Order

Incorrect Order

Note: Changing the order of the IF function in Excel would change the result.

• Evaluate the formula logic– To see the step-by-step evaluation of multiple IF conditions, we can use the ‘Evaluate Formula’ feature in excel on the “Formula” tab in the “Formula Auditing” group. Clicking the “Evaluate” button will show all the steps in the evaluation process.
• For instance, in the second example, the evaluation of the first logical testLogical TestA logical test in Excel results in an analytical output, either true or false. The equals to operator, “=,” is the most commonly used logical test.read more of multiple IF formulas will go as D2>=70; 85>=70; True; Excellent.

• Balancing the parentheses: If the parentheses do not match in terms of number and order, then the multiple IF formula would not work.
  • If we have more than one set of parentheses, the parentheses pairs are shaded in different colors so that the opening parentheses match the closing ones.
  • Also, on closing the parenthesis, the matching pair is highlighted.

• Numbers and Text should be treated differently: The text should always be enclosed in double quotes in the multiple IF formula.
• Multiple IF’s can often become troublesome: Managing many true and false conditions and closing brackets in one statement becomes difficult. Therefore, it is always good to use other tools like IF function or VLOOKUP in case Multiple IF’sVLOOKUP In Case Multiple IF’sSometimes while working with data, when we match the data to the reference Vlookup, it finds the first value and does not look for the next value. However, for a second result, to use Vlookup with multiple criteria, we need to use other functions with it.read more are difficult to maintain in Excel.

Recommended Articles

This article is a guide to Multiple IF Conditions in Excel. We discuss using multiple IF conditions, practical examples, and a downloadable Excel template. You may also learn more about Excel from the following articles: –

Источник

I received a lot of questions on how to use IF function with 3 conditions, so I’ve decided to write an article on this topic.

The IF examples described in this article assume that you have a basic understanding of how the IF function works. All examples from this article work in Excel for Microsoft 365 or Excel 2021, 2019, 2016, 2013, 2010, and 2007.

IF is one of the most used Excel functions. In case you are unfamiliar with the IF function, then I strongly recommend reading my article on Excel IF function first. It’s a step-by-step guide, and it includes a lot of useful examples. It also shows the basics of writing an Excel IF statement with multiple conditions, but it’s not as detailed as this guide. Make sure you also download the exercise file.

As a data analyst, you need to be able to evaluate multiple conditions at the same time and perform an action or display certain values when the logical tests are TRUE. This means that you will need to learn how to write more complex formulas, which sooner or later will include multiple IF statements in Excel, nested one inside the other.

Let’s take a look at how to write a simple IF function with 3 logical tests.

The first example uses an IF statement with three OR conditions. We will use an IF formula which sets the Finance division name if the department is Accounting, Financial Reporting, or Planning & Budgeting.

The IF statement from cell E31 is:
=IF(OR(D31="Accounting", D31="Financial Reporting", D31="Planning & Budgeting"), "Finance", "Other")

This IF formula works by checking three OR conditions:

• Is the data from the cell D31 equal to Accounting? In our case, the answer is no, and the formula continues and evaluates the second condition.
• Is the text from the cell D31 equal to Financial Reporting? The answer is still no, and the formula continues and evaluates the third condition.
• Is the text from the cell D31 equal to Planning & Reporting? The answer is yes, our IF function returns TRUE, and displays the word Finance in cell E31.

Next, we focus our attention on an example that uses an IF statement with three AND conditions.

Our table shows exam scores for three exams. If the student received a score of at least 70 for all three exams, then we will return Pass. Otherwise, we will display Fail.

The IF statement from cell H53 is:
=IF(AND(E53>=70, F53>=70, G53>=70), "Pass", "Fail")

This IF formula works by checking all three AND conditions:

• Is the score for Exam 1 higher than or equal to 70? In our case, the answer is yes, and the formula continues and evaluates the second condition.
• Is the score for Exam 2 higher than or equal to 70? Well, yes it is. Now the formula moves to the third condition.
• Is the score for Exam 3 higher than or equal to 70? Yes, it is. Since all three conditions are met, the IF statement is TRUE and returns the word Pass in cell H53.

Excel IF statement with multiple conditions

The final section of this article is focused on how to write an Excel IF statement with multiple conditions, and it includes two examples:

• multiple nested IF statements (also known as nested IFS)
• formula with a mix of AND, OR, and NOT conditions

How many IF statements can you nest in Excel? The answer is 64, but I’ve never seen a formula that uses that many. Also, I’m sure that there are far better alternatives to using such a complicated formula.

Multiple nested IF statements

In this example, I have calculated the grade of the students based on their scores using a formula with 4 nested IF functions.

=IF(E107<60, "F", IF(E107<70, "D", IF(E107<80, "C", IF(E107<90, "B" ,"A"))))

Note: In this case, the order of the conditions influences the result of your formula. When your conditions overlap, Excel will return the [value_if_true] argument from the first IF statement that is TRUE and ignores the rest of the values. If you want your formula to work properly, always pay attention to the logical flow and the order of your nested IF functions.

If you have to write an IF statement with 3 outcomes, then you only need to use one nested IF function. The first IF statement will handle the first outcome, while the second one will return the second and the third possible outcomes.

Note: If you have Office 365 installed, then you can also use the new IFS function. You can read more about IFS on Microsoft’s website.

Multiple IF statements in Excel with AND, OR, and NOT conditions

I have saved the best for last. This example is the most advanced from this article, as it involves an IF statement with several other logical functions.

In the exercise file, I have included a list of orders. Each row includes the order date, the order value, the product category, and the free shipping flag. We want to flag orders as eligible if the following cumulative logical conditions are met:

• the order was placed during 2020
• the order includes products from only two categories: PC or Laptop
• the order was not flagged as Free shipping

The formula I’ve used for cell H80 is shown below:

=IF(AND(D80>=DATE(2020,1,1), D80<=DATE(2020,12,31), OR(F80="PC", F80="Laptop"), NOT(G80="Yes")), "Eligible", "Not eligible")

Here’s how this works:

1. AND makes sure that all the logical conditions need to be met to flag the order as Eligible. If any of them is FALSE, then our entire IF statement will return the [value_if_false] argument.
2. D80>=DATE(2020,1,1) and D80<=DATE(2020,12,31) check if the order was placed between January 1st and December 31st, 2020.
3. OR is used to check whether the product category is PC or Laptop.
4. Finally, NOT is used to check if the Free shipping flag is different from Yes.

I’ve also added a video that shows how to nest IF functions in case you are still having difficulties understanding how a nested IF formula works.

And there you have it. I hope that after reading this guide, you have a much better understanding of using IF function with 3 logical tests (or any number actually). While it may seem intimidating at first, I guarantee that if you write an IF formula with multiple criteria daily, your productivity will eventually skyrocket.

This is why, if you have any questions on how to use IF function with 3 conditions, please leave a comment below and I will do my best to help you out. I reply to every comment or email that I receive.

The IF function is one of the most commonly used in Excel. The function can test a single condition as well as perform multiple complex logic tests. We can thus control the execution of Excel tasks using the IF function.

This is important since it enables us to perform actions depending on whether they meet certain conditions defined by the IF formula. We can also add data to cells using the function if other cells meet any of the conditions defined in the IF formula.

To add multiple conditions to an IF formula, we simply add nested IF functions.

In this article, you will learn the basics of the IF function and how to come up with an array of IF formulas. You will also learn the nested IF’s function.

Let’s get started!

1. Basic IF formula that tests a single condition

A single IF statement tests whether a condition is met and returns a value if TRUE and another value if FALSE.

IF (logical test, ‘value_if_true’, ‘value_if_false’)

In the example below, let us test whether the price is less than or equal to 2000. If the condition is true return cheap, otherwise return expensive!

Go to Cell C2 and type ‘=IF(B2<=2000,»CHEAP», «EXPENSIVE»)’

The if formula above records or posts the String Good whenever the single condition B2<=2000.

2. IF formula with multiple conditions (Nested IF Functions.

If you have complex data or want to perform powerful data analysis, you might need to test multiple conditions at a time. You might need to perform a logical test across multiple conditions.

In such cases, you have to use an IF statement with multiple conditions/ranges in a single formula. These multiple IF conditions are normally called nested IF Functions.  The function is used if want more than 3 different results. 

The general syntax for IF function with multiple conditions is

=IF (condition one is true, do something, IF (condition two is true, do something, IF (conditions three is true, do something, else do something)))

Commas are used to separate conditions and IF functions in the IF formula. The «)» is used to close all IFs at the End of the formula while the » (» opens all IF functions. The number of «(» should be equal to that of «)».

In our above example, we can include multiple conditions in the IF formula as follows

=IF(B2<=2000,»CHEAP»,IF(B2<=6000,»AFFORDABLE»,IF(B2<=10000,»EXPENSIVE»,»LUXURIOUS»)))

Press Enter to get the results and use the AutoFill feature to copy the formula to the rest of the cells.

3. IF formula with logical test

You can use an IF statement with AND and OR conditions to perform a logical test. IF your formula has AND function, the logical test returns TRUE if all the conditions are met; otherwise, it will return FALSE. While the OR Function returns TRUE if any of the conditions is met; otherwise it returns FALSE.

3.1 IF with AND Function

In the example below, a student is deemed to pass the exam if he/she has a score of 42 in Maths and 50 in English.

With this information, we can write the condition as follows;

AND (C14>=42, D14>=50)

To know whether the student passed or failed the exam. You can use the IF statement.

= IF(AND (C14>=42, D14>=50),”PASS”,”FAIL”)

Press enter and use the AutoFill feature to copy the formula to the rest of the cells.

3.2 IF with OR Function

The IF with OR Function works the same way as the AND function we have seen above. The only difference is that, if one of the conditions is TRUE then the result will be TRUE.

Follow the above process to apply the OR Function.

In cell E14, type = IF(OR (C14>=42, D14>=50),”PASS”,”FAIL”)

Press enter to get the results.

3. IF with ISNUMBER and ISTEXT Functions

You can use ISNUMBER and ISTEXT formula to find whether the cells have text value, number, or blank.

=IF(ISTEXT(A1), «Text», IF(ISNUMBER(A1), «Number», IF(ISBLANK(A1), «Blank», «»)))

You can only apply AND & OR functions at a time if your task requires you to evaluate several sets of conditions. For example, if you are checking exam results using these criteria:

Condition 1: exam1>50 and exam2>50

Condition 2: exam1>40 and exam2>60

In this case, the exam is deemed passed if either of the conditions is passed.

Although the formula may seem tricky, you only need to express each condition as an AND statement and nest them in the OR function. That is because meeting all the conditions is not necessary, but either statement will serve the purpose. Therefore, the general formula will be:

OR(AND(B2>50, C2>50), AND(B2>40, C2>60)

You can now use the OR function to test the logic of IF and supply the desired value_if_true and value_if_false values. In the end, the final IF formula with multiple AND & OR statements will turn into:

=IF(OR(AND(B2>50, C2>50), AND(B2>40, C2>60), «Pass», «Fail»)

5. Using the Array Formula

An Array formula can also help to get an Excel IF to test multiple conditions. For example, to evaluate the AND logical condition, you can use the asterisk:

IF(condition1) * (condition2) * …, value_if_true, value_if_false)

While to test conditions using OR logic, you will apply the plus sign:

IF(condition1) + (condition2) + …, value_if_true, value_if_false)

Finally, you can complete the Array formula by pressing Ctrl + Shift + Enter buttons together. The trick can also work as a regular formula in Excel 365 and Excel 2021 since it supports dynamic arrays.

Example: We can get “Pass” if cells B2 and C2 are greater than 50 by applying the formulas;

=IF((B2>50) * (C2>50), «Pass», «Fail») for AND logic

…, and

=IF((B2>50) + (C2>50), «Pass», «Fail») for OR logic.

6. IF With Other Excel Functions

Other Excel functions that can give the IF formula for multiple conditions include

6.1 IF#N/A Error in VLOOKUP Function

The VLOOKUP or any other lookup function returns a N/A error if it cannot find something. Therefore, you can return zero, blank, or text if #N/A to make your table neat. Here, you will need the following generic formula:

IF(ISNA(VLOOKUP(…)), value_if_na, VLOOKUP(…))

Example 1. If the lookup value in a cell (E1) is not found, the formula returns 0 as shown below;

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), 0, VLOOKUP(E1, A2:B10, 2, FALSE))

Example 2: If the lookup value is not found, the formula returns blank as shown below;

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), «», VLOOKUP(E1, A2:B10, 2, FALSE))

Example 3: If the lookup value is not available, the formula returns a specific text as shown below;

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), «Not found», VLOOKUP(E1, A2:B10, 2, FALSE))

6.2 IF With SUM, AVERAGE, MIN, and MAX Functions

Excel has the SUMIF and SUMIFS functions that you can use, to sum up values in cells using certain criteria. You can use the SUM function to test the IF logic of your business. For instance, you can apply this formula to determine the text labels based on the sum of cells B2 and C2 values;

=IF(SUM(B2:C2)>130, «Good», IF(SUM(B2:C2)>110, «Satisfactory», «Poor»))

From the formula, the return text label is “Good” if the sum of the two cells is greater than 130. If the sum is greater than 110, the return text is “Satisfactory”, while if the sum is 110 or below, the return text is “Poor”.

You can still embed the AVERAGE function similarly to test the IF logic and return a different text label based on the average score of the two cells. In this case, the generic formula will be;

=IF(AVERAGE(B2:C2)>65, «Good», IF(AVERAGE(B2:C2)>55, «Satisfactory», «Poor»))

If the sum of cells B2 and C2 is indicated in cell D2, you can use the MAX and MIN functions to identify the highest and lowest values through the formulas;

=IF(D2=MAX($D$2: $D$10), «Best result», «»)

=IF(D2=MAX($D$2: $D$10), «Best result», «»)

Lastly, you can nest the two functions into one another to have both text labels in one column to get the formula;

=IF(D2=MAX($D$2:$D$10), «Best result», IF(D2=MIN($D$2:$D$10), «Worst result», «»))

6.3 IF with CONCATENATE Function

You can also use the CONCATENATE and IF functions to output the result of IF and some text into one cell. Here, you can use the formula;

=CONCATENATE(«You performed «, IF(B1>100,»fantastic!», IF(B1>50, «well», «poor»)))

From the formula, the student will get a «fantastic» result if the score in cell B1 is greater than 100. On the other hand, the result will be «well» if the score in cell B1 is greater than 50.

6.4 IF with ISERROR and ISNA Functions

These functions can only work in modern Excel versions where they trap and replace errors with another predefined value. For instance, the IFERROR function works in Excel 2007 and later, while the IFNA function works in Excel 2013 and later. When using earlier Excel versions, you will need the combinations of IF ISERROR and IF ISNA. So, what is the difference between these applications?

The answer is simple: IFERROR and ISERROR functions can handle all the possible errors resulting from Excel calculations, including VALUE, N/A, NAME, REF, NUM, DIV/0, and NULL errors. Contrary, IFNA, and ISNA handle only N/A errors.

Example: If you want to replace the #DIV/0 (divide by zero error) with a predefined text or value, you can use the formula;

=IF(ISERROR(A2/B2), «N/A», A2/B2), where;

A2 represents the value in cell A2

B2 represents the value in cell B2.

A2/B2 represents the results attained after dividing A2 by B2.

If the value in cell B2 is 0, the formula will return a N/A text.

I hope you found this tutorial useful.

Home / Excel Formulas / How to Combine IF and OR Functions in Excel

IF Function is one of the most powerful functions in excel. And, the best part is, that you can combine other functions with IF to increase its power.

Combining IF and OR functions is one of the most useful formula combinations in excel. In this post, I’ll show you why we need to combine IF and OR functions. And, why it’s highly useful for you.

Quick Intro

I am sure you have used both of these functions but let me give you a quick intro.

• IF – Use this function to test a condition. It will return a specific value if that condition is true, or else some other specific value if that condition is false.
• OR – Test multiple conditions. It will return true if any of those conditions is true, and false if all of those conditions are false.

The crux of both of the functions is IF function can test only one condition at a time. And, OR function can test multiple conditions but only return true/false. And, if we combine these two functions we can test multiple conditions with OR & return a specific value with IF.

How do IF and OR functions Work?

In the syntax of the IF function, have a logical test argument that we use to specify a condition to test.

IF(logical_test,value_if_true,value_if_false)

And, then it returns a value based on the result of that condition. Now, if we use OR function for that argument and specify multiple conditions for it.

If any of the conditions is true OR will return true and IF will return the specific value. And, if none of the conditions is true OR with return FALSE IF will return another specific value. In this way, we can test more than one value with the IF function. Let’s get into some real-life examples.

Examples

Here I have a table with stock details of two warehouses. Now the thing is I want to update the status in the table.

If there is no stock in both of the warehouses status should be “Out of Stock”. And, if there is stock in any of the warehouse status should be “In-Stocks”. So here I have to check two different conditions “Warehouse-1” & “Warehouse-2”.
And the formula will be.

=IF(OR(B2>0,C2>0),"In-Stock","Out of Stock")

In the above formula, if there is a value greater than zero in any of the cells (B2 & C2) OR function will return true, and IF will return the value “In-Stock”. But, if both cells have zero then OR will return false, and IF will return the value “Out of Stock”.

Last Words

Both of the functions are equally useful but when you combine them, you can use them in a better way. As I told you, by combining IF and Or functions you can test more than one condition. You can solve your two problems with this combination of functions.

And, if you want to Get Smarter than Your Colleagues check out these FREE COURSES to Learn Excel, Excel Skills, and Excel Tips and Tricks.

A fruit seller is selling apples. You will buy apples only if they are Red or Juicy. If an apple is not Red nor Juicy, you will not buy it.

Here we have two conditions and at least one of them need to be true to make you happy. Let’s write an IF OR formula for this in Excel 2016.
Implementation of IF with OR
Generic Formula

=IF(OR(condition1, condition2,…),value if true, value if false)

Example
Let’s consider the example we discussed in the beginning.
We have this table of apple’s colour and type.
If the colour is “Red” or type is “Juicy” then write OK in column D. If the color is not “Red”, nor the type is “Juicy” then type Not OK.

Write this IF OR formula in D2 column and drag it down.

=IF(OR(B3=»Red»,C3=»Juicy»),»OK»,»Not OK»)

And you can see now that only apples that are Red or Juicy are marked OK.

How It Works
IF Statement : You know how IF function in Excel works. It takes a boolean expression as first argument and returns one expression if TRUE and another if FALSE. Learn more about The Excel  IF function.

=IF(TRUE or FALSE, statement if True, statement if false)

OR Function: Checks multiple conditions. Returns TRUE only if at least one of the conditions is TRUE else returns FALSE.

=OR(condition1, condition2,….) ==> TRUE/FALSE

In the end, OR function provides IF function TRUE or FALSE argument and based on that IF prints the result.
Alternate Solution:
Another way to do this is to use nested IFs for Multiple Conditions.

=IF(B3=»Red», “OK”, IF(C3=»Juicy»,”OK”,”Not OK”),”Not OK”)

Nested IF is good when we want different results but not when only one result. It will work but for multiple conditions, it will make your excel formula too long.

So here we learned about how to use IF with OR to check multiple conditions and show results if at least one of all conditions is TRUE. But what if you want to show results only if all condition is true. We will use AND function with IF in excel to do so.

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IF with AND Function in Excel

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Things will not always be the way we want them to be. The unexpected can happen. For example, let’s say you have to divide numbers. Trying to divide any number by zero (0) gives an error. Logical functions come in handy such cases. In this tutorial, we are going to cover the following topics.

In this tutorial, we are going to cover the following topics.

• What is a Logical Function?
• IF function example
• Excel Logic functions explained
• Nested IF functions

What is a Logical Function?

It is a feature that allows us to introduce decision-making when executing formulas and functions. Functions are used to;

• Check if a condition is true or false
• Combine multiple conditions together

What is a condition and why does it matter?

A condition is an expression that either evaluates to true or false. The expression could be a function that determines if the value entered in a cell is of numeric or text data type, if a value is greater than, equal to or less than a specified value, etc.

IF Function example

We will work with the home supplies budget from this tutorial. We will use the IF function to determine if an item is expensive or not. We will assume that items with a value greater than 6,000 are expensive. Those that are less than 6,000 are less expensive. The following image shows us the dataset that we will work with.

• Put the cursor focus in cell F4
• Enter the following formula that uses the IF function

=IF(E4<6000,”Yes”,”No”)

HERE,

• “=IF(…)” calls the IF functions
• “E4<6000” is the condition that the IF function evaluates. It checks the value of cell address E4 (subtotal) is less than 6,000
• “Yes” this is the value that the function will display if the value of E4 is less than 6,000

• “No” this is the value that the function will display if the value of E4 is greater than 6,000

When you are done press the enter key

You will get the following results

Excel Logic functions explained

The following table shows all of the logical functions in Excel

S/N	FUNCTION	CATEGORY	DESCRIPTION	USAGE
01	AND	Logical	Checks multiple conditions and returns true if they all the conditions evaluate to true.	=AND(1 > 0,ISNUMBER(1)) The above function returns TRUE because both Condition is True.
02	FALSE	Logical	Returns the logical value FALSE. It is used to compare the results of a condition or function that either returns true or false	FALSE()
03	IF	Logical	Verifies whether a condition is met or not. If the condition is met, it returns true. If the condition is not met, it returns false. =IF(logical_test,[value_if_true],[value_if_false])	=IF(ISNUMBER(22),”Yes”, “No”) 22 is Number so that it return Yes.
04	IFERROR	Logical	Returns the expression value if no error occurs. If an error occurs, it returns the error value	=IFERROR(5/0,”Divide by zero error”)
05	IFNA	Logical	Returns value if #N/A error does not occur. If #N/A error occurs, it returns NA value. #N/A error means a value if not available to a formula or function.	=IFNA(D6*E6,0) N.B the above formula returns zero if both or either D6 or E6 is/are empty
06	NOT	Logical	Returns true if the condition is false and returns false if condition is true	=NOT(ISTEXT(0)) N.B. the above function returns true. This is because ISTEXT(0) returns false and NOT function converts false to TRUE
07	OR	Logical	Used when evaluating multiple conditions. Returns true if any or all of the conditions are true. Returns false if all of the conditions are false	=OR(D8=”admin”,E8=”cashier”) N.B. the above function returns true if either or both D8 and E8 admin or cashier
08	TRUE	Logical	Returns the logical value TRUE. It is used to compare the results of a condition or function that either returns true or false	TRUE()

A nested IF function is an IF function within another IF function. Nested if statements come in handy when we have to work with more than two conditions. Let’s say we want to develop a simple program that checks the day of the week. If the day is Saturday we want to display “party well”, if it’s Sunday we want to display “time to rest”, and if it’s any day from Monday to Friday we want to display, remember to complete your to do list.

A nested if function can help us to implement the above example. The following flowchart shows how the nested IF function will be implemented.

The formula for the above flowchart is as follows

=IF(B1=”Sunday”,”time to rest”,IF(B1=”Saturday”,”party well”,”to do list”))

HERE,

• “=IF(….)” is the main if function
• “=IF(…,IF(….))” the second IF function is the nested one. It provides further evaluation if the main IF function returned false.

Practical example

Create a new workbook and enter the data as shown below

• Enter the following formula

=IF(B1=”Sunday”,”time to rest”,IF(B1=”Saturday”,”party well”,”to do list”))

• Enter Saturday in cell address B1
• You will get the following results

Download the Excel file used in Tutorial

Summary

Logical functions are used to introduce decision-making when evaluating formulas and functions in Excel.