Excel combobox with values

Элемент управления ComboBox

Объединяет функции ListBox и TextBox. Пользователь может ввести новое значение, как в текстовом поле, или выбрать существующее значение, как в ListBox.

Замечания

Если элемент ComboBoxпривязан к источнику данных, comboBox вставляет значение, которое пользователь вводит или выбирает в этот источник данных. Если поле со списком с несколькими столбцами привязано, свойство BoundColumn определяет, какое значение хранится в привязанном источнике данных.

Список в ComboBox состоит из строк данных. Каждая строка состоит из одного или нескольких столбцов с заголовками (или без них). Некоторые приложения не поддерживают заголовки столбцов, другие — только ограниченную поддержку.

Свойством ComboBox по умолчанию является Value. Событием ComboBox по умолчанию является Change.

Если требуется, чтобы в любое время отображалось несколько строк списка, можно использовать ListBox вместо ComboBox. Если вы хотите использовать ComboBox и ограничить значения в списке, можно задать свойство Styleобъекта ComboBox , чтобы элемент управления выглядел как раскрывающийся список.

См. также

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ComboBox control

Combines the features of a ListBox and a TextBox. The user can enter a new value, as with a TextBox, or the user can select an existing value, as with a ListBox.

If a ComboBox is bound to a data source, the ComboBox inserts the value the user enters or selects into that data source. If a multi-column combo box is bound, the BoundColumn property determines which value is stored in the bound data source.

The list in a ComboBox consists of rows of data. Each row can have one or more columns, which can appear with or without headings. Some applications don’t support column headings, others provide only limited support.

The default property of a ComboBox is the Value property. The default event of a ComboBox is the Change event.

If you want more than a single line of the list to appear at all times, you might want to use a ListBox instead of a ComboBox. If you want to use a ComboBox and limit values to those in the list, you can set the Style property of the ComboBox so the control looks like a drop-down list box.

See also

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How to Populate ComboBox on VBA Userforms

The VBA Tutorials Blog

The ComboBox is a Control for VBA userforms that allows the user to choose from a list of options. It is also known as a drop-down menu, but to serve its purpose as a dropdown menu, you’ll first need to populate the combobox for the user so they can actually make a choice. There are two ways to populate a ComboBox with VBA:

1. With the .AddItem method
2. With the .List property

The rest of this tutorial will teach you how to add entries to, or populate, your own VBA userform comboboxes, and we’ll have a little fun teaching it!

Create the UserForm

Before we write any code to populate our combobox, we need to create the box itself and the userform on which it lives.

I’m sure you already have your own design, but in this tutorial, our userform will carry the name Combobox_Userform , our command button will be CmdButton_For_CB , and the combobox itself will be ComboBox_Demo1 .

Here is what the layout looks like:

Userform with three elements: a combobox, a label, and a button

As you can see, we put default text “Click Here” into the combobox. This is not one of the dropdown options; it’s simply a filler before the user clicks the menu. You can edit it directly by clicking into the combobox in the preview window, just like for the Label and CommandButton controls, but what you really want to do is populate your combobox using VBA code, like we’ll demonstrate in the next section.

Populate the VBA Combobox

In this section, we will show you how to populate a combobox in the UserForm_Initialize VBA Event by either adding items sequentially or reading the values directly from an array.

Accessing the Initialization Event

VBA hands control off to the UserForm_Initialize Event only after the userform has been called. If you want a more in-depth discussion about the logic of showing a userform, check out our Userform Show article. In short, here’s the code for showing our particular userform:

Make sure you place this in a regular Module, not the userform’s dedicated private code.

Populate ComboBox with .List

Now we’re going to begin actually populating the values in our ComboBox. One way to add multiple values to your ComboBox is to use the ComboBox List property, or .List .

To use the ComboBox .List property, you simply need to put your dropdown menu options into an array and separate each dropdown item by a comma. You can use the Array function to create the array needed for the .List property. Don’t forget each option needs quotes since your entries are strings!

Here’s a sample code that goes into the userform’s private code, not a regular module, and adds two items to your dropdown list once the userform is initialized:

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When you run this code, you’ll get this beauty:

The userform with populated combobox open

Notice the userform’s caption is “UserForm3”, but the userform name is ComboBox_Userform . I’m pointing this out because the same distinction applies to your combobox. Don’t get the (Name) and Caption or Text values mixed up! You will get a runtime error if you try to use the caption as the object name. You can change the object name and caption in the Properties window (F4), typically on the bottom left of the VBE.

The Properties Window for Combobox_Userform with the Caption and Name Circled

Populate ComboBox with a Range

You can also use the .List property to populate a userform combobox with a range of cells in your spreadsheet. Take this macro, for example:

This macro will quickly add all the values in range A1:A10 to your ComboBox. It’s incredibly fast and very helpful if your userform is designed to accept data from your spreadsheet.

Populating Multi-Column ComboBox

Speaking of columns of data, the .List property also has an optional second argument, pvargColumn, to let you populate specific columns of a multicolumn ComboBox.

If you want to use the optional arguments in the .List property to create multi-columned comboboxes, there are some extra steps to take.

First you need to change the number of columns in your combobox, much like you would in my tutorial on aligning columns differently in a UserForm ListBox. You can do this under the Properties window mentioned earlier, or you can do it at runtime by using the .ColumnCount property of the combobox object, like this:

Then, you can create a dummy array that matches the dimensions you want for the list of options. Remember the .List array is zero-based. Let’s say you want a 3-row, 2-column list with any kind of data, like numbers or dates, so you dimensionalize an array, like this:

From here, you have two choices. You can either (1) populate your array and then populate your ComboBox with your full array, or (2) populate your ComboBox with an empty array and then fill each array element individually.

Either way, we’ll use the .List property, just like before, to add items to your ComboBox. The second option accesses each “cell” in the list to fill out the final dropdown menu.

Option 1: Pass Full Array to ComboBox

Option 2: Pass Empty Array to ComboBox

Whichever option you choose, you’ll be left with a nice two-column, three-row VBA ComboBox that’s fully populated, like this one:

A Populated Multi-Column ComboBox

Populate ComboBox with .AddItem

If instead you want to add items with methods (as opposed to properties), you can use the ComboBox .AddItem method during initialization. Each time you call the AddItems method, a new item will appear in your ComboBox.

More interestingly, you can use .AddItems to add items dynamically after the userform has already been created.

In code, populating your UserForm ComboBox dynamically would look something like this:

We used the Event UserForm_Click , so when the user clicks on the userform area, an item is added to the bottom of our dropdown list. The initial userform has the default values we added with the .List property, but now we let the user add items by clicking on the userform, as well.

The dropdown menu after clicking on the userform several times

I know this is a silly example, but it demonstrates how you can dynamically alter your combobox when certain conditions are met; in this case, when the user clicks the form.

You could also populate the list with .AddItem in the initialization stage if you wanted, like this:

The VBA ComboBox AddItem method is the most popular way to add items to a userform, although I’ve found both options to be equally flexible.

Imagine you had a lot of rows in a text file or something that you wanted to add to your combobox. You could nest the .AddItem method inside a For Loop to programatically add each item. Placing the AddItem ComboBox method inside a loop is a common practice for populating a UserForm ComboBoxes.

Add Item to Different Positions in ComboBox

The AddItem method of userform comboboxes also accepts an optional second argument: pvargIndex. When included, the pvargIndex tells your combobox where you want to add your new entry.

The items in your combobox range from 0 (at the top) to .ListCount (at the bottom). For example, if you fed the argument a 0, it would add a new entry to the top of your userform. Omitting the argument is the same as passing the AddItem method an argument of ComboBox_Demo1 .ListCount .

Let’s look at a couple examples. In the following code, the “You Clicked Me!” item is added in the first position instead of the default last position.

to place the code at the top of your ComboBox (Position 0).

Let’s take a look at one more example.

In this example, we dynamically populated our combobox by adding an item to the top, bottom and at the 3rd entry in the dropdown menu by specifying a pvargIndex position. Notice how a pvargIndex of 2 added an item to the 3rd slot. Remember, ComboBox indexing begins at position 0!.

pvargIndex to add items to ComboBox

Conclusion

Creative developers can use both .List and .AddItem to make interactive userform dropdown lists. By using ComboBoxes (or dropdowns), developers are able to guide user interactions with the program while still allowing a degree of freedom to the end users.

We hope you enjoyed this tutorial. To take your VBA skills to the next level, check out more of our free VBA tutorials. Test your skills by trying to link concepts. For example, can you combine [VBA GetOpenFilename] feature with a ComboBox for an interactive dropdown. When you’re ready to take your VBA to the next level, subscribe using the form below.

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This article was written by Cory Sarver, a contributing writer for The VBA Tutorials Blog. Visit him on LinkedIn and his personal page.

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VBA ComboBox

Excel VBA ComboBox

Combo Box is the UserForm feature in VBA. They are different from the text boxes as text boxes used to contain only text. We allow the user to input any data, but by using combo boxes, we limit users to the desired response type. Thus, the data is in an orderly fashion. It is similar to the list data validation in Excel.

Combo Box can be compared to a dropdown list in Excel in worksheets. We used data validation to provide a dropdown. But in VBA, a UserForm feature provides a dropdown in any UserForm. But, if we want to use a combo box in Excel, we can access it from the “Developer” section. From there, we can create combo boxes for individual or multiple cells.

Combo Box is very similar to the dropdown list we have in an excel worksheet. With the combo box, we can store predetermined values so that users make the selection from the list available from the combo box. The combo box is generally used with UserForms to get the users’ input.

UserForms are useful but having other tools on the user form is what makes the user form so special. One of the tools that we often use as a tool for UserForm is “Combo Box.”

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Top 2 Ways of Creating a VBA ComboBox

#1 – Using Direct Coding

From “Active X Controls,” choose “Combo Box.”

Now you can draw this object on any of the worksheets.

Right-click on the combo box and choose the “Properties” option.

When you choose properties, it will open up a huge list of combo box properties.

We will give a list of department names for this combo box, so change the name property of the combo box to “DeptComboBox.”

This combo box will be referred to by the name “DeptComboBox.” We need to give pre-determined department names, so here I have a list of department names.

But we need to see these department names when the workbook opens up, so double click on “ThisWorkbook.”

From the dropdown list, choose “Workbook.”

From the options, choose “Open.”

Now it will create a blank like the one below.

Inside this macro, enter the below code.

Code:

Now save and close the workbook. When you reopen the workbook, we can see its department names.

#2 – Using UserForm

Another way to add values to the combo box is using the UserForm. First, give a name to cells as “Department.”

Now, it has created the new UserForm.

Next to the UserForm, we can see “Toolbox” from this toolbox. Then, finally, we can insert “ComboBox.”

Now, the combo box is embedded in the UserForm. To open the properties option, select the combo box and press the F4 key to open the properties window.

Scroll down the “Properties” tab and choose “RowSource.”

For this “RowSource,” enter the name we had given to department name cells.

Now, this combo box holds the reference of the name “Department.”

Now, run the UserForm by using the “Run” button.

Now, we can see a list of department names in the combo box on the UserForm.

Practically UserForm is associated with a combo box, text box, and many other tools. Therefore, we will create a simple data entry UserForm with a text box and combo box.

Create a UserForm like the one below.

Create two “Command” buttons.

Double click on the “SUBMIT” button. It will open up below the macro.

Inside this macro, add the below code.

Code:

Now, double-click the “CANCEL” button and add the code below.

Now, in the worksheet, create a template like the one below.

Now, run the UserForm. It will open up like this.

Enter the employee name and pick the department name from the combo list.

Click on the “SUBMIT” button and see the magic.

We got the values entered in the table format we have created.

Things to Remember

• The COMBO BOX has its properties as well.
• Adding values to the list comes in two ways. One is a coding way, and another is a range name reference.
• The COMBO BOX is usually part of the UserForm.

Recommended Articles

This article has been a guide to VBA Combo Box. Here, we discuss how to insert and use a combo box using VBA coding in Excel along with the downloadable template. Below you can find some useful Excel VBA articles: –

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