Enter function in word - Word и Excel - помощь в работе с программами

Create Calculations in Word Tables Using Formulas

by Avantix Learning Team | Updated October 9, 2021

Applies to: Microsoft^® Word^® 2013, 2016, 2019 or 365 (Windows)

You can insert formulas in Word tables to perform calculations. These formulas can include functions such as SUM or AVERAGE or basic operators. When you insert formulas in Word tables, you are really inserting fields so the fields will need to be updated if the data in the table changes. For more complex calculations, it’s usually best to create formulas in Excel where they will update automatically.

Formulas and functions in Word tables only work with numbers. You can’t perform text calculations or output text.

Recommended article: 3 Simple Ways to Copy or Import Excel Data into Word (Linked or Unlinked)

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For Word 365 users, Ribbon tabs may appear with different names. For example, the Table Tools Design tab may appear as Table Design.

To insert a formula in a cell in a Word table, you’ll need to use the Function command on the Table Tools Layout or Table Layout tab in the Ribbon:

Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >

Understanding formula syntax

When you insert a table in Word, each column and row are identified like cells in Excel worksheets and each cell is assigned a cell reference. In a Word table, the first column would be column A and the first row would be row 1 so the first cell would be identified as A1. Therefore, you can create calculations that refer to cells (such as =A1+A2).

In Word and Excel, you can use the same basic operators:

addition (+)
subtraction (-)
multiplication (*)
division (/)

Typically, formulas in Word tables are created using common functions such as SUM, AVERAGE, MIN, MAX or COUNT and refer to a range. They must start with an equal sign (=).

You can refer to ranges of cells using ABOVE, LEFT, RIGHT or BELOW as the arguments for functions. If you’re trying to sum the cells at the bottom of a column, the formula would be =SUM(ABOVE). You can also combine these arguments. For example, you could enter a formula =SUM(ABOVE,LEFT) and it would sum all cells that are above and to the left of that cell. Functions can also refer to cell references such as =SUM(C1:C10). You can also refer to individual cells such =SUM(B1,C1,D5).

Word tables can also perform more complex calculations using the IF function with the syntax =IF(test,true,false). For example, =IF(A5>=1000,0,50) could be used to calculate a shipping cost of 50 if orders are less than 1000. You can also use the AND and OR functions with the IF function.

Inserting a formula in a table

To insert a formula in a table:

Click in the cell where you want to enter a formula.
Click the Table Tools Layout or Table Layout tab in the Ribbon.
Select Function (fx) in the Data group. A dialog box appears. Word will typically insert a function and arguments in the Formula box.
If you want to accept the suggested formula, click OK. If you want to change the formula, click in the Formula box and enter a formula (starting with =). You can also choose other functions from the Paste Function drop-down menu.
If necessary, select a format from the Format drop-down menu.
Click OK. Word inserts the formula as a field and displays the results.

The Function dialog box appears as follows with a formula and a format selected:

Updating a formula

If the original data changes, you can right-click the Formula field and select Update from the drop-down menu or press F9. If you want to update all formulas in a table, select all of the cells in the table and press F9. To select the entire table, click the four arrows on the top left of the table.

Changing a formula

To change a formula in a table:

Right-click the formula or error. A drop-down menu appears.
Select Edit field.
Make the desired changes.
Click OK.

Updating all fields

To update all fields in all tables:

Press Ctrl + A to select all.
Press F9.

Formula fields are just one type of field you can use in Word. There are many other fields that can insert variable information in Word documents.

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More resources

4 Ways to Create a Table in Word

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10 Microsoft Word Tips, Tricks and Shortcuts for Selecting in Tables

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Источник

Word provides some simple formulas and functions without need to embed Excel tables. It is easy
to insert and use formulas:

In a Word table:
In a document body:

You can use simple formulas in Microsoft Word, such as addition (+), subtraction (-),
multiplication (*), or division (/). Also, you can calculate a power of (^):

See
How to reference a cell of a Word
table
for more details.

All functions you can see in the Paste function drop-down list of the
Formula dialog box:

Function	Description
ABS ()	Calculates the absolute value of the value inside the parentheses.
AND ()	Evaluates whether the arguments inside the parentheses are all TRUE.
AVERAGE ()	Calculates the average of the elements identified inside the parentheses.
COUNT ()	Calculates the number of elements identified inside the parentheses.
DEFINED ()	Evaluates whether the argument inside parentheses is defined. Returns 1 if the argument has been defined and evaluates without error, 0 if the argument has not been defined or returns an error.
FALSE	Always returns 0
IF ()	Evaluates the first argument. Returns the second argument if the first argument is true; returns the third argument if the first argument is false. *Note*: Requires exactly three arguments.
INT ()	Rounds the value inside the parentheses down to the nearest integer.
MAX ()	Returns the maximum value of the items identified inside the parentheses.
MIN ()	Returns the minimum value of the items identified inside the parentheses.
MOD ()	Takes two arguments (must be numbers or evaluate to numbers). Returns the remainder after the second argument is divided by the first. If the remainder is 0 (zero), returns 0.0.
NOT	Evaluates whether the argument is true. Returns 0 if the argument is true, 1 if the argument is false. Mostly used inside an IF formula.
OR ()	Takes two arguments. If both are false, returns 0, else returns 1. Mostly used inside an IF formula.
PRODUCT ()	Calculates the product of items identified inside the parentheses.
ROUND ()	Rounds the first argument to the number of digits specified by the second argument. If the second argument is greater than zero (0), first argument is rounded down to the specified number of digits. If second argument is zero (0), first argument is rounded down to the nearest integer. If second argument is negative, first argument is rounded down to the left of the decimal.
SIGN ()	Takes one argument that must either be a number or evaluate to a number. Evaluates whether the item identified inside the parentheses if greater than, equal to, or less than zero (0). Returns 1 if greater than zero, 0 if zero, -1 if less than zero.
SUM ()	Calculates the sum of items identified inside the parentheses.
TRUE	Always returns 1.

The arguments can be:

Argument	Description
ABOVE	Cells above the current. For example, =SUM(ABOVE)
BELOW	Cells below the current. For example, =SUM(BELOW)
LEFT	Cells on left of the current. For example, =SUM(LEFT)
RIGHT	Cells on right of the current. For example, =SUM(RIGHT)

See also this tip in French:
Fonctions et formules dans Word.

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Источник

как в ворде поставить ентер после каждого слова?

Берешь и нажимаешь на кнопку «enter». Все очень просто.

Меню «Замена. «, откроется окно, внизу выбрать Дополнительно, поставить курсор на поле Заменить на, внизу выбрать из списка символ абзаца, в поле Найти ввести один пробел. Справа нажать кнопку Заменить все. В результате все пробели заменяться на абзац (символ клавиши enter).

Как заменить перенос строки пробелом?

Гиперссылки в документе иногда действительно бывают абсолютно не нужны.

Для того, чтобы удалить все гиперссылки из документа Word, проще всего поступить так:

1) Выделить весь текст. Это можно сделать либо с помощью комбинации клавиш Ctrl + A, либо с помощью кнопки на панели инструментов «Выделить» -> «Выделить всё».

2) Нажать комбинацию клавиш Ctrl + Shift + F9.

После этого все гиперссылки в документе станут обычным текстом.

Это самый наиболее правильный способ.

Кроме того, есть и такие варианты:

1) Удалять каждую гиперссылку по отдельности (если их в вашем документе не очень много).

2) Переместить весть текст в «Блокнот» (где гиперссылки никак не выделяются), а затем вставить обратно в документ Ворд.

Как правило, никакой разницы между понятиям «документ Word» и «файл Word» нет. Хотя в программе Word можно готовить далеко не только документы, а также, письма, рассказы, схемы, фоторепортажи и т.п. — их все же принять условно называть документами, т.к. это самое распространенное применение программы. Документы Word хранятся в формате .DOC или .DOCX.

И все же Word может обрабатывать не только файлы с документами. В нем, например, можно готовит шаблоны документов (файлы с расширением .DOT), которые содержат описание стилей оформления документов. Это файлы являются файлами Word, но не называются документами.

Также Word может сохранять документы в форматах, отличных от .DOC и .DOCX, например, в .RTF. или .PDF. Это все равно документы, но их не вполне корректно называть «файлами Word» т.к. эти форматы разработаны не специально для него.

Есть такая возможность в самом Ворде. Если это ворд 2003 года, то вкладка сервис и там статистика. Выскакивает отдельное окно, и там будет указано количество символов с пробелами и без. Если ворд 2007 или 2010, то данная функция находится на вкладке рецензирование, в левой части, где написано правописание. Кнопка с цифрами 1, 2, 3 и первыми английскими буквами. Это очень удобно при выполнении заказов на биржах (если требуется определенное количество символов без пробелов).

Способ действительно один — нажать на кнопку Office в левом верхнем углу, выбрать пункт Параметры Word — Правописание — Параметры автозамены — Автоформат. И убрать галку около первого пункта раздела Заменять.

Этот способ позволит писать те кавычки, которые надо.

Подобная замена, при наличие галочки на пункте, будет работать. А вот метод с Найти и Заменить, где в верхней строчке пишешь одни кавычки, а в нижней — другие, в таком случае не сработает. Ибо после изменения сама программа будет автоматически менять все назад.

И кавычки придется писать или так, или и с использованием значков с таблицы символов.

Как цвет шрифта, так и заливку вокруг текста (будто подчеркнули маркером) можно изменить или убрать, перейдя на вкладку «главная». В подкатегории «абзац» имеются кнопки управления цветом шрифта и цветом фона. Выделив нужный участок, можно выбрать «нет заливки» и забыть о присутствии цвета.

Знаки абзацев и другие символы форматирования в Word 2010

Если вы хотите, чтобы Word красиво выравнивал текст и соблюдал интервалы между абзацами, то вы должны убедиться в том, что вы не ставили лишние пробелы между словами и в ячейках, что начало абзацев расположены правильно и отступы настроены так, что документ выглядит правильно оформленным.

Было бы очень трудоемко определить определенные пространства или места в документе, где использовалось случайное двойное нажатие TAB (ТАБУЛЯЦИЯ) вместо одного, если не было бы знаков форматирования. Эти знаки являются непечатающимися символами и показывают нам места, где были использованы клавиши SPACE (ПРОБЕЛ), TAB, ENTER (ВВОД), или где находится скрытый текст.

Без них было бы практически невозможно создать документ в правильном оформлении: это займет очень много времени, чтобы исправить ошибки, которые мешают правильному выравниванию текста и объектов.

Как правило, знаки форматирования скрыты, пока вы не сделаете их видимыми нажатием ¶ на вкладке «Главная» в Word (рис. 1).

Кроме того, вы можете использовать сочетания клавиш Ctrl + * или Ctrl + Shift + 8 для переключения «ПоказатьСкрыть» символов форматирования. Переключение отображения символов форматирования имеет два положения:

Нажмите вкладку « Файл » , а затем нажмите « Параметры » (рис. 2).

Нажмите «Экран» и с лева, под «Всегда показывать эти знаки форматирования» выберите какие знаки форматирования вы хотите сделать видимыми всегда, даже после отключения (рис. 3).

Существуют различные знаки форматирования, или иногда их называют непечатающимися символами, в Word. Рассмотрим основные из них.

Символ пробела

Точки это знаки форматирования пробелов между словами. Одно нажатие на пробел – одна точка (рис. 4).

Символ абзаца

Символ (¶) представляет собой конец абзаца. После этого символа Word начинает новый абзац и перемещает курсор на новую строку (рис. 5).

Знак абзаца помещается в документе при нажатии клавиши Enter на вашей клавиатуре. Текст между двумя этими символами определяется как абзац и имеет ряд свойств, которые можно регулировать независимо от остального текста (или абзацев), такие как выравнивание (по левому и правому краям, по центру и ширине), интервалы перед и после абзаца, интервалы между строками, нумерация и др.

Знак табуляции

Нажатие табуляции (TAB) отображается знаком стрелки, направленной вправо (рис. 6):

Перевод строки

Знак перевода строки или представляет собой место, где строка обрывается и текст продолжается с новой строки. Вы можете вставить перевод строки, нажав Shift+Enter.

Функции знака перевода строки во многом схожи со знаком абзаца и имеет аналогичный эффект, за исключением, что при переводе строки не определяются новые абзацы (рис. 7).

Скрытый текст

Скрытый текст представляет собой пунктирную линию под текстом, который определен как скрытый (рис. 8).

Когда вы отключите знаки форматирования вышеуказанный текст будет выглядеть вот так (рис. 9):

Скрытый текст не печатается. НО! Как же скрыть текст? Это очень просто 😉

Нажмите на «Скрытый» (рис. 11)

Зачем нам прятать текст? В первую очередь для настройки документа или шаблона текста, чтобы соответствовать специфическим требованиям. Вы также можете скрывать текст, если вы не хотите выводить его на печать в данный момент, но не хотите удалять.

Возвращаемся к знакам форматирования.

Якорь

Якорь представляет собой место в тексте, где некоторые объекты в документе были изменены и объект якоря оказывает влияние на поведение данного объекта в тексте. Другими словами, объект якоря, как крюк или кольцо, находится на обратной стороне картины, которые используются, чтобы повесить картину на стене.

Якорь представляет собой небольшую иконку в виде якоря корабля (рис. 12).

Конец ячейки

Установлено, что в ячейках данный знак означает собой конец последнего абзаца в ячейке или в ее конце. Она отражает форматирование ячейки (рис. 13).

Источник

Equation is an integral part of many technical manuscripts, including thesis and research papers. However, typing it in Ms Word is cumbersome and tiring task. To ease it, Microsoft Word has LaTeX type equation editor shortcut feature for typing equation. These equation editor shortcut as termed as Math AutoCorrect and are available in versions of Microsoft Word 2007 and above.

Equation editor shortcut has a potential to save a lot of time and effort. For e.g., to get Greek letter , you can type alpha instead of going to Symbols in Insert Tab and searching for .

Enabling Math Autocorrect

Most version of Microsoft Word, Math AutoCorrect is enabled by default. To ensure you can visit, File Menu → Options → Proofing → Autocorrect Options → Math AutoCorrect and ensure box against “Replace text as you type” is checked. These shortcut work only inside Equation Editor. However, if you want to use it outside Equation Editor, then check “Use Math Autocorrect Rules outside of math regions“

Step by Step process to enable Math Autocorrect outside Math region in Ms Word

How to enable math autocorrect outside math region in Microsoft Word

Shortcut to get equation editor in Ms Word and Power Point is “Alt + =” (i.e. hold down Alt key while typing ‘=’). Although you can also click on “Equations” under the “Insert” Tab to get it.

Spaces is an important part of Math AutoCorrect shortcut. It tells Ms Word and Power Point when it is time to translate a part of equation into Mathematical Symbols/Operators. For clarity whenever necessary, space are shown as <sp> in Math AutoCorrect formula.

Subscript & Superscript

Equation editor shortcut for subscript and superscript is _ and ^. Anything after _ or ^ will get converted into subscript or superscript respectively, after hitting space. To include space in subscript or superscript, group them in () or parenthesis. These grouping parenthesis don’t appear after Math AutoCorrect. Grouping is also important as it distinguish between and $a_{i^2} ;$ . While adding pre-subscript or pre-superscript, use zwsp along with _ and ^ sign as shown below.

Use	For	Use	For
A_circle<sp>	$A_{circle}$	r^2<sp>
A_(big circle)<sp>	$A_{big circle}$	H^(2 square)<sp>	$H^{2; square}$
r^2_outer<sp>	$r^2_{outer}$	r^2_(outer circle)	$r^{2}_{outer;circle}$
zwsp<sp>_c<sp>		zwsp<sp>^c<sp>R
zwsp<sp>_c^d<sp>R		zwsp<sp>_c^d<sp>_e^f<sp>

Equation Editor Shortcut for Subscript and Superscript in Ms Word

Letters

Blackboard Bold letters or Double letters:

Use doubleXX, where XX is the required uppercase letter for e.g. use doubleA for and doubleR for .

Fraktur letters

Fraktur is a calligraphic hand of the Latin alphabet. We can easily write it in Ms Word using frakturXX where XX is an uppercase letter. For e.g. use Ms Word shortcut “frakturB” for ““ and “frakturG” for ““.

Greek letter

Greek letter has 24 different alphabets. There are four distinct ways of typing Greek alphabets in Microsoft Word. Of these, Math AutoCorrect method is the easiest to remember and the fastest of all four. This method of typing Greek letters is as easy as typing its spelling after (backslash). To get lower case Greek Alphabet, type name of Greek letter after in lower case (for e.g. alpha for ) and for upper case Greek Alphabet type name of Greek letter after in Title Case (e.g. Gamma for ). You can also use Alt codes for typing Greek letters.

Name of Greek letter	Uppecase	Shortcut	Shortcut
Alpha	A	Alpha	alpha
Beta	B	Beta	beta
Gamma		Gamma	gamma
Delta		Delta	delta
Epsilon	E	Epsilon	epsilon
Zeta	Z	Zeta	zeta
Eta	H	Eta	eta
Theta		Theta	theta
Iota	I	Iota	iota
Kappa	K	Kappa	kappa
Lambda		Lambda	lambda
Mu	M	Mu	mu
Nu	N	Nu	nu
Xi		Xi	xi
Pi		Pi	pi
Rho	P	Rho	rho
Sigma		Sigma	sigma
Tau	T	Tau	tau
Upsilon		Upsilon	upsilon
Phi		Phi	phi
Chi	X	Chi	chi
Psi		Psi	psi
Omega		Omega	omega

Scientific and Mathematical Symbol Symbols

Equation editor shortcut for scientific and mathematical symbols like infinity, different arrows, operators (like partial, del and nabla), conditional symbols, dot, cross, mapsto, perpendicular, set symbols, for all, equivalent, congruent, angle, proportional etc are given in the following table.

Correct way to insert multiplication and division symbols in Ms Word

Ms Word shortcut for inserting correct division symbol

Microsoft word shortcut for inserting division sign using Math Autocorrect

Symbol Name	Symbol	Ms Word Shortcut	Symbol Name	Symbol	Ms Word Shortcut
Infinity	∞	infty	Hbar	ℏ	hbar
Right Arrow	→	rightarrow, ->	Left Arrow	←	leftarrow
Up Arrow	↑	uparrow	Down Arrow	↓	downarrow
North-east Arrow	↗	nearrow	North-west Arrow	↖	nwarrow
South-east Arrow	↘	searrow	South-west Arrow	↙	swarrow
Left Right arrow	↔	leftrightarrow	Up Down Arrow	↕	updownarrow
Rightwards Double Arrow	⇒	Rightarrow	Leftwards Double Arrow	⇐	Leftarrow
Upwards Double Arrow	⇑	Uparrow	Downwards Double Arrow	⇓	Downarrow
Partial	∂	partial	Nabla	∇	nabla
Less Than Equal To	≤	le	Greater Than Equal To	≥	ge
Double Less Than	≪	ll	Double Greater Than	≫	gg
Times	𝑎 × 𝑏	a times b	Tensor Product or O Times	𝑓(𝑡) ⊗ 𝑔(𝑡)	f(t)otimes g(t)
Dot	𝑎 ⋅ 𝑏	acdot b	O Dot	𝑎 ⊙ 𝑏	aodot b
O Plus	𝑥 ⊕ y	xoplus y	O Minus	𝑥 ⊖ 𝑦	aominus y
Maps To	𝑎 ↦	amapsto b	Right Arrow with Hook	↪	hookrightarrow
Dots	𝑎 … 𝑏	adots b	Center dots	𝑎 ⋯ 𝑏	acdots b
Perpendicular	𝑎 ⊥ 𝑏	a bot b		𝑎 ⊤ 𝑏	a top b
Intersection	𝐴⋂𝐵	Abigcap B	Union	𝐴⋃𝐵	A bigcup B
Big Square Cup	𝐴⨆𝐵	Abigsqcup B	Big U with Plus	𝐴⨄𝐵	A biguplus B
Star	𝑎 ⋆ 𝑏	a star b	For All	∀	forall
In	∈	in	Exists	∃	exists
Big Wedge	⋀	bigwedge	Big Ve	⋁	bigvee
Equiv	≡	equiv	Congruent	≅	cong
Not Equal To	≠	ne	Approximately Equal	≈	approx
Similar	∼	sim	Similar To	≃	simeq
Natural Joint of Bowtie	⋈	bowtie	Box	□	box
Subset	⊂	subset	Empty Set	∅	emptyset
Therefore	∴	therefore	Because	∵	because
Plus or minus	±	pm or +-	Minus or plus	∓	mp
Angle	∠	angle	Proportional To	∝	proto
Degree C	22 °C	22 degc

Accent

For various reasons you need to have an accent like bar, grave, tilde, dot (for denoting derivative) above symbol. We can easily achieve these using following word shortcut.

Accent	For	Equation editor shortcut
Bar		xbar<sp>
Double bar		xBar<sp>
Under bar		xubar<sp>
Double under bar		xuBar<sp>
Acute		xacute<sp>
Grave		xgrave<sp>
Vector		xvec<sp>
Hat		xhat<sp>
Left-right arrow		xtvec<sp>
Left harpoon		xlhvec<sp>
Right harpoon		xrhvec<sp>
Dot		xdot<sp>
Double dot		xddot<sp>
Triple dot		xdddot<sp>
Four dot		xddddot<sp>
Breve		xbreve<sp>
Check		xcheck<sp>
Tilde		xtilde<sp>
Left vector (or left arrow)		xlvec<sp>

Ms Word shortcut for Accents

Grouping and brackets

Equation editor causes brackets (such as [], {} and ()) to grow to fit the size of expression within them. However, parenthesis used for grouping are not displayed in the final formatted expression. However, when parenthesis is required to be displayed, it must be doubled (one for grouping which will vanish in final formatted expression and other for displaying). Escape sequence ( followed by desired bracket is used to prevent bracket from being reformatted.

To Display	Use	Comment
$frac{a}{y}$	x/y	/ is used for fraction
$left[frac{x}{y} right ]$	[x/y]	[] bracket automatically expands to adjust fraction
$left{frac{x}{y} right}$	{x/y}
$left(frac{x}{y} right )$	(x/y)	Parentheses displayed as they not used for grouping
$frac{a}{p+q}$	a/(p+q)	Parentheses used for grouping (denominator here) are not displayed
$frac{a}{left(p+q right )}$	a/((p+q))	Parentheses used for grouping (denominator here) is not displayed
	[ aatop b close y
$left\|frac{p\|q\|r}{c+d}right\|$	\|(p\|q\|r)/(c+d)\|	Again parentheses used for grouping are not displayed
$\|a\|bleft\|frac{x}{a+b}right\|$	\|a\|b\|x/(a+b)	Grouping parentheses not displayed
	norm a norm

Brackets and grouping equation

Square root, Cube root, and more

Equation editor shortcut for square root, cube root and higher roots are sqrt(), cbrt() and sqrt(n&x) respectively.

Symbol	Equation Editor Shortcut
	sqrt(x)<sp>
	cbrt(x+1)<sp>
	sqrt(n&x)<sp>

Equation Editor Shortcut for square root, cube root & nth root

For more shortcut and example on root sign, visit our blog on Shortcut for Square root, and higher order roots

Matrices

Empty Matrix

The basic equation editor shortcut for creating an empty matrix of custom size is matrix(@@&&&)<sp>. Matrix size decided by number of @ (for rows) and & (for columns) respectively. Number of @ and & symbol is one less than number of rows and columns, respectively.

Animation of fastest way to insert matrix in Ms Word using equation editor shortcut.

Comparison of two methods to insert 4x4 or larger matrix in Word

Speed comparison of Two methods to insert 4×4 or larger matrix in Microsoft Word

Matrix with elements

You can also create matrix filled with elements using above shortcut. Using this method, we enter elements of the matrix row wise, starting with the top row. Use & to move to the next column and @ for the next row.

Equation Editor Shortcut	Output Matrix
matrix(@@&)
pmatrix(@@&) or (matrix(@@&)
Vmatrix(@@&)
[matrix(1&2&[email protected]&5&[email protected]&8&9)]
pmatrix(1&[email protected]&[email protected]&6)

For more details and example, visit our blog on different methods and equation editor shortcut for typing matrix in Ms Word.

Piece wise function

There are two ways to insert piece wise function in using Equation Editor shortcut in Ms Word. First one uses cases() method while the second one uses matrix(). In both the cases, desired piecewise functions are entered inside the parenthesis.

Like matrix, @ is used as a row separator. To get only the opening curly braces ‘{‘ which automatically extends the height of piecewise function, use close in place of closing ‘}’.

Equation editor shortcut	Output	Note
f(x) = {cases(x,x>[email protected],x<0)close		@ is used as row separator and close is required to ensure opening { expands vertically to cover all cases
f(x) = {matrix(x & x>[email protected] & x<0)close		Similar to above, & is used as column separator
f(x) = {matrix(x & x>[email protected] & x<0)	Piecewise function without close	Without close, opening ‘{‘ doesn’t expands

Integral, Sum and Product

Shortcut for integral sign, sum and product signs are int, sum and prod. You can use _ and ^ for inserting text below and above signs, respectively.

Equation Editor Shortcut	Output	Note
int<sp>f(x)dx
int_x=0^1<sp>f(x)dx	$int_{x=0}^{1}f(x)dx$	_ for lower limit and ^ for upper limit
iint<sp>f(x)dx		iint for double integral
iintbelow(S)<sp>ds		use below to put text below symbol
iiintabove(V)<sp><sp>dV		use above to put text above symbol
oint<sp>f(x)dx		oint for cyclic integral, similarly use oiint for cyclic double Sum, integral
sum_(i=1)^n<sp>A_i<sp>	$sum_{i=1}^n A_i$	sum_(i=1)^n<sp>A_i<sp>sum for sum symbol and _ & ^ sign for getting text below and above sum. Parenthesis can be used for grouping text with spaces
prod_(n=0)^N<sp>x^n<sp>	$prod_{n=0}^N x^n$	Similar to sum.

Ms Word shortcut for typing Integration, Sum and Product

Conclusion

Math Autocorrect shortcut provides useful shortcuts for typing most of the mathematical expression. They are often the fastest and efficient way of typing equation in Ms Word.

Источник

The function keys on keyboards don’t get the love they used to, but depending on the app you’re running, they can still be quite handy. Word, in particular, has some interesting features tucked away behind your function keys. Here’s what they do.

F1

F1: Get help. How this works depends on what you’re looking at in the Word window. Press F1 in the regular document window, for example, to open Word’s Help pane. Sometimes, though, pressing F1 takes you to Microsoft’s support site and shows you more targeted articles about the feature you’re looking at. This is the case most of the time when you press F1 while a dialog box is open.
Shift+F1: Open Word’s “Reveal Formatting” pane, where you can see the character and paragraph formatting of whatever text you have selected.
Alt+F1: Jump to the next field if you’ve got fields in your document.
Alt+Shift+F1: Jumps to the previous field in your document.

F2

F2: Move text or objects. Select the text or object you want to move and then hit F2. Place your insertion point where you’d like to move the item and then hit Enter.
Shift+F2: Copy selected text. It’s just like hitting Ctrl+C.
Ctrl+F2: Open the Print window, where you can preview and print your document.
Alt+Shift+F2: Save your document. If you haven’t saved your document previously, it opens the Save As window.
Alt+Ctrl+F2: Pop up the Open window so you can open a document.

F3

F3: Expand an AutoText entry. Type at least the first four letters in the name of your AutoText entry and then press F3 to expand it to the full text.
Alt+F3: Create an AutoText entry from selected text.
Shift+F3: Change the case of selected text. Pressing this combo repeatedly cycles through the following case styles: Initial Letter Case, ALL CAPS CASE, and lower case.
Ctrl+F3: Cut selected text to the Spike. You can cut as much text as you want this way and it all accumulates on the Spike.
Ctrl+Shift+F3: Insert the contents of the Spike. Performing this action also clears any text in the Spike.

F4

F4: Repeat your last action.
Shift+F4: Repeat the last “Find” action. This one’s handy because you can use it to browse search results without having the Find and Replace window or Navigation pane open.
Ctrl+F4: Close the current document. You’ll be asked to save the document if you’ve made any changes.
Alt+F4: Quit Microsoft Word. This closes all open documents (giving you the chance to save changes first) and exits Word.

F5

F5: Open “Go To” tab on the Find and Replace window. You can use this to quickly jump to a page, section, bookmark, and so on.
Shift+F5: Jump the previous edit you made in your document. Press it again go one more edit back. Word remembers your last two edits. This works even after saving and closing a document, letting you return to where you left off when you open the document again.
Ctrl+Shift+F5: Open the Bookmark window so you can edit bookmarks. If your insertion point is in an existing bookmark, pressing this combo opens the Bookmark window and selects that bookmark.

F6

F6: Go to the next pane or frame in your Word window. You can use this to navigate the window without using your mouse.
Shift+F6: Go to the previous pane or frame.
Ctrl+F6: Go to the next open document window.
Ctrl+Shift+F6: Go to the previous open document window.

F7

F7: Open the Editor pane and start a spelling and grammar check.
Shift+F7: Open the thesaurus. If you have a word selected when you press this combo, Word opens the thesaurus and looks up the selected word.
Alt+F7: Find the next spelling or grammar error in your document.
Alt+Shift+F7: Open the Translation pane.

F8

F8: Enter Word’s selection mode and expand a selection. While in this mode, you can use the arrow keys to extend your selection. You can also press F8 up to five times to extend the selection outward. The first press enters selection mode, the second press selects the word next to the insertion point, the third selects the whole sentence, the fourth all the characters in the paragraph, and the fifth the whole document.
Shift+F8: Reduce a selection. This works the same way as expanding a selection, but backward.
Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left and right arrow keys to extend the selection to other columns.

F9

F9: Update a field. This is the same as right-clicking a field and choosing the “Update Field” command.
Shift+F9: Reveal a field’s code.
Ctrl+F9: Insert new Empty Field {} braces.
Ctrl+Shift+F9: Unlink a field.
Alt+F9: Toggle the display of a field’s code.

F10

F10: Show key tips. Pressing this combo reveals single letter shortcuts you can use to access Word’s menu commands.
Shift+F10: Display a context menu. This works just like right-clicking.
Ctrl+F10: Maximize document window.
Alt+Shift+F10: Display a menu or window for an available selection.

F11

F11: Jump to the next field in your document.
Shift+F11: Jump to the previous field in your document.
Ctrl+F11: Lock a field so it cannot be edited.
Ctrl+Shift+F11: Unlock a field.
Alt+Shift+F11: Start the Microsoft Script Editor.

F12

F12: Open the Save As window.
Shift+F12: Save your document.
Ctrl+F12: Open the Open window.
Ctrl+Shift+F12: Open the Print window.

Microsoft Word has loads of great keyboard shortcuts, and its support for the function keys on your keyboard is no exception.

RELATED: All of the Best Microsoft Word Keyboard Shortcuts

In this topic

Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Preview and print documents
Select text and graphics
Edit text and graphics
Work with web content
Work with tables
Review a document
Work with references, citations, and indexing
Work with mail merge and fields
Work with text in other languages
Work with document views
Use function key shortcuts

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this	Press
Open a document.	Ctrl+O
Create a new document.	Ctrl+N
Save the document.	Ctrl+S
Close the document.	Ctrl+W
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the contents of the Clipboard.	Ctrl+V
Select all document content.	Ctrl+A
Apply bold formatting to text.	Ctrl+B
Apply italic formatting to text.	Ctrl+I
Apply underline formatting to text.	Ctrl+U
Decrease the font size by 1 point.	Ctrl+Left bracket ([)
Increase the font size by 1 point.	Ctrl+Right bracket (])
Center the text.	Ctrl+E
Align the text to the left.	Ctrl+L
Align the text to the right.	Ctrl+R
Cancel a command.	Esc
Undo the previous action.	Ctrl+Z
Redo the previous action, if possible.	Ctrl+Y
Adjust the zoom magnification.	Alt+W, Q, then use the Tab key in the Zoom dialog box to go to the value you want.
Split the document window.	Ctrl+Alt+S
Remove the document window split.	Alt+Shift+C or Ctrl+Alt+S

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Close a task pane

To close a task pane using the keyboard:

Press F6 until the task pane is selected.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell Me or Search field. Press Alt again to see Key Tips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you’re using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

Use the Access Keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

To do this	Press
Move to the Tell Me or Search field on the Ribbon to search for assistance or Help content.	Alt+Q, then enter the search term.
Open the File page to use Backstage view.	Alt+F
Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.	Alt+H
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes.	Alt+N
Open the Design tab to use themes, colors, and effects, such as page borders.	Alt+G
Open the Layout tab to work with page margins, page orientation, indentation, and spacing.	Alt+P
Open the References tab to add a table of contents, footnotes, or a table of citations.	Alt+S
Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels.	Alt+M
Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.	Alt+R
Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows.	Alt+W

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Work in the ribbon with the keyboard

To do this	Press
Select the active tab on the ribbon and activate the access keys.	Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.	Tab key or Shift+Tab
Move between command groupings on the ribbon.	Ctrl+Left or Right arrow key
Move among the items on the ribbon.	Arrow keys
Show the tooltip for the ribbon element currently in focus.	Ctrl+Shift+F10
Activate the selected button.	Spacebar or Enter
Open the list for the selected command.	Down arrow key
Open the menu for the selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Expand or collapse the ribbon.	Ctrl+F1
Open the context menu.	Shift+F10 Or, on a Windows keyboard, the Windows Menu key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.	Left arrow key

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Navigate the document

To do this	Press
Move the cursor one word to the left.	Ctrl+Left arrow key
Move the cursor one word to the right.	Ctrl+Right arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the end of the current line.	End
Move the cursor to the beginning the current line.	Home
Move the cursor to the top of the screen.	Ctrl+Alt+Page up
Move the cursor to the bottom of the screen.	Ctrl+Alt+Page down
Move the cursor by scrolling the document view up by one screen.	Page up
Move the cursor by scrolling the document view down by one screen.	Page down
Move the cursor to the top of the next page.	Ctrl+Page down
Move the cursor to the top of the previous page.	Ctrl+Page up
Move the cursor to the end of the document.	Ctrl+End
Move the cursor to the beginning of the document.	Ctrl+Home
Move the cursor to the location of the previous revision.	Shift+F5
Move the cursor to the location of the last revision made before the document was last closed.	Shift+F5, immediately after opening the document.
Cycle through floating shapes, such as text boxes or images.	Ctrl+Alt+5, and then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.	Esc
Display the Navigation task pane, to search within the document content.	Ctrl+F
Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location.	Ctrl+G
Cycle through the locations of the four previous changes made to the document.	Ctrl+Alt+Z

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Navigate the document using the browse options in Word 2007 and 2010

In Word 2007 and 2010, you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.

To do this	Press
Open the list of browse options to define the type of object to browse by.	Ctrl+Alt+Home
Move to the previous object of the defined type.	Ctrl+Page up
Move to the next object of the defined type.	Ctrl+Page down

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Preview and print documents

To do this	Press
Print the document.	Ctrl+P
Switch to print preview.	Ctrl+Alt+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page up or Page down
Move to the first preview page when zoomed out.	Ctrl+Home
Move to the last preview page when zoomed out.	Ctrl+End

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Select text and graphics

To do this	Press
Select text.	Shift+Arrow keys
Select the word to the left.	Ctrl+Shift+Left arrow key
Select the word to the right.	Ctrl+Shift+Right arrow key
Select from the current position to the beginning of the current line.	Shift+Home
Select from the current position to the end of the current line.	Shift+End
Select from the current position to the beginning of the current paragraph.	Ctrl+Shift+Up arrow key
Select from the current position to the end of the current paragraph.	Ctrl+Shift+Down arrow key
Select from the current position to the top of the screen.	Shift+Page up
Select from the current position to the bottom of the screen.	Shift+Page down
Select from the current position to the beginning of the document.	Ctrl+Shift+Home
Select from the current position to the end of the document.	Ctrl+Shift+End
Select from the current position to the bottom of the window.	Ctrl+Alt+Shift+Page down
Select all document content.	Ctrl+A

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Extend a selection

To do this	Press
Start extending the selection.	F8 In the extend selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left or right.	F8, Left or Right arrow key
Expand the selection.	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the selection.	Shift+F8
Select a vertical block of text.	Ctrl+Shift+F8, then press the arrow keys
Stop extending the selection.	Esc

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Edit text and graphics

To do this	Press
Delete one word to the left.	Ctrl+Backspace
Delete one word to the right.	Ctrl+Delete
Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft 365 apps.	Alt+H, F, O
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the contents of the Clipboard.	Ctrl+V
Move the selected content to a specific location.	F2, move the cursor to the destination, and then press Enter.
Copy the selected content to a specific location.	Shift+F2, move the cursor to the destination, and then press Enter.
Define an AutoText block with the selected content.	Alt+F3
Insert an AutoText block.	The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.
Cut the selected content to the Spike.	Ctrl+F3
Paste the contents of the Spike.	Ctrl+Shift+F3
Copy the selected formatting.	Ctrl+Shift+C
Paste the selected formatting.	Ctrl+Shift+V
Copy the header or footer used in the previous section of the document.	Alt+Shift+R
Display the Replace dialog box, to find and replace text, specific formatting, or special items.	Ctrl+H
Display the Object dialog box, to insert a file object into the document.	Alt+N, J, J
Insert a SmartArt graphic.	Alt+N, M
Insert a WordArt graphic.	Alt+N, W

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Align and format paragraphs

To do this	Press
Center the paragraph.	Ctrl+E
Justify the paragraph.	Ctrl+J
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Indent the paragraph.	Ctrl+M
Remove a paragraph indent.	Ctrl+Shift+M
Create a hanging indent.	Ctrl+T
Remove a hanging indent.	Ctrl+Shift+T
Remove paragraph formatting.	Ctrl+Q
Apply single spacing to the paragraph.	Ctrl+1
Apply double spacing to the paragraph.	Ctrl+2
Apply 1.5-line spacing to the paragraph.	Ctrl+5
Add or remove space before the paragraph.	Ctrl+0 (zero)
Enable AutoFormat.	Ctrl+Alt+K
Apply the Normal style.	Ctrl+Shift+N
Apply the Heading 1 style.	Ctrl+Alt+1
Apply the Heading 2 style.	Ctrl+Alt+2
Apply the Heading 3 style.	Ctrl+Alt+3
Display the Apply Styles task pane.	Ctrl+Shift+S
Display the Styles task pane.	Ctrl+Alt+Shift+S

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Format characters

To do this	Press
Display the Font dialog box.	Ctrl+D or Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+Right angle bracket (>)
Decrease the font size.	Ctrl+Shift+Left angle bracket (<)
Increase the font size by 1 point.	Ctrl+Right bracket (])
Decrease the font size by 1 point.	Ctrl+Left bracket ([)
Switch the text between upper case, lower case, and title case.	Shift+F3
Change the text to all upper case.	Ctrl+Shift+A
Hide the selected text.	Ctrl+Shift+H
Apply bold formatting.	Ctrl+B
Add a bulleted list.	Ctrl+Shift+L
Apply underline formatting.	Ctrl+U
Apply underline formatting to the words, but not the spaces.	Ctrl+Shift+W
Apply double-underline formatting.	Ctrl+Shift+D
Apply italic formatting.	Ctrl+I
Apply small caps formatting.	Ctrl+Shift+K
Apply subscript formatting.	Ctrl+Equal sign ( = )
Apply superscript formatting.	Ctrl+Shift+Plus sign (+)
Remove manual character formatting.	Ctrl+Spacebar
Change the selected text to the Symbol font.	Ctrl+Shift+Q

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Manage text formatting

To do this	Press
Display all nonprinting characters.	Ctrl+Shift+8 (do not use the numeric keypad)
Display the Reveal Formatting task pane.	Shift+F1

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Insert special characters

To do this	Press
Insert a line break.	Shift+Enter
Insert a page break.	Ctrl+Enter
Insert a column break.	Ctrl+Shift+Enter
Insert an em dash (—).	Ctrl+Alt+Minus sign (on the numeric keypad)
Insert an en dash (–).	Ctrl+Minus sign (on the numeric keypad)
Insert an optional hyphen.	Ctrl+Hyphen (-)
Insert a nonbreaking hyphen.	Ctrl+Shift+Hyphen (-)
Insert a nonbreaking space.	Ctrl+Shift+Spacebar
Insert a copyright symbol (©).	Ctrl+Alt+C
Insert a registered trademark symbol (®).	Ctrl+Alt+R
Insert a trademark symbol (™).	Ctrl+Alt+T
Insert an ellipsis (…)	Ctrl+Alt+Period (.)
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down Alt and press X. Tip: To find out the Unicode character code for a selected character, press Alt+X.	The character code, then press Alt+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.	Alt+the character code (on the numeric keypad)

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Work with web content

To do this	Press
Insert a hyperlink.	Ctrl+K
Go back one page.	Alt+Left arrow key
Go forward one page.	Alt+Right arrow key
Refresh the page.	F9

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Work with tables

Move around in a table

To do this	Press
Move to the next cell in the row and select its content.	Tab key
Move to the previous cell in the row and select its content.	Shift+Tab
Move to the first cell in the row.	Alt+Home
Move to the last cell in the row.	Alt+End
Move to the first cell in the column.	Alt+Page up
Move to the last cell in the column.	Alt+Page down
Move to the previous row.	Up arrow key
Move to the next row.	Down arrow key
Move one row up.	Alt+Shift+Up arrow key
Move one row down.	Alt+Shift+Down arrow key

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Select table content

To do this	Press
Select the content in the next cell.	Tab key
Select the content in the previous cell.	Shift+Tab
Extend a selection to adjacent cells.	Shift+Arrow keys
Select a column.	Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key
Select a row.	Select the first or last cell in the row, and then press Shift+Alt+End or Home.
Select the whole table.	Alt+5 on the numeric keypad, with Num Lock switched off

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Insert paragraphs and tab characters in a table

To do this	Press
Insert a new paragraph in a cell.	Enter
Insert a tab character in a cell.	Ctrl+Tab

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Review a document

To do this	Press
Insert a comment.	Ctrl+Alt+M
Turn change tracking on or off.	Ctrl+Shift+E
Close the Reviewing Pane.	Alt+Shift+C

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Work with references, citations, and indexing

Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To do this	Press
Mark a table of contents entry.	Alt+Shift+O
Mark a table of authorities entry (citation).	Alt+Shift+I
Choose citation options.	Alt+Shift+F12, Spacebar
Mark an index entry.	Alt+Shift+X
Insert a footnote.	Ctrl+Alt+F
Insert an endnote.	Ctrl+Alt+D
Go to the next footnote.	Alt+Shift+Right angle bracket (>)
Go to the previous footnote.	Alt+Shift+Left angle bracket (<)

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Work with mail merge and fields

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To select the Mailings tab, press Alt+M.

Perform a mail merge

To do this	Press
Preview the mail merge.	Alt+Shift+K
Merge a document.	Alt+Shift+N
Print the merged document.	Alt+Shift+M
Edit a mail-merge data document.	Alt+Shift+E
Insert a merge field.	Alt+Shift+F

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Work with fields

To do this	Press
Insert a DATE field.	Alt+Shift+D
Insert a LISTNUM field.	Ctrl+Alt+L
Insert a PAGE field.	Alt+Shift+P
Insert a TIME field.	Alt+Shift+T
Insert an empty field.	Ctrl+F9
Update the linked information in a Word source document.	Ctrl+Shift+F7
Update the selected fields.	F9
Unlink a field.	Ctrl+Shift+F9
Switch between a selected field code and its result.	Shift+F9
Switch between all field codes and their results.	Alt+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results.	Alt+Shift+F9
Go to the next field.	F11
Go to the previous field.	Shift+F11
Lock a field.	Ctrl+F11
Unlock a field.	Ctrl+Shift+F11

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Work with text in other languages

Set the proofing language

Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.

To do this	Press
Display the Language dialog box to set the proofing language.	Alt+R, U, L
Set default languages.	Alt+R, L

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Insert international characters

To type a lowercase character by using a key combination that includes the Shift key, hold down the Ctrl+Shift+symbol keys simultaneously, and then release them before you type the letter.

Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.

To insert this	Press
à, è, ì, ò, ù, À, È, Ì, Ò, Ù	Ctrl+Grave accent (`), the letter
á, é, í, ó, ú, ý Á, É, Í, Ó, Ú, Ý	Ctrl+Single quotation mark (‘), the letter
â, ê, î, ô, û Â, Ê, Î, Ô, Û	Ctrl+Shift+Caret (^), the letter
ã, ñ, õ Ã, Ñ, Õ	Ctrl+Shift+Tilde (~), the letter
ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Ÿ	Ctrl+Shift+Colon (:), the letter
å, Å	Ctrl+Shift+At sign (@), a or A
æ, Æ	Ctrl+Shift+Ampersand (&), a or A
œ, Œ	Ctrl+Shift+Ampersand (&), o or O
ç, Ç	Ctrl+Comma (,), c or C
ð, Ð	Ctrl+Single quotation mark (‘), d or D
ø, Ø	Ctrl+Forward slash (/), o or O
¿	Ctrl+Alt+Shift+Question mark (?)
¡	Ctrl+Alt+Shift+Exclamation point (!)
ß	Ctrl+Shift+Ampersand (&), s

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Use Input Method Editors for East Asian languages

To do this	Press
Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available.	Alt+Tilde (~)
Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available.	Right Alt
Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available.	Ctrl+Spacebar

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Work with document views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

Switch the document view

To do this	Press
Switch to the Read Mode view. In Word 2007 and 2010, this is called Full Screen Reading view.	Alt+W, F
Switch to the Print Layout view.	Ctrl+Alt+P
Switch to the Outline view.	Ctrl+Alt+O
Switch to the Draft view.	Ctrl+Alt+N

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this	Press
Promote a paragraph.	Alt+Shift+Left arrow key
Demote a paragraph.	Alt+Shift+Right arrow key
Demote the paragraph to body text.	Ctrl+Shift+N
Move the selected paragraphs up.	Alt+Shift+Up arrow key
Move the selected paragraphs down.	Alt+Shift+Down arrow key
Expand the text under a heading.	Alt+Shift+Plus sign (+)
Collapse the text under a heading.	Alt+Shift+Minus sign (-)
Expand or collapse all text or headings.	Alt+Shift+A
Hide or display the character formatting.	Forward slash (/) (on the numeric keypad)
Switch between showing the first line of body text and showing all body text.	Alt+Shift+L
Show all headings with the Heading 1 style.	Alt+Shift+1
Show all headings with the specified heading level.	Alt+Shift+Heading level number
Insert a tab character.	Ctrl+Tab

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Move through the document in Read Mode

To do this	Press
Move to the beginning of the document.	Home
Move to the end of the document.	End
Go to a specific page.	Type the page number, then press Enter
Exit Read Mode.	Esc

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Use function key shortcuts

Key	Description
F1	F1 alone: displays the Word help task pane. Shift+F1: displays or hides context-sensitive help or the Reveal Formatting task pane. Ctrl+F1: displays or hides the ribbon. Alt+F1: moves to the next field. Alt+Shift+F1: moves to the previous field.
F2	F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel. Ctrl+F2: displays the print preview area on the Print tab in the Backstage view. Alt+Shift+F2: saves the document. Ctrl+Alt+F2: displays the Open dialog box.
F3	Shift+F3: switches the selected text between upper case, lower case, and title case. Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. Ctrl+Shift+F3: pastes the contents of the Spike. Alt+F3: creates a new Building Block.
F4	F4 alone: repeats the last command or action, if possible. Shift+F4: repeats the last Find or Go To action. Ctrl+F4: closes the current document. Alt+F4: closes Word.
F5	F5 alone: displays the Go To dialog box. Shift+F5: moves the cursor to the last change. Ctrl+Shift+F5: displays the Bookmark dialog box. Alt+F5: restores the document window size.
F6	F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. Shift+F6: switches between the document, ribbon, status bar, and task pane. Ctrl+F6: switches to the next document window when more than one document is open. Ctrl+Shift+F6: switches to the previous document window when more than one document is open. Alt+F6: moves from an open dialog box back to the document, for dialog boxes that support this behavior.
F7	F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text. Shift+F7: displays the Thesaurus task pane. Ctrl+Shift+F7: updates the linked information in a Word source document. Alt+F7: finds the next spelling or grammatical error. Alt+Shift+F7: in Word 2013 and newer, displays the Translator task pane. In Word 2007 and 2010, displays the Research task pane.
F8	F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence. Shift+F8: reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence. Ctrl+Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection. Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9	F9 alone: updates the selected fields. Shift+F9: switches between a field code and its result. Ctrl+F9: inserts an empty field. Ctrl+Shift+F9: unlinks the current field. Alt+F9: switches between all field codes and their results. Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.
F10	F10 alone: turns KeyTips on or off. Shift+F10: displays the shortcut menu for the selected item. Ctrl+F10: maximizes or restores the document window size. Alt+F10: displays the Selection task pane. Alt+Shift+F10: displays the menu or message for available actions, for example, for pasted text or an AutoCorrect change.
F11	F11 alone: moves to the next field. Shift+F11: moves to the previous field. Ctrl+F11: locks the current field. Ctrl+Shift+F11: unlocks the current field. Alt+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).
F12	F12 alone: displays the Save As dialog box. Shift+F12: saves the document. Ctrl+F12: displays the Open dialog box. Ctrl+Shift+F12: displays the Print tab in the Backstage view. Alt+Shift+F12: selects the Table of Contents button in the Table of Contents container when the container is active.

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In this topic

Frequently used shortcuts
Shortcut conflicts
Navigate the document
Select text and graphics
Edit text and graphics
Work with tables
Drawing
Work with fields
Outline a document
Review a document
Use footnotes and endnotes
Work with right-to-left languages
Use function key shortcuts

Frequently used shortcuts

This table lists frequently used shortcuts in Word for Mac.

To do this	Press
Undo the previous action.	+Z or F1
Redo the previous action, if possible.	+Y
Cut the selected content to the Clipboard.	+X or F2
Copy the selected content to the Clipboard.	+C or F3
Paste the contents of the Clipboard.	+V or F4
Display the shortcut menu for the selected item. *	Shift+F10
Display the Go To dialog box.	+Option+G or F5
Display the Spelling and Grammar dialog box.	+Option+L or F7
Enable extended selection mode.	F8
Switch to the next window.	+Grave accent ( ` )
Switch to the previous window.	+Shift+Grave accent (`)
Display the Save As dialog box.	+Shift+S
Find text (move focus to the Search in Document box).	+F
Display the Find and Replace pane.	Control+H
Display the Print dialog box.	+P
Close the current document.	+F4
Expand or minimize the ribbon.	+Option+R
Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled.	Option+F7
Open the Dictionary.	In Word 2011, Option+Shift+F7

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Shortcut conflicts

Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.

Change system preferences for keyboard shortcuts

From the Apple menu, select System Preferences.
Select Keyboard.
Select the Shortcuts tab.
Select Mission Control.
Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Navigate the document

To do this	Press
Move the cursor one word to the left.	Option+Left arrow key
Move the cursor one word to the right.	Option+Right arrow key
Move the cursor up by one paragraph.	+Up arrow key
Move the cursor down by one paragraph.	+Down arrow key
Move the cursor to the beginning of the current line.	+Left arrow Home
Move the cursor to the end of the current line.	+Right arrow key End
Move the cursor to the top of the previous page.	+Page up On a MacBook, press +Fn+Up arrow key
Move the cursor to the top of the next page.	+Page down On a MacBook, press +Fn+Down arrow key
Move the cursor to the beginning of the document.	+Home On a MacBook, press +Fn+Left arrow key
Move the cursor to the end of the document.	+End On a MacBook, press +Fn+Right arrow key
Move the cursor to the previous insertion point.	Shift+F5
Move the cursor by scrolling the document view up by one screen.	Page up
Move the cursor by scrolling the document view down by one screen.	Page down

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Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, +Right arrow moves the cursor to the next word, and +Shift+Right arrow selects the text from the cursor to the beginning of the next word.

To do this	Press
Select multiple items that are not next to each other.	Select the first item that you want, hold down , and then mouse click the additional items.
Select text.	Shift+Arrow keys
Select the word to the left.	Shift+Option+Left arrow key
Select the word to the right.	Shift+Option+Right arrow key
Select from the current position to the beginning of the current line.	+Shift+Left arrow key Shift+Home
Select from the current position to the end of the current line.	+Shift+Right arrow key Shift+End
Select from the current position to the beginning of the current paragraph.	+Shift+Up arrow key
Select from the current position to the end of the current paragraph.	+Shift+Down arrow key
Select from the current position to the top of the screen.	Shift+Page up
Select from the current position to the bottom of the screen.	Shift+Page down
Select from the current position to the beginning of the document.	+Shift+Home
Select from the current position to the end of the document.	+Shift+End
Select from the current position to the bottom of the window.	+Shift+Option+Page down
Select all document content.	+A

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Extend a selection

To do this	Press
Start extending the selection. *	F8 In the extend selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left.	F8, Left arrow key
Select the nearest character to the right.	F8, Right arrow key
Expand the selection.	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the selection. *	Shift+F8
Select a vertical block of text.	+Shift+F8, then press the arrow keys
Stop extending the selection.	Esc

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Edit text and graphics

To do this	Press
Cut the selected content to the Clipboard.	+X F2
Copy the selected content to the Clipboard.	+C F3
Paste the contents of the Clipboard.	+V F4
Display the Paste Special dialog box.	+Control+V
Cut the selected content to the Spike.	+F3
Paste the contents of the Spike.	+Shift+F3
Copy the selected formatting.	+Shift+C
Paste the copied formatting.	+Shift+V
Create an AutoText entry.	Option+F3

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Align and format paragraphs

To do this	Press
Center the paragraph.	+E
Justify the paragraph.	+J
Align the paragraph to the left.	+L
Align the paragraph to the right.	+R
Indent the paragraph.	Control+Shift+M
Remove a paragraph indent.	+Shift+M
Create a hanging indent.	+T
Remove a hanging indent.	+Shift+T
Apply single-spacing to the paragraph.	+1
Apply double-spacing to the paragraph.	+2
Apply 1.5-line spacing to the paragraph.	+5
Enable AutoFormat.	+Option+K
Apply the Normal style.	+Shift+N
Apply the Heading 1 style.	+Option+1
Apply the Heading 2 style.	+Option+2
Apply the Heading 3 style.	+Option+3
Apply the List style.	+Shift+L, when the cursor is at the beginning of a line
Insert a nonbreaking space.	Option+Spacebar

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Format characters

To do this	Press
Increase the font size.	+Shift+Right angle bracket (>)
Decrease the font size.	+Shift+Left angle bracket (<)
Increase the font size by 1 point.	+Right bracket (])
Decrease the font size by 1 point.	+Left bracket ([)
Display the Font dialog box.	+D
Switch the text between upper case, lower case, and title case.	Shift+F3
Change the text to all upper case.	+Shift+A
Apply bold formatting.	+B
Add a bulleted list.	+Shift+L
Apply underline formatting.	+U
Apply underline formatting to the words, but not the spaces.	+Shift+W
Apply double-underline formatting.	+Shift+D
Apply italics formatting.	+I
Apply small caps formatting.	+Shift+K
Apply strike-through formatting.	+Shift+X

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Insert special characters

To do this	Press
Insert an empty field.	+F9
Insert a line break.	Shift+Return
Insert a page break.	+Return
Insert a column break.	+Shift+Return
Insert a nonbreaking hyphen.	+Shift+Hyphen (-)
Insert a registered trademark symbol (®).	Option+R
Insert a trademark symbol (™).	Option+2

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Work with tables

Move around in a table

To do this	Press
Move to the next cell and select its content.	Tab key
Move to the previous cell and select its content.	Shift+Tab
Move to the next row.	Down arrow key
Move to the previous row.	Up arrow key
Move to the first cell in the row.	Control+Home
Move to the last cell in the row.	Control+End
Move to the first cell in the column.	Control+Page up
Move to the last cell in the column.	Control+Page down
Add a new row to the bottom of the table.	Tab key, at the end of the last row
Insert a row.	+Control+I

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Select table content

To do this	Press
Select the content in the next cell.	Tab key
Select the content in the previous cell.	Shift+Tab
Extend a selection to adjacent cells.	Shift+Arrow keys
Select a row.	Select the first or last cell in the row, and then press Shift+Alt+End or Home.

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Resize table columns with the ruler

To do this	Press
Retain the column sizes to the right and change the table width.	Drag the column boundary in the ruler
Move a single column line and retain the table width.	Shift+Drag the column boundary in the ruler
Equally resize all columns to the right and retain the table width.	+Shift+Drag the column boundary in the ruler
Proportionally resize all columns to the right and retain the table width.	+Drag the column boundary in the ruler

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Resize table columns directly in a table

Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

To do this	Press
Move a single column line and retain the table width.	Drag the column boundary
Retain column sizes to the right and change the table width.	Shift+Drag the column boundary
Equally resize all columns to the right and retain the table width.	+Shift+Drag the column boundary
Proportionally resize all columns to the right and retain the table width.	+Drag the column boundary

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Insert paragraphs and tab characters in a table

To do this	Press
Insert a new paragraph in a cell.	Return
Insert a Tab character in a cell.	Option+Tab

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Drawing

To do this	Press
Toggle drawing mode.	+Control+Z

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Work with fields

To do this	Press
Insert a DATE field.	Control+Shift+D
Insert a LISTNUM field.	+Option+Shift+L
Insert a PAGE field.	Control+Shift+P
Insert a TIME field.	Control+Shift+T
Insert an empty field.	+F9
Update the selected fields. *	F9
Switch between a field code and its result. *	Shift+F9
Switch between all field codes and their results.	Option+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results.	Option+Shift+F9
Lock a field.	+F11
Unlock a field.	+Shift+F11

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Outline a document

These shortcuts only apply when the document is in the Outline view.

To do this	Press
Promote a paragraph.	Control+Shift+Left arrow key
Demote a paragraph.	Control+Shift+Right arrow key
Demote the paragraph to body text.	+Shift+N
Move the selected paragraphs up. *	Control+Shift+Up arrow key
Move the selected paragraphs down. *	Control+Shift+Down arrow key
Expand the text under a heading.	Control+Shift+Plus sign (+)
Collapse text under a heading. *	Control+Shift+Minus sign (-)
Expand all body text and headings, or collapse all body text.	Control+Shift+A
Switch between showing the first line of body text and showing all body text.	Control+Shift+L
Show all headings with the specified heading level.	Control+Shift+Heading level number

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Review a document

To do this	Press
Insert a comment.	+Option+A
Turn change tracking on or off.	+Shift+E
Move to the beginning of a comment.	Home
Move to the end of a comment.	End (The End key is not available on all keyboards.)
Move to the beginning of the list of comments.	+Home, in the Reviewing Pane.
Move to the end of the list of comments.	+End, in the Reviewing Pane.

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Use footnotes and endnotes

To do this	Press
Insert a footnote.	+Option+F
Insert an endnote.	+Option+E

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Work with right-to-left languages

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

Go to Apple > System Preferences > Keyboard.
On the Input Sources tab, select the language for which you want to enable shortcuts.
On the right side of the tab, select the check box for Enable keyboard shortcuts.

To do this	Press
Switch the writing direction to right-to-left.	Control++ Left arrow key
Switch the writing direction to left-to-right.	Control++ Right arrow key

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Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

If a function key doesn’t work as you expect it to, press the Fn key in addition to the function key. If you don’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences.

The following table provides the function key shortcuts for Word for Mac.

Key	Description
F1	F1 alone: undoes the previous action.
F2	F2 alone: cuts the selected content to the Clipboard. Shift+F2: copies the selected text or graphic. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.
F3	F3 alone: copies the selected content to the Clipboard. Shift+F3: switches the selected text between upper case, lower case, and title case. +F3: cuts the selected content to the Spike. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. +Shift+F3: pastes the contents of the Spike. Option+F3: creates an AutoText entry.
F4	F4 alone: pastes the content from the Clipboard. Shift+F4: repeats the last Find or Go To action. Shift+F4: repeats the last Find or Go To action.
F5	F5 alone: displays the Go To dialog box. Shift+F5: moves the cursor to the last change. +Shift+F5: displays the Bookmark dialog.
F6	F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. Shift+F6: switches between the document, ribbon, status bar, and task pane. +F6: switches to the next document window when more than one document is open. +Shift+F6: switches to the previous document window when more than one document is open.
F7	F7 alone: displays the Spelling and Grammar dialog box. Shift+F7: displays the Thesaurus task pane. +Shift+F7: updates the linked information in a Word source document. Option+F7: finds the next spelling or grammatical error. Option+Shift+F7: opens the Dictionary.
F8	F8 alone : extends the selection. For example, if a word is selected, the selection size is extended to one sentence. Shift+F8 : reduces the selection. For example, if a paragraph is selected, the selection size is reduced to one sentence. +Shift+F8: turns extend selection mode on and off. In the extend selection mode, the arrow keys extend the selection. Option+F8: displays the Macro dialog box to create, run, edit, or delete a macro.
F9	F9 alone : updates the selected fields. Shift+F9 : switches between a field code and its result. +F9: inserts an empty field. +Shift+F9: unlinks the current field. Option+F9: switches between all field codes and their results. Option+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field displaying field results.
F10	Shift+F10 *: displays the shortcut menu for the selected item.
F11	F11 alone : moves to the next field. Shift+F11 : moves to the previous field. +F11: locks the current field. +Shift+F11: unlocks the current field. Option+F11: opens the Microsoft Visual Basic for Applications editor, in which you can create a macro using Visual Basic for Applications (VBA).

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Change function key preferences

In the Apple menu, select System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

In this topic

Frequently used shortcuts
Ribbon keyboard shortcuts
Navigate the document
Edit and format the document
Work with comments

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web.

Tip: To quickly create a new document in Word for the web, open your browser, type Word.new in the address bar, and then press Enter.

To do this	Press
In the Reading view, open a PDF-based view tagged to work with screen readers.	Press the Tab key until you reach the Accessibility Mode button, and then press Enter
Find text in the Reading view.	Ctrl+F or F3
Find text in the Editing view.	Ctrl+F or Ctrl+G
Find and replace text in the Editing view.	Ctrl+H
Hide the task pane, if one is open.	Esc
Switch to the Zoom control.	Alt+Period, W, then Q or Alt+Windows logo key, W, then Q
Print the document.	Ctrl+P
Move to the next landmark region.	Ctrl+F6
Go to the Tell Me or Search text field.	Alt+Q

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Ribbon keyboard shortcuts

Word for the web offers shortcuts called access keys to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

On a Windows computer, access keys all start with Alt+Period (.) or Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Period, R or Alt+Windows logo key, R.

If you’re using Word for the web on a Mac computer, press Control+Period (.) to start.

To get to the ribbon, press Alt+Period or Alt+Windows logo key. You can alternatively press Ctrl+F6 until you reach the Home tab.
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F3. Repeat to display the ribbon again.

Go to the access keys for the ribbon

To go directly to a tab on the ribbon, press one of the following access keys:

To do this	Press
Open the Tell Me or Search text field on the ribbon to type a search term.	Alt+Period, Q or Alt+Windows logo key, Q
Open the File tab to use the Backstage view.	Alt+Period, F or Alt+Windows logo key, F
Open the Home tab to format text and use the Find tool.	Alt+Period, H or Alt+Windows logo key, H
Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery.	Alt+Period, N or Alt+Windows logo key, N
Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing.	Alt+Period, A or Alt+Windows logo key, A
Open the References tab to insert a table of contents, footnotes, or endnotes.	Alt+Period, S or Alt+Windows logo key, S
Open the Review tab to check spelling, add comments, or track and review changes to your document.	Alt+Period, R or Alt+Windows logo key, R
Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view.	Alt+Period, W or Alt+Windows logo key, W

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Use Search

To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search.

Note: Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary.

Select the item or place in your document, presentation, or spreadsheet where you want to perform an action.
To go to the Search text field, press Alt+Q.
Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.
Press the Down arrow key to browse through the search results.
Once you’ve found the result that you want, press Enter to select it and to perform the action.

Work in the ribbon tabs and menus

The following shortcuts can save time when you work with the ribbon tabs and ribbon menus.

To do this	Press
Select the active tab on the ribbon, and activate the access keys.	Alt+Period or Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.
When a Ribbon tab is selected, move the focus to the tab commands.	Enter, then Tab key or Shift+Tab
Activate a selected button.	Spacebar or Enter
Open the list for a selected command.	Spacebar or Enter
Open the menu for a selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Collapse or expand the ribbon.	Ctrl+F3

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Navigate the document

To do this	Press
Move the cursor right by one word.	Ctrl+Right arrow key
Move the cursor left by one word.	Ctrl+Left arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the beginning of the current line.	Home
Move the cursor to the end of the current line.	End
Move the cursor to the beginning of the document.	Ctrl+Home
Move the cursor to the end of the document.	Ctrl+End
Select text.	Shift+Arrow keys
Select the word to the right.	Shift+Ctrl+Right arrow key
Select the word to the left.	Shift+Ctrl+Left arrow key
Select the paragraph above.	Shift+Ctrl+Up arrow key
Select the paragraph below.	Shift+Ctrl+Down arrow key
Select from the current position to the beginning of the line.	Shift+Home
Select from the current position to the end of the line.	Shift+End
Select from the current position to the beginning of the document.	Shift+Ctrl+Home
Select from the current position to the end of the document.	Shift+Ctrl+End
Select all document content.	Ctrl+A

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Edit and format the document

To do this	Press
Cut the selected content to the Clipboard.	Ctrl+X
Copy the selected content to the Clipboard.	Ctrl+C
Paste the content from the Clipboard.	Ctrl+V
Undo the previous action.	Ctrl+Z
Redo the previous action.	Ctrl+Y
Shrink the font size.	Ctrl+Left bracket ([)
Grow the font size.	Ctrl+Right bracket (])
Apply bold formatting to the selected text.	Ctrl+B
Apply italic formatting to the selected text.	Ctrl+I
Underline the selected text.	Ctrl+U
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Center the paragraph.	Ctrl+E
Justify the paragraph.	Ctrl+J
Create a bulleted list.	Ctrl+Period (.)
Create a numbered list.	Ctrl+Slash (/)

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Разрывы строк и абзацев

Возможно, вы не знаете, что Word автоматически переносит текст на новую строку по умолчанию, поэтому обычно вам не нужно вводить разрывы строк вручную (как на классической пишущей машинке), если только вы не устанавливаете разрыв строки. количество специальных текстовых форматов. Поэтому Microsoft заставила клавишу Enter выполнять разрыв абзаца по умолчанию, например, вставлять два перевода строки одновременно. В приведенном ниже примере первая стрелка указывает на разрыв абзаца, а вторая стрелка — на обычный разрыв строки.

Если вы нажмете Shift + Enter в Word, вы получите разрыв строки (также известный как перевод строки). Курсор опустится на следующую строку, а не прыгнет вниз на 2 строки, чтобы начать новый абзац, как при нажатии Enter. Кроме того, если вы нажмете Ctrl + Enter, вы вставите разрыв страницы, переместив курсор в начало новой страницы.

Проще говоря, когда вы хотите начать новый фрагмент текста в Word, вы нажимаете Enter. Если вам нужен простой разрыв строки, Shift + Enter — ваш выбор.

Если вы не знакомы с использованием Shift + Enter для обычных разрывов строк, вы можете установить и изменить несколько параметров, чтобы нажатие Enter выполняло разрыв строки вместо значения по умолчанию.

Сначала перейдите на вкладку «Главная», затем выберите «Абзац и интервалы» (выглядит как пять горизонтальных линий со стрелками вверх и вниз рядом с ними). Когда откроется меню, нажмите «Параметры межстрочного интервала».

Изображение 2 из Что делает Shift + Enter в Word? Можно ли его заменить?

В открывшемся окне «Абзац» найдите раздел «Интервал». Установите значение «После» на «0 pt». Далее установите флажок рядом с параметром «Не добавлять пробелы между абзацами одного стиля».

Изображение 3 из Что делает Shift + Enter в Word? Можно ли его заменить?

Если вы хотите сделать этот параметр значением по умолчанию, нажмите «Установить по умолчанию» в нижней части окна. В противном случае нажмите «ОК», и изменения будут применены только к открытому документу. В следующий раз, когда вы нажмете Enter, вы увидите, как курсор мыши переместится на одну строку вниз, как при нажатии Shift + Enter.

Источник

Written by Allen Wyatt (last updated March 14, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

Many WordTips readers have asked for a definitive list of function keys and their uses. The following table provides such a list. It is suitable for printing and handy reference while using Word.

Key to Press		Action
F1:		Invoke help system
Shift+F1:		Context-sensitive help or reveal formatting
Ctrl+F1:		Display or hide the ribbon
Alt+F1:		Next field
Shift+Ctrl+F1:		(not assigned)
Shift+Alt+F1:		Previous field
Ctrl+Alt+F1:		Display Microsoft System Information
F2:		Move selection
Shift+F2:		Copy selection
Ctrl+F2:		Print Preview
Alt+F2:		(not assigned)
Shift+Ctrl+F2:		(not assigned)
Shift+Alt+F2:		Save
Ctrl+Alt+F2:		Open
F3:		(not assigned)
Shift+F3:		Change case of selection
Ctrl+F3:		Cut selection to the Spike
Alt+F3:		Create a Building Block entry
Shift+Ctrl+F3:		Paste information from the Spike
Shift+Alt+F3:		(not assigned)
Ctrl+Alt+F3:		(not assigned)
F4:		Repeat last action
Shift+F4:		Repeat last Find or Go To operation
Ctrl+F4:		Close window
Alt+F4:		Quit
Shift+Ctrl+F4:		(not assigned)
Shift+Alt+F4:		Quit
Ctrl+Alt+F4:		(not assigned)
F5:		Go To
Shift+F5:		Return to last edit location
Ctrl+F5:		(not assigned)
Alt+F5:		Restore program window size
Shift+Ctrl+F5:		Edit bookmark
Shift+Alt+F5:		(not assigned)
Ctrl+Alt+F5:		(not assigned)
F6:		Next pane
Shift+F6:		Previous pane
Ctrl+F6:		Next window
Alt+F6:		Switch between dialog box and document
Shift+Ctrl+F6:		Previous window
Shift+Alt+F6:		Previous window
Ctrl+Alt+F6:		(not assigned)
F7:		Spell check
Shift+F7:		Thesaurus
Ctrl+F7:		(not assigned)
Alt+F7:		Select next spelling error and display Context menu
Shift+Ctrl+F7:		Update links
Shift+Alt+F7:		Display Research task pane
Ctrl+Alt+F7:		(not assigned)
F8:		Extend selection
Shift+F8:		Collapse selection
Ctrl+F8:		(not assigned)
Alt+F8:		Display Macros dialog box
Shift+Ctrl+F8:		Start COL selection mode
Shift+Alt+F8:		(not assigned)
Ctrl+Alt+F8:		(not assigned)
F9:		Update fields
Shift+F9:		Toggle display of field code or results
Ctrl+F9:		Insert field code braces
Alt+F9:		Toggle display of all field codes or results
Shift+Ctrl+F9:		Convert field to regular text
Shift+Alt+F9:		Run GOTOBUTTON or MACROBUTTON from a field
Ctrl+Alt+F9:		(not assigned)
F10:		Show KeyTips
Shift+F10:		Display Context menu
Ctrl+F10:		Maximize document window
Alt+F10:		Display Selection task pane
Shift+Ctrl+F10:		(not assigned)
Shift+Alt+F10:		Display menu or message for available actions
Ctrl+Alt+F10:		(not assigned)
F11:		Next field
Shift+F11:		Previous field
Ctrl+F11:		Lock a field
Alt+F11:		Display VBA editor
Shift+Ctrl+F11:		Unlock a field
Shift+Alt+F11:		(not assigned)
Ctrl+Alt+F11:		(not assigned)
F12:		Save As
Shift+F12:		Save
Ctrl+F12:		Open
Alt+F12:		(not assigned)
Shift+Ctrl+F12:		Print
Shift+Alt+F12:		Select TOC button when in TOC container
Ctrl+Alt+F12:		(not assigned)

There is a caveat to remember when looking at any function key list, including this one. Microsoft is notorious for changing what function keys do. Thus, the above list may not be accurate for ALL versions of Word, but it will still be helpful as you are trying to learn your way around the program.

WordTips is your source for cost-effective Microsoft Word training.
(Microsoft Word is the most popular word processing software in the world.)
This tip (5990) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

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