Here’s how you can check: Hover your mouse over the Word icon in the system tray at the bottom of the screen. You’ll then see thumbnails pop up that will show you all open documents. You can then click on each one to see if any have open dialog boxes.
Contents
- 1 How do I find an open dialogue box?
- 2 What is an Open dialog box?
- 3 Where is the hidden dialog box in Word?
- 4 Where is the Run dialog box in Windows 10?
- 5 How do I open a Save As dialog box in Word?
- 6 How do I display a Save As dialog box in Word?
- 7 What is the shortcut key to open the Open dialog box *?
- 8 Where is dialog box in laptop?
- 9 What is a dialog box in Microsoft Office?
- 10 What is a dialog box in Windows 10?
- 11 How do I open the Save As dialog box?
- 12 When you save a document the dialog box that appears is?
- 13 Which dialog box appears when you click on Save?
- 14 How do I customize my Save As dialog box in Windows 10?
- 15 How do you select a dialog box using the keyboard?
- 16 How do I open a dialog box in Windows?
- 17 Can’t close Microsoft Word because a dialog box is open?
- 18 Where is the Open dialog box in Outlook?
How do I find an open dialogue box?
Method 1 of 3:
If you see a message that says Word is can’t complete an action because a dialog box is open but you don’t see a dialog box, you may be able to find it using a keyboard shortcut. Press Alt + Tab ↹ . This cycles through the open windows on your computer.
What is an Open dialog box?
The Open dialog box lets the user specify the drive, directory, and the name of a file or set of files to open. You create and display an Open dialog box by initializing an OPENFILENAME structure and passing the structure to the GetOpenFileName function.
The hidden dialog should show in the “Task View”. Select the dialog to bring it to the front The trick is recognizing it. If you shut down all other applications it will be easier to find. You could also try right clicking on an unused part of the Task bar and select “Cascade Windows”.
Where is the Run dialog box in Windows 10?
Windows 10 has a hidden power user menu that includes a shortcut for the Run command window. There are many ways to access this menu, the easiest being to use the Windows + X keyboard shortcut. Then, click or tap on Run or press R on your keyboard to open the Run box in Windows 10.
How do I open a Save As dialog box in Word?
Click the File tab to access Backstage view, choose Export, then select Change File Type. Select a file type, then click Save As. The Save As dialog box will appear.
How do I display a Save As dialog box in Word?
Word displays the Word Options dialog box. At the left side of the dialog box click Save. Word changes the settings available in the dialog box. (See Figure 1.)
What is the shortcut key to open the Open dialog box *?
CTRL + F12 help to open dialogue box.
Where is dialog box in laptop?
In Microsoft Windows, when you right-click a file and choose Properties, you are presented with the Properties dialog box. You can press Esc to cancel or close a dialog box.
What is a dialog box in Microsoft Office?
A: A dialog box is a small window that a program pops open to request input from the user. For example, in Word if you click on the Save icon and the document hasn’t already been named, Word will pop open a dialog box that prompts you to name the file and tell the program where to save it.
What is a dialog box in Windows 10?
A dialog box is a temporary window an application creates to retrieve user input. An application typically uses dialog boxes to prompt the user for additional information for menu items.Windows also provides predefined dialog boxes that support common menu items such as Open and Print.
How do I open the Save As dialog box?
On the File menu, click Save As to open the Save As dialog box. This lets you save a copy of the open project as a template or as a new project with a different name and location.
When you save a document the dialog box that appears is?
Save in – Displays the current folder where the workbook will be saved. To change to a different folder or disk drive, open the Save in drop-down list and select the name of the folder or letter of the disk drive. File name – The name of the file you want to use to save this document.
Which dialog box appears when you click on Save?
When you click Save or Save As to save a file in Microsoft Word 2010 or in Microsoft Word 2007, the Save As dialog box appears two times.
How do I customize my Save As dialog box in Windows 10?
The Windows Explorer-style Open/Save dialog box can be customized by adding your own folders to the Favorites list. You can, then, click the arrows to the left of the main items, except the Favorites, to collapse them, leaving only the list of default and custom Favorites.
How do you select a dialog box using the keyboard?
Press the spacebar to select or clear check boxes or radio buttons. Ctrl + Tab cycles through the next tabs in a dialog box. Ctrl + Shift + Tab cycles through the previous tabs in a dialog box. Alt + an underlined letter chooses the command with the underlined letter.
How do I open a dialog box in Windows?
Left-click on the Start button. When the Start screen appears, type Run. It will automatically bring up the Search dialog box with Run in the search field, and the results will appear below it.
Can’t close Microsoft Word because a dialog box is open?
Winword /safe
a) Click on File menu, click Options, Add-ins, and Go button besides Manage: Com-in Add. b) Check if there are add-ins listed, clear the checkbox. c) Close the Office program and restart it. d) Disable each add-in one at a time, restart the Word, and repeat the above procedure.
Where is the Open dialog box in Outlook?
The dialog box may also be hidden behind the main window. You can try using Alt-TAB to cycle through you windows and you should see the dialog box.
How do I fix the Open dialog box in Word?
Where is the dialog box in Word?
How to fix the Dialogue box is open error?
- Use the keyboard. Click Ok when you see the error message.
- Disable the Add-ins. Launch Microsft Word on your computer.
- Disable protected view. Note: Before you begin to disable Protected View, know that this method might open your computer to viruses.
What is the shortcut to close dialog box?
What is a dialog box in Microsoft Word?
To summon the Font dialog box, obey these steps:
- Click the Home tab.
- In the Fonts group, click the dialog box launcher button. The button is found in the lower-right corner of the Font group. Use the Dialog box launcher to open the Font dialog box.
What is the shortcut key of font dialog box?
Where is the hidden dialog box?
Shortcut Description:
To do this, you need to press ( ESC ) key and it will close the dialog box.
What is a dialog box on a computer?
A: A dialog box is a small window that a program pops open to request input from the user. For example, in Word if you click on the Save icon and the document hasn’t already been named, Word will pop open a dialog box that prompts you to name the file and tell the program where to save it.
What is a dialog box and how do you close it?
The correct answer is Ctrl+D. Ctrl+D key is used to open the Font dialog box with the focus on the Font combo box.
What is a dialog box give an example?
Hidden Dialog Boxes
If you can’t see or can’t access the dialog box you need to close, try holding “Alt” and pressing “Tab” repeatedly to cycle through all open windows. This key combination can bring up a dialog box that gets stuck behind other windows.
How do you close a dialog box on a laptop?
A dialog box is a temporary window an application creates to retrieve user input. An application typically uses dialog boxes to prompt the user for additional information for menu items. Windows also provides predefined dialog boxes that support common menu items such as Open and Print.
How do you open a dialog box on a computer?
What is the difference between a window and a dialog box?
Click the x button from the top right corner of the dialog box that you’d like to close. Clicking this button should close the box and make it vanish. However, this could sometimes make alternate other boxes open up instead. Use a context-Close task from the taskbar listing for the dialog box that appears.
What are the types of dialog box?
How do I close hidden dialog boxes in Excel?
A dialog box (also spelled dialogue box, also called a dialog) is a common type of window in the GUI of an operating system. The dialog box displays additional information, and asks a user for input. For example, when you are using a program and you want to open a file, you interact with the “File Open” dialog box.
How do I close a dialog box in Excel?
What are the 2 types of dialog boxes?
Using the task bar:
Right-click the icon referring to the dialog box from the Windows taskbar and click “Close”.
How do you write a dialog box?
What is modeless dialog box?
Right-click shortcuts
Open an application and then press Ctrl-O, or click the Open icon, to display the Open dialog box.
How do I use alert dialog box?
Dialog box has only Close button while the Window has Close, Restore and Minimize buttons. Dialog box is meant as an “alert” box which displays a message followed by a simple acknowledgment such as yes/no ok/save etc. A window serves as more functions allowing the user to input which later displays an output.
What is dialog box in Visual Basic?
There are 3 types of dialog boxes: modeless, modal, and system modal.
What is the need of file dialog box?
It seems that the dialog box is hidden behind the excel file, the only way to un-freeze the excel file is to press ESC.
How do you make a modeless dialog box in VC ++?
What is modal dialog box?
The dialog boxes are divided into two categories.
- Modal Dialog Box.
- Modeless Dialog Box.
Hi
Problem
I have a laptop hpdv9730us on vista home premium. I just installed Microsoft Office Pro. 2007.I get the following error when opening word docs only. I tried a reinstallation of word and Office 2007 and it did not work.
“The command cannot be performed because a dialog box is open. Click «OK» and then close open dialog boxes to continue. “
I have tried everything in this microsoft Link( I pasted it here just in case) and it did not help either. Is there anything else I can try?
Please note , My word startup folder is empty and the office12 startup folder is empty also. I can not delete anything in it since the folders are empty. Would not know what to delete if the files where there.
http://support.microsoft.com/kb/827732
SYMPTOMS
If you double-click a document (for example, in Microsoft Windows Explorer) to open the document in Microsoft Office Word 2007 , you may receive the following error message:
The command cannot be performed because a dialog box is open. Click «OK» and then close open dialog boxes to continue.
CAUSE
This problem may occur if you have a Word template in your Startup folder that contains an autoexec macro that opens a dialog box.
Back to the top
WORKAROUND
Method 1: Open in Word
To open the document directly in Word, follow these steps.
Word 2007.
1. Start Word 2007.
2. Click the Microsoft Office Button, and then click Open.
Method 2: Remove the Template from Your Startup Folder
To remove a template from your startup folder, follow these steps.
Word 2007.
1. Exit Word 2007.
2. Click Start, point to Programs, point to Accessories, and then click Windows Explorer.
3. Locate one of the following folders:• C:Documents and SettingsusernameApplication DataMicrosoftWordSTARTUP
Note In Windows Vista, locate the folder C:UsersusernameAppDataRoamingMicrosoftWordSTARTUP
• C:Program FilesMicrosoft OfficeOFFICE12STARTUP
4. Double-click the Startup folder to open it.
5. In the right Windows Explorer pane, click to select the template that you want to remove, and then press DELETE.
Note In Windows Vista, locate the folder C:UsersusernameAppDataRoamingMicrosoftWordSTARTUP
• C:Program FilesMicrosoft OfficeOffice11Startup folder
4. Double-click the Startup folder to open it.
5. In the right Windows Explorer pane, click to select the template that you want to remove, and then press the DELETE key.
Cam someone please help??????? Thank you.
This wikiHow teaches you how to resolve a Microsoft Word error that says Word can’t perform a certain action due to an open dialog box. This type of error is usually due to a bad Word add-in or extra-strong security settings.
-
1
Click OK on the error message. If you see a message that says Word is can’t complete an action because a dialog box is open but you don’t see a dialog box, you may be able to find it using a keyboard shortcut.
-
2
Press Alt+Tab ↹. This cycles through the open windows on your computer. You’ll now see the next window that’s open, which may be the open dialog box.
-
3
Press Alt+Tab ↹ again until you find the dialog box. If the dialog box was just hiding behind another open window, you should be able to find it this way.
-
4
Click Close or OK. You may have to click a different button to close certain types of dialog boxes, such as Cancel, No, or Yes.
-
1
Start Word in Safe Mode. If you see a message that says Word is can’t complete an action because a dialog box is open but you don’t see a dialog box, one of your Word add-ins may be causing a problem. Start troubleshooting by opening Word in safe mode like this:[1]
- Close Word if it’s open.
- Press ⊞ Win+R to open the Run box.
- Type Winword /safe and press ↵ Enter.
-
2
Try to reproduce the problem. Try doing the same thing you did that resulted in the error message. If you no longer see an error, the issue is probably due to a problematic add-in.
- If you still see the error, try another method.
-
3
Disable an add-in. Here’s how:[2]
- Click the File menu.
- Click Options.
- Click Add-ins.
- Click Go under ″Manage.″
- Remove the check mark from the first add-in. Only remove the check mark from one add-in, as each must be tested separately.
- Click OK.
-
4
Close and re-open Microsoft Word. Restart Word normally (by clicking it in the Start menu) instead of in safe mode. The app will start up with all add-ins running except for the one you disabled.
-
5
Try to reproduce the problem. Again, try doing whatever action you took that resulted in the error message.
- If you no longer see an error, the add-in you disabled was likely the culprit.
- If you still see the error, the add-in you disabled was not the problem.
-
6
Disable another add-in. Return to the add-ins list and remove the check mark from another add-in. You can also re-add the check mark to the one you disabled earlier so it’s usable again.
-
7
Repeat the testing process until you’ve found the add-in. Once you’ve found the add-in that’s causing the error, you can choose to remove it or keep it disabled permanently.
-
1
Open Microsoft Word. If you’re trying to open a document you downloaded from the internet (such as in a web browser, email, or messaging app), you may receive an error that says: ″Word can’t do this because a dialog box is open. Please close the dialog box to continue.″ This is often due to your security settings. Start by opening Word directly from the Start menu—you should find it in the Microsoft Office folder under All Apps.[3]
- Don’t try this method unless you’re sure the document you’re trying to open is secure.
- Disabling Protected View may open your computer up to viruses, so use this method at your own risk.
-
2
Click the File menu. It’s near the top-left corner of the screen.
-
3
Click Options. It’s near the bottom of the menu.
-
4
Click Trust Center. It’s on the left side of the window.
-
5
Click Trust Center Settings. It’s near the bottom-left corner of the right panel.
-
6
Click Protected View. It’s on the left side. You’ll see three settings with check boxes.
-
7
Remove the check mark from the first box. It’s the one that says ″Enable Protected View for files originating from the Internet.″
-
8
Click OK.
-
9
Close Microsoft Word. Now that you’ve disabled Protected View, you should be able to double-click the document you downloaded (or in your inbox) and open it without issue.
- Be sure to re-enable Protected View when you’re finished.
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- Nothing is more annoying than seeing a repeating notification when trying to save or close a document.
- The worst part about this issue is that there’s no way to fix the error pop-up.
- Thankfully, this guide mentions some of the most effective solutions that will help you resolve the error.
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Sometimes, when you launch MS Word and want to perform a task, you get the error Word can’t do this because a dialog box is open. You click OK, but you keep getting that same error message repeatedly.
Do not worry; this error is elementary to troubleshoot and fix, and it’s usually caused if you have another word window open in your Startup folder.
Read through this guide to see proven methods that will resolve this issue once and for all.
What does it mean when Word says a dialog box is open?
This error could arise for several reasons, which we have listed below.
- There is another instance of the same Word document open.
- Check whether or not multiple instances of Winword.exe are present in the Task Manager.
- An add-in in MS Word is causing the issue.
- The protected view option is turned on.
- Some important Office files are missing.
- A virus or malware is causing the problem.
How do I fix the Word can’t do this because a dialog box is open error?
1. Use the keyboard
- Click OK when you see the error message.
- Press the Alt + Tab keys and cycle through the open windows.
- Repeat this action until you find the window which is causing issues.
2. Disable the Add-ins
- Launch Microsoft Word on your computer.
- Click File at the top left corner.
- Choose Options.
- Click on Add-Ins.
- Select the Manage tab below the Word Options window.
- Choose COM Add-Ins from the list.
- Click the Go button.
- Uncheck, and stop all the Add-Ins you feel might be causing the error.
- Click OK when you’re done.
- Restart Microsoft Word.
If you still get the error, follow the next step to disable all Add-Ins with Trust Center.
- Launch Word, and click on File.
- Click Options.
- Select Trust Center.
- Click Trust Center Settings.
- When the Trust Center window pops up, choose Add-ins.
- Check the box next to the Disable all Application Add-ins option.
- Next, click OK.
- The Word Options window will redisplay, and select OK to finalize.
- Close and restart word to confirm if this approach worked for you.
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3. Disable protected view
NOTE
Note: Before you begin to disable Protected View, know that this method might open your computer to viruses. So you will use this method at your own risk if you still wish to continue.
- Launch Microsoft Word.
- Select the File menu at the top-left corner of your PC screen.
- Click on Options.
- Select Trust Center from the menu to the left side.
- Click the Trust Center Settings at the bottom left corner.
- Click the Protected View option.
- Uncheck the boxes.
- Click OK.
Why is my Word document not closing?
- Add-ins conflict with the app.
- Your antivirus might be blocking the app.
- The latest Office update might be buggy.
- A corrupt or missing system file on your PC can also cause this problem
- The normal.dot template file is causing the issue, which you can locate with the following path:
%USERPROFILE%Application DataMicrosoftTemplates
How to close a Dialog Box in Microsoft Word?
- Try pressing the X from the upper right corner or Cancel.
- If the pop-up keeps appearing, close Word and rename the Normal.dot file.
- Press the Ctrl+Alt+Del keys to open Task Manager and end the Word process.
- Click on the Power button and select Restart.
Hopefully, methods one to four discussed in this article will get rid of the word can’t do this because a dialog box is open error.
As you can see, the methods and steps are not hard to apply because this error is not much of a big deal. Feel free to leave comments below.
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In this article, you’ll be learning about dialog box launcher in Microsoft Word and how to use them effectively.
What is a Dialog box launcher?
A dialog box launcher is an iconic arrow that activates various options in the ribbon menu of Microsoft Office products. The dialog box launcher brings up different options depending on the group being used. Clicking on the icon opens a dialog box related to the choices in the menu group.
In Microsoft Word, users may add a launcher for a dialog box to any group of menu options in the ribbon menu.
Examples of groups with a dialog box launcher include:
- The Font and Paragraph groups on the Home tab.
- The Charts group, on the Insert tab.
Let’s discuss the font dialog box launcher in detail.
Where is the Font Dialog Box launcher in Word?
The font dialog box launcher is a small downward-pointing arrow located in the bottom right corner of individual groups or boxes on the ribbon.
Components of Dialog Box Launcher
The font dialog box contains,
- Fonts
- Font styles
- Font size
- Underlines
- Effects and some advance feature.
Look at the picture below to get a clear view on the components.
How to change the options in font dialog box launcher?
- On the Home tab, click on the Font Dialog Box Launcher from within the Font group.
- Use the Ctrl+D keyboard shortcut to quickly summon the Font dialog box.
- Select the options you want to change, such as the Font, Font style, and Size.
- The best benefit of the Font dialog box is its Preview window, at the bottom.
- Click the Font dialog box’s Text Effects button to access interesting text attributes such as Shadow, Outline, Emboss, and Engrave.
- Post the changes, on the bottom left side of the Font window, click on the Set As Default button.
- You will then be presented with a prompt to confirm this change. Select All documents based on the Normal template, then click OK.
- Click OK to apply your changes.
The changes made will be effective on the document.
- The Font dialog box’s advanced tab hosts options for changing the size and position of text on a line.
By the same process, you can alter or launch any of the dialog box launcher in Microsoft Word.
Other Uses of Dialog Boxes and Launchers in Word
Below are some of the other uses of the dialog boxes and Launchers in Microsoft Word.
- Change Font Formatting: You can open the Font dialog box by clicking the launcher button located in the lower-right corner of the Font group on the Home tab. In this dialog box, you can choose the font, font style, font size, and other font attributes.
- Apply Paragraph Formatting: You can open the Paragraph dialog box by clicking the launcher button located in the lower-right corner of the Paragraph group on the Home tab. In this dialog box, you can set the alignment, indentation, line spacing, and other paragraph formatting options.
- Insert Symbols and Special Characters: You can open the Symbol dialog box by clicking the Symbol button located in the Symbols group on the Insert tab. In this dialog box, you can select a symbol or special character to insert into your document.
- Insert Hyperlinks: You can open the Hyperlink dialog box by clicking the Hyperlink button located in the Links group on the Insert tab. In this dialog box, you can enter the URL or file path for the hyperlink and specify how the hyperlink should behave when clicked.
- Insert Page Numbers: You can open the Page Numbers dialog box by clicking the Page Number button located in the Header & Footer group on the Insert tab. In this dialog box, you can choose where to insert the page numbers, specify the starting number, and choose the format for the page numbers.
- Modify Styles: You can open the Styles pane by clicking the launcher button located in the lower-right corner of the Styles group on the Home tab. In this pane, you can modify existing styles, create new styles, and apply styles to text.
Asked by: Maymie Braun
Score: 4.8/5
(11 votes)
If you see a message that says Word is can’t complete an action because a dialog box is open but you don’t see a dialog box, you may be able to find it using a keyboard shortcut. Press Alt + Tab ↹ . This cycles through the open windows on your computer.
Where is the hidden dialog box in Word?
The hidden dialog should show in the «Task View». Select the dialog to bring it to the front The trick is recognizing it. If you shut down all other applications it will be easier to find. You could also try right clicking on an unused part of the Task bar and select «Cascade Windows».
How do I display a dialog box in Word?
To summon the Font dialog box, obey these steps:
- Click the Home tab.
- In the Fonts group, click the dialog box launcher button. The button is found in the lower-right corner of the Font group. Use the Dialog box launcher to open the Font dialog box.
How do I fix the dialog box in Word?
How to fix the Dialogue box is open error?
- Use the keyboard. Click Ok when you see the error message. …
- Disable the Add-ins. Launch Microsft Word on your computer. …
- Disable protected view. Note: Before you begin to disable Protected View, know that this method might open your computer to viruses.
What is dialog box in Microsoft Word?
A: A dialog box is a small window that a program pops open to request input from the user. For example, in Word if you click on the Save icon and the document hasn’t already been named, Word will pop open a dialog box that prompts you to name the file and tell the program where to save it.
37 related questions found
How do you close a dialog box in Word?
Using the task bar:
Right-click the icon referring to the dialog box from the Windows taskbar and click “Close”.
What is the shortcut key of Font dialog box?
The correct answer is Ctrl+D. Ctrl+D key is used to open the Font dialog box with the focus on the Font combo box.
What are the options in the Font dialog box?
The Font dialog box lets the user choose attributes for a logical font, such as font family and associated font style, point size, effects (underline, strikeout, and text color), and a script (or character set).
What is the shortcut key to open dialog box?
CTRL + F12 help to open dialogue box.
Where is the hidden dialog box in Excel?
Hover your mouse over the application on the tool bar. It should bring up one or more thumbnails of instances/documents open for that application. Hover your mouse over the thumbnail of the instance/document with the hidden dialog box.
How do you find the dialog box?
To open the dialog box, go to Find > Open/Find Resource (Ctrl + Shift + R (Command + Shift + R on OS X)). You can also click the Open/Find Resource toolbar button or use the Search for file action that is available in some URL input fields.
How do you hide a dialog box?
You can press middle mouse to hide the dialog box with hotkeys.
What will happen by pressing F12?
By pressing F12, Save As dialogue box will open. Ctrl + O is the shortcut key to open an Open dialogue box. F12 function key is predominantly used in Microsoft Office. F12 will help in saving a document, slideshow, workbook to a different location or save those with different names.
What is Ctrl W?
☆☛✅Ctrl+W is a shortcut key most often used to close a program, window, tab, or document. Alternatively referred to as Control W and C-w, Ctrl+W is a shortcut key most often used to close a program, window, tab, or document.
What does Ctrl F12 do?
Ctrl+F12 opens a document in the Word. Shift+F12 saves the Microsoft Word document (like Ctrl+S). Ctrl+Shift+F12 prints a document in the Microsoft Word.
How many types of underlines are there in Font dialog box?
In fact, Word offers 18 different options of underlines. Most of these options represent variations on the Single, Dots, and Dashes options mentioned above.
How do I change the Font in my dialog box?
1- Select the text or cells with text that you want to change. 2-To select all the text in a Word document, press Ctrl + e. On the Home tab, click the font size in the Font size box.
Which is the method used to activate the Colour dialogue box?
The colour dialogue you can use the colour palette which is given in the computer otherwise you can create your by moderate the colours. To set the colour mainly you have to control some things like hue, saturation etc.
What is the use of shortcut key M text?
In Microsoft Word and other word processor programs, pressing Ctrl + M indents the paragraph. If you press this keyboard shortcut more than once, it continues to indent further. For example, you could hold down the Ctrl and press M three times to indent the paragraph by three units.
How do you close a Word document that won’t close?
Press CTRL+SHIFT+ESC to display the Task Manage and see if there is an instance of Word under the Background Processes. If there is, select it and then click on End Task.
Where is the dialog box in Windows 10?
Type Run in the Search box (Cortana) on the right side of the Start button.
…
How to bring up the Run dialog box in Windows 10
- Left-click on the Start menu.
- Scroll down the list of programs until you come to the Windows System folder.
- Left-click on the Windows System folder to expand it.
- Left-click on Run.
Which dialog box does the F12 key on the keyboard opens?
The correct answer is the save as. Using the F12 key in Ms Word Save as dialog box opens.
When we use MS Word The key F12 open a?
The key F12 opens a Save As dialog box.
Which of the following do you press to open Save As dialog box?
Press F12 to display the ‘Save As’ dialog box.
Navigating and Selecting in Dialog Boxes Using a Keyboard
by Avantix Learning Team | Updated August 26, 2021
Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows)
This article is the second in a series of navigating and choosing commands in Microsoft Office using a keyboard. You can use several tricks and shortcuts when navigating and selecting in dialog boxes without using a mouse. You can use these keyboard navigation and selection strategies in Microsoft Word, Excel, PowerPoint, Access, Outlook, Project and Publisher.
Recommended articles: Navigating the Word, Excel and PowerPoint Ribbon Using a Keyboard and Using a Keyboard to Navigate and Select in Task Panes in Word, Excel and PowerPoint
Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >
Below is the Format Cells dialog box in Microsoft Excel:
Keyboard shortcuts in dialog boxes
Once you have chosen a command that displays a dialog box, use the following shortcuts to move and select:
- Press Tab or arrow keys to move to the next option or option group in dialog boxes.
- Press Shift + Tab to move backward through options or option groups in dialog boxes.
- Activate a command by pressing Enter.
- If a gallery or menu displays, choose the desired option using the up and down arrow keys and then press Enter to select the option. You may need to press Enter again.
- For some commands such as the Font box, pressing Enter puts the focus in the box so you can start typing or you can use the arrow keys to move through drop-down lists.
- Press Alt + down arrow to open a selected drop-down list.
- Press the spacebar to select or clear check boxes or radio buttons.
- Ctrl + Tab cycles through the next tabs in a dialog box.
- Ctrl + Shift + Tab cycles through the previous tabs in a dialog box.
- Alt + an underlined letter chooses the command with the underlined letter.
- Escape closes an open dialog box or a drop-down list or cancels a command.
Navigating and selecting in edit boxes in dialog boxes
An edit box is an empty box in a dialog box in which you enter information. For example, you may enter a user name in an edit box in the Options dialog box.
To navigate in edit boxes:
- Move to the beginning of the entry by pressing Home.
- Move to the end of the entry by pressing End.
- Move one character to the left or right by pressing the left or right arrow.
- Move one word to the left by pressing Ctrl + left arrow.
- Move one word to the right by pressing Ctrl + right arrow.
- Select one character to the left by pressing Shift + left arrow.
- Select one character to the right by pressing Shift + right arrow.
- Select one word to the left by pressing Ctrl + Shift + left arrow.
- Select one word to the right by pressing Ctrl + Shift + right arrow
- Press Shift + Home to select from the insertion point to the beginning of the entry.
- Press Shift + End to select from the insertion point to the end of the entry.
Working with the Open, Save or Save As dialog boxes
In addition to the above shortcuts, when working in the Open, Save or Save As dialog boxes, there are other shortcuts that can be used (particularly for navigation):
- Press Ctrl + O to display the Open dialog box.
- Press Ctrl + S to display the Save dialog box (if saving for the first time).
- Press F12 to display the Save As dialog box.
- Press Tab to move forward through options or areas.
- Press Shift + Tab to move backward through options or areas.
- Press F4 to open the Look In list.
- Press Alt + up arrow to move up one level in the directory. Keep pressing Alt + up arrow to move up by directory.
- Press Alt + right arrow to move forward to the next folder.
- Press Alt + left arrow to move to the previous folder.
- Press Delete to delete the selected folder or file.
- Press Enter to activate the selected option. If a file or folder is selected, pressing Enter will open it.
Inserting a special header and footer on the first page in Microsoft Word (example)
Let’s use this method to insert a special header and footer on the first page in a Microsoft Word document with one section:
- Position the cursor in the document where you want to insert a special header and footer for the first page.
- Press Alt. The Key Tips badges appear on the Ribbon.
- Press P to access the Page Setup tab.
- Press SP at the same time to access the Page Setup dialog box.
- Keep pressing Ctrl + Tab until the Layout tab is displayed.
- Keep pressing tab until the Different First Page command is selected.
- Press the spacebar to place an X in the checkbox.
- Press Enter (this would be equivalent to clicking on OK and will apply to the whole document).
Below is the Page Setup dialog box in Word:
The above example uses the keyboard method of accessing the Ribbon (see Part 1 in this series).
Next article in this series: Using a Keyboard to Navigate and Select in Task Panes
This article was first published on December 13, 2014 and has been updated for clarity and content.
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