Excel all small letters

Change the case of text

Unlike Microsoft Word, Microsoft Excel doesn’t have a Change Case button for changing capitalization. However, you can use the UPPER, LOWER, or PROPER functions to automatically change the case of existing text to uppercase, lowercase, or proper case. Functions are just built-in formulas that are designed to accomplish specific tasks—in this case, converting text case.

How to Change Case

In the example below, the PROPER function is used to convert the uppercase names in column A to proper case, which capitalizes only the first letter in each name.

First, insert a temporary column next to the column that contains the text you want to convert. In this case, we’ve added a new column (B) to the right of the Customer Name column.

In cell B2, type =PROPER(A2), then press Enter.

This formula converts the name in cell A2 from uppercase to proper case. To convert the text to lowercase, type =LOWER(A2) instead. Use =UPPER(A2) in cases where you need to convert text to uppercase, replacing A2 with the appropriate cell reference.

Now, fill down the formula in the new column. The quickest way to do this is by selecting cell B2, and then double-clicking the small black square that appears in the lower-right corner of the cell.

Tip: If your data is in an Excel table, a calculated column is automatically created with values filled down for you when you enter the formula.

At this point, the values in the new column (B) should be selected. Press CTRL+C to copy them to the Clipboard.

Right-click cell A2, click Paste, and then click Values. This step enables you to paste just the names and not the underlying formulas, which you don’t need to keep.

You can then delete column (B), since it is no longer needed.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Lower Case in Excel

Top 6 Methods to Change Capital Letters to Lower Case

There are many methods to change capital letter text to lowercase in Excel. This guide will look at the top 6 ways to make capital letters into lower cases.

Table of contents

#1 Using Lower Function to change case in Excel

MS Excel has a built-in function for decapitalizing each character in a word, a LOWER function.

Example

Suppose we have a list of some verbs in Excel. We want to change the case of the text to lowercase.

To change the case to lower, we need to write the function in cell C2 as ‘=LOWER(A2)’. The”=’ or ‘+’ sign is used to write the function, the “LOWER” is the function name, and A2 is the cell reference Cell Reference Cell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1. read more for the text we want to change the case.

Press the “Enter” key. This function will convert all letters in a text string to lowercase.

One value is converted now. For other values, we can either press the “Ctrl+D” key after selecting all the cells with the top cell or press the “Ctrl+C” and “Ctrl+V” for copying and pasting the function. Else, we can drag the formula to other cells to get the answer.

#2 Using VBA Command Button

We can create a VBA command button and assign the code to change the following text to lowercase using the command button.

Example

Step 2: Click the worksheet location where we want the command button to appear. We can resize the command button using the “ALT” button.

Step 3: Using the “Properties” command, change the properties of the command button like caption, name, AutoSize, WordWrap, etc.

Step 4: To assign the code to the command button, we must click on the “View Code” command in the “Controls” group in the “Developer” tab. Ensure “Design Mode” is activated.

Step 5: Please select “ConvertToLowerCase” from the drop-down list in the opened window.

Step 6: Paste the following code in between the lines.

Code:

Step 7: Exit the Visual Basic Editor. Ensure the file is saved with the .xlsm extension as we have a macro in the workbook.

Step 8: Now, deactivate “Design Mode.” After selecting the required cells, the values are converted to lowercase whenever we click on the command button.

Select all the values from A2:A10 and click on the command button. The text will get changed to lowercase.

#3 Using the VBA Shortcut key

This way is similar to the above, except we do not need to create the command button here.

Example

Step 1: Open the Visual Basic Editor from the “Developer” tab or use using the excel shortcut key Using The Excel Shortcut Key An Excel shortcut is a technique of performing a manual task in a quicker way. read more (Alt+ F11).

Step 2: Insert the module using the Insert menu -> Module command.

Step 3: Paste the following code.

Step 5: Now, choose the “Macros” in the “Code” group in the “Developer” tab.

Step 6: Then click on “Options” and assign the shortcut key to the macro. We can write a description as well.

In our case, we have been assigned “Ctrl+Shift+L.”

Step 7: Macro is ready to use. Select the required cells to change the values into lowercase and press the “Ctrl+Shift+L” keys.

#4 Using Flash Fill

Example

Suppose we have the following data, which we want to get in lowercase.

We need to manually write the first list value in the lower case in the adjacent cell to do the same.

Come to the next cell in the same column and press the “Ctrl+E” keys.

Choose “Accept Suggestions” from the box menu that appeared.

That is it. We have all the values in the lower case now. So, we can copy the values, paste the same onto the original list, and delete the extra value from the right.

#5 Enter Text in Lower Case Only

We can make a restriction so that the user can enter text values in lowercase only.

Example

To do this, the steps are:

• We must select the cells which we want to restrict.
• Then, choose “Data Validation” from the “Data Tools” group from the “Data” tab.

• Apply the settings explained in the figure below.

• Whenever the user enters the value in capital letters, MS Excel will stop and show the following message.

#6 Using Microsoft Word

In Microsoft Word, unlike Excel, we have a command named “Change Case” in the “Font” group in the “Home” tab.

Example

Suppose we have the following data table for which we want to change the text case to the “lower” case.

First, we will copy the data from MS Excel and paste it into MS Word to change the case. To do the same, the steps are:

Select the data from MS Excel. And press the “Ctrl+C” key to copy data from MS Excel.

Open the MS Word application and paste the table using the “Ctrl+V” shortcut key.

Select the table using the “Plus” sign on the left-top side of the table.

Choose the “Change Case” command from the “Font” group and select “lowercase” from the list.

Now, the data table is converted to “Lower.” After selecting the “Plus” sign from the left top corner, we can copy the table and paste it into Excel.

We can delete the old table using the “Contextual” menu, which we can get by right-clicking on the table.

Things to Remember

Using the VBA code (command button or shortcut key) to convert the values into lowercase, we must save the file with the .xlsm extension as we have macros in the workbook.

Recommended Articles

This article is a guide to Lowercase in Excel. We discuss the top 6 ways to change capital letters to the lower cases, including – the LOWER function, VBA Code, Flash Fill, VBA shortcut keys, etc., along with examples. You can learn more about Excel functions from the following articles: –

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4 ways for changing case in Excel

by Ekaterina Bespalaya, updated on November 24, 2022

In this article I’d like to tell you about different ways to change Excel uppercase to lowercase or proper case. You’ll learn how to perform these tasks with the help of Excel lower/upper functions, VBA macros, Microsoft Word, and an easy-to-use add-in by Ablebits.

The problem is that Excel doesn’t have a special option for changing text case in worksheets. I don’t know why Microsoft provided Word with such a powerful feature and didn’t add it to Excel. It would really make spreadsheets tasks easier for many users. But you shouldn’t rush into retyping all text data in your table. Fortunately, there are some good tricks to convert the text values in cells to uppercase, proper or lowercase. Let me share them with you.

Excel functions for changing text case

Microsoft Excel has three special functions that you can use to change the case of text. They are UPPER, LOWER and PROPER. The function allows you to convert all lowercase letters in a text string to uppercase. The function helps to exclude capital letters from text. The function makes the first letter of each word capitalized and leaves the other letters lowercase (Proper Case).

All three of these options work on the same principle, so I’ll show you how to use one of them. Let’s take the Excel uppercase function as an example.

Enter an Excel formula

1. Insert a new (helper) column next to the one that contains the text you want to convert.

Note: This step is optional. If your table is not large, you can just use any adjacent blank column.

Your formula should look like this =UPPER(C3) , where C3 is the cell in the original column that has the text for conversion.

As you can see in the screenshot above, cell B3 contains the uppercase version of the text from cell C3.

Copy a formula down a column

Now you need to copy the formula to other cells in the helper column.

1. Select the cell that includes the formula.
2. Move your mouse cursor to the small square (fill handle) in the lower-right corner of the selected cell until you see a small cross.

Hold the mouse button and drag the formula down over the cells where you want it to apply.

Release the mouse button.

Note: If you need to fill the new column down to the end of the table, you can skip steps 5-7 and just double-click on the fill handle.

Remove a helper column

So you have two columns with the same text data, but in different case. I suppose you’d like to leave only the correct one. Let’s copy the values from the helper column and then get rid of it.

Highlight the cells that contain the formula and press Ctrl + C to copy them.

Right-click on the first cell in the original column.

Click on the Values icon under Paste Options in the context menu.

Since you need only the text values, pick this option to avoid formula errors later.

Right-click the selected helper column and choose the Delete option from the menu.

Pick Entire column in the Delete dialog box and click OK.

This theory might look very complicated to you. Take it easy and try to go through all these steps yourself. You’ll see that changing case with the use of Excel functions is not difficult at all.

Use Microsoft Word to change case in Excel

If you don’t want to mess with formulas in Excel, you can use a special command for changing text case in Word. Feel free to discover how this method works.

1. Select the range where you want to change case in Excel.
2. Press Ctrl + C or right-click on the selection and choose the Copy option from the context menu.

Open a new Word document.

Press Ctrl + V or right-click on the blank page and select the Paste option from the context menu

Now you’ve got your Excel table in Word.

Highlight the text in your table where you want to change the case.

Move to the Font group on the HOME tab and click on the Change Case icon.

Pick one of 5 case options from the drop-down list.

Note: You can also select your text and press Shift + F3 until the style you want is applied. Using the keyboard shortcut you can choose only upper, lower or sentence case.

Now you have your table with the text case converted in Word. Just copy and paste it back to Excel.

Converting text case with a VBA macro

You can also use a VBA macro for changing case in Excel. Don’t worry if your knowledge of VBA leaves much to be desired. A while ago I didn’t know much about it as well, but now I can share three simple macros that make Excel convert text to uppercase, proper or lowercase.

I won’t labor the point and tell you how to insert and run VBA code in Excel because it was well described in one of our previous blog posts. I just want to show the macros that you can copy and paste into the code Module.

If you want to convert text to uppercase, you can use the following Excel VBA macro:

To apply Excel lowercase to your data, insert the code shown below into the Module window.

Pick the following macro if you want to convert your text values to proper / title case.

Quickly change case with the Cell Cleaner add-in

Looking at the three methods described above you might still think that there is no easy way to change case in Excel. Let’s see what the Cell Cleaner add-in can do to solve the problem. Probably, you’ll change your mind afterwards and this method will work best for you.

Download the add-in and install it on your computer.

After the installation the new Ablebits Data tab appears in Excel.

Select the cells where you want to change the text case.

Click on the Change Case icon in the Clean group on the Ablebits Data tab.

The Change case pane displays to the left of your worksheet.

Select the case you need from the list.

Press the Change case button to see the result.

Note: If you want to keep the original version of your table, check the Back up worksheet box.

With Cell Cleaner for Excel the changing case routine seems to be much easier, doesn’t it?

Besides changing text case Cell Cleaner can help you to convert numbers in the text format to the number format, delete unwanted characters and excess spaces in your Excel table. Download the free 30-day trial version and check out how useful the add-in can be for you.

Video: how to change case in Excel

I hope now that you know nice tricks for changing case in Excel this task will never be a problem. Excel functions, Microsoft Word, VBA macros or Ablebits add-in are always there for you. You have a little left to do — just choose the tool that will work best for you.

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