Do we have spell check in excel

To check spelling for any text on your worksheet, click Review > Spelling.

Tip: You can also press F7.

Here are some things that happen when you use the spelling checker:

• If you select a single cell for spell check, Excel checks the entire worksheet, including the comments, page headers, footers and graphics.

• If you select multiple cells, Excel checks spelling only for those cells.

• To spell check words in a formula bar, select the words.

Note: Excel doesn’t check spelling in cells that contain formulas.

1. On the Review tab, click Spelling or press F7 on the keyboard.

   Note: The Spelling dialog box will not open if no spelling errors are detected, or if the word you are trying to add already exists in the dictionary.

2. Do any of the following.

   To	Do this
   Change the word	Under Suggestions, click the word that you want to use, and then click Change.
   Change every occurrence of this word in this document	Under Suggestions, click the word that you want to use, and then click Change All.
   Ignore this word and move on to the next misspelled word	Click Ignore.
   Ignore every occurrence of this word in this document and move on to the next misspelled word	Click Ignore All.

Imagine preparing high-profile reports and being the sole creator of a greatly discreditable spelling error in one of the headers. Huff times hundred! We suppose that is enough to make you realize the necessity of checking spellings in Excel because, unlike MS Word, you will not see any red squiggly underlines that will prompt you to fix misspellings. So really, spell check is your best bet!

Although we have AutoCorrect to save face in some prearranged spelling situations, there’s only so much AutoCorrect can do and you will need the helping hand of a spelling check. Spell check is a sub-feature of proofing in Excel. It gives the user the option to deal with incorrect spellings, typos, and a consecutively repeated word. Note that spell check does not take care of grammatical errors.

Today’s tutorial will give you the chance to learn everything about spell check in Excel. You’ll discover what spell check can do, how to spell check (where you will find spell check itself and its options, the shortcut key, using VBA for spell checking), what you can spell check (cell(s), part of a cell, sheet(s)), how to tweak spell check, and where you are going wrong if spell check isn’t working.

Without further ado, Madam Excel, correction pen at the ready!

Recommended Reading: Excel AutoCorrect Feature -Detailed Guide

How to Spell Check in Excel

In the Ribbon menu, the spell check option is accessible from the Review tab. To use spell check, you need to select the relevant cell(s) or sheet(s). Ahead in the tutorial, we’ll show you what selecting certain cells or sheets will do when you run spell check.

For now, let’s see how to start spell check. Go to the Review tab and select the Spelling button from the Proofing group in the tab.

Now the Spelling window will open and this will be used to check the spellings on the worksheet. This is the window you will see:

Keyboard Shortcut for Spell Checking

Alternatively, spell check can also be quickly run by a keyboard shortcut. In fact, in this case, it’s just one shortcut key.

Press the F7 key to run spell check in Excel.

The F7 key will do the same work as using the Spelling button from the Ribbon and will launch the Spelling window as shown above.

How Does Spell Check Work

Now how does spell check go about its spell-checking. Spell check starts checking from the cell in selection and goes row by row. This means that spell check works from left to right, then downward, and left to right again.

Spell check automatically jumps from the cell in selection to the cell with the spelling error. So if there’s any cell in between the initially selected cell and the cell being checked by spell check that you reckoned needed attention, spell check has ignored it. Later, you will find out what type of data is ignored by spell check.

Now allow us to demonstrate the works of spell check. In the example shot below, we have selected the first cell of the sheet i.e. cell A1.

Now when spell check is run from the Ribbon or by pressing F7, spell check begins checking each cell starting from the cell in selection (A1 in this case). The feature goes row by row checking A1, B1, C1, and so forth until every cell in row 1 is checked. Then it starts with row 2, checking A2, B2, C2, so forth.

In our example case, the first non-empty cell is B2. Every cell is checked rightward for spelling and the first cell that has been found with a spelling error is C4. C4 has two incorrect spellings hence, spell check starts working on the first word i.e. Hppy in the Spelling dialog box:

Once the word has been dealt with by the user by ignoring or changing it, spell check will present the next spelling error in the same cell if any. C4 in our case example contains a second incorrect spelling which is presented next in the Spelling dialog box:

After spell check has tended to each incorrectly spelled word one by one in the cell, it moves to the next cell with spelling errors. Checking the cells rightward and then downward, spell check found the next spelling error in C5:

This is how spell check will work word by word and cell by cell to present all the spelling errors and what to do about them in the Spelling dialog box. When spell check has checked every occupied cell on the worksheet, a small window will pop up confirming that the spell check has been completed:

If Excel says you’re good to go, you most probably are! Press the OK command to close the pop-up and return to the worksheet.

Important question. How does spell check know what word to pick on? Spell check will go for the words that aren’t enlisted in Excel’s main and custom dictionary.

Understanding the Spell Check Window Options

We just went through how spell check works and that’s something it does on its own. What control do you have over spell check? Now we’ll run you through the options in the Spelling window so we know what can be done with the spelling errors. Let’s have a look at the Spelling window again:

Not in Dictionary

The word with incorrect spelling that has been detected by spell check will show in the Not in Dictionary field. You can manually edit the spelling by clicking on the text box but take a look at the Suggestions section first.

Suggestions

Here you will find the word(s) suggested by Excel as corrections.

Command Buttons:

• Ignore Once – The shown word will not be corrected and spell check will ignore it and move on to the next incorrect spelling. If the misspelling is deliberate, you can use this button to skip to the next incorrectly spelled word.
• Ignore All – If the same misspelling is present more than once in the spell check region, they will all be ignored if you click on this button.
• Add to Dictionary – This button will add the misspelled word to the custom dictionary. By doing this, you will prevent the misspelling from showing up in the current and future spell checks.
• Change – This is the most important button in the window (you wouldn’t be using spell check if you didn’t want to correct anything). Before using this button, you need to select the word from the Suggestions section that you want as the replacement for the misspelled word. Next, you will select the Change button to complete the action of correcting the misspelled word.
• Change All- Similar to how the Ignore All button works. If there is a repetition of the misspelled word in the spell check region, using this button will change all of them as per the word selected in the Suggestions section.
• AutoCorrect – The AutoCorrect button will add the misspelled word and its replacement selected from the Suggestions section to the AutoCorrect list. This button works prospectively. E.g. the misspelled word was “hppy” and the replacement word chosen from Suggestions was “happy”. The next time “hppy” is entered in Excel, it will automatically be corrected to “happy”.
• Options – The Options button leads to the spelling settings in Excel Options. We will talk about these options later on.

• Undo Last – With this button, you can undo the last correction. The change will be reversed and spell check will go back to the misspelled word in the Spelling window. This should be helpful if you’ve accidentally selected the wrong word in Suggestions. By undoing the correction, you can go back and select the right word.
• Cancel – This will close the Spelling window and abort the spell check operation even if there are misspelled words left to be tended to.

Spell Check Scope

Now we explore the extent of spell check; what it can check. It is particularly helpful to know the reach of spell check so you can check as little or as much as you require. Below we have the details to test as less as part of a cell and as much as the entire workbook for spelling.

Individual Cells and Ranges

This section covers spell checking scope on the active worksheet.

Part of cell

To only check part of a cell for incorrect spellings, go in cell edit mode by double clicking the target cell or selecting the cell and using the Formula Bar. Then select the relevant text.

Now you can select the Spelling button from the Review tab or press F7 to spell-check the selected part of the cell.

A single cell

To spell check the entire contents of just one cell, after entering cell edit mode of the target cell, select the entire contents of the cell. Then run spell check.

Range of cells

To spell check a certain range of cells, select the range(s) and hit spell check.

Spell check will also work for disjoined ranges selected by holding down the Ctrl key.

Continuous part of worksheet ‘til the end

If you select a certain cell and run spell check, it will cover the selected cell down to the last non-empty cell on the worksheet. This means that the sheet will be spell-checked from the selected cell until the end of the worksheet. E.g. in our example shot below, we have selected C5.

If we run spell check right now, the cells that will be covered are C5 to the end of the worksheet (i.e. up to the last occupied cell, which is C11).

Once the spell check is completed to C11, since the worksheet hasn’t been checked from the start, you will see a small dialog box asking if you want to check the sheet from the beginning:

Excel is mindful that you might not be good to go yet… If you now choose to have the sheet checked from the beginning, the checking will end at C4 (i.e. up to the selected cell).

Entire worksheet

To have the full worksheet checked for spellings, select the first cell of the sheet i.e. A1 and run the spell check using the F7 key.

According to the checking properties mentioned above, the sheet will be checked from the selected cell to the end so that effectively tests the entire worksheet.

Selected Sheets

Spell check can cover multiple sheets at a time too if they are selected. To select the target sheets, keep the Ctrl key pressed and click on the sheet tabs above the status bar.

Now run spell check to test the selected sheets for misspelled words. You can select discontinuous sheets too, e.g sheets 2 and 5.

Entire Workbook

For checking the whole workbook with spell check, you need to select all the sheet tabs at the bottom. The quick way to do that is to right-click any sheet tab and select the option Select All Sheets from the menu.

This option will select all the sheets in the workbook:

Now once all the sheets are selected hit the F7 key to run the spell check for entire workbook.

Tip: If you want to select all the sheets except one, you can use the shortcut above to select all the sheets and then press the Ctrl key and click on the sheet you don’t want checked for spelling. That will exclude the unselected sheet.

Text in Formulas

Checking the text in formulas applies the same way as checking the text of an entire cell because that is essentially what you’ll be doing. Why you need to check the formula specifically is because formula cells will be ignored by spell check.

Start edit mode of the cell (using F2 key) with the formula and select the contents of the cell (and therefore the complete formula):

After selecting the formula, run spell check to pick out the misspellings.

Spell Check Settings In Excel

Remember we said we’ll discuss the spell check options? Now’s the time. By default, spell check will ignore certain kinds of text and flag the other kinds. The spell check settings we will show you ahead give you a bit more control on how spell check will work. Before we talk about these settings, let’s see how to reach them:

Excel Options are accessible from the File tab:

The complete path is File tab > Options > Proofing tab. But the shortcut path is the one we showed you earlier.

• Launch the Spelling window by the F7 key or from the Review
• In the window, select the Options

This will also lead to the Proofing tab in Excel Options.

The highlighted section is our point of interest. The options in the example shot above are the default settings. Let’s talk about these options now.

Ignore words in UPPERCASE

It’s a good idea to leave this option checked since some words will need to be used in complete uppercase letters but do bear in mind that if a word is in uppercase and is misspelled, it’ll still be ignored in spell check.

The following text will be overlooked by spell check: EXCELTRICK

Ignore words that contain numbers

Mixed text can be a part of codes e.g product codes.

This text will be ignored by spell check: AE0158

Ignore Internet and file addresses

Network and file paths will not be checked for spelling.

The following addresses will not be selected in spell check: www.exceltrick.com or C:exceltrick

Flag repeated words

Repetition of the same word will be flagged.

In the following text, the second “here” will be flagged by spell check: Enter here here

Enforce accented uppercase in French

This option is concerned with working in French (Canada) in Excel and when this option is checked, it can flag unaccented French uppercase.

The word “Elan” will be detected by spell check and suggested to be changed to “Élan”.

Suggest from main dictionary only

If you want spell check to ignore the entries in the custom dictionary, check this option.

Other options

The Custom Dictionaries button leads to, of course, custom dictionaries:

Here, you can create dictionaries for whichever language you want to use in Excel and it will only apply to that particular language. You can also edit the word list of the All Languages dictionary. Entries in this dictionary will apply to all languages.

The other two options in the Excel Options window include a few controls of language options regarding French and Spanish.

The last option gives the user choice to change the dictionary language.

Spell Check Not Working

There are many instances when Excel doesn’t behave the way we want it to and a few of those occurrences fall under spell check. Find out why spell check doesn’t work at times and what are the solutions.

Spell Check Button Disabled

If the Spelling button in the Ribbon is disabled (grayed out) you also won’t be able to use the shortcut key F7. This is likely to happen if the worksheet is protected. If you wish to run spell check, unprotect the sheet first by going to the Review tab > Protect group > Unprotect Sheet button.

Once the sheet is unprotected, the Spelling button will be enabled again:

Formula Cells not Checked

As mentioned earlier on, formula cells will go disregarded by spell check. Formulas will have to be checked individually by selecting the entire contents of the formula cell and running spell check on it.

Spell Check only Working for Active Cell

It may so happen that spell check is only working for one cell. In that case, you may accidentally be in cell edit mode and hence spell check is only running for the active cell. Exit editing the cell to make spell check work for the sheet.

Spell Check Using VBA

The spellings in Excel can be checked using VBA. VBA is a Microsoft programming language that efficiently systemizes carrying out repetitive tasks. The task will be carried out by running a specific code. The detailed steps to run the code using VBA are listed as follows:

• To launch the VB editor, press the Alt + F11 You can also use the Developer tab if it is enabled on your Excel. In the Developer tab, select the Visual Basic button from the Code group.

• Here enters the VB editor:

• Use the Insert tab to launch a Module window by selecting Module from the menu.

• Now you will see a Module window:

• Copy the code below and paste it into the Module window:

Sub SpellCheckActiveSheet()
 ActiveSheet.CheckSpelling
End Sub

The code activates spell check for the active worksheet.

The code can be run later. To do that, you will have to close the VB editor as the Macro is already created. Then you can run the code from the View or Developer tab’s Macro button or by pressing the Alt + F8 keys to select the related Macro.

• To run the code instantly from the Module window after pasting the code, select the Run button from the toolbar.

Running the code opens the Spelling window and spell check gets down to work!

Once the spell check is done, you will be redirected to the Module window if you had run the code from there. You may close the VB editor now.

Note: Regardless of the cell selection on the sheet, the code given above will spell check the entire worksheet.

Highlight Misspelled words In Active Sheet Using VBA

Following VBA code changes the background color of the cells where misspelled words are present. This makes it easier for anyone to find the wrongly spelled words just by looking at the sheet.

Sub ColorMispelledCells()
For Each cl In ActiveSheet.UsedRange
 If Not Application.CheckSpelling(Word:=cl.Text) Then _
 cl.Interior.ColorIndex = 28
Next cl
End Sub

Spell-Checking Visible Sheets Using VBA

If there are any hidden sheets in your workbook and you want to leave them out of spell check, use the code below in VBA:

Sub SpellCheckAllVisibleSheets()
For Each wks In ActiveWorkbook.Worksheets
 If wks.Visible = True Then
 wks.Activate
 wks.CheckSpelling
 End If
Next wks
End Sub

Spell-Checking Visible and Hidden Sheets Using VBA

This code will spell check all the sheets in the workbook; hidden and visible.

Sub SpellCheckAllSheets()
For Each wks In ActiveWorkbook.Worksheets
 wks.CheckSpelling
Next wks
End Sub

While running this code, the current sheet will remain in selection and spell check will not snap to each sheet that is being spell-checked (because how can spell check snap to a hidden sheet, right?

Right! That was a full-blown rollercoaster ride on spell check in Excel. We cracked every motor down and oiled every machine well. To make sure every Excel ride is as smooth as this one, we’ll tune out for now but you be ready to tune in shortly!

Home > Microsoft > How to Spell Check in Excel? A Step-by-Step Guide

(Note: This guide on how to Spell Check in Excel is suitable for all Excel versions including Office 365

As humans, we tend to make mistakes. When typing an article or creating a document, there might occur some inadvertent typographical errors that escape human supervision. 

In Microsoft Word and PowerPoint, any typographical or grammatical errors are indicated by underlines. However, in Microsoft Excel, there are no particular indicators to show any errors that occur.

In those cases, Excel has a built-in option to check the spelling of any text involved. This will eliminate the need to manually check each cell for any errors. 

This guide is a step-by-step guide on how to spell check in Excel.

You’ll Learn:

• How to Spell Check in Excel (with an Example)
  • Spell Check from Review Menu
  • Using the Keyboard Shortcut
• Options in the Spelling Dialog Box
• AutoComplete and AutoCorrect
  • AutoComplete
  • AutoCorrect
• Thesaurus

Related Reads:

How to Insert a Page Break in Excel? (3 Simple Steps)

How to Remove Spaces in Excel? 3 Easy Methods

How to Use Cell Styles in Excel: A Step-by-Step Guide

How to Spell Check in Excel (with an Example)

Consider an example where we have a list of people with different designations chosen from all over the country. At first glance, it might seem that everything is fine. Upon closer inspection, it can be seen that some designations have spelling errors. 

On one hand, you can check and inspect the columns manually to correct the misspelled words. But, this is only easy when the list is small. When the list is large, manually inspecting and fixing the errors might not be efficient and can be time-consuming.

Let us see how to use the spell-check option based on the above example. 

• To check the spelling, you can select a single cell or a group of cells.
  • If you select a single cell, the spell check option will only pertain to the data in the particular cell. 
  • In case you want to check the spelling for all the data in the Excel spreadsheet, select all the cells either by clicking and dragging or by holding the Ctrl key.

• Also, it is important to note that when you select a single cell to spell check, Excel checks the spelling in the whole sheet including the comments, headers, and footers. However, if you select multiple cells, Excel only checks the spelling within the selected cells. 

Note: When you select multiple cells, Excel does not check the formula in the cells. However, if you want to check the spelling of the formulas, you need to select the text in the formula bar and then spell-check them. 

Spell check in Excel is a bit different from spell check in Word and there are two ways you can enable the spell check option in Excel. One way to enable the spell check option is from the Review ribbon and the other method is by using the shortcut keys.

Spell Check from Review Menu

• After selecting a cell or a group of cells, navigate to the Review main menu ribbon. Under the Proofing section, click on Spelling.

• This opens the Spelling dialog box. 

• Using the Spelling dialog box, you can correct the spelling of a particular word.

After you have made all the changes and if there are no errors found, Excel throws a pop-up saying “Do you want to continue checking at the beginning of the sheet?”. Click Yes.

Once the spell check is complete. Excel throws another pop-up saying “Spell check complete. You’re good to go!”.

This closes the Spell Check dialog box.

Using the Keyboard Shortcut

If you are a person who is more accustomed to using a keyboard, you can use the keyboard shortcut keys to spell check easily and efficiently.

• First, select the adjacent cells or non-adjacent cells using the Ctrl or Shift keys.

• Now, press the F7 function key to open the Spelling dialog box.  

Now, you can check and correct the spelling of the selected cells in Excel. 

Options in the Spelling Dialog Box

Now that we have arrived at the Spelling dialog box, let us now see the variety of buttons in the Spelling dialog box and how to fix the mistakes. 

• As the Spelling dialog box opens, you can see that Excel searches through rows and highlights the cell with the spelling error in the Not in Dictionary text box.

• You can see the words that Excel suggests in the place of the misspelled word in the Suggestions section. You can navigate through the suggested words by using the arrow keys or by clicking on the word. 

On the right side of the dialog box, you can see a few buttons. Let us see them in detail.

Ignore Once: If the highlighted text is not a misspelled word, this button is used to ignore the suggestions for the cell.

Ignore All: This option ignores the suggestions and corrections for all the places where the particular word occurs. 

Add to Dictionary: Excel has a dictionary that has certain words added to them. If you will be using the highlighted word often, you can choose to add that particular word to your Excel dictionary. This ignores the particular word as an error and it does not show up every time you spell check.

Change: If the particular word is genuinely a misspelled word, you can choose to correct that particular word from the suggestions shown in the dictionary. 

Change All: As the Change button replaces only the particular word with the suggested word, the Change All button replaces all words in the selection with the particular word.

AutoCorrect: The AutoCorrect button replaces the particular word with the most relevant word from the suggestions.  

Dictionary Language: In almost all of the Microsoft applications, you can change the language of the script to any language other than English.

To check the spelling of the data in a different language other than English, click on the dropdown from Dictionary Language and choose the language of your choice.

Options: The Options button takes you to the Excel Options: Proofing section where you can make additional customizations to the spell check and dictionary settings.

Undo Last: If you are not satisfied with replacing or ignoring the previous selection, you can always choose to revert the change by using the Undo Last button.

Suggested Reads:

How to Indent in Excel? 3 Easy Methods

How to Reduce Excel File Size? 7 Proven Ways

How to Merge Excel Files? 5 Proven Ways

AutoComplete and AutoCorrect

The above method is very effective when you have to check the spelling of the data in the cells after curating them. However, if you want to check the spelling of the data as you type, there is a way.

Using the AutoComplete and AutoCorrect options, you can fix the edits on the go. 

AutoComplete

The AutoComplete feature is most helpful when typing formulas and when entering redundant data into cells.

AutoComplete is enabled by default in Excel. When you type any particular data in one cell, the AutoCorrect feature shows you the matching data in another cell (if there are any). You can press the Tab key to keep the suggestion or keep typing on to ignore the suggestion. This saves you the effort to type in the data repeatedly and helps maintain accuracy. 

AutoCorrect

The AutoCorrect feature also helps fix errors on the go. This option is used to automatically choose between the suggestions without having the user choose among the suggested words. 

The AutoCorrect feature applies to data in the cells, formulas, text boxes, and chart labels. However, the AutoCorrect option does not pertain to a dialog box. 

• To fine-tune the AutoCorrect options, navigate to File and click on Options. This opens the Excel Options dialog box. In the dialog box, click on the Proofing category. 

• Under the AutoCorrect options section, click on the Autocorrect Options button.

• This opens the AutoCorrect dialog box showing the default language in the title. 

• In the dialog box, you can make additional customizations as per your needs.

• Once you have made all the changes, click OK.

Thesaurus

If you have to find more relatable words to use in place of a specific word, you can use the Thesaurus option which is available next to the Spelling button. 

• To look up similar words, select the cell. 

• Navigate to Review. Under the Proofing section, click on the Thesaurus button.

• This opens the Thesaurus pane to the right of the Excel window showing suggestions for that particular word. 

If you have a spelling mistake or the word does not have any synonyms, Excel shows you a message saying “We couldn’t find any similar words”.

This way, you can find similar words to use in place of a particular word easily.

Also Read:

How to Save an Excel File? 4 Different Ways

How to Insert Image in Excel? 3 Easy Ways

How to Remove Tables in Excel? 3 Easy Ways

Frequently Asked Questions

Closing Thoughts

It is a good practice to check the spelling in all the cells once you have completed entering the data. Checking spelling errors might seem like a trivial thing, but ignoring spelling errors can adversely affect your credibility and render all your hard work ineffective.

In this article, we saw how to spell check in Excel using the Spelling option. We also saw the options in the Spelling dialog box including the AutoCorrect and AutoComplete features.

Please visit our free resources center for more high-quality guides on Excel and other Microsoft Suite applications.

Ready to dive deep into Excel? Click here for advanced Excel courses with in-depth training modules.

Simon Sez IT has been teaching Excel and other business software for over ten years. For a low, monthly fee you can get access to 140+ IT training courses. 

Watch the Video Tutorial – Spell Check in Excel

Spell Check in Excel is often ignored given that Excel users often work with numbers as compared with text. But it is still one of the important checks one should have in place.

As compared to MS Word or PowerPoint, where you can visually see a red underline below the word that has been misspelled, nothing of that sorts happen in Excel.

Imagine a disastrous spelling error glaring out of your worksheet when you sent it to your client. No matter how much hard work you put into data crunching and analysis, all your credibility goes down the drain.

Well – NOT anymore.

In this tutorial, I will show you how to use spell check in Excel and how you can maximize your efforts by the options available to you.

Where to find Spell Check in Excel

You can find spell check option in review tab in the ribbon in Excel.

When you click on the Spelling option in the review tab, it opens the Spell Check dialogue box.

Keyboard Shortcut to Run Spell Check in Excel

You can also use the keyboard shortcut F7 to run spell Check in Excel. To use this, activate the worksheet in which you want to run spell check, select the cell/range of cells, and press F7 from your keyboard.

How Does Spell Check Works in Excel

An important thing worth knowing is how spell check in Excel works.

If you select cell A1, it will go through all the cells in the first row, then moves to the second row and check all the cells in the second row (from left to right) and then move to the third row and so on. If it identifies a cell with a spelling error, it displays the Spelling dialogue box.

If you select a cell somewhere else in the worksheet, let’s say B3, then it will go through the cells to the right and then to the row below it. When it is done with checking for all the cells after B3, it will show a prompt that asks the user if he wants to continue checking at the beginning of the sheet. Something as shown below:

If the user selects Yes, it goes back and checks the remaining cells (which would be A1 to B2 in our example).

To get a better understanding, have a look at this example below (cell shaded are the ones with a spelling error):

As shown, when we begin the spell check with A1, it completes the spell check for all the cells. But when we begin with cell B3, it checks for all the cells from B3 and then asks the user if he/she wants to continue checking from the beginning.

Understanding the Spell Check Dialogue Box

Whenever you run spell check in excel and it finds an error, it shows the Spell check dialogue box (as shown below):

Let’s quickly understand the different options available in the spell check dialogue box:

• Ignore Once: If spell check encounters a word it identifies as an error, but you want to keep it that way, you can click on Ignore Once. This will ignore that error once.
• Ignore All: If excel identifies a word as an error, but you want to keep all instances of that word (as is), click on Ignore All.
• Add to Dictionary: If Excel flags a word as an error but it is the correct word to be used (maybe it’s a name or abbreviation that you use in your company), then you can add it to the dictionary. When such a word is flagged as an error and you click on Add to Dictionary, Excel will make that a part of acceptable words and won’t flag it again. Note that this word is now part of Excel dictionary and would never be flagged in any of the workbooks.
• Change: When Excel highlights an error, it also shows some suggestions (for example it suggests Good in place of Goood). There can be one or more that one suggestion. Select the suggestion that you want to use and click on Change to apply that.
• Change All: If you click on this button, it will change all the occurrence of the misspelled word with the selected suggestion.
• AutoCorrect: Excel autocorrect option will change the misspelled word with the selected suggestion, and also add it to the autocorrect list. This means, that next time you type the same misspelled word, excel would automatically convert it into the suggestion that you selected.
• Dictionary Language: You can change the dictionary language using this drop down.

Here are some default settings in Spell Check in Excel:

1. It ignores words which are in Upper Case. For example, if you have the word HELLOOO, it will not be flagged as an error.
2. It ignores words that contain numbers. For example, if you have the word Hello123, it will not be flagged as an error.
3. It ignores internet and file addresses.
4. It DOES NOT ignore repeated words. For example, if you have the text – Hello, How are are you? – then it the additional are will be flagged as an error.

You can change these default setting by clicking on the ‘Option’ button in the Spell Check Dialogue box. It will open the Options dialogue box where you can make the necessary changes.

Hope you found this tutorial helpful. Let me know your thoughts by leaving a comment below.

You May Also Like the Following Excel Tutorials:

• 10 Super Neat Ways to Clean Data in Excel Spreadsheets.
• How to Lock Cells in Excel.
• How to Track Changes in Excel.
• MS Help – Checking Spelling and Grammar.

To check spelling for any text on your worksheet, click Review > Proofing > Spelling.If you select a single cell for spell check, Excel checks the entire worksheet, including the comments, page headers, footers and graphics. If you select multiple cells, Excel checks spelling only for those cells.

Why is Excel not spell checking?

Note: Remember, the AutoCorrect capability spell check is not triggered automatically in Excel, you have to invoke it on your own. That’s the reason that Excel can’t spell check as you type your text.

Where is spell check Excel 365?

You can go to Excel > Review > click Spelling and check if you have spelling error. For more details, you can refer to this article: Check spelling in a worksheet.

How do I turn on AutoCorrect in Excel?

How to Enable or Disable AutoCorrect in Excel on a PC

1. Open the “Excel” app, and the spreadsheet you’re working in.
2. Click on “File” then select “Options.”
3. On the left side of the “Excel Options” window, choose “Proofing.”
4. Click the “AutoCorrect Options…” button.
5. Click the box beside a correction type to enable it.

How do I turn spell check on in Excel?

You can also use the keyboard shortcut F7 to run spell Check in Excel. To use this, activate the worksheet in which you want to run spell check, select the cell/range of cells, and press F7 from your keyboard.

What key is spell check in Excel?

F7
The Excel spell check can be run by clicking “spelling” in the “proofing” group of the Review tab. The shortcut key for Excel spell check is F7.

How do I put spell check on my computer?

Here’s how. Click File > Options > Proofing, clear the Check spelling as you type box, and click OK. To turn spell check back on, repeat the process and select the Check spelling as you type box. To check spelling manually, click Review > Spelling & Grammar.

Which key is used for spelling and grammar check?

F7
Check and correct the spelling and grammar
Open the document you want to check for spelling or grammar mistakes, and then press F7. You can also use the ribbon to start the check. Press Alt+R to open the Review tab, and then press C, 1 to select the Check Document option.

How do you get Excel to underline misspelled words?

Click “Spelling” in the “Proofing” section. You can also press “F7” with any tab on the ribbon active to start the spell check.

How do I spell check in Excel 2007?

How to Check Your Spelling in Excel 2007

1. Click the Spelling command button in the Proofing group of the Review tab (or press F7). Excel begins checking the spelling of text entries in the worksheet.
2. Select one or more of the following dialog box options:
3. Click OK when the spell check is complete.

How do you spell numbers in Excel?

Use the SpellNumber function in individual cells

1. Type the formula =SpellNumber(A1) into the cell where you want to display a written number, where A1 is the cell containing the number you want to convert. You can also manually type the value like =SpellNumber(22.50).
2. Press Enter to confirm the formula.

Where is quick analysis tool in Excel?

Whenever you select a cell range, the Quick Analysis button will appear in the lower-right corner of the selection. When you click it, you’ll be able to choose from a variety of charts, sparklines, conditional formatting options, and more.

How do you check a spreadsheet in Excel?

Check in from Excel
If you’re using a desktop version of Excel for Windows, you can check in a workbook from within the app: Select File > Info > Check In. Add a description of your changes in the Check In dialog box. Select OK.

Why is spell check not working?

There are several reasons Word’s spelling and grammar-checking tool might not be working. A simple setting might have been changed, or the language settings may be off. Exceptions may have been placed on the document or the spell-check tool, or the Word template may have an issue.

Does Windows Wordpad have spell check?

Wordpad doesn’t provide the functionality to spell check. You will have to use Microsoft Word for this purpose. If you don’t have MS Word on your computer you can use Online MS Word which is free of cost for spell check. Login to https://www.office.com and click on Word.

Spell Check – Tools Menu
In order to check your document for spelling, please go to the File tab –> Word Options –> Proofing. Alternatively, you can also use the Classic Menu by going to Tools –> Word Options –> Proofing. The spell check can also performed by using the shortcut key F7.

How do I use spell check on Windows 10?

Press the “Start” button, then click the settings cog in the bottom left corner, above the power button. Windows autocorrect can be enabled/disabled via the “Autocorrect misspelled words” heading, under “Spelling”. There you can also find “Highlight misspelled words”, which is the Windows 10 spell checker option.

What happened to my Chrome spell check?

Spell Check Hasn’t Been Enabled
First, open Google Chrome and look for those three dots in the upper right corner of the browser. Scroll down and click on Settings.See the option for Use a web service to help resolve spelling errors at the bottom? Go ahead and enable that by clicking the button to right.

Does Excel highlight misspelled words?

I mean, unlike MS Word, Excel doesn’t underline the misspelled words as you write them. It will only tell you about a misspelled word when you hit the spell check button.

How do I highlight spelling mistakes in Excel?

To use Spell Check:

1. From the Review tab, click the Spelling command.
2. The Spelling dialog box will appear. For each spelling error in your worksheet, Spell Check will try to offer suggestions for the correct spelling.
3. A dialog box will appear after reviewing all spelling errors. Click OK to close Spell Check.

How do you spell check in Google Sheets?

How to use Spell Check in Google Sheets

1. Highlight the cell range or columns you wish to check.
2. Click the tools tab and select Spelling.
3. Google will identify any mis-spellings.
4. Click change, ignore or add to dictionary.

Когда работаешь много, то неизбежны ошибки. В конце концов не ошибается тот, кто ничего не делает. Исправить ошибки поможет проверка орфографии в Excel.

Скачайте файл тут. Я преднамеренно сделала несколько глупых ошибок, чтобы показать, как работает проверка орфографии в Excel. Откройте файл.

По окончании урока вы сможете:

1. Настроить параметры операции «Проверка орфографии в Excel»
2. Рассказать о командах диалогового окна «Орфография»
3. Проверить орфографию на листе
4. Скорректировать словарь

Шаг 1. Находим команду «Параметры» (Файл → Параметры):

Шаг 2. Отмечаем в диалоговом окне нужные режимы:

Я всегда отмечаю «Русский: требовать точного использования ё». Но в официальных документах «ё» не обязательно и это очень обедняет письменную речь.

2. Диалоговое окно «Орфография»

Шаг 1. Запускаем диалоговое окно «Орфография» (лента Рецензирование → группа команд Правописание → команда Орфография):

После выполнения команды может появится окно:

Окно появляется в том случае, если ваш курсор находится в любом месте листа. Отсюда следует очень интересный вывод:

Для выделенного диапазона A4:C9 проверка начинается с ячейки A4. Ячейка A3 с ошибочным словом «Касета для СD» выпадает из операции «Проверка орфографии в Excel»

Шаг 2. Изучаем диалоговое окно «Орфография»

1. Пропустить (Ignore Once) – игнорировать ошибку в данном месте.
2. Пропустить все (Ignore Аll) – не воспринимать данное слово как ошибку по всему листу.
3. Добавить в словарь (Add to Dictionary) – добавить слово в словарь программы, чтобы в дальнейшем оно не воспринималось как ошибочное.
4. Заменить (Change) – заменить ошибочное слово на то, которое выбрано в поле Варианты.
5. Заменить все (Change Аll) – заменить ошибочное слово во всех местах по тексту на элемент списка, выбранный из поля Варианты.
6. Автозамена (Autocorrect) – добавление ошибочного слова вместе с правильным словом из поля Варианты в функцию Автозамены для того, чтобы в дальнейшем такая ошибка автоматически исправлялась на правильный вариант.
7. Это не команда, а поле Варианты, в котором вам предлагаются варианты замены ошибочного слова

3. Проверка орфографии в Excel

Шаг 1. Щелкаем по кнопке Заменить (Change) → слово «Наиминование» будет заменено на правильное и найдено следующее неизвестное слово «Касета».

Шаг 2. Щелкаем по кнопке Заменить (Change) → слово «Касета» будет заменено на правильное и найдено следующее неизвестное слово и так далее

Исправляем таким образом ошибки, пока не доберемся до слова «Безбарьерная». Чаще всего я работаю с техническими текстами, а технические термины в словарь не занесены. В результате весь документ подчеркнут красной волнистой чертой. Почему я вспомнила про Word?

4. Внесение слова в словарь

Как видите, проверка орфографии в Excel предлагает нам вариант «Безбарьерная

Шаг 1. Добавляем слово в словарь

А теперь посмотрим на наш словарь.

Шаг 2. Открываем диалоговое окно «Настраиваемые словари» (Файл → Параметры Word → Правописание → Настраиваемые словари):

Шаг 3. Отмечаем словарь «RoamingCustom.dic (по умолчанию)»:

Как видите, в моем словаре довольно приличное количество специальных терминов, которые офисные программы без моего вмешательства в словари отмечали, как ошибки. Но эти слова я добавлялf, работая в других офисных программах.

В диалоговом окне «RoamingCustom.dic (по умолчанию)» вы можете добавлять слова, удалять одно слово или все слова разом. Не пренебрегайте работай со словарём, тем более, что это не обременительно.

Когда вы закончите проверять орфографию, то будет выведено сообщение о том, что проверка орфографии в Excel закончена:

Назначить проверку орфографии можно простым нажатием функциональной клавиши F7.

Теперь вы сможете:

1. Настроить параметры операции «Проверка орфографии в Excel»
2. Рассказать о командах диалогового окна «Орфография»
3. Проверить орфографию на листе
4. Скорректировать словарь