Data tabs in excel

Data import and analysis options

Beginning with Excel 2016 for Office 365 subscribers, The Data import and analysis options have been moved to their own Data section in the Excel Options dialog box. You can reach these options by selecting File > Options > Data. In earlier versions of Excel, the Data tab can be found by selecting F ile > Options > Advanced.

Options > Advanced section to a new tab called Data under File > Options.» loading=»lazy»>

Note: This feature is only available if you have an Office 365 subscription. If you are an Microsoft 365 subscriber, make sure you have the latest version of Office.

Data Options

Make changes to the default layout for Pivot Tables.

You can choose from multiple default layout options for new PivotTables. For instance, you can choose to always create a new PivotTable in Tabular Form versus Compact, or turn off Autofit column widths on update.

Disable undo for large PivotTable refresh operations to reduce refresh time.

If you choose to disable undo, you can select the number of rows as a threshold for when to disable it. The default is 300,000 rows.

Prefer the Excel Data Model when creating PivotTables, Query Tables and Data Connections.

The Data Model integrates data from multiple tables, effectively building a relational data source inside an Excel workbook.

Disable undo for large Data Model operations.

If you choose to disable undo, you can select the number of megabytes in file size as a threshold for when to disable it. The default is 8 Mb.

Enable Data Analysis add-ins: Power Pivot, Power View and 3D Maps.

Enable Data Analysis add-ins here instead of through the Add-ins tab.

Disable automatic grouping of Date/Time columns in PivotTables.

By default, date and time columns get grouped with + signs next to them. This setting will disable that default.

Show legacy data import wizards

Power Query (formerly Get & Transform) available through the Data tab on the ribbon, is superior in terms of data connectors and transformational capabilities compared to the legacy data import wizards. However, there may still be times when you want to use one of these wizards to import your data. For example, when you want to save the data source login credentials as part of your workbook.

Security Saving credentials is not recommended and may lead to security and privacy issues or compromised data.

To enable the legacy data import wizards

Select File > Options > Data.

Select one or more wizards to enable access from the Excel ribbon.

Close the workbook and then reopen it to see the activate the wizards

Select Data > Get Data > Legacy Wizards, and then select the wizard you want.

You can disable the wizards by repeating steps 1 through 3, but clearing the check boxes described in step 2.

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Data Tables

Instead of creating different scenarios, you can create a data table to quickly try out different values for formulas. You can create a one variable data table or a two variable data table.

Assume you own a book store and have 100 books in storage. You sell a certain % for the highest price of $50 and a certain % for the lower price of $20. If you sell 60% for the highest price, cell D10 below calculates a total profit of 60 * $50 + 40 * $20 = $3800.

One Variable Data Table

To create a one variable data table, execute the following steps.

1. Select cell B12 and type =D10 (refer to the total profit cell).

2. Type the different percentages in column A.

3. Select the range A12:B17.

We are going to calculate the total profit if you sell 60% for the highest price, 70% for the highest price, etc.

4. On the Data tab, in the Forecast group, click What-If Analysis.

5. Click Data Table.

6. Click in the ‘Column input cell’ box (the percentages are in a column) and select cell C4.

We select cell C4 because the percentages refer to cell C4 (% sold for the highest price). Together with the formula in cell B12, Excel now knows that it should replace cell C4 with 60% to calculate the total profit, replace cell C4 with 70% to calculate the total profit, etc.

Note: this is a one variable data table so we leave the Row input cell blank.

Conclusion: if you sell 60% for the highest price, you obtain a total profit of $3800, if you sell 70% for the highest price, you obtain a total profit of $4100, etc.

Note: the formula bar indicates that the cells contain an array formula. Therefore, you cannot delete a single result. To delete the results, select the range B13:B17 and press Delete.

Two Variable Data Table

To create a two variable data table, execute the following steps.

1. Select cell A12 and type =D10 (refer to the total profit cell).

2. Type the different unit profits (highest price) in row 12.

3. Type the different percentages in column A.

4. Select the range A12:D17.

We are going to calculate the total profit for the different combinations of ‘unit profit (highest price)’ and ‘% sold for the highest price’.

5. On the Data tab, in the Forecast group, click What-If Analysis.

6. Click Data Table.

7. Click in the ‘Row input cell’ box (the unit profits are in a row) and select cell D7.

8. Click in the ‘Column input cell’ box (the percentages are in a column) and select cell C4.

We select cell D7 because the unit profits refer to cell D7. We select cell C4 because the percentages refer to cell C4. Together with the formula in cell A12, Excel now knows that it should replace cell D7 with $50 and cell C4 with 60% to calculate the total profit, replace cell D7 with $50 and cell C4 with 70% to calculate the total profit, etc.

Conclusion: if you sell 60% for the highest price, at a unit profit of $50, you obtain a total profit of $3800, if you sell 80% for the highest price, at a unit profit of $60, you obtain a total profit of $5200, etc.

Note: the formula bar indicates that the cells contain an array formula. Therefore, you cannot delete a single result. To delete the results, select the range B13:D17 and press Delete.

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How To Add Ablebits Data Tab In Excel?

Step 1. Check if the add-in is disabled

1. Click the File tab in Excel 2010-2019.
2. Go to Excel Options -> Add-ins:
3. Click the Manage drop-down list, select Disabled Items, and click Go:
4. If the add-in is in the list, select it and click the Enable button.
5. Restart Excel & enable the add-in in COM Add-ins.

How do I install Ablebits data tab in Excel?

Step-by-Step

1. First make sure the add-in isn’t disabled.
2. Click the Microsoft Office File menu in Excel 2016.
3. Go to Options -> Add-ins.
4. Under Disabled Application Add-ins navigate down to the Manage dropdown and select “COM Add-ins”
5. Click Go…:
6. If the add-in is in the list, select it and click the ‘OK’ button.

How do I enable data tab in Excel?

You can reach these options by selecting File > Options > Data. In earlier versions of Excel, the Data tab can be found by selecting File > Options > Advanced.

What is the Ablebits tab in Excel?

Ablebits Excel is a very useful add-in that can help you merge two worksheets. This can save you a lot of time when you want to consolidate large bulks of data.

Is Ablebits for Excel free?

The downloads are fully-functional.
If you do not have a license key, you can use the product 14 days for free.

How do I get Ablebits Data tab?

Step 1. Check if the add-in is disabled

1. Click the File tab in Excel 2010-2019.
2. Go to Excel Options -> Add-ins:
3. Click the Manage drop-down list, select Disabled Items, and click Go:
4. If the add-in is in the list, select it and click the Enable button.
5. Restart Excel & enable the add-in in COM Add-ins.

Does Ablebits work with Office 365?

Ultimate Suite for Excel
Work with Microsoft Excel included in ​Microsoft 365, Excel 2021 (32- and 64-bit), 2019, 2016, 2013.

How do you add a Data tab in Excel?

To create a table, go to Insert > Table. With the cells still selected, go to the Data tab, and then click either Stocks or Geography. will appear. Click that button, and then click a field name to extract more information.

Why is Data tab disabled in Excel?

When an Excel sheet is protected, various icons and features of the program will be disabled.If the Unprotect Sheet icon is visible, it means that the Sheet is currently protected. Click on the Unprotect Sheet icon and enter the password to make all the Data tab icons functional again. Hope this helps.

How do you add data analysis?

Windows

1. Click the File tab, click Options, and then click the Add-Ins category.
2. In the Manage box, select Excel Add-ins and then click Go.
3. In the Add-Ins box, check the Analysis ToolPak check box, and then click OK. If Analysis ToolPak is not listed in the Add-Ins available box, click Browse to locate it.

Where is Ablebits installed?

By default, the Business edition installs its executable files to the AppDataLocal folder of the currently logged user, so your permissions should allow you to change this folder as well as to run any executable files from this folder (typical for the standard user accounts of Windows).

Where is trim spaces button in Excel?

Trim Spaces for Excel – remove extra spaces in a click

1. Select the cell(s) where you want to delete spaces.
2. Click the Trim Spaces button on the ribbon.
3. Choose one or all of the following options: Trim leading and trailing spaces. Trim extra spaces between words, except for a single space.
4. Click Trim.

How do I add plugins to excel?

Add or remove an Excel add-in

1. Click the File tab, click Options, and then click the Add-Ins category.
2. In the Manage box, click Excel Add-ins, and then click Go. The Add-Ins dialog box appears.
3. In the Add-Ins available box, select the check box next to the add-in that you want to activate, and then click OK.

Do you have to pay for Ablebits?

Ablebits Text Toolkit
With unwanted characters, unnecessary spaces, and inconsistent text cases, your spreadsheets can be more confusing.This free Text Toolkit from Ablebits is to your spreadsheet what landscaping is to your lawn.

What is Ablebits?

Comprehensive set of time-saving tools
70+ professional tools that cover over 300 use cases: merge tables and combine worksheets, find and remove duplicates, concatenate and split strings, trim spaces and clean data, compare two sheets for matches and differences, built custom-tailored formulas, and a lot more!

Is Ablebits secure?

We encrypt your data in transfer; external web resources are protected by SSL encryption.

Where is Ablebits in Excel 2013?

Click the Microsoft Office button in Excel 2007 or the Files tab in Excel 2013-2010. Go to Excel Options->Add-ins. Select “COM add-ins” from the “Manage” drop-down list at the bottom of the window and click Go. Find the add-in in the list.

Does Ablebits work on Mac?

Great news for MAC users! Merge Tables Wizard is now available for MAC.

Does Ablebits work with Google Sheets?

Merge Sheets add-on for Google Sheets
Follow five simple steps to pull missing information from a lookup table into your main sheet. The add-on will scan two sheets and find the same records to update your main table.

How do I install Ablebits in Outlook?

In Outlook, click File -> Options. Go to the Add-ins tab. Find the add-in in the list. If the add-in is unchecked, check it and click the OK button in the COM Add-ins dialog window.

How do I add more data types in Excel?

Go to Data > Data Types > Food to convert the text into data types. Note: if Excel doesn’t recognize the food item, you’ll get the option to search for the correct item or try another. Select A1:A2 and click the Add Field button that appears to the right of the selected cells to see a list of available fields.

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How to make and use a data table in Excel

by Svetlana Cheusheva, updated on March 16, 2023

The tutorial shows how to use data tables for What-If analysis in Excel. Learn how to create a one-variable and two-variable table to see the effects of one or two input values on your formula, and how to set up a data table to evaluate multiple formulas at once.

You have built a complex formula dependent on multiple variables and want to know how changing those inputs changes the results. Instead of testing each variable individually, make a What-if analysis data table and observe all possible outcomes with a quick glance!

What is a data table in Excel?

In Microsoft Excel, a data table is one of the What-If Analysis tools that allows you to try out different input values for formulas and see how changes in those values affect the formulas output.

Data tables are especially useful when a formula depends on several values, and you’d like to experiment with different combinations of inputs and compare the results.

Currently, there exist one variable data table and two variable data table. Although limited to a maximum of two different input cells, a data table enables you to test as many variable values as you want.

Note. A data table isn’t the same thing as an Excel table, which is purposed for managing a group of related data. If you are looking to learn about many possible ways to create, clear and format a regular Excel table, not data table, please check out this tutorial: How to make and use a table in Excel.

How to create a one variable data table in Excel

One variable data table in Excel allows testing a series of values for a single input cell and shows how those values influence the result of a related formula.

To help you better understand this feature, we are going to follow a specific example rather than describing generic steps.

Suppose you are considering depositing your savings in a bank, which pays 5% interest that compounds monthly. To check different options, you’ve built the following compound interest calculator where:

• B8 contains the FV formula that calculates the closing balance.
• B2 is the variable you want to test (initial investment).

And now, let’s do a simple What-If analysis to see what your savings will be in 5 years depending on the amount of your initial investment, ranging from $1,000 to $6,000.

Here are the steps to make a one-variable data table:

1. Enter the variable values either in one column or across one row. In this example, we are going to create a column-oriented data table, so we type our variable values in a column (D3:D8) and leave at least one blank column to the right for the outcomes.
2. Type your formula in the cell one row above and one cell to the right of the variable values (E2 in our case). Or, link this cell to the formula in your original dataset (if you decide to change the formula in the future, you would need to update only one cell). We choose the latter option, and enter this simple formula in E2: =B8
   

Tip. If you want to examine the impact of the variable values on other formulas that refer to the same input cell, enter the additional formula(s) to the right of the first formula, as shown in this example.

Now, you can take a quick look at your one-variable data table, examine the possible balances and choose the optimal deposit size:

Row-oriented data table

The above example shows how to set up a vertical, or column-oriented, data table in Excel. If you prefer a horizontal layout, here’s what you need to do:

1. Type the variable values in a row, leaving at least one empty column to the left (for the formula) and one empty row below (for the results). For this example, we enter the variable values in cells F3:J3.
2. Enter the formula in the cell that is one column to the left of your first variable value and one cell below (E4 in our case).
3. Make a data table as discussed above, but enter the input value (B3) in the Row input cell box:
   
4. Click OK, and you will have the following result:
   

How to make a two variable data table in Excel

A two-variable data table shows how various combinations of 2 sets of variable values affect the formula result. In other words, it shows how changing two input values of the same formula changes the output.

The steps to create a two-variable data table in Excel are basically the same as in the above example, except that you enter two ranges of possible input values, one in a row and another in a column.

To see how it works, let’s use the same compound interest calculator and examine the effects of the size of the initial investment and the number of years on the balance. To have it done, set up your data table in this way:

1. Enter your formula in a blank cell or link that cell to your original formula. Make sure you have enough empty columns to the right and empty rows below to accommodate your variable values. As before, we link the cell E2 to the original FV formula that calculates the balance: =B8
2. Type one set of input values below the formula, in the same column (investment values in E3:E8).
3. Enter the other set of variable values to the right of the formula, in the same row (number of years in F2:H2).

At this point, your two variable data table should look similar to this:

Select the entire data table range including the formula, the row and column of the variable values, and the cells in which the calculated values will appear. We select the range E2:H8.

Create a data table in the already familiar way: Data tab >What-If Analysis button >Data Table…

In the Row input cell box, enter the reference to the input cell for the variable values in the row (in this example, it’s B6 containing the Years value).

In the Column input cell box, enter the reference to the input cell for the variable values in the column (B3 containing the Initial Investment value).

Click OK.

Optionally, format the outputs the way you need (by applying the Currency format in our case), and analyze the results:

Data table to compare multiple results

If you wish to evaluate more than one formula at the same time, build your data table as shown in the previous examples, and enter the additional formula(s):

• To the right of the first formula in case of a vertical data table organized in columns
• Below the first formula in case of a horizontal data table organized in rows

For the «multi-formula» data table to work correctly, all the formulas should refer to the same input cell.

As an example, let’s add one more formula to our one-variable data table to calculate the interest and see how it is affected by the size of the initial investment. Here’s what we do:

1. In cell B10, compute the interest with this formula: =B8-B3
2. Arrange the data table’s source data like we did earlier: variable values in D3:D8 and E2 linked to B8 (Balance formula).
3. Add one more column to the data table range (column F), and link F2 to B10 (interest formula):
   
4. Select the extended data table range (D2:F8).
5. Open the Data Table dialog box by clicking Data tab >What-If Analysis>Data Table…
6. In the Column Input cell box, supply the input cell (B3), and click OK.

VoilГ , you can now observe the effects of your variable values on both formulas:

Data table in Excel — 3 things you should know

To effectively use data tables in Excel, please keep in mind these 3 simple facts:

1. For a data table to be created successfully, the input cell(s) must be on the same sheet as the data table.
2. Microsoft Excel uses the TABLE(row_input_cell, colum_input_cell) function to calculate data table results:
   • In one-variable data table, one of the arguments is omitted, depending on the layout (column-oriented or row-oriented). For example, in our horizontal one-variable data table, the formula is =TABLE(, B3) where B3 is the column input cell.
   • In two-variable data table, both arguments are in place. For example, =TABLE(B6, B3) where B6 is the row input cell and B3 is the column input cell.

The TABLE function is entered as an array formula. To make sure of this, select any cell with the calculated value, look at the formula bar, and note the around the formula. However, it is not a normal array formula — you can’t type it in the formula bar nor can you edit an existing one. It is just «for show».

Because the data table results are calculated with an array formula, the resulting cells cannot be edited individually. You can only edit or delete the entire array of cells as explained below.

How to delete a data table in Excel

As mentioned above, Excel does not allow deleting values in individual cells containing the results. Whenever you try to do this, an error message «Cannot change part of a data table» will show up.

However, you can easily clear the entire array of the resulting values. Here’s how:

1. Depending on your needs, select all the data table cells or only the cells with the results.
2. Press the Delete key.

How to edit data table results

Since it is not possible to change part of an array in Excel, you cannot edit individual cells with calculated values. You can only replace all those values with your own one by performing these steps:

1. Select all the resulting cells.
2. Delete the TABLE formula in the formula bar.
3. Type the desired value, and press Ctrl + Enter .

This will insert the same value in all the selected cells:

Once the TABLE formula is gone, the former data table becomes a usual range, and you are free to edit any individual cell normally.

How to recalculate data table manually

If a large data table with multiple variable values and formulas slows down your Excel, you can disable automatic recalculations in that and all other data tables.

For this, go to the Formulas tab > Calculation group, click the Calculation Options button, and then click Automatic Except Data Tables.

This will turn off automatic data table calculations and speed up recalculations of the entire workbook.

To manually recalculate your data table, select its resulting cells, i.e. the cells with TABLE() formulas, and press F9 .

This is how you create and use a data table in Excel. To have a closer look at the examples discussed this this tutorial, you are welcome to download our sample Excel Data Tables workbook. I thank you for reading and would be happy to see you again next week!

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Excel Ribbon (Table of Contents)

• Components of Ribbon in Excel
• Examples of Ribbon in Excel

What is Excel Ribbon?

A ribbon or ribbon panel is the combination of all tabs except the File tab. The ribbon Panel shows the commands we need to complete a work. It is a part of the Excel Window. It contains several task-specific commands that are grouped under various command tabs. Additionally, the Ribbon panel provides instant access to the Excel help system, allowing us to search for information easily. The Ribbon Panel also provides screen tips. A descriptive text, also known as a screen tip, is displayed when we position the mouse pointer on a command in the Ribbon Panel.

There are four main elements in MS Excel.

• File Tab
• Quick Access Toolbar
• Ribbon
• Status Bar
• Formula Bar
• Task Pane

Components of Ribbon in Excel

The following tabs appear on the Ribbon Panel:

1. Home
2. Insert
3. Page Layout
4. Formulas
5. Data
6. Review
7. View

1. Home Tab

The Home tab helps perform clipboard operations, such as cut, copy, paste, and basic text and cell formatting. The Home tab includes the following groups:

• Clipboard
• Font
• Alignment
• Number
• Styles
• Cells
• Editing

2. Insert Tab

The Insert tab helps us to insert objects such as a table, chart, illustrations, text, and hyperlinks in a worksheet. The Insert Tab includes the following groups:

• Tables
• Illustrations
• Apps
• Charts
• Report
• Sparklines
• Filters
• Links
• Text
• Symbols

3. Page Layout Tab

The Page Layout tab helps us specify page settings, layout, orientation, margins, and other related options such as themes and gridlines. The Page Layout tab includes the following groups:

• Themes
• Page Setup
• Scale to Fit
• Sheet Options
• Arrange

4. Formulas Tab

The Formula tab helps in working easily with formulas and functions. The Formula tab includes the following groups:

• Function Library
• Defined Names
• Formula Auditing
• Calculation

5. Data Tab

The Data tab helps in data-related tasks, such as setting up connections with external data sources and importing data for use within Excel worksheets. The Data tab includes the following groups:

• Get External Data
• Connections
• Sort & Filter
• Data Tools
• Outline

6. Review Tab

The Review tab helps in accessing tools that can be used for reviewing an Excel worksheet. It also enables you to insert comments, ensure that the language used in the worksheet is correct, and convert text to a different language, and share your workbook and worksheets.

The Review tab includes the following groups:

• Proofing
• Language
• Comments
• Changes
• Share

7. View Tab

The View tab allows you to view a worksheet in different views. In addition, it provides options to show or hide the elements of a worksheet window, Such as rulers or gridlines.

The View tab includes the following groups:

• Workbook Views
• Show
• Zoom
• Window
• Macros

Examples of Ribbon in Excel

Let’s understand how to use the Ribbon in Excel with some examples.

Example #1 – Add Developer Tab

There are 2 ways in which we can add the Developer tab.

Step 1: Right-click on Ribbon Panel.

Step 2: Click on the ‘Customize the Ribbon’ option

Step 3: A dialog box named ‘Excel options’ will appear, and click on the ‘Customize Ribbon’ menu option.

Step 4: On the right pane, select the Developer Tab and Click on the OK check-in box.

Step 5: The developer tab will appear in the Ribbon Panel.

Step 6: Click on the File tab.

Step 7: A backstage view will appear. Click on Options.

Step 8: A dialog box named ‘Excel Options’ will appear.

Step 9: Click on the ‘Customize Ribbon’ menu option.

Step 10: On the right pane, select the check-in box of the Developer tab and click on OK.

Step 11: The developer tab will appear in the Ribbon Panel.

Example #2 – Remove Developer Tab

There are 2 two ways in which we can add the Developer tab:

Step 1: Right-click on Ribbon Panel and click on the ‘Customize the Ribbon’ option.

Step 2: A dialog box named ‘Excel options’ will appear.

Step 3: Click on the ‘Customize Ribbon’ menu option.

Step 4: On the right pane, deselect the check-in box of the Developer tab and click on OK.

Step 5: The developer tab will disappear from the Ribbon Panel.

Step 6: Click on File Tab.

Step 7: A backstage view will appear. Click on Options.

Step 8: A dialog box named ‘Excel options’ will appear.

Step 9: Click on the ‘Customize Ribbon’ menu option.

Step 10: On the right pane, deselect the check-in box of the Developer Tab and click on OK.

Step 11: The developer tab will disappear in the Ribbon Panel.

Example #3 – Add Customized Tab

We can add a customized tab by using the following steps:

Step 1: Click on File Tab.

Step 2: A backstage view will appear. Click on Options.

Step 3: A dialog box named ‘Excel Options’ will appear.

Step 4: Click on the ‘Customize Ribbon’ menu option.

Step 5: Under the right pane, click on New Tab to create a new tab in Ribbon.

Step 6: We can rename the tab by clicking on the Rename option.

Step 7: We can also create a partition in the Tab by Clicking on the New Group option.

Step 8: We can add the command to different groups by clicking on them on the right pane.

Step 9: We can choose the commands from the list in the left pane.

Step 10: Click on Add.

Step 11: On the right pane, select the new Tab and Click on the OK check-in box.

Step 12: The New Tab will appear in the Ribbon Panel.

Things to Remember

• We need to remember the flow. Tab Group Aa.
• Any Information needed on Ribbon, just press F1 (Help).

Recommended Articles

This is a guide to Ribbon in Excel. Here we discuss How to use Ribbon in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

1. VLOOKUP Examples in Excel
2. Excel Developer Tab
3. Excel Repair
4. Add Rows in Excel Shortcut

What is Data Table in Excel?

A Data Table in Excel helps study the different outputs obtained by changing one or two inputs of a formula. A data table does not allow changing more than two inputs of a formula. However, these two inputs can have as many possible values (to be experimented) as one wants. Excel Data tables, along with Scenarios and Goal Seek are parts of the What-If Analysis tools.

For example, an organization may want to study how changes in the cash possessed impact its working capital. A data table will help the organization know the optimum level of cash (from the specified possible values) to be held to meet its short-term obligations.

The purpose of creating data tables in Excel is to analyze the variation in outputs resulting from a change in the inputs. Moreover, one can have all the outputs in a single table which eases interpretation and allows quick sharing with other users.

Types of Data Tables in Excel

The kinds of data tables in Excel are specified as follows:

1. One-variable data table
2. Two-variable data table

Let us discuss each type of data table one by one with the help of examples.

Note: A data table is different from a regular Excel tableIn excel, tables are a range with data in rows and columns, and they expand when new data is inserted in the range in any new row or column in the table. To use a table, click on the table and select the data range.read more. The former shows the various combinations of inputs and outputs. These outputs are calculated by considering the source dataset as the base. In contrast, an Excel table shows related data that is grouped in one place.

One-Variable Data Table in Excel

A one-variable data tableOne variable data table in excel means changing one variable with multiple options and getting the results for multiple scenarios. The data inputs in one variable data table are either in a single column or across a row.read more is created to study how a change in one input of the formula causes a change in the output. A one-variable data table in excel can be either row-oriented or column-oriented. This implies that all the possible values that an input can assume are listed in either a single row (row-oriented) or a single column (column-oriented) of Excel.

You can download this DATA Table Excel Template here – DATA Table Excel Template

Example #1

There are two images titled “image 1” and “image 2.” The following information is given:

• Image 1 shows an organization’s revenue (in $) for 2018 in cell B2. The minimum growth rate expected is given as 12% in cell B3. The projected revenue (in $ in cell B5) for 2019 has been calculated by using the formula “=B2+(B2*B3).”
• Image 2 shows the possible values (in column C) that the growth rate can assume. The value of cell D8 has been explained in steps 1 and 2 (given further in this example).

We want to perform the following tasks:

• Calculate the projected revenues (in column D) according to the different growth rates (in column C) given in image 2.
• Create a “line with markers” chart showing the growth rates on the x-axis and the projected revenues on the y-axis. Replace the markers of the chart with arrows.

Use a one-variable data table of Excel. Interpret the data table thus created.

Image 1

Image 2

Two-Variable Data Table in Excel

A two-variable data table in excelA two-variable data table helps analyze how two different variables impact the overall data table. In simple terms, it helps determine what effect does changing the two variables have on the result.read more helps study how changes in two inputs of a formula cause a change in the output. In a two-variable data table, there are two ranges of possible values for the two inputs. From these two ranges, one range is in a row and the other is in a column of Excel.

Example #2

There are three images titled “image 1,” “image 2,” and “image 3.” The following information is given:

• Image 1 shows an organization’s revenue (in $ in 2018) and the minimum growth rate in cells B2 and B3 respectively. Both these figures are the same as that of the previous example. Additionally, the organization gives a 2% discount (in cell B4) to its customers. This is given to boost sales.
• Image 2 shows how the projected revenue (in $ in cell B6) for 2019 has been calculated. The formula “=B2+(B2*B3)-(B2*B4)” is used for this purpose. The amount obtained ($1,650,000) is the projected revenue after the discount.
• Image 3 shows the different values in row 9 that the discount rate can assume. The possible values that the growth rate can assume are given in column D. The value of cell D9 has been explained in steps 1 and 2 (given further in this example).

Calculate the projected revenues (in E10:J18) according to the various discount rates (in row 9) and growth rates (in column D). Use a two-variable data table of Excel. Interpret the data table thus created.

Image 1

Image 2

Image 3

The steps for creating a two-variable data table are listed as follows:

Step 1: Enter the data of the preceding images in Excel. In cell D9, type the “equal to” operator followed by the reference B6.

This time we have chosen to link cell D9 to cell B6. Alternatively, we could have also entered the formula [=B2+(B2*B3)-(B2*B4)] in cell D9. This is because, in a two-variable data table, one should type the formula or link the cell that is one column to the left of the first horizontal input value (2.5%). At the same time, this cell should be one row above the first vertical input value (12.5%).

The linking of cells ensures that any changes to the formula of cell B6 are reflected in the value of cell D9. Further, any change in the value of cell D9 will update the outputs (in E10:J18) automatically.

Note: Please ignore the differences in font, colors, and alignment across the images of this example. These differences may be due to the different versions of Excel being used to create the images.

Step 2: Press the “Enter” key. Cell D9 shows the value of cell B6, which is 1,650,000. This is shown in the following image.

The entire range D9:J18 is our two-variable data table. Notice that the excel data table shows the possible discount rates horizontally (in bold in row 9) and the possible growth rates vertically (in column D). This time the variation in outputs resulting from changes in both these inputs (discount rate and growth rate) need to be studied.

Note: If the value is entered manually in cell D9, the excel data table will not work.

Step 3: Select the range D9:J18. Note that the selection should include the linked cell (D9), possible discount rates (E9:J9), possible growth rates (D10:D18), and the empty cells for the outputs (E10:J18).

The selection is shown in the following image.

Step 4: Click the “what-if analysis” drop-down (in the “data tools” or “forecast” group) of the Data tab. Select the option “data table.”

Step 5: The “data table” window opens, as shown in the following image. In the box of “row input cell,” select cell B4. In the box of “column input cell,” select cell B3. The absolute referencesAbsolute reference in excel is a type of cell reference in which the cells being referred to do not change, as they did in relative reference. By pressing f4, we can create a formula for absolute referencing.read more to cells B4 and B3 appear in the two boxes.

Cells B4 and B3 contain the minimum expected growth rate and the discount rate of the source dataset.

By making these selections, Excel is told that at a discount rate of 2% and a growth rate of 12%, the projected revenue is $1,650,000. Therefore, our two-variable data table instructs Excel to calculate the projected revenues when the discount rates and growth rates vary from 2.5% to 5% and 12.5% to 20.5% respectively.

Note: In a two-variable data table, both the “row input cell” and “column input cell” are specified, unlike a one-variable data table where one has to specify either of the two inputs.

Further a two-variable data table uses the formula “=TABLE(row_input_cell,column_input_cell)” to calculate the outputs. So, in this example, the formula “=TABLE(B4,B3)” has been used for the calculations. This formula is visible in the formula bar when an output cell is selected.

For the meaning of the “row input cell” and the “column input cell,” refer to “note 1” under step 5 of example #1.

Step 6: Click “Ok” in the “data table” window. The outputs appear in the range E10:J18, as shown in the following image.

Interpretation of the two-variable data table: When the discount rate is 2.5% and the growth rate is 12.5%, the organization’s projected revenue is $1,650,000 (in cell E10). Notice that this figure is the same as that of cell B6. However, the value in cell B6 takes into account 2% and 12% as the discount rate and growth rate respectively.

Notice that the numbers of cells E10 and B6 match those of cells G11 and I12. This implies that when the discount rate and growth rate are increased in the same proportion (like by 0.5%, 1.5% or 2.5%), the resulting value is the same as the output of the source dataset (in cell B6). Cells E10, G11, and I12 reflect 0.5%, 1.5%, and 2.5% increase in the two rates.

Likewise, had we increased both the discount and growth rates by 1%, the resulting value would have again been $1,650,000. In this case, the discount rate and growth rate would have been 3% and 13% respectively.

By obtaining the projected revenues in the range E10:J18, the organization can sell at an optimum discount rate and, at the same time, target an attainable growth rate. Hence, the organization can choose the most suitable combination of the two rates.

Note: For more examples related to the two-variable data table of Excel, click the hyperlink given before step 1 of this example.

The Key Points Governing Data Tables in Excel

The important points related to data tables of Excel are listed as follows:

• It helps select those input values that fit the business in the best possible manner.
• It facilitates the comparison of the different outputs as all the results are consolidated in one place.
• It presents the results in a tabular format that can neither be edited nor undone with the shortcut “Ctrl+Z.” The outputs can only be deleted by selecting them and pressing the “Delete” key.
• It uses the TABLE array formulas to calculate the outputs. The “row input cell” and the “column input cell” must be selected carefully to get accurate results. Moreover, the input cell or cells must be on the same worksheet as the data table.
• It need not be refreshed, unlike a pivot table. A change in the values or the formula of the source dataset causes the excel data table to update automatically.

Frequently Asked Questions

Recommended Articles

This has been a guide to Data Tables in Excel. Here we discuss how to create one-variable and two-variable data tables along with practical Excel examples. You may learn more about Excel from the following articles–

• Two-Variable Data Table in ExcelA two-variable data table helps analyze how two different variables impact the overall data table. In simple terms, it helps determine what effect does changing the two variables have on the result.read more
• VBA Refresh Pivot TableWhen we insert a pivot table in the sheet, once the data changes, pivot table data does not change itself; we need to do it manually. However, in VBA, there is a statement to refresh the pivot table, expression.refreshtable, by referencing the worksheet.read more
• Merge Tables ExcelWe can use a number of different methods to merge tables in Excel, including the VLOOKUP function, the INDEX function, and the MATCH function.read more
• Data Validation in ExcelThe data validation in excel helps control the kind of input entered by a user in the worksheet.read more