Excel filter not all columns - Word и Excel - помощь в работе с программами

Use AutoFilter or built-in comparison operators like «greater than» and “top 10” in Excel to show the data you want and hide the rest. Once you filter data in a range of cells or table, you can either reapply a filter to get up-to-date results, or clear a filter to redisplay all of the data.

Use filters to temporarily hide some of the data in a table, so you can focus on the data you want to see.

Filter a range of data

Select any cell within the range.
Select Data > Filter.
Select the column header arrow .
Select Text Filters or Number Filters, and then select a comparison, like Between.
Enter the filter criteria and select OK.

Filter data in a table

When you put your data in a table, filter controls are automatically added to the table headers.

Select the column header arrow for the column you want to filter.
Uncheck (Select All) and select the boxes you want to show.
Click OK.

The column header arrow changes to a Filter icon. Select this icon to change or clear the filter.

Filter data in a table

When you put your data in a table, filtering controls are added to the table headers automatically.

Select the data you want to filter. On the Home tab, click Format as Table, and then pick Format as Table.
In the Create Table dialog box, you can choose whether your table has headers.
- Select My table has headers to turn the top row of your data into table headers. The data in this row won’t be filtered.
- Don’t select the check box if you want Excel for the web to add placeholder headers (that you can rename) above your table data.
Click OK.
To apply a filter, click the arrow in the column header, and pick a filter option.

Filter a range of data

If you don’t want to format your data as a table, you can also apply filters to a range of data.

Select the data you want to filter. For best results, the columns should have headings.
On the Data tab, choose Filter.

Filtering options for tables or ranges

You can either apply a general Filter option or a custom filter specific to the data type. For example, when filtering numbers, you’ll see Number Filters, for dates you’ll see Date Filters, and for text you’ll see Text Filters. The general filter option lets you select the data you want to see from a list of existing data like this:

Number Filters lets you apply a custom filter:

In this example, if you want to see the regions that had sales below $6,000 in March, you can apply a custom filter:

Here’s how:

Click the filter arrow next to March > Number Filters > Less Than and enter 6000.
Click OK.

Excel for the web applies the filter and shows only the regions with sales below $6000.

You can apply custom Date Filters and Text Filters in a similar manner.

To clear a filter from a column

Click the Filter button next to the column heading, and then click Clear Filter from <«Column Name»>.

To remove all the filters from a table or range

Select any cell inside your table or range and, on the Data tab, click the Filter button.

This will remove the filters from all the columns in your table or range and show all your data.

Click a cell in the range or table that you want to filter.
On the Data tab, click Filter.
Click the arrow in the column that contains the content that you want to filter.
Under Filter, click Choose One, and then enter your filter criteria.

Notes:

You can apply filters to only one range of cells on a sheet at a time.
When you apply a filter to a column, the only filters available for other columns are the values visible in the currently filtered range.
Only the first 10,000 unique entries in a list appear in the filter window.

Click a cell in the range or table that you want to filter.
On the Data tab, click Filter.
Click the arrow in the column that contains the content that you want to filter.
Under Filter, click Choose One, and then enter your filter criteria.
In the box next to the pop-up menu, enter the number that you want to use.
Depending on your choice, you may be offered additional criteria to select:

Notes:

You can apply filters to only one range of cells on a sheet at a time.
When you apply a filter to a column, the only filters available for other columns are the values visible in the currently filtered range.
Only the first 10,000 unique entries in a list appear in the filter window.
Instead of filtering, you can use conditional formatting to make the top or bottom numbers stand out clearly in your data.

You can quickly filter data based on visual criteria, such as font color, cell color, or icon sets. And you can filter whether you have formatted cells, applied cell styles, or used conditional formatting.

In a range of cells or a table column, click a cell that contains the cell color, font color, or icon that you want to filter by.
On the Data tab, click Filter .
Click the arrow in the column that contains the content that you want to filter.
Under Filter, in the By color pop-up menu, select Cell Color, Font Color, or Cell Icon, and then click a color.

This option is available only if the column that you want to filter contains a blank cell.

Click a cell in the range or table that you want to filter.
On the Data toolbar, click Filter.
Click the arrow in the column that contains the content that you want to filter.
In the (Select All) area, scroll down and select the (Blanks) check box.
Notes:
- You can apply filters to only one range of cells on a sheet at a time.
- When you apply a filter to a column, the only filters available for other columns are the values visible in the currently filtered range.
- Only the first 10,000 unique entries in a list appear in the filter window.

Click a cell in the range or table that you want to filter.
On the Data tab, click Filter .
Click the arrow in the column that contains the content that you want to filter.

Under Filter, click Choose One, and then in the pop-up menu, do one of the following:

To filter the range for	Click
Rows that contain specific text	Contains or Equals.
Rows that do not contain specific text	Does Not Contain or Does Not Equal.

In the box next to the pop-up menu, enter the text that you want to use.

Depending on your choice, you may be offered additional criteria to select:

To	Click
Filter the table column or selection so that both criteria must be true	And.
Filter the table column or selection so that either or both criteria can be true	Or.

Click a cell in the range or table that you want to filter.
On the Data toolbar, click Filter .
Click the arrow in the column that contains the content that you want to filter.

Under Filter, click Choose One, and then in the pop-up menu, do one of the following:

To filter for	Click
The beginning of a line of text	Begins With.
The end of a line of text	Ends With.
Cells that contain text but do not begin with letters	Does Not Begin With.
Cells that contain text but do not end with letters	Does Not End With.

In the box next to the pop-up menu, enter the text that you want to use.

Depending on your choice, you may be offered additional criteria to select:

To	Click
Filter the table column or selection so that both criteria must be true	And.
Filter the table column or selection so that either or both criteria can be true	Or.

Wildcard characters can be used to help you build criteria.

Click a cell in the range or table that you want to filter.
On the Data toolbar, click Filter.
Click the arrow in the column that contains the content that you want to filter.
Under Filter, click Choose One, and select any option.
In the text box, type your criteria and include a wildcard character.

For example, if you wanted your filter to catch both the word «seat» and «seam», type sea?.

Do one of the following:

Use	To find
? (question mark)	Any single character For example, sm?th finds «smith» and «smyth»
* (asterisk)	Any number of characters For example, *east finds «Northeast» and «Southeast»
~ (tilde)	A question mark or an asterisk For example, there~? finds «there?»

Use

To find

? (question mark)

Any single character

For example, sm?th finds «smith» and «smyth»

* (asterisk)

Any number of characters

For example, *east finds «Northeast» and «Southeast»

~ (tilde)

A question mark or an asterisk

For example, there~? finds «there?»

Do any of the following:

To	Do this
Remove specific filter criteria for a filter	Click the arrow in a column that includes a filter, and then click Clear Filter.
Remove all filters that are applied to a range or table	Select the columns of the range or table that have filters applied, and then on the Data tab, click Filter.
Remove filter arrows from or reapply filter arrows to a range or table	Select the columns of the range or table that have filters applied, and then on the Data tab, click Filter.

When you filter data, only the data that meets your criteria appears. The data that doesn’t meet that criteria is hidden. After you filter data, you can copy, find, edit, format, chart, and print the subset of filtered data.

Table with Top 4 Items filter applied

Filters are additive. This means that each additional filter is based on the current filter and further reduces the subset of data. You can make complex filters by filtering on more than one value, more than one format, or more than one criteria. For example, you can filter on all numbers greater than 5 that are also below average. But some filters (top and bottom ten, above and below average) are based on the original range of cells. For example, when you filter the top ten values, you’ll see the top ten values of the whole list, not the top ten values of the subset of the last filter.

In Excel, you can create three kinds of filters: by values, by a format, or by criteria. But each of these filter types is mutually exclusive. For example, you can filter by cell color or by a list of numbers, but not by both. You can filter by icon or by a custom filter, but not by both.

Filters hide extraneous data. In this manner, you can concentrate on just what you want to see. In contrast, when you sort data, the data is rearranged into some order. For more information about sorting, see Sort a list of data.

When you filter, consider the following guidelines:

Only the first 10,000 unique entries in a list appear in the filter window.
You can filter by more than one column. When you apply a filter to a column, the only filters available for other columns are the values visible in the currently filtered range.
You can apply filters to only one range of cells on a sheet at a time.

Note: When you use Find to search filtered data, only the data that is displayed is searched; data that is not displayed is not searched. To search all the data, clear all filters.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Excel Column Filter (Table of Contents)

Filter Column in Excel
How to Filter a Column in Excel?

Filter Column in Excel

Filters in Excel are used for filtering the data by selecting the data type in the filter dropdown. By using a filter, we can make out the data that we want to see or on which we need to work.

To access/apply a filter in any column of excel, go to the Data menu tab; under Sort & Filter, we will find the Filter option.

How to Filter a Column in Excel?

To filter a column in excel is a very simple and easy task. Let’s understand the working of how to filter a column in Excel with an example.

You can download this Column Filter Excel Template here – Column Filter Excel Template

We have some sample data tables in excel, where we will apply the filter in columns. Below is the screenshot of a data set, which has multiple columns and multiple rows with various data sets.

For applying Excel Column Filter, select the top row first, and the filter will be applied to the selected row only, as shown below. Sometimes when we work for a large set of data and select the filter directly, the current look of the sheet can be applied.

As we can see in the above screenshot, row 1 is selected, and it is ready to apply the filters.

Now for applying filters, go to the Data menu, and under Sort & Filters, select Filters.

Once we click on Filters, we can see the filters will be applied in the selected row, as shown in the below screenshot.

The top row 1 now has the dropdown. This drop-down is those things by which we can filter the data as per our need.

To open the drop-down option in an applied filter, click on the down arrow (as shown below) or go to any column top and press Alt + Down.

A drop-down menu will appear, as shown in the below screenshot.

As we can see in the above screenshot, there are few filter options provided by Microsoft.

Sort A to Z / Sort Oldest to Newest (for dates) / Sort Smallest to Largest (for numbers)
Sort Z to A / Sort Newest to Oldest (for dates) / Sort Largest to Smallest (for numbers)
Sort by Color
Clear Filter From “Product Type” (This would entitle the name of columns where a filter is applied)
Filter by Color
Text Filters
Search/Manual Filter

As we can see in the first screenshot, where data is in a randomly scattered format. Let us apply the filter and see what changes happen in the data. For that, go to column A and in the drop-down menu, select only Desktops, as shown in the below screenshot, and click on OK.

Once we do it, we will see, the data is now filtered with Desktop. And whatever the data is there in w.r.t. Desktop in the rest of the columns will also get filtered, as the screenshot below.

As we can see in the above screenshot, data is now filtered with Desktop, and all the columns are also sorted with data available for Desktop. Also, the line numbers, which are circled in the above screenshot, are also showing the random numbers. This means that the filter which we have applied was in a random format, so the line numbers have also been scattered when we applied the filter.

Now, let’s try to apply the text filter, which is a very interesting part of filtering the data. For that, go to any of the columns, and click on the drop-down button to see the filter options.

Now go to Text Filters.

We will find a few more options available for filtering the data, as shown in the below screenshot.

The highlighted portion of Text Filters in the box has Equals, Does Not Equal, Begins With, Ends With, Contains, Does Not Contain, and Custom Filter.

Equal: With this, we can filter the data with an exact equal word available in the data.
Does Not Equal: With this, we can filter the data with a word that does not match the available words in the data.
Begins With: This filters the data, which begins with a specific word or letter, or character.
Ends With – This filters the data, which ends with a specific word or letter, or character.
Contains: With this, we can filter the data which contains any specific word or letter, or character.
Does Not Contain: With this, we can filter the data which does not contain any specific word, letter, or character.
Custom Filter: With this, we can apply any combination of the above-mentioned Text Filters in data together to get data filtered more deeply and specific to our requirement. Once we click on Custom Filter, we will get a box of Custom AutoFilter, as shown in the below screenshot.

As we can see in the above screenshot of Custom AutoFilter, it has to two filter options at the left sides, which And and Or check-in circles separate. And the other two boxes provided on the left side are for filling the criteria values. This can be called a smart filter.

There are different ways of applying the Excel column filter.

Data menu -> Filter
By pressing Ctrl + Shift + L together.
By pressing Alt + D + F + F simultaneously.

Pros of Excel Column Filter

By applying filters, we can sort the data as per our needs.
By filters, performing the analysis or any work becomes easy.
Filters sort the data with words, numbers, cell colors, font colors, or with any range. Also, multiple criteria can be used as well.

Cons of Excel Column Filter

Filters can be applied to all kinds of range sizes, but it is not useful if the data size increases up to a certain limit. For some cases, if the data is going beyond 50,000 lines, then it becomes slow, and sometimes it does not show data available in any column.

Things to Remember

If you are using filter and freeze panel together, then first apply the filter and then use freeze panel. By doing this, data will be frozen from the middle portion of the sheet.
Avoid or be cautious while using a filter for huge sets of data (maybe for 50000 or more). It will take a lot more time to get applied, and sometimes the file also gets crashed.

To	Do this
Remove all filters that are applied to a range or table	Select the columns of the range or table that have filters applied, and then on the Data tab, click Filter.

How do I filter multiple columns in Excel at the same time?

Filter multiple columns simultaneously with Kutools for Excel

Click Enterprise > Super Filter, see screenshot:
In the popped out Super Filter dialog box: (1.)
After finishing the criteria, please click Filter button, and the data has been filtered based on multiple column criteria simultaneously, see screenshot:

How do I apply filters to all columns?

Select the Data tab, then click the Filter command. A drop-down arrow will appear in the header cell for each column.
Click the drop-down arrow for the column you want to filter.
The Filter menu will appear.
The Custom AutoFilter dialog box will appear.
The data will be filtered by the selected text filter.

Why can’t I filter all columns in Excel?

Make sure that the headings are only present in the first column. Select the complete table region only. Home tab -> Format Table As -> Choose any of the options and check the heading available when prompted. Try sorting it either ways and it should work for all columns.

How do I filter an entire Excel spreadsheet?

How to sort filtered data in Excel

Select the whole sheet by pressing “CTRL” + “A” on your PC or “command” + “A” on your Mac keyboard.
Click on “Data” in the top toolbar.
Click on “Filter.” You will see an arrow at the top of each column.
Click on one of those arrows to pull up the “Filter” pop-up.

What is Advanced Filter in Excel?

The Advanced Filter gives you the flexibility to extract your records to another location on the same worksheet or another worksheet in your workbook. It also allows the use of an “OR” statement in your Filters. ( Example: Which sales were less than $400 “OR” greater than $600).

What is the difference between filter and advanced filter?

Here are some differences between the regular filter and Advanced filter: While the regular data filter will filter the existing dataset, you can use Excel advanced filter to extract the data set to some other location as well. Excel Advanced Filter allows you to use complex criteria.

How do I filter multiple columns in sheets?

You can do this manually by selecting the cells using your mouse, or by selecting one of the cells in your data set and pressing Ctrl+A on your keyboard. Once your data is selected, click Data > Sort Range from the Google Sheets menu. In the “Sort Range” option box, you can select how you wish to sort your data.

Select the columns of the range or table that have filters applied, and then on the Data tab, click Filter. Select the columns of the range or table that have filters applied, and then on the Data tab, click Filter.

How do you select all cells in a filtered column?

Select Only the Visible Cells with Alt+;

Select the range of cells in your worksheet.
Press Alt+; (hold down the Alt key and then press the semicolon key).
Select the range of cells in your worksheet.
Click the Find & Select button on the Home tab, then click Go to Special…
Select Visible cells only…
Click OK.

What is the fastest way to filter in Excel?

Filter by selecting values or searching
Selecting values from a list and searching are the quickest ways to filter. When you click the arrow in a column that has filtering enabled, all values in that column appear in a list. To select by values, in the list, clear the (Select All) check box.

What is Vlookup in Excel?

VLOOKUP stands for ‘Vertical Lookup’. It is a function that makes Excel search for a certain value in a column (the so called ‘table array’), in order to return a value from a different column in the same row.

What is Freeze Excel?

The Excel Freeze Panes tool allows you to lock your column and/or row headings so that, when you scroll down or over to view the rest of your sheet, the first column and/or top row remain on the screen.

How do I filter filters in Excel?

Try it!

Select any cell within the range.
Select Data > Filter.
Select the column header arrow .
Select Text Filters or Number Filters, and then select a comparison, like Between.
Enter the filter criteria and select OK.

Why Advanced Filter in Excel not working?

Another reason why your Excel filter may not be working may be due to merged cells. Unmerge any merged cells or so that each row and column has it’s own individual content. If your column headings are merged, when you filter you may not be able to select items from one of the merged columns.

How do I filter data in Excel with formulas?

How to filter by using a formula in Excel

=IFERROR(INDEX(list range,SMALL(IF(criteria=criteria range,ROW(criteria range),””),ROW()-ROW(return title cell))),””)
$E$3=C:C.
IF($E$3=C:C,ROW(C:C),””)
=IFERROR(INDEX(B:B,SMALL(IF($E$3=C:C,ROW(C:C),””),ROW()-ROW(E5))),””)

How do I get rid of vertical merges?

In order to create a vertical merge, first select the cells you want to merge, click the Merge icon in the spreadsheet toolbar and then click “Merge vertically.” If you make a mistake, you can always reverse the merge by clicking “Unmerge” in the drop-down menu.

How do you sort columns in sheets without mixing Data?

Click Data and select Sort range from the drop-down menu. The Sorting dialog box appears. Select the desired column you want to sort by. Select ascending or descending.

Is advanced filter dynamic?

To make the Advanced Filter dynamic you need to use Macros. Depending upon your convenience, you can select different options to execute the Macros.

What is a dynamic filter?

Dynamic filters are a set of fields and values that can be configured to appear on the left side of a report. These filters allow you to quickly narrow down the data displayed to only those records you care about. If the report is shown on a table Home page, the dynamic filters appear there as well.

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Advanced filter in Excel provides more opportunities for managing on data management spreadsheets. It is more complex in settings, but much more effective in action.

Using a standard filter, a Microsoft Excel user can solve not all of the tasks that are set. There is no visual display of the applied filtering conditions. It is not possible to apply more than two selection criteria. You can not filter the duplicate values to leave only unique records. And the criteria themselves are schematic and simple. The functionality of the extended filter is much richer. Let’s take a closer look at its possibilities.

How to make the advanced filter in Excel?

The advanced filter allows you to analysis data on an unlimited set of conditions. With this tool, the user can:

to specify more than two selection criteria;
to copy the result of filtering to another sheet;
to set the condition of any complexity with the helping of formulas;
to extract the unique values.

The algorithm for applying the extended filter is simple.

To make the table with the original data or to open an existing one. Like so:

To create the condition table. The features: the header line is the same with the «cap» of the filtered table. To avoid errors, need to copy the header line in the source table and paste it on the same sheet (side, top, underarm) or on another sheet. We enter the selection criteria into the condition table.

Go to the «DATA» tab — «Sort and filter» — «Advanced». If the filtered information should be displayed on another sheet (NOT where the source table is), then you need to run the extended filter from another sheet.

In the «Advanced Filter» window that opens, to select the method of processing information (on the same sheet or on the other one), set the initial range (the table 1, example) and the range of conditions (the table 2, conditions). The header lines must be included in the ranges.

ranges.

To close the «Advanced Filter» window, click OK. We see the result.

result.

The top table is the result of the filtering. The lower nameplate with the conditions is given for clarity near.

How to use the advanced filter in Excel?

To cancel the action of the advanced filter, we place the cursor anywhere in the table and press Ctrl + Shift + L or «DATA» — «Sort and Filter» — «Clear».

We will find using the «Advanced Filter» tool information on the values that contain the word «Set».

In the table of conditions we bring in the criteria. For example, these are:

The program in this case will search for all information on the goods, in the title of which there is the word «Set».

Set.

To search for the exact value, you can use the «=» sign. We enter the following criteria in the condition table:

Excel sees the «=» as a signal: the user will set the formula now. In order for the program to work correctly, the following should be written in the formula line: =»=Set of covers 6″.

After using the «Advanced Filter»:

We filter the source table by the condition «OR» for different columns now. The operator «OR» is also in the tool «AutoFilter». But there it can be used within the single column.

In the condition label we introduce the selection criteria: =»=Set of covers 6″. (In the column «Name of product») and = «<2.5$» (in the column «Price»). That is, the program must select those values that contain the EXACTLY information about the good «Set of covers 6 ». OR to the information about the goods, which price is <2.5.

Please note: the criteria must be written under the corresponding headings in the DIFFERENT lines.

The result of selection:

The advanced filter allows you to use as a criterion of a formula. Let’s consider the example.

Selection of the line with the maximum indebtedness: =MAX(Table1[Debt]).

MAX.

So we get the results as after running several filters on the one Excel sheet.

How to make few filters in Excel?

Let’s create the filter by several values. To do this, we enter in the table of conditions several criteria for selecting data:

Apply the tool «Advanced Filter»:

Good.

Now from the table with the selected data we will extract new information, which was selected according to other criteria. There are only shipping date for autumn 2015 (from September to November). Example:

We introduce a new criterion in the condition table and apply the filtering tool. The initial range — is the table with data selected according to the previous criterion. This is how the filter is performed across on several columns.

To use few filters, you can create several condition tables on the new sheets. The method of implementation depends from the task which was set by user.

How to make the filter in Excel by lines?

By standard methods — you may not do it by any ways. Microsoft Excel selects data only in columns. Therefore, we need to look for other solutions.

Here are some examples of string criteria for the extended filter in Excel:

Convert to the table. For example, from three rows make a list of three columns and apply the filtering to the transformed version.

Use formulas to display exactly the data in the string that are needed. For example, make some indicator drop-down list. And in the next cell, enter the formula using the IF function. When a certain value is selected from the drop-down list, its parameter appears next to it.

To give an example of how the filter works by rows in Excel, we are creating the label:

For the list of products, we create the drop-down list:

If necessary, learn how to create a drop-down list in Excel.

Above the table with the original data, we insert an empty line. In the cells, we introduce the formula that will show which columns the information is taken from.

Next to the drop-down list box, we enter the following formula:

Its task is select from the table those values, that correspond to a certain good.

Done.

Download examples of advanced filtering

Thus, using the tool «Drop-down list» and built-in functions Excel selects data in rows according to a certain criterion.

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What is Filter in Excel?

The filter in excel helps display relevant data by eliminating the irrelevant entries temporarily from the view. The data is filtered as per the given criteria. The purpose of filtering is to focus on the crucial areas of a dataset. For example, the city-wise sales data of an organization can be filtered by the location. Hence, the user can view the sales of selected cities at a given time.

A filter is necessarily required when working with a huge database. Being a widely used tool, the filter converts a comprehensive view into an easy-to-understand one. To apply filters, the dataset must contain a header row which specifies the name of every column.

What is Filter in Excel?
- How to Filter in Excel?
  - Method 1: With Filter Option Under the Home tab
  - Method 2: With Filter Option Under the Data tab
  - Method 3: With the Shortcut key
- How to Add Filters in Excel?
  - Example #1–“Number Filters” Option
  - Example #2–“Search Box” Option
- Option while you Drop Down the Filter Function
- The Techniques of Filtering in Excel
- Frequently Asked Questions
- Recommended Articles

How to Filter in Excel?

You can download this Filter Column Excel Template here – Filter Column Excel Template

It is good to work with filters because they fit our needs the way we want to. In order to filter data, select the entries to be visible and deselect the rest of the items.

The three methods to add filters in excel are listed as follows:

With filter option under the Home tab
With filter option under the Data tab
With the shortcut key

Let us consider a dataset to go through the three methods of adding filters.

The following table shows the invoices issued to the buyers of different cities. We want to filter the data using different methods.

Method 1: With Filter Option Under the Home tab

In the Home tab, there is a “filter” option under the “sort and filter” drop-down of the “editing” section, as shown in the following image.

Step 1: Select the data and click “filter” under the “sort and filter” drop-down.

Step 2: The filters are added to the selected data range. The drop-down arrows, shown within the red boxes in the following image, are filters.

Step 3: Click the drop-down arrow of the column “city” to view the different names of the cities.

Step 4: To see the invoice values of “Delhi” only, select “Delhi” and uncheck all the remaining boxes.

Step 5: The data for the city “Delhi” is filtered and displayed in the following image.

Method 2: With Filter Option Under the Data tab

In the Data tab, there is a “filter” option under the “sort and filter” section, as shown in the following image.

Method 3: With the Shortcut key

The keyboard shortcutsAn Excel shortcut is a technique of performing a manual task in a quicker way.read more are a good way to speed up the daily tasks. Select the data and add the filter using either of the following shortcuts:

Press the keys “Shift+Ctrl+L” together.

Press the keys “Alt+D+F+F” together.

Note: The preceding shortcuts for adding filtersUsing sorting and filtering, we can see the data category wise. With filtering data quickly you can easily navigate through menus or clicking through a mouse in less time.read more are toggle keys. Repetitive pressing helps to turn on and turn off the filters.

How to Add Filters in Excel?

We can filter numbers using advanced techniques. Let us consider some examples to understand the working of filters in Excel.

Example #1–“Number Filters” Option

Working on the data under the preceding heading (methods of filtering in Excel), we want to apply the following filters:

a. To filter column B (invoice value) for numbers greater than 10000

b. To filter column B for numbers greater than 10000 but less than 20000

Let us go through the two cases one by one.

a. Filter numbers greater than 10000

Step 1: Open the filter in column B (invoice value) by clicking on the filter symbol.

Step 2: In “number filters,” choose the “greater than” option, as shown in the following image.

Step 3: The “custom autofilter” box appears.

Step 4: Enter the number 10000 in the box to the right of “is greater than.”

Step 5: The output displays the invoice values greater than 10000. The symbol within the red box is the filter icon. It indicates that the filter has been applied to column B.

b. Filter numbers greater than 10000 but less than 20000

Step 1: In “number filters,” choose the “greater than” option.

Step 2: In the “custom autofilter” box, select “is less than” in the second box to the left-hand side. This is shown in the following image.

Step 3: Enter the number 10000 in the box to the right of “is greater than.” Enter the number 20000 in the box to the right of “is less than.”

Step 4: The output displays the invoice values greater than 10000 but less than 20000.

Example #2–“Search Box” Option

Working on the data under the preceding heading (methods of filtering in Excel), we have replaced the first column (city) with product IDs.

We want to filter the details of product ID “prd 1.”

The steps are listed as follows:

Step 1: Add filters to the columns “product ID” and “invoice value.”

Step 2: In the search boxA search box in Excel finds the needed data by typing into it, then filters the data and displays only that much info. When working with large datasheets, this simple tool may save a lot of time.read more, enter the value that is to be filtered. So, enter “prd 1.”

Step 3: The output displays only the filtered value from the list, as shown in the following image. Hence, we can see the invoice value of the product ID “prd 1.”

Option while you Drop Down the Filter Function

Sort A to Z and Sort Z to A: If you wish to arrange your data ascending or descending order.
Sort by Color: If you want to filter the data by color if a cell is filled by color.
Text filter: When you want to filter a column with some exact text or number.
Filter cells that begin with or end with an exact character or the text
Filter cells that contain or do not contain a given character or word anywhere in the text.
Filter cells that are exactly equal or not equal to a detailed character.

For example:

Suppose you want to use the filter for a specific item. Click on to text filter and choose equals.

It enables you the one dialogue, which includes a Custom Auto-Filter dialogue box.

Enter fruits under category and click Ok.

Now you will get the data of fruits category only as shown below.

The Techniques of Filtering in Excel

The following techniques must be followed while filtering data:

If the dataset is large, type the value to be filtered. This filters all the possible matches.
If numerical data has to be filtered by specifying the greater than or the less than number, use the “number filters” option.
If data has to be filtered by the color of specific rows, use the “filter by color” option.

Frequently Asked Questions

1. What are filters and how to add them in Excel?

Filtering is a technique which displays the required information and removes the unwanted data from the view. It helps the user focus on the relevant data at a given time.

The steps to add filters in Excel are listed as follows:
• Ensure that a header row appears on top of the data, specifying the column labels.
• Select the data on which filters are to be added.
• Add filters by any of the three given methods.
o Click the “filter” option under the “sort and filter” (editing section) drop-down of the Home tab.
o Click the “filter” option under the “sort and filter” section of the Data tab.
o Press the keys “Shift+Ctrl+L” or “Alt+D+F+F.”

Note: As soon as the filters are added, a drop-down arrow appears on the particular column header.

2. How to apply filters to one or more columns?

The steps to apply filters to one or more columns are listed as follows:
• Click the drop-down arrow of the column to be filtered.
• Uncheck the “select all” option which helps deselect all data.
• Select the boxes to be displayed.
• Click “Ok.”
The drop-down arrow changes to the filter icon as soon as a filter is applied. When filters are applied to multiple columns, the filter icon appears on each one of them. Hovering over the filter icon shows the filters that have been applied.

Note: The drop-down arrow on a column header indicates a filter is added. The filter icon indicates a filter has been applied.

3. How to use filters in Excel?

The filters can be applied to numbers, text values, and dates. These cases are discussed as follows:
Filter numbers
• Click on the “number filters.”
• Select any of the options like “equals,” “does not equals,” “greater than,” “less than,” “between,” “above average,” and so on.
• Specify the required fields in the dialog box that appears. This box may or may not be displayed.

For instance, in “equals,” enter the number against which the values should be compared. The filtered results show the matching numerical values.

Filter text and date values
• To filter text and date values, select “text filters” and “date filters” from the respective drop-down arrows.
• The “text filters” allow filtering text strings which contain specific characters or words. The “date filters” allow filtering dates for a particular year, month, week, and so on.

Note: The “plus” and the “minus” sign of the date filters are used for expanding and collapsing the various levels respectively.

Filter a range of data

Filter data in a table

Related Topics

Filter data in a table

Filter a range of data

Filtering options for tables or ranges

To clear a filter from a column

To remove all the filters from a table or range

Need more help?

Filter Column in Excel

How to Filter a Column in Excel?

Pros of Excel Column Filter

Cons of Excel Column Filter

Things to Remember

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Table of contents

How to Filter in Excel?

Method 1: With Filter Option Under the Home tab

Method 2: With Filter Option Under the Data tab

Method 3: With the Shortcut key

How to Add Filters in Excel?

Example #1–“Number Filters” Option

Example #2–“Search Box” Option

Option while you Drop Down the Filter Function

The Techniques of Filtering in Excel

Frequently Asked Questions

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