Data source in word

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Contents

• 1 How do you create a data source?
• 2 Where is the data source in Word?
• 3 When creating a data source document what does Word provide?
• 4 What is data source in MS Word?
• 5 Can we create a database in MS Word?
• 6 How do I merge Excel data into Word document?
• 7 How do I create a data connection between two Excel spreadsheets?
• 8 How do I use an external data source in Excel?
• 9 How do I automatically import data into Excel?
• 10 What is external data?
• 11 What is an example of external data?
• 12 What are examples of sources of external data?
• 13 Which is the most popular source of external data?
• 14 What are the 5 sources of data?
• 15 What are the three sources of data?
• 16 What are the two sources of data?
• 17 What are the four sources of data?
• 18 What are the major sources of data?
• 19 What are the different types of data sources?
• 20 What is world’s biggest source of big data?

Create the Data Source

Locate and double-click the text file that you want to open.

Some external sources include:

The Top 5 Sources of Data on your Website

Sources of Data

There are three types of data sources:

One of the main advantages offered Microsoft is the correspondence data function, this has undoubtedly become an advantage for most usersand which is also a function that is available both in Word, Access, Excelamong other programs.

Being able to count on this function also known as data filewill allow users to start use it to populate merge fields in mail merges, making this task even easier.

That is why in this post we are going to teach you a little more about these data sources and what are the main steps to configure a correspondence data source in Microsoft Word, To do this, follow in detail everything that we will explain below.

What is a correspondence data source and what is it used for in Word?

Data files or correspondence data sources it is a place where take some data, just as its name indicates. This function has as objective to be able to fill in the corresponding fields with each of the data have there stored correctly.

Also, these sources can be any data type with any file formatwhile the program be able to read it this data will be valid. In the case of microsoft-office has several programs capable of developing this function, such as calculation software such as Excel, databases such as Access or word processors such as Word.

In the case of Microsoft Wordthe most common way to carry out this procedure is to perform a mail merge from data taken from an Excel document. It should be noted that any Text file can serve as a data source either a flat file or an actual database file. So it can give rise to model letters, labels, envelopes, directories, email messages, among others.

Steps to configure the correspondence data source in Microsoft Word

Taking into account everything mentioned above, and knowing clearer what this tool offered by Microsoft isnow it only remains to explain what are the main steps So you can configure the correspondence data source in the word processor.

It is important to mention that there are three ways to be able to choose the type of list that is going to be used as a data source. To do this, follow each of the methods that we are going to teach you below:

New list

The first way is to create a new list in case you do not have any data source yet, keep in mind that the list that is created will be saved as a data file that can be used every time you need it, to create it you must follow these steps:

• The first thing will be to go to “File, Archive”, in the menu that appears there you must select the item of “New” and then “Blank document”.
• Now when you are in the new document you must select the tab of “Correspondence” located on the ribbon and there select the icon “Select recipients”.
• In the options that appear there you must select “Write new list”.

• Now a dialog box will appear on the screen where you must create your new address list, here you must write the corresponding information of each one of recipients in their respective columns. Note that here you can Add as many recipients as necessary.
• To add new records you must select “New Entry”.
• In case you need to add new columns to add new orders then you need to click on the option “Customize Columns”.

• At this point you should select the name of the field you want to add and click on To accept, In the event that none is the one you want to add to the list, then you must click on “Add”.

• In the new box that appears on the screen you must choose a file name you want and “OK”.

• Once you finish adding all the necessary data in the list, click on “To accept”.
• In the box “Save address list” You must give it a name and click on “Save” this way you will be creating your data source list.

From an existing list

The other way to carry out this procedure is through Excel spreadsheets or from himto Access database or any other data program that allows executing this function.

In the case of Microsoft Excelis spreadsheet functions as a data source that is formatted correctly for the Word word processor can read them correctly.

To do this from Excel you need to perform the following steps:

• The first thing you should do is create the excel data sourcewhich will be used for the word mail merge. In this case you need to check that numeric data columns have the correct format.
• This means that it must create a number column to match one category as currency or percentage.
• In the case of percentage You must be very careful when choosing, since you must take into account that the percentage format will multiply each value in the cells by 100. In order to avoid this you must assign the format text to a percentage column.
• It is very important to be able format text to postal codes so retain data during a mail merge.
• In this case you must choose the column that contains postal codes or other data which you want to format.
• There you must go to the tab of “Start” and select “Number”, then select the arrow below “Number Format” and then choose some of the options that appear there.

• Here it is important to make sure add the corresponding symbols before or after each merge field. Next you can see what the symbols look like if they are omitted and if they are included.

• In the mail merge documents it’s necessary that symbols are added before or after merge fieldsas shown on the screen.

In case you want to carry out this procedure from the Access database, you will be able to do it by selecting any table or query defined in the database. This process is very similar to the one mentioned with Microsoft Excel.

In the event that you want to perform this procedure from other database files, you will be able to do it following these steps that we will teach you below:

• The first thing will be to enter “Correspondence” and there choose the option “Select recipients”, “Use an existing list”.
• Now in the dialog select the option “Data origin” and then “new origin” so you can open the “Data Connection Wizard”.

• The next thing is to select the data source type that you want to use for the mail merge. Once you have selected it, you must click on “Following”.

• Here you must follow each of the indications that are indicated to you in the “Data Connection Wizard” so you can complete this procedure with the combination document.

From the Outlook contact list

Another way to be able to retrieve contact information is through Outlook wearing your contact list in Word.

To do this, you must follow the steps that we will indicate below:

• The first thing will be to enter Outlook platform and there you go to the option of “Contacts”.
• Once you find yourself in “Contacts” you must select all the names you want list. in case you want include all addresses you can also do.
• The next thing will be to go to “Start” and there you select “Combination of correspondence”.
• Here you must select the option you want and then click on “To accept”.

• Now in Microsoft Word You should go to the tab “Correspondence” and insert mail merge fields extract information from the Outlook contact list.

• next thing will be add the text that you want in each of the documents, labels, mail, envelopesamong others.
• you must choose the results preview and then click on “Following” either “Previous” to see each one of the documents established there.
• For complete and finish this procedureyou must go to “To finalize” and there choose “Finish & combine” and then click in “Print document or send email” here choose the method you want to end the matching data source process.