Data not printing in excel

Excel Not Printing: Fix Your Documents with These 5 Methods

Disabling the reliability options should fix this issue quickly

• If Excel is not printing your documents, it might be because of the file type or outdated drivers.
• You can fix this issue by disabling the reliability options that are protecting some file types.
• Another excellent fix to this problem is to repair your Office installation online.

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Some users have stated in forum posts that Excel is not printing their spreadsheets. In some cases, they can print documents on Word and other apps, but only Excel cannot print.

While this problem can be pretty frustrating, it is easy to fix, as we will show in this guide.

Why is my Excel File not printing?

There are a few reasons Excel might not be printing your documents. This can be due to your configuration or issues with the app. Below are some of the known causes in detail:

• Outdated printer driver: If Excel is not printing all your document’s rows, columns, and images, it might due to issues with your printer driver. The solution to this is to update the driver to the latest version.
• Issues with the file format: For some reason, Excel might have problems printing your spreadsheets in their normal format. You need to change the format to XPS before printing.
• Problems with Excel: In some cases, it might be hard to pinpoint the cause of this issue, especially if the printer prints with other apps but Excel. You need to repair or uninstall the app using an uninstaller program and reinstall it later.

What can I do if Excel is not printing?

1. Check the Printer Selection

1. Press the Ctrl key + P to open the print menu on Excel.
2. Select the dropdown under Printer on Excel’s print tab.
   
3. Now, select the default printer from there before printing.
4. If unsure of your default printer, press the Windows key, type control, and select Control Panel.
   
5. Select View devices and printers under the Hardware and Sound option.
   
6. Now, right-click your printer and select Set as default printer.
   
7. Finally, go back to the print page and try to print again.

Sometimes, Excel is not printing texts and your files because you are not printing with the default printer. Following the steps above should rectify that quickly.

Also, if you already have your printer as the default, some users have found a way around this issue by setting other printers as the default. Now, they use their printer, a normal printer, to print on Excel with great success. So, you can try the reverse process too.

2. Save the Spreadsheet as an XPS File

1. Click the File tab at the top and select the Save as option.
2. Choose your preferred location.
   
3. Click the Save as type dropdown.
4. Now, select XPS Document from the options and click Save.
   
5. Finally, press the Ctrl key + P to open the print menu and try to print the document again.

Some users have reported that Excel is not printing their files because of the file type. Changing to the XPS file seems to do the trick here.

3. Update the printer driver

1. Press the Windows key + X and select Device Manager.
   
2. Double-click the Print queues option to expand it, and right-click your printer driver.
3. Now, select the Update driver option.
   
4. Finally, select the Search automatically for drivers option and install any available updates.
   

Drivers are important for the smooth communication between your hardware and software components. So, if Excel, Word, and PDF files are not printing on your PC, it might be because your driver is outdated.

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If you can’t find the updated driver using the method above, you can go to the printer’s manufacturer’s website to download the latest version.

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4. Disable reliability options

1. Launch Excel and click the File tab at the top.
2. Select More in the left pane, followed by Options.
   
3. Now, choose Trust Center.
4. From here, click on the Trust Center Settings button.
   
5. Select File Block Settings in the left pane.
6. Now, uncheck all the boxes for the options provided for different file types and click OK.
   
7. Choose the Protected View option in the left pane.
8. Uncheck the boxes for all the options there.
9. Finally, click the OK button and close Excel.
   

At times, Excel is not printing your document because the file type is protected. You need to undo this setting and relaunch Excel to be able to print.

5. Repair Office

1. Press the Windows key + S , type control, and choose Control Panel.
   
2. Click Uninstall a program under Programs.
   
3. Now, right-click the Office program and select Change.
   
4. From here, select Online Repair and click the Repair button.
5. Wait for the process to finish and relaunch Excel.

If the above fixes prove abortive and Excel is still not printing your documents, you might need to repair your Microsoft Office installation. This will detect any glitch causing this issue and fix it.

Printing problems on Excel can be annoying, especially if your printer works on other apps. However, it is an issue that has proven solutions, as shown in this guide.

If you still can’t print after applying the fixes above and still have the installation disk, you might need to uninstall Office and reinstall it. Hopefully, it does not come to that.

Feel free to let us know the solution that worked for you in the comments below.

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Print a worksheet or workbook

You can print entire or partial worksheets and workbooks, one at a time, or several at once. And if the data that you want to print is in a Microsoft Excel table, you can print just the Excel table.

You can also print a workbook to a file instead of a printer. This is useful when you need to print the workbook on a different type of printer from the one that you originally used to print it.

Before you print

Before you print anything in Excel, remember that there are many options available for an optimal print experience. For more information, see Printing in Excel.

Important: Some formatting, such as colored text or cell shading, may look good on the screen but not look how you expect when it prints on a black-and-white printer. You may also want to print a worksheet with gridlines displayed so that the data, rows, and columns stand out better.

Print one or several worksheets

Select File > Print, or press CTRL+P.

Select the Print button or adjust Settings before you select the Print button.

Print one or several workbooks

All workbook files that you want to print must be in the same folder.

Select File > Open.

Hold down CTRL click the name of each workbook to print, and then select Print.

Print all or part of a worksheet

Click the worksheet, and then select the range of data that you want to print.

Select File, and then click Print.

Under Settings, select the arrow next to Print Active Sheets and select the appropriate option.

Note: If a worksheet has defined print areas, Excel will print only those print areas. If you don’t want to print only the defined print area, select the Ignore print area check box. Learn more on setting or clearing a print area.

Print an Excel table

Select a cell within the table to enable the table.

Select File, and then select Print.

Under Settings, select the arrow next to Print Active Sheets and select Print Selected Table.

Print a workbook to a file

Select File, and then select Print, or press Ctrl+P.

Under Printer, select Print to File.

In the Save Print Output As dialog box, enter a file name and then select OK. The file will be saved in your Documents folder

Important: If you print the saved file on a different printer, the page breaks and font spacing may change.

Print a worksheet

For best results with printing your worksheet, use the Print command in Excel for the web, not your browser’s Print command. You can print the entire worksheet or just the cells you want.

If you want to print a range of cells, select them. To print the entire worksheet, don’t select anything.

Select File > Print > Print.

If you selected a range of cells, but decide to print the entire worksheet, switch to Entire Workbook before you hit Print.

Change a selected print area

In Excel for the web, you can either specify an area you want to print or print an entire worksheet. If you select a print area, but decide to change the specified area, here’s how you can preview your changes:

On the worksheet, click and drag to select the cells you want to print.

Select File > Print > Print.

To print only the selected area, in Print Options, select Current Selection.

If the print preview shows what you want printed, select Print.

To change the print selection, close print preview by clicking on the X, and repeat the previous steps.

To print the entire worksheet, select File > Print > Print. Make sure Entire Workbook is selected.

If you have the Excel desktop application, you can set more print options. Select Open in Excel and select multiple print areas on a worksheet.

Print a worksheet that has hidden rows and columns

In Excel for the web, when you print a worksheet with hidden rows or columns those hidden rows and columns won’t be printed. If you want to include the hidden rows and columns, you’ll need to unhide them before you print the worksheet.

You can tell if rows or columns are hidden either by the missing header labels or by the double lines as shown in this picture.

Here’s how you can unhide rows or columns:

Select the range of headers surrounding the hidden rows or columns. In this example, select all row headers between 2 and 7 to unhide rows 3 and 6.

Right-click the selection and pick Unhide Rows (for columns, pick Unhide Columns).

Select File > Print.

Select Print for a print preview.

In the Print Options box, make sure Entire Sheet is selected, and select Print.

Note: The row and column labels don’t show in print preview and the printout.

Print a workbook

If your Excel for the web workbook has only one worksheet, you can just print the worksheet. But if the workbook has multiple worksheets you’ll need to go to each worksheet by selecting its sheet tab, and then print that worksheet.

Not sure if the workbook has any hidden worksheets? Here’s how you can verify:

Right-click any sheet tab.

If the Unhide option is available, the workbook has one or more hidden worksheets. Select Unhide to show and unhide the worksheets.

When you unhide a worksheet, the sheet tab in the worksheet becomes available. Select the sheet tab and print the worksheet.

Print a table

Sometimes you want to print only part of a worksheet, like a table. You can do this in Excel for the web as long as the table has less than 10,000 cells. For worksheets more than 10,000 cells you have to use the Excel desktop app.

To print a table:

To select all the cells in the table, select the first cell and scroll to the last cell.

If your table has a lot of columns, instead of scrolling, select the first cell, press and hold the Shift key and select the last cell.

Select File > Print > Print.

Select Current Selection if it isn’t already selected, and then select Print.

If you like the print preview, select Print. If not, close the view and make any required changes.

Print page numbers on a worksheet

You can’t insert, view or print page numbers in Excel for the web. However, if you have the Excel desktop application, you can add page numbers either at the top (headers) or at the bottom (footers) of the worksheet and print it.

Use the Open in Excel button to open the workbook and, add page numbers in the Page Layout view, and then print the worksheet from Excel. Here’s how:

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Some users are experiencing issues with Microsoft Excel. When they try to print from Excel, nothing happens. Whereas, some users have reported that a small window appears and disappears immediately after giving the print command to Excel. If you cannot print from Excel, the suggestions provided in this post may help you fix printing problems in Microsoft Excel.

Fix Excel printing problems of Windows 11/10

If you cannot print from Excel but Word can or maybe you see a Not enough memory error message then here are some suggestions to help you fix Excel printing problems. Before you proceed, make sure that you are using the latest version of Microsoft Office. You can also try to update Office manually and see if it fixes the problem. If the problem persists, try the solutions provided below.

1. Try to print via Microsoft XPS Document writer
2. Update your printer driver
3. Edit permissions in the Registry Editor
4. Troubleshoot Excel in Safe Mode
5. Remove and add your printer again
6. Repair Office

Let’s see all these solutions in detail.

1] Try to print via Microsoft XPS Document Writer

Before printing a spreadsheet, Excel shows us an option to select the printer. If you are unable to print from Excel via your default printer, try to print via Microsoft XPS Document Writer. The steps to do this are as follows:

1. Launch Microsoft Excel and open your spreadsheet.
2. Go to “File > Print.”
3. Click on the Printer drop-down and select Microsoft XPS Document Writer.
4. This will save your Excel spreadsheet in the XPS format.

Now, open the saved file. You should be able to print it.

2] Update your printer driver

You might be experiencing printing issues with Excel due to the corrupted or outdated printer driver. We suggest you update your printer driver and see what happens.

You have the following choices when it comes to updating the printer driver.

1. Open the Windows Optional Update page and update your printer driver from there (if any update is available).
2. Visit the official website of your printer manufacturer and download the latest version of your Printer driver. Now, double-click on the installer file to install the printer driver manually.

3] Edit permissions in the Registry Editor

Windows Registry is a hierarchical database that stores the Windows settings and configurations. Any mistake while modifying the Windows Registry can lead to serious damage to the system. Therefore, before you proceed, we recommend you create a System Restore Point and backup Windows Registry.

Follow the instructions carefully.

Press the Win + R keys. This will open the Run command box. Type regedit and click OK. Click Yes in the UAC prompt.

When the Registry Editor appears on your screen, go to the following path. Simply copy the path given below and paste it into the address bar of the Registry Editor. After that, press Enter.

ComputerHKEY_CURRENT_USERSoftwareMicrosoftWindows NTCurrentVersionWindows

Right-click on the Windows key and select Permissions. The Permissions dialog box will appear. Now, click on the Allow checkbox next to the Full Control option. Click Apply and then click OK.

4] Troubleshoot Excel in Safe Mode

If the problem still persists, there might be a problematic add-in. To confirm this, launch Excel in Safe Mode and print your spreadsheet. If you are able to print your spreadsheet in the Safe Mode, an add-in is causing the problem.

Now, close Excel and open it again in the normal mode. Start disabling all the COM add-ins one by one and print your spreadsheet every time you disable an add-in. This will let you know which add-in is causing the problem. According to the feedback of affected users, the Acrobat PDFMaker Office Com add-in was causing the problem. If you have installed such an add-in, disable it and then see if you can print the spreadsheet. If yes, remove that add-in.

The following steps will help you disable COM Add-ins in Excel:

1. Open your spreadsheet in Excel.
2. Go to “File > Options > Add-Ins.”
3. Select COM Add-ins in the drop-down at the bottom and click GO.
4. The COM Add-ins dialog box will appear. Now, simply uncheck the checkbox to disable a particular add-in.
5. Click OK.

Read: Fix Excel keeps flickering on Windows 11/10.

5] Remove and add your printer again

Sometimes, removing and adding the printer again fixes the printer-related issues. Completely remove or uninstall your printer and then add it again. Check if this helps. You can completely remove a printer from your Windows 11/10 machine via:

• Settings
• The Control Panel
• Print Server Properties
• The Command Prompt
• The Registry Editor

6] Repair Office

If nothing helps you, repair Microsoft Office. Sometimes, the problem occurs due to corrupted Office files. If this is the case with you, repairing Microsoft Office will fix the problem. First, run a Quick Repair. If this does not fix the problem, run an Online Office Repair.

Read: Microsoft Excel displays High CPU usage.

Fix Excel printing problems in Windows 11/10

Above, we have seen the solutions to fix the problem when Excel does not print on receiving the print command from the user. Now, let’s see some common printing problems that you may experience in Microsoft Excel. Sometimes, when we print a spreadsheet from Excel, we do not get the desired printout. Some of you might have experienced such a problem. Such types of problems occur when the print settings are incorrectly configured before printing a spreadsheet.

Here are some tweaks that you can do to avoid some common printing problems in Microsoft Excel.

1. Fit your spreadsheet on one page
2. Set the print area in Excel
3. Configure print settings before printing the spreadsheet

1] Fit your spreadsheet on one page

Some of you might have experienced that despite configuring the correct page settings, Excel prints a spreadsheet on more than one page. This problem can be fixed by changing the scaling in Excel. If you want to print all the rows or columns on one page in Excel, you have to change the No Scaling option in Excel to Fit all rows on one page and Fit all columns on one page option respectively.

2] Set the print area in Excel

If you want to print selected cells in your spreadsheet, you can set the print area for the same. The steps to set the print area are as follows:

1. Open Excel.
2. Open your worksheet in Excel.
3. Select the range of cells that you want to print.
4. Go to “Print Layout > Print Area > Set Print Area.”

Now, when you give the print command to Excel, it will print only the selected cells on a page. You can extend the print area by adding more cells to it. If the cells that you want to add are adjacent to the existing print area, Excel will print them on the same page (if space is available). If the selected cells that you want to add are not adjacent to the existing print area, Excel will print them on another page, no matter whether the space is available on the existing print area or not.

To add cells to the existing print area, follow the steps below:

1. Select the range of cells that you want to add to the existing print area.
2. Go to “Page Layout > Print Area > Add to Print Area.”

To clear the print area, go to “Page Layout > Print Area > Clear Print Area.”

3] Configure print settings before printing the spreadsheet

You can configure the print settings before printing your spreadsheet. To do so, go to “File > Print” or simply press the Ctrl + P keys. There you will see different print settings. You can change the page orientation (landscape or portrait), select your paper size such as Letter, Legal, A4, A3, etc., change page margins, etc. Every time you make a change to the print settings, Excel will show you the print preview in the preview window.

Why can I print from Word but not from Excel?

If you are able to print from Word but not from Excel, there might be a problematic add-in in Excel. You can confirm this by opening Excel in the Safe Mode. If you will be able to print in the Safe Mode, one of the add-ins is the culprit. Now, disable add-ins installed in Excel one by one. Print your spreadsheet every time you disable an add-in. This will help you identify the problematic add-in.

Other solutions that you can try are removing and adding the printer again, updating your printer driver, etc.

Why won’t Excel print all the columns?

To print all the columns on one page in Excel, you have to configure the page settings before printing your spreadsheet. The steps for the same are as follows:

1. Open your spreadsheet in Excel.
2. Go to “File > Print.”
3. By default, the page setup is set to No Scaling. You have to change this option. Click on it and select Fit all columns on one page.

After that, you will be able to print all the columns on one page in Excel.

Print preview is not available because Microsoft Excel could not connect to the selected printer

If you see the “Print preview is not available because Microsoft Excel could not connect to the selected printer” error message while printing a spreadsheet from Excel, make sure that your computer is running on the latest version of the Windows operating system. Open Windows 11/10 Settings and check for updates. If updates are available, download and install them.

We also suggest you update Microsoft Office manually and see if it helps. If the problem persists, repair Microsoft Office.

Cannot print from Excel, Not enough memory

Some of you might have seen the “Not enough memory” error message while printing a spreadsheet in Microsoft Excel. The error message is self-explanatory. When the printer from which you are printing the jobs does not have enough memory, you will see this error. However, there are other causes too that trigger this error. To fix this issue, you can try the following fixes.

1. Copy the data from your spreadsheet to a new spreadsheet
2. Change your default printer
3. Update your printer driver
4. Print in Draft Mode
5. Save your Excel file in ODS format
6. Reset your printer memory
7. Clear print spooler
8. Repair Office

Let’s see all these fixes in detail.

1] Copy the data from your spreadsheet to a new spreadsheet

This method has fixed the issue of some users. You can also try this. Copy the data from your spreadsheet to a new spreadsheet and see if it helps.

2] Change your default printer

If the problem still persists, change your default printer. You can set any virtual printer as a default printer, such as Microsoft Print to PDF, Microsoft XPS Document Writer, etc.

3] Update your printer driver

Sometimes the problem persists due to the outdated or malfunctioned printer driver. If this is the case with you, updating the printer driver will solve your problem. To do so, follow the steps written below:

1. Open the Device Manager.
2. Expand the Print queues node.
3. Right-click on your printer driver and select Update driver.
4. Select the “Search automatically for drivers” option. Let Windows install the latest version of your printer driver.

If this does not work, visit the official website of your printer manufacturer and download the latest version of your printer driver from there. Now, run the installer file to install the latest version of your printer driver manually.

4] Print in Draft Mode

For some users, printing the spreadsheet in the Draft mode fixed their problem. You can also try this and see if it helps. To do so, you have to change the Fast mode to Draft mode. By default, the print quality is set to Fast mode. Open your print quality settings and change the Fast mode to Draft mode.

5] Save your Excel file in ODS format

Another effective solution to fix this problem is to save the Excel spreadsheet in ODS (OpenDocument Spreadsheet) format. The steps to do this are as follows:

1. Launch Microsoft Excel and open your spreadsheet.
2. Go to “File > Save As.”
3. Click on the Save as type drop-down menu and select OpenDocument Spreadsheet.
4. Click Save.

Now, open the ODS file and print it. The problem should not appear this time.

6] Reset your printer memory

If your printer is running low on memory, resetting its memory will help fix the issue. Resetting the printer memory will clear the print jobs in the queue. To do so, follow the steps given below:

1. Disconnect your printer from your computer.
2. Turn off your printer.
3. Disconnect the power cable of your printer and wait for a few minutes.
4. Connect the power cables again and turn on your printer.
5. Connect your printer to your computer.

If the above method did not help, cold reset your printer. The method to cold reset printers is different for the printers of different brands. Therefore, you have to refer to the user manual of your printer to know the correct way to cold reset your printer.

7] Clear the Print Spooler

In Windows, Print Spooler is a service that stores the printing jobs temporarily. If Excel is showing the “Not enough memory” message while printing a spreadsheet, clearing the Print Spooler may fix the problem. The steps to clear the Print Spooler are as follows:

1. Press the Win + R keys to launch the Run command box.
2. Type services.msc and click OK. This will launch the Services Management window.
3. Scroll down and locate the Print Spooler service.
4. Once you find it, right-click on it and select Stop.
5. Open the File Explorer and go to the “C:WindowsSystem32spool” path. Simply copy this path and paste it into the address bar of the File Explorer. After that, hit Enter.
6. Open the PRINTERS folder and delete all the files inside it. Do not delete the PRINTERS folder.
7. Return to the Services Management window and right-click on the Print Spooler service.
8. Select Start.

8] Repair Office

Check if you are getting the same error message in other Office apps, like Word. If not, some of the Excel files may be corrupted. To fix this problem, run an online repair for Microsoft Office.

Hope this helps.

Read next: Excel freezing, crashing, or not responding.

If you have finished creating or editing a spreadsheet in Microsoft Excel and then gone to print it out, you might find that it hasn’t printed all of the rows.

Excel is notoriously difficult to print from, but often those issues are related to the spreadsheet not fitting properly on the page, or not including gridlines to separate all of the cells.

If the problem you are encountering involves Excel not printing all rows, then it’s typically related to something called a print area.

Our guide below will show you how to clear the print area from your spreadsheet so that you can print all of your data.

How to Fix Excel Not Printing All Rows

1. Open your spreadsheet.
2. Choose the Page Layout tab.
3. Click the Print Area button and select Clear Print Area.

Our guide continues below with additional information on Excel not printing all rows, including pictures of these steps.

You can apply a lot of different formatting to a document in Microsoft Excel 2010. This formatting can affect the data contained within your cells, the way that the data looks in those cells, or even the way that a spreadsheet prints out on paper.

Many of these formatting choices are invisible, and it can be difficult to undo a setting when you are working on a file that was edited or created by someone else. One common issue that can arise is when you are trying to print your spreadsheet, but only part of the sheet is printing. This occurs because the last editor set a print area, which changes the data that Excel thinks you want to print. Fortunately you can undo a print area that has been set by following our simple tutorial below.

How to Clear the Print Area in Excel 2010 (Guide with Pictures)

The steps in this article will assume that you are currently attempting to print a spreadsheet, but that only a subset of the cells in that spreadsheet are being printed. Once you have completed these steps, your entire spreadsheet will be printable.

Step 1: Open the spreadsheet in Excel 2010.

Step 2: Click the Page Layout tab at the top of the window.

Step 3: Click the Print Area button in the Page Setup section of the navigational ribbon, then click the Clear Print Area button.

You should now be able to navigate to the Print menu and print the entire spreadsheet.

Now that you know how to fix the problem of Excel not printing all rows you will be able to start using the print area to your advantage if you only need to print part of a spreadsheet in the future, or if you need to print a blank spreadsheet.

Are there one or two extra columns that are printing on additional pages, causing you to waste paper? Learn how to change the print layout of your Excel spreadsheet so that all of the columns print on one page.

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