Excel comments to cell

You can add comments to cells. When a cell has a comment, an indicator appears in the corner of the cell. When you hover your cursor over the cell, the comment appears.

Right-click the cell and then click New Comment.
Type your comment. You can @mention someone to address the comment to them — this sends them email notification of the comment.
Click the Post button (or press Ctrl+Enter).
If other people have something to add, they can right-click the cell and choose Reply to Comment.

If you need to edit a threaded comment, rest your cursor over the cell. Then rest your cursor over the comment text itself, and click Edit.
If you need to delete a threaded comment, right-click the cell and then click Delete Comment.
If you need to delete a reply, rest your cursor over the cell. Then rest your cursor over the reply text itself, and click Delete.
If a comment thread is complete, then you can mark it as Resolved: rest your cursor over the cell, then click … > Resolve thread. The comment will still be viewable, but no further additions can be made to it unless it’s reopened. Anyone who has write access to a workbook can resolve or reopen comments.

Note: Keep in mind that it’s possible for others to edit your comments. Comments in Office documents are stored in the file, so anyone with edit access to your file can edit your comment.

Right-click the cell and then click Insert Comment (or press Shift+F2). If you’re using Excel for Office 365, right-click the cell and choose New Note.
Type your annotation text.
Click outside the cell.

If you need to edit the note, right-click the cell, and then click Edit Comment. If you’re using Excel for Office 365, right-click the cell and choose Edit Note.

If you need to delete the note, right-click the cell and choose Delete Comment. If you’re using Excel for Office 365, right-click the cell and choose Delete Note.

The Comments Task Pane shows you all the comments on the current worksheet, and lets you navigate to other worksheets to review those comments as well.

Select the first worksheet containing comments, and then on the ribbon, next to the Editing menu, select Comments.
Review the listed comments. Select a comment to see the cell containing it, and to make changes to the comment.
After you’ve reviewed all the comments on the sheet, at the bottom of the list select See more comments to see the next comment on another worksheet.
When you’ve reviewed the last set of comments you can go back to where you started: at the bottom of the list, select Return to first comment.

In Excel for Office 365, there are two kinds of comments to choose from: comments and notes. For more information, see the article, Threaded comments and notes.

Select the cell or cells that contain the comments that you want to copy.
Press Ctrl+C.
On the Home tab, click the arrow below Paste, and then click Paste Special.
In the Paste Special dialog box, under Paste, click Comments, and then click OK.
To cancel the moving border, click another cell or press Esc.

Notes:

Do not press Enter after you click OK. If you do, cell contents are copied to the paste area in addition to the comment.
Copied comments replace any existing comments in the destination area.

By default, Excel displays an indicator when a cell contains a comment or a note. You can control how Excel displays comments and indicators in cells by changing the default settings to always show or hide the comments.

Click the File tab, then click Options.
In the Advanced category, under Display, do one of the following:
- To hide both comments and indicators throughout the workbook, under For cells with comments, show, click No comments or indicators.
- To show indicators but display comments only when you rest the pointer over their cells, under For cells with comments, show, click Indicators only, and comments on hover.
- To always display both comments and indicators, under For cells with comments, show, click Comments and indicators. Note that in Excel for Office 365, this setting only applies to notes, not threaded comments.

Excel labels each threaded comment with the name of the person who is currently logged in with their account. This cannot be changed by typing over it. However, notes are different. Excel labels notes by using a name that you specify in the Options dialog box. The following procedure explains how to change the name that appears on notes, not threaded comments.

Click the File tab and then click Options.
In the General category, under Personalize your copy of Microsoft Office, type a name in the User name box.
Notes:
- If the User name box is empty, Excel automatically sets the value of the User name box to your user name, and uses that name for the label.
- Although you can’t suppress note labels, you can remove labels from notes by deleting them.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Источник

Follow the below steps to insert a comment to a cell in Excel:

Step 1: To add a comment in Excel first, we must right-click on the cell with which the comment must be associated.
Step 2: Then, click on “Insert Comment” and type the comment.

How to Insert Comments in Excel Cell? (Steps)
- Shortcut to Insert Comment in Excel
- Examples
  - Example #1
  - Example #2
  - Example #3
- How to Add a Comment to Multiple Cells in Excel?
- Things to Remember
- Recommended Articles

The shortcut to insert a comment in the cell is “Shift+F2.”

Another way to insert a comment in Excel is to click on the “Review” tab and select “New Comment.”

Examples

You can download this Insert Comment Excel Template here – Insert Comment Excel Template

Example #1

Example of adding a comment attached to a cell in Excel.

Suppose we wish to find how a student scores in an exam. There are two exam scores for a student. We must find the total score (sum of the two scores).

Below are the steps to insert a comment in Excel:

To add a comment in Excel with the total score, right-click on the cell containing a total score and select “Insert Comment.”
A box will appear: Type the comment in the box.

The red triangle at the top right corner of the cell indicates that a comment is associated with it.

Example #2

Suppose we want to find the maximum salary per month from a list of some employees’ salaries.

Step 1: To insert a comment in Excel with the maximum salary, we must right-click on the maximum salary cell and select “Insert Comment.”

Step 2: A box will appear: Type the comment in the box.

Example #3

If a picture needs to be inserted as a comment in Excel, we can carry out the following steps:

Step 1: We must right-click on the cell and select “Insert Comment.”

Step 2: Then, we must insert the text to be displayed in the comment and right-click on the edge of the comment box. Then, select “Format Comment.”

Step 3: Now, go to the “Color” and “Line” tab, expand the “Colors” dropdown listA drop-down list in excel is a pre-defined list of inputs that allows users to select an option.read more and select “Fill Effects.”

Step 4: Select the “Picture” tab and click “Select Picture.”

Step 5: Browse for a picture as per choice and click “OK.”

We can copy a single comment to multiple cells at the same time. We can carry out the following steps:

Step 1: We must first insert a comment in the first cell.

Step 2: Select the commented cell and press “Ctrl+C,” which copies the cell to the clipboard.

Step 3: Select the range of cells on which we want to paste the same comment.

Step 4: Select “Paste Special” from the “Edit” menu, and a Paste Special dialog boxPaste special in Excel allows you to paste partial aspects of the data copied. There are several ways to paste special in Excel, including right-clicking on the target cell and selecting paste special, or using a shortcut such as CTRL+ALT+V or ALT+E+S.read more will appear.

Step 5: Select the “Comments” button and click “OK.”.

Step 6: We must copy the comment from a cell in the first step to the range of cells selected in Step3.

If the range of cells selected already had some comments, those comments would be replaced by the comment we are pasting from a cell in Step2.

Things to Remember

The cell comments help communicate ideas, problems, and questions when collaborating on documents. They make the document review/understanding process smoother and faster for everyone involved.
After entering the text as a comment and clicking on any cell again, the comment gets hidden. But the red flag or comment indicator remains.

Right-clicking on the cell and selecting “Show/Hide Comments” enables showing or hiding the comment associated with that cell.

If we want to show all the comments on all worksheets in a workbook, we must click “Show All Comments” in the “Review” tab’s “Comments” section.

When we have too many comments on a sheet, there may be a possibility that some of the comments may overlap. To fix this issue, we have an option of “Move or Resize a Comment.” So if some comments are blocking other comments or cells, we may want to move them. For moving a comment, it should display without the user hovering over the cell.
So first, we must show the comment using “Show or Hide Comments.”
Then, we must move the cursor over the border of the comment box until the cursor turns to a plus sign with arrows.
Then, click to select the comment box. We will see sizing handles appear on the sides and corners of a box.
Now, keep the mouse cursor over the border of the comment box and then click and drag the comment box to another location.

We can see that some comments overlap, so we must drag them to another location using the above method of moving and resizing a comment.

Right-clicking on the cell and clicking “Edit Comment” in Excel can help change a comment.

A comment associated with a cell can be deleted by right-clicking on the cell and selecting “Delete Comment” in Excel.

We first commented using “Edit Comment” in Excel to format a comment. Then, we should highlight the text that we wish to format. Next, right-click on the selected text and click “Format Comment.” It will open a “Format Comment” dialog box. After that, we can make any changes to apply a different format to the text. For example, suppose we want to make some text bold and blue using the “Font style” and “Color” dropdown list.

This will make changes in a comment with the new formatting.

When we have too many comments, the red flags on the cells might be distracting. Therefore, we can remove these flags from the cell in the following way:
- First, we must go to the “File”-> “Options” and click on “Advanced” on the left side of the Excel “Options” dialog box.
- Then, scroll down to the “Display” section on the right side of the Excel “Options” dialog box.
- Lastly, we must select “No comments or indicators’ under” “For cells with comments, show.”
- With these options selected, hovering over a cell with a comment will not display the comment.

How to Insert Comments in Excel (Shortcut)

If you want to insert a comment in a cell in Excel, you can use the below keyboard shortcut:

SHIFT + F2 in Windows

and

Command + F2 in Mac

Here is how to use this shortcut to insert a comment:

Select a cell where you want to insert a comment
Hold the Shift Key (or Command key if using Mac)
Press the F2 key

The above steps would instantly add a comment to the selected cell.

Now, you can enter any text that you want in the comment and then hit the Escape key or click anywhere in the worksheet to make that comment save in the cell.

In case you select a range of cells and use the above shortcut, it would insert a comment in the active cell only.

In case you don’t prefer the shortcut method, below is another method to add a comment:

Right-click on the cell in which you want to add the comment
Click on New Comment (or New Note in case you’re using Office 365)

Show All Comments/Notes

If you want all the comments to expand and show the text in it, you can do that easily with a single click:

Go to the Review tab
In the Comments group, click on Show All comments

This will instantly show all the comments on the worksheet.

This works like a toggle button. So if you click on it again, it will hide all the comments in the worksheet.

In case you’re using Office 365, you need to click on the Notes option and then click on Show All Notes

Navigate Through Comments (Previous/Next)

If you want to go through each comment one by one, you can do that as well. This can be useful when you have a lot of comments and you want to make sure you don’t miss any while going through these comments.

Below are the steps to go through comments one by one:

Click the Review tab
In the Comments group, click on the Next option to go to the Next comment (and Previous to go to the previous comment).

When you are navigating through these comments, only the comment that is active will be shown. The rest will be hidden. When you click on Next, it takes you to the next comment and hides all the other comments.

If you’re using Office 365 (where comments are now called Notes), you need to click on the Review tab, then click on the Notes option and then click on the Next/Previous Note options. This has been made a bit difficult if you have to use this option a lot (as it now takes more clicks). One way to deal this could be to add the Next/Previous notes option to the QAT (this option comes when you right-click on the Next/Previous Note options).

Copy Comments

When you do a simple copy-paste, it will copy everything including the values, formulas, formatting and comments. So if you want to copy-paste everything, all you need is the regular Control-C and Control-V

But what if you only need to copy the comments (and nothing else).

Excel allows you to do this using the Paste Special options.

Below are the steps to copy and paste comments only in Excel:

Select all the cells that have the comments that you want to copy
Right-click on any cell in the selection and then click on Copy (or use Control + C keyboard shortcut)
Go to the cell where you want to paste the comments.
Right-click and select Paste Special.
In the Paste Special dialog box, click on Comments (it will be ‘Comments and Notes’ if you’re using Office 365)
Click OK

The above steps would only paste the comments and not the values/formatting/formulas.

This can be a useful thing when you have two versions of the same file with different comments. You can copy and paste all the comments in the latest version to make sure you’ve everything in one place.

Delete Comments

There are different methods you can use to Delete comments in Excel. The method you choose will depend on what comments you want to delete.

For example, if you only want to delete comments in a selection or from the entire worksheet, you can use the easy way – shortcut or option in the ribbon.

But if you want to delete comments from all the worksheets at one go, you need to use VBA.

Let’s see both of these scenarios.

Delete Comments from a Selected Range or the Entire Worksheet

This one is simple.

To delete all comments in a selection, follow the below steps:

Right-click anywhere in the selection
Click on Delete Comment (or ‘Delete Note’ if you’re using Office 365)

In case you want to remove comments from the entire worksheet, follow the below steps:

Click on the gray triangle at the top-left of the Excel application. This will select the entire worksheet (or you can use Control + A + A)
Click the Home tab
In the Editing group, click on Clear
Click on Clear Comments

The above steps would remove all the comments in the worksheet.

Note that when you select the entire worksheet and then right-click on any cell, you won’t get the option to delete all the comments (or notes)

Delete Comments from All the Worksheets at One Go

Deleting comments from the entire workbook is a bit tricky. You can go to each sheet and delete all the comments in each sheet, but this can become tiresome if you have a lot of sheets in the workbook.

A simple VBA code, in this case, can do all the heavy lifting.

Below is the code that will go to each sheet in the workbook and delete comments from the entire sheet:

For each ws in Worksheets: ws.cells.ClearComments: Next ws

The above code uses the For Each Next loop to go through each worksheet in the workbook. And for each sheet, it uses the ClearComments method to remove all the comments at one go.

Since Microsoft has renamed comments to notes in Office 365, in future, the above code may delete comments (new feature in O365) and you may have to use the below code to delete notes (the comments in prior versions)

For each ws in Worksheets: ws.cells.ClearNotes: Next ws

As of now, both of these codes work and delete comments from the specified cells.

Now, let me show you how to use this code.

Right-click on any sheet tab
Click on View code. This will open the VB Editor (you can also open the keyboard shortcut ALT + F11)
In the VB Editor, if you don’t see the immediate window, click on the View option in the menu and then click on Immediate window
Copy and Paste the above VBA macro code into the immediate window.
Place the cursor at the end of the line in the immediate window
Hit the Enter key

The above steps will delete all the comments in the entire workbook.

Copy All Comments In a Separate Worksheet

It would be great to have a list of all the comments and all the text within each comment as a list in the worksheet. This will make it easy to go through the comments one by one (instead of navigating and jumping across cells in the sheet).

While this can not be done with an in-built feature, you can get this done using VBA.

Here is a detailed tutorial that shows how to get a list of all the comments in a separate worksheet.

Convert Notes to Comments (Office 365 Only)

This feature is only available to the users of Office 365.

Since there are two types of comments now – comments and notes, it allows you to change notes to comments (not vice-versa).

So if you have traditional comments (now called notes in O365), you can easily convert these to comments using the below steps:

Click the Review tab
Click on the Notes option
Click on Convert to Comments
In the dialog box that opens, click on ‘Convert All Notes’

The above steps would convert all the comments into Notes.

Note that if you have any formatting or images in the comments, it would be removed automatically.

Also, you can not choose to convert some of the notes to comments and leave others as is. The above steps would change all the notes to comments in the entire worksheet.

So this is all that there is to know about inserting and deleting comments in Excel.

I hope you found this tutorial useful!

You may also like the following Excel tutorials:

How to Print Comments in Excel
How to Remove Cell Formatting in Excel (from All, Blank, Specific Cells)
Delete Blank Rows in Excel (with and without VBA)

Источник

In this tutorial, you will learn how to insert a comment or note to a cell in Excel and Google Sheets.

Insert a Comment into a Cell

In Excel, you can easily add a comment in any cell by right-clicking on that cell (here, D3), and clicking New Comment.

In the pop-up window, type a comment and click Post.

Now if you hover the mouse over a cell with a comment, the comment will be displayed.

Excel also records the user who entered the comment, and the date and time of entry. If a cell contains a comment, it will have a purple symbol in the upper right corner.

It’s also possible to use VBA to add comments.

Reply to a Comment

You can also reply to a comment. Click on the reply field and type a comment, then click Post.

This functionality allows multiple users to leave comments and replies, to communicate about changes in specific cells.

Edit or Delete a Comment

If you want to edit or delete a comment, select that comment, and when the Edit and Delete buttons appear, click on one of them.

Insert Note in a Cell

You can also insert notes in Excel. Notes are actually something which were known as comments in earlier versions of Excel. While comments are displayed as threads, where users can leave multiple comments and reply to them, notes are fixed text displayed in a yellow box.

To insert a note, right-click on a cell (e.g., D4), and click New Note (or press SHIFT + F2).

In the yellow pop-up window, type to enter a note.

Similar to comments, notes are displayed when you hover your cursor over a cell containing a note. If a cell has a note, it will have a little red triangle in the upper right corner.

Edit or Delete a Note

To edit or delete a note, right-click on a cell with a note (e.g., D4), and click on Edit Note or Delete Note.

Insert a Comment into a Cell in Google Sheets

You can insert comments in cells in Google Sheets in much the same way.

Right-click on a cell (e.g., D3), and click on Comment (or use the keyboard shortcut CTRL + ALT + M).

In the pop-up window, type the comment text and click on Comment to post it.

If you click on a cell with a comment, the comment is displayed showing the user who entered it and the date and time of entry. Every cell containing a comment has a yellow triangle in the upper right corner.

Reply to a Comment in Google Sheets

To reply to a comment, in the comment window, type the reply text and click Reply.

When replying to a comment, you can also type @ and a list of all contacts will be offered. This way, you can choose to tag a person to whom you are replying, and this person will be notified by email about your comment.

Edit or Delete a Comment in Google Sheets

To edit or delete a comment in Google Sheets, in the comments window, click on the three dots in the upper right corner of a comment, and click on Edit or Delete.

Insert Note in a Cell in Google Sheets

All differences between comments and notes described for Excel are the same for Google Sheets. To insert a note, right-click on a cell (e.g., D4), and click Insert note.

In the pop-up box, type your note.

Every cell with a note will have a black triangle in the upper right corner, and if you position the cursor over that cell, the note will appear. To edit or delete a note in Google Sheets, just click in a note box when it appears and change or delete the text.

Источник

В этой статье разберемся с тем, как работают примечания в Microsoft Excel. Я покажу три метода добавления подобных комментариев, а в завершение – инструменты для управления ими. Все это поможет другим юзерам быстрее разобраться в содержимом таблицы, а вам – не забыть, что именно вы хотели бы рассказать при презентации или какие изменения внести при следующем редактировании документа.

Методы добавления примечаний в Excel

Сначала давайте остановимся на том, как добавить примечания в своей таблице. Если вы не любите использовать горячие клавиши, обратитесь к специально отведенным кнопкам, поиск которых осуществляется следующим образом:

Выберите ячейку для добавления примечания, перейдите на вкладку «Рецензирование» и нажмите на кнопку «Добавить примечание».
Впишите его в появившемся поле. Нажимайте Enter для перехода к новой строке, если это понадобится.
Теперь достаточно кликнуть левой кнопкой мыши в любом месте за границей примечания, чтобы изменения вступили в силу. В правом верхнем углу ячейки появится красная стрелка. Если навести на нее курсор мыши, можно прочитать добавленное описание.

Следующий вариант добавления комментария – использование контекстного меню ячейки. Оно вызывается кликом ПКМ по ней. В списке вас интересует кнопка «Вставить примечание».

На экране отобразится точно такая же форма для заполнения, которую вы видели ранее. Создайте первый комментарий и переходите к другим ячейкам для заполнения новых примечаний, если это понадобится.

Самый быстрый способ реализации поставленной задачи – использование горячей клавиши, которая по умолчанию настроена в Экселе. Для этого вам понадобится сначала выделить ячейку для комментария, а затем нажать Shift + F2. Появится уже знакомое поле, в котором нужно ввести требуемый текст.

Комьюнити теперь в Телеграм

Подпишитесь и будьте в курсе последних IT-новостей

Управление созданными примечаниями

С созданием комментариев к ячейкам все понятно, вы можете выбрать любой метод или обращаться к каждому из них, когда это будет наиболее удобно. Теперь затронем тему управления текстом, чтобы у вас не возникало проблем при его просмотре или в тех случаях, когда возникнет необходимость удалить примечания.

На вкладке «Рецензирование» есть отдельная кнопка, показывающая одновременно все созданные на листе примечания. Используйте ее, чтобы не потерять некоторые из строчек. Такой подход особенно актуален, когда на листе используется красный цвет или добавленные стрелки в ячейках не видно по другим причинам.
Все они отобразятся единовременно, а вы можете редактировать любое из примечаний, щелкнув по нему левой кнопкой мыши.
Следующие три кнопки, отмеченные на скриншоте ниже, позволяют удалить примечания и переключаться между ними. Переключение тоже поможет не потерять что-либо и быстро посмотреть все созданные комментарии.
Если удаление при помощи кнопки на вкладке «Рецензирование» вам не подходит, кликните ПКМ по ячейке с примечанием и выберите опцию «Удалить примечание».

Теперь вы видите, что в добавлении заметок в Microsoft Excel нет ничего сложного. К тому же подобные комментарии часто оказываются полезными, особенно в тех случаях, когда вы передаете лист другим юзерам, у которых могут возникнуть проблемы с пониманием конкретного содержимого.

Источник

See Also

See Also

Need more help?

Table of contents

Examples

Example #1

Example #2

Example #3

Things to Remember

Recommended Articles

How to Insert Comments in Excel (Shortcut)

Show All Comments/Notes

Navigate Through Comments (Previous/Next)

Copy Comments

Delete Comments

Delete Comments from a Selected Range or the Entire Worksheet

Delete Comments from All the Worksheets at One Go

Copy All Comments In a Separate Worksheet

Convert Notes to Comments (Office 365 Only)

Insert a Comment into a Cell

Reply to a Comment

Edit or Delete a Comment

Insert Note in a Cell

Edit or Delete a Note

Insert a Comment into a Cell in Google Sheets

Reply to a Comment in Google Sheets

Edit or Delete a Comment in Google Sheets

See also…

Insert Note in a Cell in Google Sheets

Методы добавления примечаний в Excel

Управление созданными примечаниями